Women's Ministry Manuel

version 1.
1 (2011)
THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
T ABLE OF CONTENTS
GENERAL .................................................................................................................................................... 7 OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL...................................................................7 Name .......................................................................................................................................................................................7 Composition of PWOC International ........................................................................................................................7 Chaplain Authority ...........................................................................................................................................................7 PWOCI Aims .........................................................................................................................................................................7 Use of PWOCI Aims ...........................................................................................................................................................8 Short Version of Aims for Promotional Uses .........................................................................................................8 PWOCI Motto .......................................................................................................................................................................8 PWOCI Logo .........................................................................................................................................................................8 PWOCI History ....................................................................................................................................................................8 PWOC INTERNATIONAL FINANCES ......................................................................................................................................8 THE WOMENS MINISTRY MANUAL OFFICIAL LEADERS POLICY AND GUIDELINES OF PWOC .......................9 Overview and Changes to the Womens Ministry Manual ..............................................................................9 Exceptions to Policy Written in The Womens Ministry Manual .................................................................9 Date of Implementation of The Womens Ministry Manual...........................................................................9 Inconsistencies Between The Womens Ministry Manual and Local Documents ................................9 BOARD MEMBER AUTHORIZED TRAVEL AND REIMBURSEMENT POLICIES WHEN TRAVELING ON BEHALF OF PWOCI ......................................................................................................................................................................................10 International Board Members Traveling to Regional Conferences as Representatives and Resources............................................................................................................................................................................ 10 Regional Board Members Traveling to International Conference as Regional Representatives and Resources .................................................................................................................................................................. 10 Board Members Serving on Both International and Regional Boards .................................................. 10 International or Regional Board Members Invited by Local PWOCs ..................................................... 10 International or Regional Board Members Visiting Local PWOCs as Representatives of PWOC International .................................................................................................................................................................... 10 LOCAL ........................................................................................................................................................ 11 OVERVIEW OF PWOCI LOCAL LEVEL ............................................................................................................................11 Authority ............................................................................................................................................................................ 11 Definition of a Local PWOC Group ......................................................................................................................... 11 Local PWOC Funding .................................................................................................................................................... 12 RESOURCES MADE AVAILABLE TO LOCAL PWOCSBY INTERNATIONAL AND REGIONAL LEVELS ....................12 Leadership Training Events ...................................................................................................................................... 12 Conferences ....................................................................................................................................................................... 12 Website................................................................................................................................................................................ 12 PWOC International Yearly Theme........................................................................................................................ 13 DESIGNATED OFFERINGS ......................................................................................................................................................13 THE LOCAL PWOC BOARD ..................................................................................................................................................13 Composition of a Local PWOC Board .................................................................................................................... 13 Board Responsibilities .................................................................................................................................................. 14 Board Meetings ............................................................................................................................................................... 14 Board Decision Making................................................................................................................................................ 14 Board Terms and Term Limits ................................................................................................................................. 15 Leaving Office Prematurely ....................................................................................................................................... 15
Executive Board ................................................................................................................................................................................... 14 Joint Board ............................................................................................................................................................................................. 14 Executive Board Responsibilities................................................................................................................................................... 14 Joint Board Responsibilities............................................................................................................................................................. 14
GENERAL
Filling Board Vacancies Caused by Resignation or Removal ..................................................................... 15 LOCAL PWOC BOARD POSITION INFORMATION............................................................................................................15 General Qualifications for All Board Members ................................................................................................. 15 General Responsibilities for All Board Members.............................................................................................. 15 Selected Board Positions ............................................................................................................................................. 16
Qualifications Specific to Selected Board Officers ................................................................................................................... 16 Responsibilities of Selected Board Officers ................................................................................................................................ 16 President ................................................................................................................................................................................................. 16 1st Vice President-Spiritual Life..................................................................................................................................................... 18 2nd Vice President-Programs ......................................................................................................................................................... 18 Administrative Coordinator (formerly Secretary) .................................................................................................................. 18 Financial Liaison .................................................................................................................................................................................. 19
Qualification Specific to Appointed Ministry Team Leaders (formerly committee chairs or chairpersons) ..... 19 Responsibilities of Appointed Ministry Team Leaders .......................................................................................................... 19 Historian ................................................................................................................................................................................................. 19 Hospitality .............................................................................................................................................................................................. 19 Leadership Selection .......................................................................................................................................................................... 20 Outreach/Inreach ................................................................................................................................................................................ 20 Participation .......................................................................................................................................................................................... 20 Praise and Worship ............................................................................................................................................................................. 20 Prayer....................................................................................................................................................................................................... 21 Publicity .................................................................................................................................................................................................. 21 Retreats/Special Events .................................................................................................................................................................... 21 Titus II Advisor ..................................................................................................................................................................................... 21 Early Childhood Christian Development - PCOC Coordinator ............................................................................................. 22 Womens Ministry Coordinator(s) ................................................................................................................................................ 22 LEADERSHIP SELECTION POLICY AND PROCESS .............................................................................................................23
Appointed Board Positions ........................................................................................................................................ 19
Overview of the Selection Process........................................................................................................................... 23 The Leadership Selection Team (LST) Leader .................................................................................................. 23 The Leadership Selection Team ............................................................................................................................... 23 Confidentiality of the Leadership Selection Process ...................................................................................... 23 Timeline for Leadership Selection .......................................................................................................................... 23 Transition from One Board to the Next ............................................................................................................... 24 Ministry Team Leader Appointments ................................................................................................................... 24
REGIONAL ................................................................................................................................................ 25 OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL REGIONAL LEVEL ..........................25 Authority ............................................................................................................................................................................ 25 Mission/Purpose ............................................................................................................................................................. 25 Composition of Regions ............................................................................................................................................... 25 Regional Finances Overview ..................................................................................................................................... 26 THE REGIONAL PWOCI BOARD .........................................................................................................................................26 Make-up of a Regional PWOCI Board ................................................................................................................... 26 Board Responsibilities .................................................................................................................................................. 27 Board Meetings ............................................................................................................................................................... 27 Board Decision Making................................................................................................................................................ 27 Board Terms and Term Limits ................................................................................................................................. 28 Leaving Office Prematurely ....................................................................................................................................... 28 Filling Board Vacancies Caused by Resignation or Removal ..................................................................... 28 PWOCI REGIONAL BOARD POSITION INFORMATION...................................................................................................28
Executive Board ................................................................................................................................................................................... 27 Full Regional Board............................................................................................................................................................................. 27 Regional Executive Board ................................................................................................................................................................. 27 Full Regional Board............................................................................................................................................................................. 27
GENERAL
General Qualifications for All Board Members (Regional and Area, where applicable) .............. 28 General Responsibilities for All Board Members (Regional and Area, where applicable) ........... 29 Selected Board Positions ............................................................................................................................................. 29
Qualifications Specific to Selected Board Members ................................................................................................................ 29 Responsibilities of Selected Board Members ............................................................................................................................ 29 President ................................................................................................................................................................................................. 29 Vice PresidentConference Coordinator................................................................................................................................... 30 Administrative Coordinator............................................................................................................................................................. 32
Qualification Specific to Appointed Board Members .............................................................................................................. 32 Responsibilities of Appointed Board Members (In alphabetic order) ............................................................................. 32 Assistant Conference Coordinator................................................................................................................................................. 32 Financial Liaison .................................................................................................................................................................................. 33 Leadership Selection Coordinator ................................................................................................................................................. 34 Prayer Coordinator ............................................................................................................................................................................. 34 Titus II Advisor (One may be appointed.)................................................................................................................................... 35 Training Coordinator.......................................................................................................................................................................... 35 LEADERSHIP SELECTION POLICY AND PROCESS .............................................................................................................36
Appointed Positions (in alphabetical order) ..................................................................................................... 32
Overview of the Selection Process........................................................................................................................... 36 The Leadership Selection Team (LST) Leader .................................................................................................. 36 The Leadership Selection Team ............................................................................................................................... 36 Confidentiality of the Leadership Selection Process ...................................................................................... 37 Timeline for the Leadership Selection Team Leader ..................................................................................... 37 Applicant Interviews ..................................................................................................................................................... 38 LST Deliberations ........................................................................................................................................................... 38 Decision Notifications .................................................................................................................................................. 38 Installation of PWOCI Regional Executive Board Officers .......................................................................... 38 When Selected Officer Positions Are Not Filled at the Conference .......................................................... 38 Appointment to other PWOCI Regional Board Positions ............................................................................. 39 EXCEPTION: EUROPE REGION DESIGNATED OFFERING ..............................................................................................39 AREAS OF OCONUS REGIONS.............................................................................................................................................40 Mission/Purpose of an Area Board ........................................................................................................................ 40 Area Finances ................................................................................................................................................................... 40 Composition of an Area Board ................................................................................................................................. 40 Area Board Terms and Term Limits ...................................................................................................................... 40 Leaving Area Office Prematurely ............................................................................................................................ 40 Filling Board Vacancies Caused by Resignation or Removal ..................................................................... 41 Board Decision Making................................................................................................................................................ 41 Area Board Position Information ........................................................................................................................... 41
Selected Board Positions................................................................................................................................................................... 41 Qualifications Specific to Selected Board Members ................................................................................................................ 41 Responsibilities of Area Selected Board Members .................................................................................................................. 41 Area President ...................................................................................................................................................................................... 41 Area Vice President ............................................................................................................................................................................. 42 Area Administrative Coordinator (formerly Secretary) ........................................................................................................ 42 Appointed Area Positions (in alphabetical order) ................................................................................................................... 43 Qualifications Specific to Appointed Board Members ............................................................................................................ 43 Responsibilities of Appointed Board Members ........................................................................................................................ 43 Area Financial Liaison ........................................................................................................................................................................ 43 Prayer Coordinator ............................................................................................................................................................................. 43 Area Rally Ministry Team Leader .................................................................................................................................................. 44 Area Titus II Advisor........................................................................................................................................................................... 44 Overview of the Selection Process................................................................................................................................................. 44 The Leadership Selection Team (LST) Leader .......................................................................................................................... 44
Area Leadership Selection Policy and Process .................................................................................................. 44
GENERAL
The Leadership Selection Team ..................................................................................................................................................... 44 Confidentiality of the Leadership Selection Process ............................................................................................................... 45 Timeline for Leadership Selection................................................................................................................................................. 45 Ministry Team Leader Appointments .......................................................................................................................................... 45
INTERNATIONAL .................................................................................................................................... 46 OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL INTERNATIONAL LEVEL...............46 Authority ............................................................................................................................................................................ 46 Mission/Purpose ............................................................................................................................................................. 46 PWOCIS INTERNATIONAL BOARD ...................................................................................................................................46 Definition ............................................................................................................................................................................ 46 Composition of PWOCs International Board .................................................................................................... 46 Board Responsibilities .................................................................................................................................................. 47
PWOCI Executive Board .................................................................................................................................................................... 47 PWOC International Board............................................................................................................................................................... 47 PWOCI Joint Council ........................................................................................................................................................................... 47 Executive Board: .................................................................................................................................................................................. 48 PWOC International Board:.............................................................................................................................................................. 48 PWOCI Joint Council: .......................................................................................................................................................................... 48 Other Events .......................................................................................................................................................................................... 48
Board Meetings ............................................................................................................................................................... 48
Reimbursement for Pre-approved Expenses Incurred on Behalf of PWOCI ........................................ 48 Board Decision Making................................................................................................................................................ 48 Board Terms and Term Limits ................................................................................................................................. 49 Leaving Office Prematurely ....................................................................................................................................... 49 Filling Board Vacancies Caused by Resignation or Removal ..................................................................... 49 BOARD POSITION INFORMATION ........................................................................................................................................49 General Qualifications for All Board Members ................................................................................................. 49 General Responsibilities for All Board Members.............................................................................................. 49 PWOCI Executive Board Positions .......................................................................................................................... 50
Qualifications Specific to Executive Board Officers ................................................................................................................. 50 Responsibilities of Executive Board Officers ............................................................................................................................. 50 President ................................................................................................................................................................................................. 50 1st Vice President-Spiritual Development ................................................................................................................................. 51 2nd Vice President-Leadership Development........................................................................................................................... 52 3rd Vice President-Communication Coordinator .................................................................................................................... 53
Qualification Specific to Appointed Board Members .............................................................................................................. 54 Responsibilities of Appointed Board Members ........................................................................................................................ 54 Administrative Coordinator............................................................................................................................................................. 54 Assistant Conference Coordinator................................................................................................................................................. 55 Assistant Curriculum Development .............................................................................................................................................. 55 Assistant Training Coordinator ...................................................................................................................................................... 56 Bible Study Resource Coordinator ................................................................................................................................................ 57 Financial Liaison .................................................................................................................................................................................. 57 Leadership Selection Coordinator ................................................................................................................................................. 59 Prayer Coordinator ............................................................................................................................................................................. 59 Resource Coordinator ........................................................................................................................................................................ 60 Theme Logistics Coordinator .......................................................................................................................................................... 61 Titus II Advisor (limit of two) ......................................................................................................................................................... 61 Website Manager ................................................................................................................................................................................. 61 Advisor to the President.................................................................................................................................................................... 62 LEADERSHIP SELECTION POLICY AND PROCESS .............................................................................................................63
PWOC International Appointed Board Positions............................................................................................. 54
Overview of the Selection Process........................................................................................................................... 63 The LST Leader ................................................................................................................................................................ 63 The Leadership Selection Team ............................................................................................................................... 63
GENERAL
Confidentiality of the Leadership Selection Process ...................................................................................... 63 Timeline for the Leadership Selection Team Leader ..................................................................................... 64 Applicant Interviews ..................................................................................................................................................... 64 LST Deliberations ........................................................................................................................................................... 65 Decision Notifications .................................................................................................................................................. 65 Installation of PWOCI Executive Board Officers .............................................................................................. 65 Appointment to other PWOC International Board Positions ..................................................................... 65 APPENDICES ............................................................................................................................................ 66 GENERAL APPENDICES ..........................................................................................................................................................67 Request for Exception to Policy ............................................................................................................................... 68 History of PWOC International - Abbreviated .................................................................................................. 69 History of PWOC Usa..................................................................................................................................................... 70 History of PWOC Europe ............................................................................................................................................. 73 LOCAL APPENDICES................................................................................................................................................................78 PWOC Activity After Action Report ........................................................................................................................ 79 PWOC Board Meeting Report ................................................................................................................................... 80 Keeping a Position Notebook or Electronic File............................................................................................... 81 Leadership Selection Timeline ................................................................................................................................. 82 Matthew 18 Model for Correction and Reconciliation .................................................................................. 84 Memorandum from Chaplain Carver .................................................................................................................... 85 Memorandum to Request Designated Offering for PWOCI ......................................................................... 87 PWOC Annual After Action Report ......................................................................................................................... 89 Preparing an After Action Report (AAR) ............................................................................................................. 90 Privacy Act Statement .................................................................................................................................................. 91 Procedure for Requesting Designated Offerings.............................................................................................. 92 Request for Consideration PWOC Local Board ................................................................................................. 93 REGIONAL APPENDICES ........................................................................................................................................................95 PWOC Region Event After Action Report ............................................................................................................ 96 Matthew 18 Model for Correction and Reconciliation .................................................................................. 97 Memorandum from Chaplain Carver .................................................................................................................... 98 Preparing an End-of-Term After Action Report (AAR).............................................................................. 100 Request for Consideration Regional Board ..................................................................................................... 101 Area Leadership Selection Team Leader Timeline ...................................................................................... 103 PWOC AREA Quarterly Report .............................................................................................................................. 105 INTERNATIONAL APPENDICES.......................................................................................................................................... 106 Matthew 18 Model for Correction and Reconciliation ............................................................................... 107 Memorandum from Chaplain Carver ................................................................................................................. 108 Preparing an End-of-Term After Action Report (AAR).............................................................................. 110 Request for Consideration PWOC International Board ............................................................................. 111 Timeline for Leadership Development .............................................................................................................. 113
GENERAL
GENERAL
Jesus: "Just as I have loved you, you must also love one another" (John 13:34b Holman Christian Standard Bible) "Love is patient; love is kind. Love does not envy; is not boastful; is not conceited; does not act improperly; is not selfish; is not provoked; does not keep a record of wrongs; finds no joy in unrighteousness, but rejoices in the truth; bears all things, believes all things; hopes all things, endures all things. Love never ends." (I Corinthians 13: 4-8 Holman Christian Standard Bible)
OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL

NAME
This entire organization shall be referred to as Protestant Women of the Chapel International or PWOC International and abbreviated to PWOCI. The name may be abbreviated to PWOC for use at the local level.
COMPOSITION OF PWOC INTERNATIONAL

PWOC International includes the following three levels: 1. Local PWOC groups at U.S. military installations (Army, Air Force, Navy, Marines and Coast Guard) around the globe 2. Eight regional boards (in alphabetical order): Alaska, Asia, Central, Europe, Northeast, Pacific, Southeast and West (Note: Geographically large regions may add an area level between the Regional Board and local PWOCs.) 3. The PWOC International Boards and Council: The PWOCI Executive Board (selected members), the PWOC International Board (selected and appointed members) and the PWOCI Joint Council (selected and appointed members and regional presidents) Each level is overseen by an appointed chaplain.
CHAPLAIN AUTHORITY
PWOC International is sponsored by the Army Chief of Chaplains and is recognized by the chaplain leadership of the Air Force, Navy, Marines and Coast Guard. The Army Chief of Chaplains is vested with ultimate responsibility for PWOC International. Local PWOC groups function under the authority of the installation/garrison chaplain and his/her designated PWOC Chaplain. Regional boards function under the authority of a senior Protestant chaplain appointed by the Army Chief of Chaplains. The International Boards and Council function under the authority of a senior Protestant chaplain appointed by the Army Chief of Chaplains.
PWOCI AIMS
To lead women to accept Christ as personal Savior and Lord To teach women the history, beliefs and programs of the Church, all built on a solid foundation of worship and Bible study To develop in women the skills of prayer, evangelism, stewardship and social service, against a background of personal spiritual development To involve women in the work of the chapel, in keeping with their abilities and interests
GENERAL
USE OF PWOCI AIMS

All leaders at any level of PWOCI will take the PWOCI Aims into account when making all decisions and planning all activities.
SHORT VERSION OF AIMS FOR PROMOTIONAL USES

To LEAD women to Christ To TEACH women God's Word To DEVELOP women's spiritual gifts To INVOLVE women in Chapel ministries
PWOCI MOTTO
"We are workers together for Christ."
PWOCI LOGO
PWOCI HISTORY
See the abbreviated history or detailed histories of PWOC in Europe and the USA PWOC.
PWOC INTERNATIONAL FINANCES

PWOC International activities are funded by sacred dollars provided through designated offerings given by military chapels, grants from the various services and conference fees. These funds are used to support international and regional activities such as training, conferences and meetings. PWOC International's fund is non-appropriated and is managed by the Army Office of the Chief of Chaplains (OCCH) located in Arlington, Virginia. ALL designated offerings received on behalf of PWOC International and its regions should be sent to the Office of the Army Chief of Chaplains. Checks should be made payable to: DA Chaplain Fund with the notation in the memo line of the check designating PWOC International as the recipient. All designated offerings are to be sent to: Office of the Chief of Chaplains ATTN: DACH-IML; Suite 12500, Presidential Tower 2511 Jefferson Davis Highway Arlington, VA 22202-3907
GENERAL
THE WOMENS MINISTRY M ANUAL OFFICIAL LEADERS POLICY AND GUIDELINES OF PWOC
OVERVIEW AND CHANGES TO THE WOMENS MINISTRY MANUAL
The official title of this operating document is The Womens Ministry Manual Official Leaders' Policy and Guidelines of PWOC (The Womens Ministry Manual). The Womens Ministry Manual shall function as the official sourcebook for local PWOCs, as well as PWOCI Regional Boards and PWOC International. The Womens Ministry Manual shall be officially reviewed for potential changes during every PWOC International Board's term of office. Changes to this document will be finalized by consensus of the PWOCI Joint Council either at a board meeting or via email.
EXCEPTIONS TO POLICY WRITTEN IN THE WOMENS MINISTRY MANUAL

When a president, board or applicant for office at any level of PWOCI believes there is need for an exception to a policy written in The Womens Ministry Manual regarding their respective level, the president or applicant will complete a Request For Exception To Policy form, give it to her PWOC Chaplain and ask him/her to make the decision regarding the exception (See Request For Exception To Policy.). The PWOC Chaplain will sign and date the form indicating his/her decision and return it to the board president for record keeping. When an exception is granted, it will be applicable until the end of the current term of office.
DATE OF IMPLEMENTATION OF THE WOMENS MINISTRY MANUAL

The PWOC International Board will begin using the General and International sections of this manual immediately after the 2008 PWOC International Conference. Local PWOC Boards will begin using this manual by using the lists of qualifications and responsibilities in the spring 2009 selection process. The selected executive boards will begin using the Womens Ministry Manual immediately upon their selection. Regional PWOCI Boards will begin using this manual by using the lists of qualifications and responsibilities in the fall 2009 selection process. The selected executive boards will begin using the Womens Ministry Manual immediately upon their selection.
INCONSISTENCIES BETWEEN THE WOMENS MINISTRY MANUAL AND LOCAL DOCUMENTS

Each local PWOC President and Administrative Coordinator (formerly secretary) will compare this document to any existing local governing document. If there are any inconsistencies between the two documents, they will make recommendations to their PWOC Chaplain regarding which document should be considered correct for each inconsistent issue. The Chaplain will make the final decision. If they choose to change their local document regarding any issue, they will confirm those changes using the methods for change appropriate to the local governing document. [Note: To be considered an official PWOC group, a local group must conform to all criteria listed in Definition of a PWOC.
GENERAL
BOARD MEMBER AUTHORIZED TRAVEL AND REIMBURSEMENT POLICIES WHEN TRAVELING ON BEHALF OF PWOCI
INTERNATIONAL BOARD MEMBERS TRAVELING TO REGIONAL CONFERENCES AS REPRESENTATIVES AND RESOURCES
Members of the International Board will be sent to their respective regional conferences as representatives of PWOC International. The PWOCI president may ask board members to also attend regional conferences outside their own region. In both cases, the members expenses will be paid by PWOC International. These International Board members will be available as resources for the regions as workshop leaders, members of the Leadership Selection Committee, etc. If a region invites an International Board member to be the keynote speaker for a regional conference, the region should cover her expenses.
REGIONAL BOARD MEMBERS TRAVELING TO INTERNATIONAL CONFERENCE AS REGIONAL REPRESENTATIVES AND RESOURCES
Members of each Regional Board will be sent to PWOC International Conference as representatives of their region. Their expenses will be paid by their respective regional fund.
BOARD MEMBERS SERVING ON BOTH INTERNATIONAL AND REGIONAL BOARDS

If someone serves on both a regional board and the PWOC International Board, her expenses will be paid by the region for the Regional Conference and by PWOC International for the International Conference.
INTERNATIONAL OR REGIONAL BOARD MEMBERS INVITED BY LOCAL PWOCS

When local PWOCs invite members of the PWOC International Board or regional boards to speak or provide a program for a monthly program/general meeting or retreat, the local PWOC should cover her expenses. She may receive an honorarium from the local PWOC, if offered.
INTERNATIONAL OR REGIONAL BOARD MEMBERS VISITING LOCAL PWOCS AS REPRESENTATIVES OF PWOC INTERNATIONAL
When PWOC International Board or regional board members visit local PWOCs to encourage and network with them, as representatives of PWOC International, there should be no expense to the local PWOC chapter. The members respective board will determine how much can be reimbursed for such trips. She may receive an honorarium from the local PWOC, if offered.
GENERAL
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LOCAL
"In the same way I was with Moses I'll be with you. I won't give up on you; I won't leave you. Strength! Courage! You are going to lead this peoplegive it everything you have, heart and soul." (Joshua 1:5-7 The Message)
OVERVIEW OF PWOCI LOCAL LEVEL

The Department of Defense Armed Forces Chaplain Board, consisting of the Air Force, Army and Navy Chiefs of Chaplains and Deputy Chiefs of Chaplains, has authorized PWOCI as the official womens ministry of Protestant military chapels. They appointed the Army Chief of Chaplains as their executive agent for PWOCI. PWOCI is a volunteer organization overseen by the Chaplaincy and designed to help Chaplains minister to women associated with the military, especially those who participate in a military chapel. Every woman who is an active participant in a military chapel, whether or not she attends local PWOC meetings, is considered to be a part of Protestant Women of the Chapel. Although PWOC meetings are generally held at one particular chapel, women of all chapel communities are encouraged to participate in PWOC.
AUTHORITY
Local PWOCs "have no official standing apart from the chaplaincy and without chaplain sponsorship and oversight they cannot organize, meet or function." (See the memorandum from CH (Major General) Douglas Carverin the Local section Appendix.) Ultimate responsibility for the local PWOC Board is vested to the Installation/Garrison Commander. He/she normally delegates responsibility for the Local PWOC Board to the Installation/Garrison Chaplain, and he/she may appoint another chaplain to act as the local PWOC Chaplain for pastoral oversight and advice. The appointed local PWOC Chaplain oversees and guides the local PWOC Board and is the authority for the local PWOC, having final decision-making authority over all activities. If possible, problems relating to the local PWOC should be resolved at the local level.
DEFINITION OF A LOCAL PWOC GROUP

A local PWOC group meets the following criteria: 1. Operates under the oversight of a designated Protestant chaplain 2. Is the extension of Protestant U.S. military chapel(s) of a military installation designed specifically to minister to women associated with the military 3. Supports and assists the Protestant chaplains and their ministries 4. Is located on a U.S. military installation 5. Ministers to women by promoting and fulfilling the purpose of PWOC expressed by the four PWOCI Aims (See the PWOCI Aims.) 6. Welcomes women of any race, age, rank, religious background and from every type of military chapel service (Traditional, Gospel, Contemporary, Liturgical, etc.) as well as those who attend church off of the military installation 7. Is led by a board of women that consists of at least two selected officers 8. Uses the The Womens Ministry Manual Official Leaders' Policy and Guidelines of PWOC as its operating sourcebook
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LOCAL PWOC FUNDING

Funding for the local PWOC varies from installation to installation. How and how much funding the local PWOC receives to do ministry is ultimately decided by the Installation/Garrison Chaplain. The local PWOC Chaplain works with the local PWOC President and Financial Liaison to prepare a yearly budget. When the budget is prepared, the PWOC Chaplain approves the budget and serves as an advocate for PWOC with the funds decision makers.
RESOURCES M ADE AVAILABLE TO LOCAL PWOCSBY INTERNATIONAL AND REGIONAL LEVELS

LEADERSHIP TRAINING EVENTS
PWOC International is committed to recognizing, developing and resourcing leaders throughout PWOCI. Each year, PWOC International develops a new leadership curriculum and resources. Women are selected and trained to teach the curriculum at leadership training events, such as Leadership Development Weekends and Leadership Development workshops held at regional and international conferences. Once a year Leadership Development Weekends are available to PWOCI Region Boards to provide training and resourcing opportunities for new Local PWOC Board Members. This event gives local leaders an opportunity to learn from one another and from experienced PWOCI leaders. The local PWOC pays the expense of sending their leaders to the Leadership Development Weekend. Leadership Development curriculum is developed and distributed to Regional Presidents for their use within the region. Leadership Development Weekends and leadership training events help connect local women with the overall vision and direction of PWOC International.
CONFERENCES
Conferences are an essential part of the ministry of PWOCI. Conferences are invaluable in accomplishing several critical aspects of this ministry: Conferences meet all four Aims of PWOCI in one setting through the wide array of workshops, speakers and resources, providing spiritual development and training opportunities for women. Conferences help participants and leaders see the big picture of where God is currently working in this worldwide ministry. Conferences provide participants and leaders, often from remote locations, with the opportunity to connect and interact with other participants and leaders in this global ministry. Conferences are the exclusive setting for leadership selection teams to meet with, interview and prayerfully select the slate of officers to lead the international and regional levels of PWOCI. PWOC International sponsors the PWOC International Conference in the even numbered years. The PWOCI Regions sponsor conferences in the odd numbered years. (Note: Because of location, the OCONNUS Regions may sponsor a conference and/or area rallies each year if they so choose.) All participants in PWOC are highly encouraged to attend conferences. It is recommended that Local PWOCs budget a dollar amount to help at least some of their board members attend conferences.
WEBSITE
PWOC.org has become the main vehicle for connecting and uniting this international ministry. The website provides women with a broad array of information, leadership resources, and spiritual nourishment to assist them with their ministry and personal growth. The Womens Ministry Manual on
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the website includes multiple links to resources that will help leaders succeed as they do ministry. In addition, subject matter experts, audio files that teach board position information and other resources are located on the easy-to-use web site. Each PWOCI Region has its own unique pages on the website, which ideally include installation locations.
PWOC INTERNATIONAL YEARLY THEME

The PWOC International Yearly Theme, with its accompanying Logo and Music, provides continuity among the local PWOCs around the world. The theme can be used to inspire vision and direction for local PWOC board planning. The new theme is introduced to local leaders in May of each year. The Board then begins using the theme at the Fall Kickoff meeting. The theme may be carried through the following summer or the local PWOC may choose not to use an international theme during the summer.
DESIGNATED OFFERINGS
At the direction of the Army Chief of Chaplains, each fall an Army-wide designated offering will be taken to support the activities of PWOC International and PWOCI Regions. Other military chapel communities may also collect designated offerings. PWOC International continues to be grateful for the financial support and uses the funds to assist PWOC International and PWOC Regional boards in their ministry efforts. These funds are essential to off-set ministry operating costs such as expenses relating to international and regional conferences, leadership training for local PWOCs, Bible study teacher/facilitator training, Bible Study development specifically written for PWOCI women, web site development, etc. (See Procedure for Requesting Designated Offerings, and Sample Memorandum for Requesting a Designated Offering, in the Local section Appendix.)
THE LOCAL PWOC BOARD

COMPOSITION OF A LOCAL PWOC BOARD
1. The composition of the board is based on the needs of the local installation; not every installation will have every board position. 2. A full board known as the Joint Board is composed of selected officers and appointed ministry team leaders (formerly committee chairs or chairpersons). 3. The selected officers, who make up the Executive Board, may include the following: President, 1st Vice President-Spiritual Life, 2nd Vice President-Programs, Administrative Coordinator and Financial Liaison. Note:In start-up or very small PWOC groups, the President and Administrative Coordinator may be selected by the PWOC Chaplain and then any other Executive Board officers appointed by the President. Regardless of how they are filled, all of these positions would still be a part of the Executive Board. 4. The ministry team leaders may include the following (listed in alphabetical order): Historian, Hospitality, Leadership Selection, Outreach/Inreach, Participation, Praise and Worship, Prayer, Publicity, Retreat/Special Events, Titus II Advisor(s), Watchcare/Nursery Liaison, Womens Ministry Coordinator(s) (a new position as of the 2009/2010 local term of office) and any other deemed necessary by the President and the Board. (See position descriptions below.) 5. When a local PWOC cannot or does not wish to fill all of the above positions, the first three positions they should fill are President, Administrative Coordinator and 1st VP Spiritual Life (in that order). The board can then assign the tasks that they deem necessary from other positions to the appropriate officer. Note: A group is not considered to be a PWOC unless it has at least two officers. See Page L-1 Definition of a PWOC.
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BOARD RESPONSIBILITIES
Executive Board Responsibilities
1. Seek Gods will and vision for their time in office. 2. Seek to learn, through the Chaplains who pastor the various chapel communities, the perceived needs of the women on the installation and of his/her chapel community in particular. 3. Develop and communicate vision for the local PWOC based on God's will, the Aims of PWOCI, input of the local PWOC Chaplain and the perceived needs of the women on the installation. 4. Come to consensus regarding the Presidents appointments of ministry team leaders. 5. Serve the ministry team leaders and their teams with guidance, assistance and resources, as needed. 6. Recommend actions to the Joint Board for consideration, adoption and execution. 7. Conduct daily business of the local PWOC.
Joint Board Responsibilities

1. Make plans to accomplish the local PWOC vision. [Note: Most of the detail planning will be done by the ministry teams and reported to the Board by the ministry team leaders. Major recommendations of the ministry teams will be decided upon by consensus of the Joint Board.] 2. Carry out plans to accomplish the vision. 3. Participate in making decisions regarding local PWOC business through consensus, each offering her unique perspectives and experiences to the discussion.
BOARD MEETINGS
The purpose of board meetings is to present information and make major decisions for the local PWOC.
Executive Board
1. Meet for the first time as soon as possible after their installation 2. Meet throughout their term as needed in whatever format (i.e. on site, telephone, via the computer) is most useful to accomplish the agenda of the meeting,
Joint Board
Meets together on site at least once a month on a day and time set by the President.
BOARD DECISION MAKING

1. When a decision requires the entire board, decisions should be made by consensus. 2. Consensus is defined as general agreement. 3. Consensus is reached using the following steps: When a decision needs to be made, discussion is invited by the president. When the president deems the discussion is complete, she clarifies the decision then calls for consensus of the decision to be made. Consensus is reached when each board member can be content with the final decision. In other words, a member might be content with a decision even if its not her first choice. Consensus is not reached when one (or more) board member is adamantly opposed to the decision being made. 4. When consensus is not reached, the President may choose one of the following options: a. She may table the decision and ask the board to pray and seek Gods direction and timing regarding the issue. b. She may lead the board into a formal voting process whereby a 2/3 majority vote of board members present will rule.
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BOARD TERMS AND TERM LIMITS

Both officers and ministry team leaders serve for one year. Board members (selected and appointed) may succeed themselves for one consecutive term. However, they must go through the leadership selection/appointment process again. A board member may not serve more than three consecutive terms in any combination of positions. After not serving for one year, she may apply for any position.
LEAVING OFFICE PREMATURELY

If it becomes necessary for a board member to leave office for any reason, she should submit a letter of resignation to the President and/or the PWOC Chaplain. When a local board member refuses to change behavior inconsistent with Biblical principles, refuses to follow PWOCI policies or refuses to be reconciled in conflicts with other board members, the board member may be removed from office by the local PWOC Chaplain. If a board member is removed, the PWOC Chaplain should notify the Installation/Garrison Chaplain.
FILLING BOARD VACANCIES CAUSED BY RESIGNATION OR REMOVAL

Positions other than President: The local president appoints a successor for any vacancy with the consensus of the board and guidance of the PWOC Chaplain. Succession of the President: When the office of the President is vacated, the local 1st Vice PresidentSpiritual Life succeeds the President and finishes her term of office. If the local 1st Vice PresidentSpiritual Life is unable to assume the President's duties, the 2nd Vice President-Programs is asked to complete the President's term. If both are unable or do not desire to finish the President's term, the PWOC Chaplain will appoint a successor from recommendations made by the Selected Board.
LOCAL PWOC BOARD POSITION INFORMATION

GENERAL QUALIFICATIONS FOR ALL BOARD MEMBERS
1. 2. 3. 4. 5. Confesses Jesus Christ as her Lord and Savior Is devoted to God, dependent on Jesus Christ and led by the Holy Spirit Has an understanding of and appreciation for the diversity of PWOC Is active in a local PWOC Is certain of her husband's affirmation and support for her PWOC service, if married
GENERAL RESPONSIBILITIES FOR ALL BOARD MEMBERS

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Seeks prayer support regarding her position Seeks God's guidance for fulfilling her duties Reads through the After Action Report (AAR) and the notebook of her predecessor Attends board meetings regularly Maintains a record of ongoing activities in a paper or digital notebook a. (See Keeping a Position Notebook or Electronic File in the Local section Appendix.) Attends all PWOC trainings and conferences, if personal responsibilities allow Becomes familiar with the The Womens Ministry Manual Official Leaders' Policy and Guidelines of PWOC, local information pertaining to her position and the resources online at PWOC.org Invites and leads a small group of women to accomplish her position responsibilities, as needed, encouraging them to prepare for future leadership Prepares board reports for all meetings (See a sample PWOC Board Meeting Report form in the Local section Appendix.) Prepares an Activity After Action Report for each major activity she leads a. (See a sample Activity After Action Report form in the Local section Appendix.)
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11. Gets consensus of the board regarding major decisions, seeking guidance from the president in deciding the difference between major and minor decisions 12. Prepares and submits an AAR upon leaving office a. (See Preparing an After Action Report in the Local section Appendix.) 13. Passes on the notebook for her position to her successor 14. Is available to support and assist other board members 15. Works under the oversight of the local PWOC president
SELECTED BOARD POSITIONS

Qualifications Specific to Selected Board Officers
See General Qualifications. 1. Is the wife of an active duty service member in any U.S. military component or is a female serving on active duty in any U.S. military component Note: If a board members military status changes during her term of office for any reason (ie: retirement, ETS, etc.), she may complete her tenure if she can practically fulfill her responsibilities. 2. Is active in Protestant military chapel (If questioned, active is defined by the local PWOC Chaplain.)
Responsibilities of Selected Board Officers President

Models servant leadership; leads the board and the local PWOC body to seek and do the will of God, personally and corporately See General Responsibilities. To the Local Chapel Communities 1. Is the official point of contact and representative for PWOC among the Chapel communities 2. Meets with each Chaplain who pastors a chapel community on the installation (as soon as possible after being affirmed by the local PWOC body) to discover how PWOC can help him/her minister to the women of that chapel community and to get a recommendation from the Chaplain of a woman who could serve on the PWOC Joint Board and the Parish Council as the chapel communitys Womens Ministry Coordinator during the coming year Note:On larger installations, rather than having the Womens Ministry Coordinators serve on the joint board, the president may choose to form a separate ministry team of Womens Ministry Coordinators and meet with them at least every other month. 3. Briefs Chaplains who are newly assigned to pastor a chapel community on the installation during her term of office regarding the PWOC/chapel relationship 4. Works with Chaplain pastors to schedule and plan a PWOC Sunday program for each chapel community sometime during her term 5. Officially represents PWOC at the chapel where she participates, and if possible, serves on the Parish Council as the Womens Ministry Coordinator for her chapel community 6. Ensures coordination of the chapel master calendar and facility use with the chapel staff of the chapel where PWOC meets To the local PWOC Chaplain 1. Seeks the PWOC Chaplains vision for the ministry of PWOC and his/her wisdom and advice throughout her term 2. Keeps the PWOC Chaplain informed 3. Invites the PWOC Chaplain to all board meetings 4. Works with the PWOC Chaplain and Financial Liaison to prepare and submit a yearly proposed budget for approval
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To the Local Board 1. Prayerfully selects the appointed board members with consensus of the board and the guidance of the PWOC Chaplain (See See Appointed Board Positions.) 2. Leads the board to seek God's will and vision for the local PWOC 3. Holds a planning meeting/board retreat early in her term, working with the Administrative Coordinator to complete the details 4. Equips and encourages the board collectively 5. Provides wisdom, guidance and encouragement to each board member on an informal basis 6. Prays for each board member 7. Prepares for and presides at all board meetings seeking to cultivate a loving, open and cooperative environment 8. Communicates regularly with the PWOC Chaplain and all board members about upcoming activities 9. Appoints women to lead special projects, as needed, such as Newsletter, Librarian or Volunteer Hour Coordinator 10. Plans a joint board meeting with the incoming and outgoing boards at the end of her term, during which all AARs are submitted by the outgoing board 11. Has the authority and responsibility to apply the principles in Matthew 18:15-17 to behavior inconsistent with Biblical principles within the board (See the Matthew 18 Model for Correction and Reconciliation in the Local section Appendix.) To the Local PWOC Group 1. Presides at local PWOC meetings 2. Prays for the local body of PWOC 3. Communicates vision and leads the participants toward Gods plans and purposes 4. Ensures effective communication to all participants in a timely manner including information from all levels of PWOClocal, regional and international To the Regional Board and, if in OCONUS Region to Area Council, if Applicable 1. Attends regional (and Area) conference and meetings, if personal responsibilities allow when she cannot attend, appoints another board member to attend on her behalf 2. Assures that information requested by the regional board (or Area Council) is quickly provided, to include any changes of officers or the local PWOC Chaplain 3. Coordinates with regional board to plan for Leadership Development Weekend for the incoming local PWOC board To PWOC International 1. Attends the PWOC International Conference (if personal responsibilities allow-when she cannot attend, appoints another board member to attend on her behalf) and attends the Leadership Development Weekend 2. Actively promotes the PWOC International yearly theme 3. Actively promotes the PWOC International Board's vision for PWOC
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1st Vice President-Spiritual Life

Prayerfully selects Bible studies and Bible study leaders; trains, equips and encourages the Bible study leaders See General Responsibilities. 1. Assumes the office of the president, if it becomes vacant before the end of the term 2. Researches and selects Bible studies using the PWOCI yearly theme and four Aims according to the needs of the women 3. Prayerfully selects leaders for Bible studies 4. Proposes selected Bible studies and leaders to the board for approval 5. Estimates quantity of materials and submits orders, working within budget constraints and chapel guidelines 6. Coordinates with the President to schedule meeting times and facilities for Bible studies 7. Plans training opportunities for Bible study leaders as needed 8. Meets with Bible study leaders one-on-one and in meetings for feedback, encouragement and support 9. Provides or arranges for devotions at regular meetings and, as requested, at board meetings and program meetings 10. Assumes the duties of the Prayer position, if the position is vacant 11. Seeks wisdom and guidance of the President and keeps her informed
2nd Vice President-Programs

Plans and executes programs in line with the PWOCI yearly theme for the spiritual growth and enrichment of local PWOC participants and their guests. See General Responsibilities. 1. Plans the year's programs taking into account the PWOCI yearly theme, the four aims of PWOCI, the needs of the women of the local PWOC and budget constraints 2. Submits program plans to the board 3. Utilizes local talent and other resources in varied program formats 4. Coordinates all aspects of each program with the appropriate board members (President, Spiritual Life, Hospitality, Praise and Worship, Participation, etc.) 5. Works closely with the Womens Ministry Coordinators to insure that women of all installation chapel communities are invited and welcomed to Programs 6. Plans the installation ceremony for incoming board members
Administrative Coordinator (formerly Secretary)

Coordinates communication within and for the Local PWOC community; coordinates all arrangements for board meetings and other board events (such as the board retreat) under the guidance and direction of the president. See General Responsibilities. To the Local Board 1. Takes and maintains detailed notes of all board meetings 2. Provides detailed notes to board members one week prior to board meeting for review 3. Notifies all local board members of upcoming board meetings 4. Handles correspondence as directed by the president 5. Assists President with administrative details of carrying out meetings and events for which the President is responsible To the Regional Board and, if in OCONNUS Region to Area Council, if Applicable 1. Completes quarterly reports, submits them to the president for review and approval, then sends them to the regional (area) administrative coordinator 2. Provides the regional (and area) administrative coordinator with all requested information in a timely manner
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Financial Liaison
Coordinates financial transactions for the local PWOC in accordance with local regulations under the guidance of the person who manages the Chapel Fund See General Responsibilities. Note: Fund procedures at each installation can vary greatly. It is imperative that the Financial Liaison, President and the PWOC Chaplain meet to discuss the responsibilities of the Financial Liaison. 1. Works with the president and the PWOC Chaplain to understand the installation's funding policies and to learn the local PWOC fund request procedures 2. Informs the local board members of the procedures they should follow for submitting fund requests 3. Manages fund requests and purchase orders Note: Every purchase request and reimbursement payment request MUST be submitted through the Financial Liaison. The Financial Liaison then submits the request to the chapel fund for approval. 4. Keeps the board informed of PWOCs financial standing 5. Works with the president to compile a local PWOC budget for the year and submits the budget to the PWOC Chaplain 6. Serves as point of contact for conference registration
APPOINTED BOARD POSITIONS

Qualification Specific to Appointed Ministry Team Leaders (formerly committee chairs or chairpersons)
See General Qualifications for All Board Members. Is a valid ID card holder with access to the local military installation Note: If a ministry team leaders relationship with the military changes during her term of office for any reason,she may complete her tenure if she can practically fulfill her responsibilities.
Responsibilities of Appointed Ministry Team Leaders

(in alphabetical order)
Historian
Provides an historical record of the local PWOC See General Responsibilities. 1. Takes photos at PWOC activities 2. Creates photo album, scrapbook or digital archive of photos 3. Maintains historical records and displays them as appropriate
Hospitality
Provides for the fellowship needs of the local PWOC See General Responsibilities. 1. Ensures set-up and clean-up of meeting room, refreshments, etc. 2. Schedules refreshments for each regular meeting, as needed 3. Coordinates with the 2nd Vice President-Programs to plan for refreshments and decorations for programs 4. Arranges for necessary supplies
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Leadership Selection
Seeks qualified candidates for the selected board positions in accordance with the Leadership Selection Policy and Process. See General Responsibilities. 1. Prays often and regularly regarding future leaders for the Local PWOC 2. Is constantly looking for leadership qualities in the women who participate 3. Oversees the leadership selection process for selected board officers, following the Leadership Selection Process guidelines beginning on page L-16 of The Womens Ministry Manual 4. Is familiar with the General Qualifications For All Board Members on page L-6, the Qualification Specific to Selected Board Members on page L-7, the General Responsibilities of All Board Members on page L-6 and the responsibilities specific to the selected board positions listed on pages L-7 through L-11. 5. Forms a team of three to five women (including self) with the approval of the President 6. Invites the local PWOC Chaplain to serve on the team
Outreach/Inreach
Coordinates ministry projects to meet needs within the community (Outreach) and the local PWOC (Inreach) See General Responsibilities. 1. Prays over, plans, coordinates and evaluates outreach and inreach projects 2. Works closely with the Womens Ministry Coordinators to determine how PWOC might be able to serve the various chapel communities 3. Presents projects to the board for consensus 4. Oversees the projects
Participation
Welcomes participants and newcomers to PWOC meetings and fosters a sense of belonging See General Responsibilities. 1. Keeps up-to-date information on participants, maintains and distributes the roster according to local guidelines and confidentiality requirements (See the Privacy Act Statement in the Local section Appendix.) 2. Maintains attendance records 3. Introduces newcomers to the local PWOC 4. Provides name tags for participants, newcomers and guests 5. Keeps supply of PWOC pins and provides President with information for awarding pins, if the group presents pins 6. Keeps participants connected by acknowledging important events/dates such as birthdays, anniversaries, etc.
Praise and Worship

Leads women in seeking God and exalting His name in times of corporate worship See General Responsibilities. 1. Prayerfully selects music and scripture for weekly meetings and monthly programs as needed, keeping in mind the various worship styles and denominational backgrounds of the women in attendance (contemporary, gospel, liturgical, etc.) 2. Checks to be sure the chapel has a CCLI license and creates slides or copies of song lyrics in compliance with CCLI license regulations 3. Uses a variety of ways to lead the women in worship (i.e. drama, dance, etc.) 4. Coordinates with chapel staff for using AV equipment
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Prayer
Prays and teaches the women to pray See General Responsibilities. 1. Prays for the local PWOC, the PWOC Chaplain and the board 2. Contacts the Womens Ministry Coordinator of each chapel community regularly, asking them if there are any prayer requests for the chapel community and then prays accordingly 3. Leads corporate prayer at PWOC meetings, modeling various methods of prayer 4. Plans and oversees prayer vines, prayer partners, prayer groups and prayer events, as needed 5. Keeps prayer requests confidential when individual women request prayer 6. Communicates with the Regional Prayer Coordinator 7. 1st Vice President-Spiritual Life assumes these responsibilities when this position is not filled.
Publicity
Publicizes PWOC events in the chapel and community See General Responsibilities. 1. Coordinates with other board members to publicize PWOC activities 2. Works closely with the Womens Ministry Coordinators to insure that every chapel community is receiving relevant information about local PWOC activities 3. Follows installation and chapel guidelines in creating and distributing publicity releases 4. For clarity, spells out "Protestant Women of the Chapel" on all publicity releases
Retreats/Special Events
Coordinates activities for one day events as well as overnight and weekend retreats/conferences See General Responsibilities. 1. Plans all details of the retreats and events (such as speaker, location, schedule, supplies etc.) within budget guidelines 2. Works closely with the Womens Ministry Coordinators to insure that the women from all chapel communities are invited to attend all retreats and special events 3. Works within local guidelines to submit contracts Note: The Retreats/Special Events Coordinator has NO authorization to sign any contract.
Titus II Advisor
[This position title is taken from Titus 2:3-5.]Serves as an advisor to the PWOC local board bringing spiritual insight and maturity, strength of character, sound judgment, wisdom and a heart for the ministry of PWOCI [The president may appoint up to three Titus II Advisors, as needed.] See General Responsibilities. 1. Prays for the board and local body of PWOC 2. Reminds those she advises that their priorities to God and their families take precedence over PWOC responsibilities 3. Advises the local PWOC President and board 4. Leads and teaches the women of the local PWOC as requested by the president 5. Prayerfully intervenes in sensitive situations, conflict resolution and behavior inconsistent with Biblical standards Note: Titus II Advisor is a true advisory position, not simply an honorary position given based on military rank or position
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Early Childhood Christian Development - PCOC Coordinator

Ensures that the needs of the children of local PWOC participants are met during PWOC activities and/or maintains the relationship between the local PWOC and Watchcare/Nursery or ministry providers See General Responsibilities. 1. Works within the local installation and chapel guidelines to provide care for the children 2. Keeps local PWOC informed about Watchcare/Nursery regulations, requirements and needs 3. Coordinates expressions of appreciation to Watchcare/Nursery providers Note: This person may also be a childrens ministry coordinator, depending upon the PWOC Chaplain and/or the military branch of the local PWOC.
Womens Ministry Coordinator(s)

Is the liaison between PWOC and her chapel community, working under the oversight closely with other members of the PWOC board to insure a free flow of information between the two See General Responsibilities. 1. Serves on the Parish Council of her chapel community if the Chaplain pastor agrees 2. Talks often with her Chaplain pastor, seeking to discover how the local PWOC can help him/her minister to women and communicates that information to appropriate PWOC board members, helping facilitate actions in response when appropriate 3. Keeps informed of other chapel activities that her chapel community sponsors and informs the PWOC body of ways they can help with those programs (for example: youth ministry, VBS, Awana, etc.) 4. Communicates the Vision and activities of the local PWOC to her Parish Council and chapel community at large, welcoming and encouraging the women to participate 5. Works closely with appropriate PWOC board members to insure free flow of information between her chapel community and the local PWOC Note:A Womens Ministry Coordinator may also serve in any selected position or other appointed position.
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LEADERSHIP SELECTION POLICY AND PROCESS

Leadership selection is the key to a healthy, successful local PWOC group. God will both call and equip women to lead when we ask Him. Therefore, it is imperative that the current board and the Leadership Selection Team (LST) seek Gods will regarding future leadership for the local PWOC.
OVERVIEW OF THE SELECTION PROCESS

A leadership selection team (LST) (that may include the PWOC Chaplain) is formed to prayerfully select and recommend a slate of officers for the next year. The team informs the PWOC body of the process and, over a period of time, meets to pray. Those who wish to be considered for selection to an office of the Executive Board submit a Request for Consideration form to the LST (See the sample Request For Consideration in the Local section Appendix). The LST Leader contacts all references provided on the form. At the appropriate time, the LST conducts interviews with all applicants. The LST then prayerfully deliberates to select a slate of officers. The LST Leader presents the slate of officers to the PWOC Chaplain for approval. Then she presents the slate of officers to the PWOC body at a general meeting for their affirmation. The new officers are then installed.
THE LEADERSHIP SELECTION TEAM (LST) LEADER

The LST Leader is appointed by the local PWOC President with consensus of the Executive Board as soon as possible after the Presidents installation. She is an active member of the Joint Board through the entire term of office. From the time she is appointed, she begins praying and scouting for future leadership. As she participates in activities and board meetings throughout the year, she does so with future leadership in mind. The LST Leader may not be considered for a selected office on the Executive Board she is helping select. She may, however, accept appointment as a Ministry Team Leader on the Joint Board.
THE LEADERSHIP SELECTION TEAM

The LST Leader prayerfully chooses and asks two to four other women to serve on the selection team with the Presidents approval. These women should be mature Christians and have a heart for PWOC. They will become the team leaders prayer partners regarding the selection of the next Executive Board. They will meet regularly to pray, prepare and do the work of leadership selection. Note: The current president may not serve on nor may she influence the LSTs decisions. No woman who is being considered for a selected office may serve on the LST. If a woman serving on the LST concludes that she should apply for a selected office, she should resign from the LST before she submits her application to the selection team. The LST Leader then asks another woman to join the LST. The LST Leader also invites the local PWOC Chaplain to serve on the committee. The degree to which he/she participates in selection team activities is the chaplains choice. The chaplain may choose to participate in all gatherings of the LST, participate only in the interview process or not participate except to approve the slate selected by the committee. Regardless of the degree of the chaplains participation, the LST Leader will report to the chaplain regularly regarding the work and progress of the LST.
CONFIDENTIALITY OF THE LEADERSHIP SELECTION PROCESS

All members of the LST must keep all aspects of their work and meetings confidential. After installation of the new officers, the LST Leader will shred and dispose of all the candidates paperwork.
TIMELINE FOR LEADERSHIP SELECTION

The timeline begins when the LST Leader has been appointed and ends when the new Executive Board is installed. (See the Detailed Leadership Selection Timeline Including the Duties of the Team Leader in the Local section Appendix.)
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TRANSITION FROM ONE BOARD TO THE NEXT

The current board continues conducting the business of the local PWOC through the end of the Spring semester, including weekly meetings, board meetings and other activities. Any questions regarding current PWOC activities and policies should be directed to the current board. During the period of time between affirmation by the local PWOC body of the new officers and their installation in May, the current board members make themselves available to the new board members to answer questions and instruct them upon request. After they have been affirmed by the local PWOC body in late March, the new Executive Board members begin preparing and training for their positions. They attend any leadership training being offered by the PWOC International or the PWOCI Region. The new President begins the process of appointing new Ministry Team Leaders. The newly selected Executive board begins meeting soon after their affirmation to pray together, build relationship, discuss and affirm Ministry Team Leaders and begin planning for their term of office.
MINISTRY TEAM LEADER APPOINTMENTS

Because of her attention to leadership potential throughout the year, the leader of the LST may make Ministry Team Leader recommendations to the new President. However, the President makes the final decision regarding all appointments of Ministry Team Leaders with the consensus of the Executive Board and the approval of the PWOC Chaplain.
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REGIONAL
"I pulled you in from all over the world, called you in from every dark corner of the earth, telling you, 'You're my servant, serving on My side. I've picked you. I haven't dropped you.' Don't panic. I'm with you. There's no need to fear for I'm your God. I'll give you strength. I'll help you. I'll hold you steady, keep a firm grip on you." (Isaiah 41:9-10 The Message)
OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL REGIONAL LEVEL

AUTHORITY
1. The Department of Defense Armed Forces Chaplain Board has appointed the Army Chief of Chaplains as their executive agent for PWOC International and its regions. The Army Chief of Chaplains appoints a senior Army Protestant Chaplain within each PWOCI region for pastoral oversight and advice. Chaplains from other services may assist the appointed PWOCI Regional Chaplain as necessary. It is helpful if the PWOCI Regional Chaplain is also the Installation/Garrison Chaplain for the installation holding the regions fund. 2. Regional PWOCs "have no official standing apart from the chaplaincy and without chaplain sponsorship and oversight they cannot organize, meet or function." (See the Memorandum from CH (Major General) Douglas Carver in the Regional section Appendix.] 3. The appointed PWOCI Regional Chaplain oversees and guides the PWOCI Regional Board and has final decision-making authority over all activities sponsored by the regional board.
MISSION/PURPOSE
1. Each Regional Board supports, encourages and equips the local PWOCs within their region. Where applicable, area councils assist the regional board with this support. 2. The Regional Board serves as a liaison, ensuring smooth flow of vision and communication between PWOC International and the local PWOCs. 3. The Regional Board provides opportunities to gather for training, spiritual development and encouragement within the region. 4. The Regional Board identifies and develops future leaders within PWOC.
COMPOSITION OF REGIONS
1. Each region includes local PWOCs within designated geographic boundaries. 2. PWOC International is divided into eight regions: Alaska Asia: Japan, Korea Central: Arkansas, Illinois, Indiana, Iowa, Kansas, Louisiana, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Oklahoma, South Dakota, Texas (excluding Ft. Bliss), Wisconsin Europe: Areas: Mediterranean, UK, USAG Ansbach, USAG Benelux, USAG Grafenwoehr, USAG Baden Wurttemberg, USAG Hessen, USAG Stuttgart Northeast: Connecticut, DC, Delaware, Maine, Maryland, Massachusetts, New Jersey, New York, New Hampshire, Ohio, Pennsylvania, Rhode Island, Vermont, Virginia, West Virginia Pacific: Guam, Hawaii Southeast: Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee, Puerto Rico, Guantanamo Bay West: California, Colorado, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, Western tip of Texas Ft. Bliss, Wyoming
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS POLICY AND GUIDELINES OF PWOC
REGIONAL FINANCES OVERVIEW

Funds for each region (and its areas, where applicable) come from sacred dollars given by military chapels. These funds come in the form of yearly grants determined by the Director of Information, Resource, Management and Logistics (IRML). The PWOCI Region budgets are used by the Director of IRML to help determine the amounts of the yearly regional grants. The regional funds are managed from the following installations: Fort Wainwright Alaska Region; USAG Yongsan Asia Region; Fort Sill Central Region; IMCOM-E Europe Region; Fort Belvoir Northeast Region; USAG-HI at Schofield Barracks Pacific Region; Fort Benning Southeast Region; Fort Bliss West Region. ALL designated offerings received on behalf of PWOCI regions should be sent to the Office of the Army Chief of Chaplains. Checks should be made payable to: DA Chaplain Fund with the notation in the memo line of the check designating PWOC International as the recipient. All designated offerings are to be sent to: Office of the Chief of Chaplains ATTN: DACH-IML; Suite 12500, Presidential Tower 2511 Jefferson Davis Highway Arlington, VA 22202-3907
THE REGIONAL PWOCI BOARD

M AKE-UP OF A REGIONAL PWOCI BOARD
1. A PWOCI Regional Board is composed of selected officers and members appointed by the Regional President with consensus of the executive board and approval of the regional chaplain. 2. The Executive Board, made up of the selected officers, is selected by the Leadership Selection Team. These positions include: President, Vice President-Regional Conference Coordinator and Administrative Coordinator (formerly Secretary). 3. The appointed board members, who complete the full PWOCI Regional Board, include: Assistant Conference Coordinator, Financial Liaison, Leadership Selection Coordinator, Training Coordinator, Prayer Coordinator, Titus II Advisor (limit-one). They are appointed by the President with the consensus of the Executive Board. The Financial Liaison must also be approved by the PWOCI Regional Chaplain. 4. Where applicable, the region may choose to include Area Council Presidents on the regional Board. 5. Outside-Continental-U.S. (OCONUS) regions that sponsor yearly conferences may choose a Vice President other than the Conference Coordinator and may select a new Conference Coordinator at the conference each year.
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Regional Executive Board
1. 2. 3. 4. Seek Gods will together for their time in office. Come to consensus regarding the Presidents board appointments. Recommend actions to the full regional board for consideration, adoption and execution. Conduct daily business of the PWOCI region.
Full Regional Board

1. Understand and communicate the vision of PWOC International to the local PWOCs (through the Area Councils, where applicable) in the region. 2. Understand and communicate the needs and concerns of the regions local PWOCs to PWOC International. 3. Serve the local boards with training, guidance, assistance and resources, as needed. 4. Develop and carry out long-range plans to accomplish the PWOC International vision and the regions goals based on God's will and the Aims of PWOCI. 5. Make decisions regarding PWOCI regional business.
BOARD MEETINGS
The purpose of board meetings is to share information, make major decisions for the ministry, build relationships within the board and encourage and build up board members.
Executive Board
1. Meets for the first time after their installation at the regional conference 2. Meets throughout their term as needed in whatever format is most useful to accomplish the determined goals for the meeting, i.e. in person, telephone, via the computer
Full Regional Board

1. Meets together in person at least once a year may meet more often as needed and as the budget will allow 2. May come to consensus regarding specific decisions via email between in-person meetings

1. Board decisions should be made by consensus. 2. Consensus is defined as general agreement. 3. Consensus is reached using the following steps: When a decision needs to be made, discussion is invited by the president. When the president deems the discussion is complete, she clarifies the decision then calls for consensus of the decision to be made. Consensus is reached when each board member can be content with the final decision. In other words, a member might be content with a decision even if its not her first choice. Consensus cannot be reached when a board member is adamantly opposed to the decision being made. 4. When consensus is not reached, the President may choose one of the following options: a. She may table the decision and ask the board to pray and seek Gods direction and timing regarding the issue. b. She may lead the board into a formal voting process whereby a 2/3 majority vote of board members present will rule.
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1. Members of the Regional Board serve a two year term. The term begins with selection and installation of the Executive Board at the PWOCI regional conference in the fall of odd numbered years. (OCONUS exception: When the region is sponsoring a full spiritual and/or leadership training conference each year, a Conference Coordinator and/or Training Coordinator may be selected each year for a one year term.) 2. Board members (selected and appointed) may succeed themselves for one consecutive term. However, they must go through the leadership selection/appointment process again. 3. A board member may not serve more than three consecutive terms in any combination of positions. After not serving for one term, she may apply for any position.

1. If it becomes necessary for a board member to leave office for any reason, she should submit a letter of resignation to the President and/or the PWOCI Regional Chaplain. Note: If a regional board member PCSs outside of the region (Financial Liaison outside of easy driving distance from the fund) a. prior to six months before the end of her term of office: She must relinquish her position when she moves. She may choose to do so as soon as she receives orders, but the choice is hers. b. within the last six months of her term of office: She may complete her tenure if she can practically fulfill her responsibilities.
If a board members military status changes during her term of office for any reason (ie: retirement, ETS, etc.), she may complete her tenure if she can practically fulfill her responsibilities. 2. When a regional board member refuses to change behavior inconsistent with Biblical principles, refuses to follow PWOCI policies or refuses to be reconciled in conflicts with other board members, the board member may be removed from office by the PWOCI Regional Chaplain. If a board member is removed, the PWOCI Regional Chaplain should notify the International PWOCI Chaplain (for information only).

1. Positions other than President: The Regional President appoints a successor for any vacancy with the consensus of the Executive Board and PWOCI Regional Chaplain. 2. Succession of the President: When the office of the President is vacated, the Regional Vice President succeeds the President and finishes her term of office. She will decide how best to fill the Vice President position with consensus of the full board and approval of the PWOCI Regional Chaplain.
PWOCI REGIONAL BOARD POSITION INFORMATION

GENERAL QUALIFICATIONS FOR ALL BOARD MEMBERS (REGIONAL AND AREA, WHERE APPLICABLE)
1. 2. 3. 4. 5. 6. Confesses Jesus Christ as her Lord and Savior Is devoted to God, dependent on Jesus Christ and led by the Holy Spirit Has an understanding of and appreciation for the diversity of PWOC Is active in a military chapel Is active in a local PWOC At the time of consideration and selection, resides within the region and expects to reside within the region for the majority of her time in office 7. Is certain of her husband's affirmation and support for her PWOC service, if married 8. Possesses strong communication skills: written, verbal and computer
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GENERAL RESPONSIBILITIES FOR ALL BOARD MEMBERS (REGIONAL AND AREA, WHERE APPLICABLE)
1. Seeks prayer support regarding her position 2. Seeks God's guidance for fulfilling her duties 3. Attends meetings called by the president and/or PWOCI Regional Chaplain (Area Chaplain, if applicable) 4. Offers her unique perspectives and experiences to board decisions 5. Attends all PWOC trainings and conferences, if personal responsibilities allow 6. Is familiar with The Womens Ministry Manual and regional information pertaining to her position 7. Invites and leads a small group of women to accomplish her position responsibilities, as needed, encouraging them to prepare for future leadership 8. Maintains a record of ongoing activities to include completing Event After Action Reports (See the sample Event After Action Report in the Regional section Appendix.) 9. Prepares board reports for all meetings 10. Is available as a resource for both the PWOC International Conference and the regional conference held during her term of office 11. Submits an After Action Report (AAR) upon leaving office (See Preparing an End-of-Term After Action Report in the Regional section Appendix.) 12. Is available to support and assist other board members
SELECTED BOARD POSITIONS

Qualifications Specific to Selected Board Members
See General Qualifications for all positions. Is the wife of an active duty service member in any U.S. military component or a female serving on active duty in any U.S. military component
Responsibilities of Selected Board Members President

The President models servant leadership. She leads the PWOCI Regional Board to pursue God's will for the ministry of PWOCI in the region. She acts as liaison between the PWOC International Board and the PWOCI Regional Chaplain. See General Responsibilities. To the PWOCI Regional Chaplain Seeks the PWOCI Regional Chaplain's wisdom and advice Keeps the Chaplain informed Invites the Chaplain to all board meetings To the Regional Board 1. Prayerfully selects the appointed board members with consensus of the Executive Board and the approval of the PWOCI Regional Chaplain 2. Leads the regional board to seek God's will and goals for the PWOCI region in harmony with the PWOC International vision 3. Equips and encourages board members 4. Presides over regional board meetings seeking to cultivate a loving, open and cooperative environment 5. Works closely with all board members as they fulfill their duties 6. Communicates clearly and frequently with the PWOCI Regional Chaplain and all board members about upcoming activities 7. Appoints team leaders for specific and/or short term tasks who do not serve on the board, if needed
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8. Has the authority and responsibility to apply the principles in Matthew 18:15-17 to behavior inconsistent with Biblical principles within the board (See Matthew 18 Model for Correction and Reconciliation in the Region section Appendix.) To Areas (where applicable) 1. Encourages, equips and advises area presidents, as needed 2. Attends Area Rallies upon invitation and as needed (within budget constraints) To local PWOCs in the Region 1. Encourages, equips and advises local presidents, as needed 2. Corresponds and shares information at least once a month with the local PWOC presidents in her region 3. Contracts all local Presidents or Area Presidents, where applicable, each January/February to encourage them to set up the incoming local PWOC executive board to participate in the Leadership Development Weekend 4. Oversees communication within the region through the Regional Administrative Coordinator and the regional web page on PWOC.org 5. Visits local PWOCs upon invitation and as needed (within budget constraints) 6. Promotes growth in the region by equipping and supporting newly forming PWOCs To PWOC International 1. Serves as the liaison between the PWOC International Board and the local PWOCs in her region 2. Keeps the international president abreast of items of concern within the region 3. Represents her region on the PWOCI Joint Council 4. Contributes to the region webpage of the PWOC International website 5. Works with the PWOCI Regional Chaplain, Financial Liaison and Administrative Coordinator annually to develop a two-year budget 6. Attends the PWOC International Conference, PWOCI training for regional presidents and PWOCI Joint Council meetings 7. Actively promotes the PWOC International yearly theme 8. Actively promotes the PWOC International Board's vision for PWOCI 9. Submits a quarterly update to the PWOCI President 10. Plans and presides over a region meeting at the PWOC International Conference 11. Oversees the regions assigned tasks at the PWOC International Conference
Vice PresidentConference Coordinator

The Vice President acts on behalf of and assists the PWOCI President as requested. As Conference Coordinator, she is responsible for planning and executing the PWOCI regional conference. See General Responsibilities. Note: In OCONUS regions where a conference is held every year and the Vice President and Conference Coordinator are two separate positions, the responsibilities will be divided as follows: Vice Presidents responsibilities will consist of items 1, 2, 3, 4, 5a, 5b and 7. Conference Coordinators responsibilities will consist of items 4, 5c through 5s, 6 and 7. 1. Acts on behalf of the PWOCI Regional President (the president) in her absence and assists the president when requested 2. Assumes the office of President, if it becomes vacant before the end of the term 3. Represents the president at PWOCI events, board meetings and local retreats and meetings, if the president is unable to attend 4. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 5. Serves as the ministry team leader for the PWOCI regional conference (conference), identifying and inviting women to assist in various capacities
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a. Oversees the selection of the conference speaker(s) at least two years in advance. b. Oversees the selection of the Designated Outreach Project (DOP). c. Prayerfully appoints and has oversight of the Assistant Conference Coordinator with the approval of the president and consensus of the executive board Note: If the Vice President succeeds to the position of President, the Assistant Conference Coordinator will assume the responsibilities of Conference Coordinator, completing responsibilities 5.a.-5.s. She does not automatically assume the office of Vice President unless specifically appointed by the president, with consensus of the PWOCI Regional Executive Board and approval of the PWOCI Chaplain. d. Reviews evaluations from the previous conference e. Researches all aspects of the conference and shares appropriate information with other board members f. Plans the conference within budget guidelines and with guidance from the president and consensus of the executive board for major decisions (such as dates, location, worship leader, etc.) g. Develops the conference schedule h. Coordinates the carrying out of the plan for the conference, forming teams to assist with specific conference duties (such as registrations, publicity, decorations, etc.), and keeping the president informed and seeking her advice all through the process i. Uses the PWOC International yearly theme when planning the conference j. Is the liaison with the conference facility k. Works closely with the Financial Liaison to submit all fund requests, ordering all needed supplies after approval of the fund l. Prepares appropriate query letter regarding any contract and forwards it to the PWOCI Regional Chaplain for guidance and approval before sending it to the contractor m. Works within regional fund guidelines to submit contracts Note: The Regional Vice President has NO authorization to sign any contract. n. Develops an efficient registration process, working closely with the regional administrative coordinator and financial liaison o. Prepares the registration documents for participants to be posted on the regional page of PWOC.org. p. Prayerfully selects leaders to facilitate workshops, with consensus of the president and executive board, keeping facilitators informed of expectations and requirements q. Works with local PWOCs (Area Councils, where applicable) to assign conference responsibilities such as hospitality baskets, communion, helps desk, etc. r. Develops and uses a form for attendees to evaluate all aspects of the conference, passing completed forms on to the next conference coordinator 6. Fulfills the responsibilities of her assistant unless and until the assistant position is filled 7. Reports to the PWOCI Regional President
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Administrative Coordinator
The Administrative Coordinator (formerly Secretary) is responsible for communication and recordkeeping within the Regional Board. She facilitates the information flow between the local PWOCs of her region (through the Area Councils, where applicable) and PWOC International. She coordinates all arrangements for board meetings and other regional board events under the guidance and direction of the president. See General Responsibilities. 1. Takes and maintains detailed notes of all board meetings 2. Provides a copy of her detailed notes to board members within one week after the board meeting for review and reference 3. Handles correspondence as directed by the president 4. Notifies regional board members of upcoming meetings in a timely manner 5. Compiles, updates and maintains a regional roster, which includes information on the regional board members and the PWOCI Regional Chaplain, local points-of-contact or local PWOC Presidents, Administrative Coordinators and local PWOC Chaplains and, where applicable, the Area Councils. 6. Provides a copy of the regional roster to the regional president and the PWOC International Administrative Coordinator when it is created, changed or updated 7. Compiles the Regional Quarterly Report and forwards it to the PWOC International Administrative Coordinator (See the Quarterly Report Form at thewww.pwoc.org.) 8. Maintains current information on the regional web page of the PWOCI website 9. Coordinates the detailed arrangements for all regional board meetings and events (such as location arrangements, putting together packets or notebooks, favors, etc.), under the guidance and direction of the president 10. Assists the president annually in developing a two-year budget 11. Supervises the process of checking attendees into the regional conference 12. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 13. Reports to the PWOCI Regional President
APPOINTED POSITIONS (IN ALPHABETICAL ORDER)

Qualification Specific to Appointed Board Members
See General Qualifications for All Board Members. Is a valid ID card holder with access to the local military installation Note: If an appointed board members relationship to the military changes during her term of office for any reason, she may complete her tenure if she can practically fulfill her responsibilities.
Responsibilities of Appointed Board Members (In alphabetic order) Assistant Conference Coordinator
The Assistant Conference Coordinator helps the Vice President plan and implement the PWOCI regional conference and lead the conference planning team. She is appointed by the PWOCI Regional Vice President-Conference Coordinator (the conference coordinator) with approval of the PWOCI Regional President (the president) and consensus of the executive board. See General Responsibilities. 1. Acts for the conference coordinator in her absence pertaining to PWOCI regional conference (conference) related issues and assists her as required 2. Is prepared to assume the responsibilities of Conference Coordinator, if needed 3. Offers insight and advice to the conference coordinator
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Note: If the Vice President succeeds to the position of President, the Assistant Conference Coordinator will assume the position of Conference Coordinator, completing responsibilities 3a.-3q. of the VP, under the oversight of the newly appointed VP. The Assistant Conference Coordinator does not automatically assume the office of Vice President, unless specifically appointed by the president, with consensus of the executive board and approval of the PWOCI Regional Chaplain. 4. Assists the conference coordinator in identifying and inviting capable women to assist in various capacities to plan and implement conference 5. Works closely with the conference coordinator in all aspects of conference planning and implementation, remaining in frequent communication with her 6. May be asked to coordinate workshops and workshop leaders for the conference, including communication and scheduling 7. May be asked to coordinate publicity for the conference 8. Works under the oversight of the conference coordinator and, ultimately, reports to the PWOCI Regional President
Financial Liaison
The PWOC Regional Financial Liaison is the liaison between the Regional Board and the Fund Manager at the installation where the regional fund is held and with the PWOC International Financial Liaison. She coordinates all financial transactions for the region. Qualification specific to the Financial Liaison position: Must live within easy driving distance to the installation where the regional fund is held See General Responsibilities. 1. Orchestrates the budget process, working with the regional president and Chaplain and getting information from the other regional board members 2. Assists the president annually in developing a two-year budget, then submits the budget to the PWOCI Regional Chaplain for approval 3. Submits the approved budget to the PWOC International Financial Liaison by May 1st 4. Manages the money flow into and out of the regional PWOCI fund, interfacing with the regional Chaplain and the Fund Manager 5. Approves all expenditures from the regional fund using guidelines set by the Regional Fund Manager and based on the availability of funds This is a two-step process: a. Approves all Fund Purchase Requests prior to expenditures by individuals b. Signs off on all Fund Reimbursement/Payment Requests after expenditures are made Note: When an expenditure amount has been more than originally requested, the Reimbursement Request must be routed through the PWOCI Regional President and Chaplain. 6. Provides request forms to those needing to make expenditures from the regional fund (Forms are available from the Regional Fund office.) 7. Works with the regional Fund Manager to establish specific procedures and guidelines for contracting with event sites and speakers, musicians, etc. 8. Orchestrates the contract process between the region and event sites or speakers, musicians, etc., working with the appropriate regional board member, the regional president, the regional Chaplain and the regional fund manager Note: All contracts must be drawn and signed by both the site representative or person being contracted AND the Regional Fund Manager before being executed. The Financial Liaison has NO authority to sign contracts. 9. Is familiar with and uses the procedures to request tax exemption for purchases 10. Works with the conference coordinator to determine and carry out the procedure regarding regional conference registration 11. May be asked to assist in counting and recording monies collected at conference for the Designated Offering Recipient (DOR). (Europe Region Exception: Tracks and records offerings made to the DOR as reported by Areas).
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12. 13. 14. 15.
Prepares and submits quarterly financial reports to the regional president Prepares reports for regional meetings and upon request Maintains accurate financial records at all times Requests a printout of the Chaplain's Fund Sub-account Balance Report for the PWOC regional account each quarter and reconciles this printout with her records 16. Is available to the regional board for advice concerning financial matters 17. Reports to the PWOCI Regional President
Leadership Selection Coordinator

The Leadership Selection Coordinator seeks to discover and encourage leaders and future leaders in the PWOCI region. She prays in qualified candidates for the next PWOCI Regional Executive Board and oversees the selection process. See General Responsibilities. 1. Prays often and regularly regarding future leaders for the region 2. Attends regional (and area, when possible, where applicable) meetings and events to identify and encourage future leadership 3. Oversees the leadership selection process for selected board officers, following the Leadership Selection Process and Guidelines beginning on page R-14 of The Womens Ministry Manual. 4. Is familiar with the General Qualifications For All Board Members on page R-5, the Qualification Specific to Selected Board Members on page R-6, the General Responsibilities of All Board Members on page R-5 and the responsibilities specific to the selected board positions listed on pages R-6 through R-9. 5. Forms the Leadership Selection Team with the approval of the president 6. Publicizes the selection process 7. Has Request for Consideration forms posted on the regional page of PWOC.org and notifies local PWOC presidents (through the Area Presidents, where applicable) (See the Request for Consideration Form in Region section Appendix.) 8. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 9. Communicates with local PWOC Presidents (and Area Presidents, where applicable) and their leadership selection team leaders to provide guidance, information and recommendations regarding leadership selection 10. Reports to the PWOCI Regional President
Prayer Coordinator
The Prayer Coordinator is the PWOCI Prayer General of the Region. See General Responsibilities. 1. Provides prayer support for the PWOCI Regional Board and Chaplain 2. Builds and coordinates prayer teams around specific needs of the region (i.e. chaplains, marriages, deployments, etc.) 3. Coordinates prayer efforts for the regional conference 4. Communicates with and responds to the PWOC International Prayer Coordinator 5. Sends out prayer information coming from the PWOC International Prayer Coordinator to all local PWOCs 6. Keeps the PWOC International Prayer Coordinator updated regarding vital regional prayer concerns 7. Provides prayer tools and support to all local PWOCs in the region 8. Maintains contact with the local (area, where applicable) prayer coordinators in her region to assist and encourage them as needed 9. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 10. Reports to the PWOCI Regional President
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Titus II Advisor (One may be appointed.)

A Titus II Advisor serves at the request of the President to advise her and other board members, bringing spiritual insight and maturity, strength of character, sound judgment, wisdom and a heart for the ministry of PWOCI. See General Responsibilities. 1. Prays for the regional board and local PWOCs within their region 2. Advises the president personally and the Regional Board collectively 3. Reminds those she advises that their priorities to God and their families take precedence over PWOCI responsibilities 4. Leads and teaches the women of the region as requested by the president 5. Prayerfully intervenes in sensitive situations, conflict resolution and behavior inconsistent with the Biblical standard 6. Reports to the PWOCI Regional President
Training Coordinator
The Training Coordinator plans and coordinates leadership training events and coordinates the scheduling of PWOCIs leadership training seminars within her region while personally serving as a trainer during both years of her term See General Responsibilities. 1. Works closely with the president, regional Chaplain, other regional board members and under the advisement of the PWOCI 2nd VPLeadership Development to plan and coordinate annual leadership training in the region 2. Forms teams to assist with duties, as needed 3. Coordinates the regional training events within budget guidelines a. Selects the dates, location, etc. for the regional training events under the advisement of the regional president and consensus of the regional board (See VP-Conference Coordinator Responsibilities 5a-s for specifics if setting up a Regional Training Conference.) b. Works with the Financial Liaison to submit all fund requests; orders needed supplies after approval of the fund c. Works within regional fund guidelines to submit any contracts The Training Coordinator has NO authorization to sign any contract . d. Develops the training event schedule under the advisement of the president e. Works with the president to select topics and leaders for leadership training events f. Prepares and disseminates training event information to the local PWOCs and PWOCI 4. Works closely with the president and the PWOC International Assistant Training Coordinator to schedule PWOCIs leadership training seminars (formerly Traveling Training) within the region a. Studies the information in the training packet provided by the PWOCI 2nd VP b. Attends the annual Train the Trainer session for the leadership training seminars sponsored by PWOC International c. Serves as a trainer on the international training team each year of her term d. Serves as the liaison between the PWOC International Assistant Training Coordinator (and the international training team) and the local PWOC Presidents and/or Area Presidents, where applicable, to coordinate the scheduling and execution of leadership training seminars throughout the region e. Remains in close communication with the PWOC International Assistant Training Coordinator 5. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 6. Reports to the PWOCI Regional President
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Note: Because the leadership selection process is vital to the successful operation of PWOCI, the following section gives detailed instruction for selecting leaders. Leadership selection is the method of seeking and affirming those women whom God has called to the selected officer positions on the PWOCI Regional Board. PWOCI Regional Executive Board officers are charged with the solemn duty of extending PWOC Internationals vision and leadership throughout the ministry of PWOCI. Therefore, it is imperative that those selecting the leaders seek to discern whom God has called and will equip, rather than following their own desires and choices. During the selection process, every effort is made to ensure that women accepting these positions are both competent and called to fulfill the corresponding responsibilities, and that they understand the great time commitment involved.

The Leadership Selection team (LST) leader serves on the regional board. From the beginning of her term, she prays and encourages others to pray about the next leadership selection. She chooses a leadership selection team (LST) (that will include the PWOCI Regional Chaplain) to prayerfully select and recommend a slate of officers for the next term. The leader of the LST informs the region at large about the process through the PWOCI website and correspondence with local presidents (through the Area Council, where applicable). Those who wish to be considered for selection to an office of the regional executive board submit a Request for Consideration form to the LST. (See the Request For Consideration Form in the Region Appendix.) The LST leader contacts all references provided on the forms. At the PWOCI regional conference, the LST conducts interviews with all applicants. The LST then prayerfully deliberates to hear Gods choices for the slate of officers. The PWOCI Regional Chaplain officially approves the slate of officers. Then the LST leader presents the slate of officers to those PWOC participants present at a general meeting of the conference for their affirmation. The new officers are then installed before the close of the regional conference.
THE LEADERSHIP SELECTION TEAM (LST) LEADER

The LST Leader is appointed by the PWOCI Regional President with consensus of the executive board as soon as possible after the presidents installation. She is an active member of the regional board through the entire term of office. Soon after she is appointed, she selects a team and they begin to pray and scout for future leadership.

The LST Leader prayerfully chooses and invites a diverse group of women to serve on the selection team with the presidents agreement. Her goal is to include women on the team who are not only mature Christians who love PWOCI, but also represent PWOCIs various military branches of service, types of military Protestant chapels and racial and generational diversity. These women will become the team leaders prayer partners regarding the selection of the next Executive Board. The LST leader chooses active participants in local PWOCs and military chapels in the region and also invites the PWOCI Regional Chaplain to serve on the LST. If, for any reason, the PWOCI Chaplain cannot serve, the LST leader will ask him/her to recommend another Chaplain to serve on the team at the regional conference. The PWOC International Board representative at the regional conference may also be invited to serve. Note: The LST Leader and members may not be considered for a selected office on the PWOCI Regional Executive Board they are helping select. They may, however, accept appointment to a position on the PWOCI Regional Board. The LST actively seeks women for leadership. To do this, LST members should attend as many conferences and rallies as possible. If suited, LST members should be selected to conduct leadership training and seek and encourage women at the local level to consider leadership on the regional and international boards.
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All members of the LST must keep all aspects of their work and meetings confidential both during and after the process. After installation of the new officers, the LST Leader will shred and dispose of all the candidates paperwork and any interview notes.
TIMELINE FOR THE LEADERSHIP SELECTION TEAM LEADER

1. During the first year of the current regional term chooses and invites women to serve on the LST 2. Immediately after a woman agrees to serve on the LST sends her an e-mail detailing the LSTs responsibilities and mission, the importance of keeping her participation confidential, a copy of the Request for Consideration Form, and a list of those serving on the Leadership Selection Committee. (See the Request for Consideration Form in the Region Appendix.) 3. As the team is formed begins to introduce and acquaint them with one another through email, phone, etc. 4. Throughout the process prays and provides the LST team members with prayer focus, designated team prayer times and considers with them whether to fast, and, if so, when 5. By June 30th prior to the regional conference sets the deadline for receiving applications and has it posted on the regional page of the PWOCI website 6. January before conference until application deadline-publicizes the leadership selection process on the regional page of the PWOCI website, and in information funneled through the regional boards 7. February prior to conference confers with the Vice PresidentConference Coordinator and Assistant Conference Coordinator to discuss LST meeting room requirements at the regional conference 8. As women express interest in serving on the next PWOCI Regional Executive Board immediately sends them a letter of encouragement that includes the LST leaders contact information and information regarding how to download a Request for Consideration form off the PWOCI website 9. After initial contact with potential applicant sends notes and/or e-mail messages of encouragement, prayer and any necessary further information to each 10. As soon as possible after application deadline oversees contact of all references listed by applicants, taking detailed notes of conversations and forwarding them to LST members 11. By the conference registration deadline decides, based on the number of applicants to date, when the LST will need to arrive at the conference site and notifies the team (at least one day prior to date conference begins) 12. As soon as possible after application deadline makes copies of all Requests for Consideration forms for each LST member, including the PWOCI Regional Chaplain 13. As soon as possible after application deadline works with applicants to set up an interview schedule 14. At the conference site prior to interviews (usually at least a day prior to the beginning of the conference in order to allow enough time to complete the process) meets with the LST for prayer, to get personally acquainted, to hand out copies of Requests For Consideration, to discuss the process, to discuss potential questions to ask applicants and set an order for the interview process 15. At the first general meeting of the regional conference LST leader is introduced to the conference and she informs conference participants of the board positions to be selected, explains the selection process and announces the deadline for submission of Requests for Consideration 16. At appointed times leads the LST in the interviews of the applicants 17. After all interviews are completed leads the LST in their deliberations 18. After deliberations are complete and a slate of officers has been selected notifies all applicants as to whether they have or havent been selected 19. After notifications have been completed contacts the outgoing president and Vice President to set the time when the LST leader will announce the slate to the conference participants
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS POLICY AND GUIDELINES OF PWOC 20. At the set time the day before the final day of the conference introduces the LST to the conference participants and presents the slate to the conference participants for affirmation 21. Following the announcement and affirmation of the slate of officers thanks the members of the LST and releases them from this assignment.
APPLICANT INTERVIEWS
1. 2. 3. 4. Plan on 30 minutes for each interview. Schedule interviews around workshop times, as much as possible. Open and close each interview with prayer. Give all team members opportunity to ask the applicant a question, keeping the interviews as informal and as comfortable for the candidates as possible. It isnt necessary for each LST member to question each candidate. 5. Give the applicant an opportunity to ask questions of the committee. 6. Consider having a prayer team(s) outside of the interview room to pray with the applicant before the interview and pray for the team during interviews. 7. Discuss candidates qualifications after candidate leaves the room.
LST DELIBERATIONS
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Deliberations are confidential. Strive for unanimity for each position. After all interviews have been completed, ask each member to write the slate. Tabulate the results and present it to the team. (Often, at least one position will have a unanimous result.) Pray. Ask the team to write the remaining slate. This process may be repeated several times. There may or may not be discussion between the tallies. The most important thing is for each member to seek God each time and write the name they hear for each position. Trust God to make His will known.
DECISION NOTIFICATIONS
1. The LST leader will notify each applicant, in person. 2. The leader may have another team member or the Chaplain accompany her. 3. Notify the selected position applicants and, if selected for a position for which they did not originally seek, give an appropriate amount of time to seek the Lord before accepting or declining. 4. Notifications can be done by asking the applicants to return to the interview room at a certain time or by arranging to meet with the applicants elsewhere. 5. The goal is to provide encouragement for those selected and comfort and encouragement for those not selected. 6. If an applicant declines a position, the team meets and goes through the deliberation process for that particular position. 7. The team may conduct another interview session, but is not required to.
INSTALLATION OF PWOCI REGIONAL EXECUTIVE BOARD OFFICERS

Newly selected PWOCI Regional Executive Board officers will take part in a formal installation ceremony at the regional conference, as directed by the Conference Coordinator.
WHEN SELECTED OFFICER POSITIONS ARE NOT FILLED AT THE CONFERENCE

Positions other than President: The new Regional President seeks input from the Leadership Selection Team Leader and the PWOC International President regarding possible candidates and then prayerfully appoints a woman for any vacancy with the consensus of the Executive Board and the PWOCI Regional Chaplain.
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When a President is not selected: The Leadership Selection Team Leader notifies the PWOC International President and they prayerfully work together to locate and recommend a candidate to the PWOCI Regional Chaplain for approval.
APPOINTMENT TO OTHER PWOCI REGIONAL BOARD POSITIONS

Because of her attention to leadership potential throughout the year, the leader of the LST may make appointment recommendations to the new PWOCI Regional President. However, the president makes the final decision regarding all appointments with the consensus of the Executive Board and the approval of the PWOCI Regional Chaplain.
EXCEPTION: EUROPE REGION DESIGNATED OFFERING

Europe Region chooses an outreach project (Designated Offering RecipientDOR) each year. Local PWOCs and Areas of the region contribute designated offerings to the DOR throughout the year.
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AREAS OF OCONUS REGIONS

As needed, PWOCI OCONUS regions may be subdivided into smaller geographic divisions called Areas. Whether or not there is need of Areas is determined by the region. The Area Board serves as the liaison between the local PWOCs and the Regional Board.
MISSION/PURPOSE OF AN AREA BOARD

1. Serves as a liaison, ensuring communication flows smoothly between the regional PWOCI and the local PWOCs 2. Supports, encourages and equips the local PWOCs of the Area 3. Provides opportunities to gather for training and fellowship within their geographic area (for example rallies, retreats, etc.) 4. Identifies and develops future leaders within PWOC 5. Europe Region specific: Collects, records and forwards Area Designated Offerings for the Europe Region Designated Offering Recipient.
AREA FINANCES
1. The Area Board approves a budget for the year. All funding is channeled through the Area fund. Local PWOCs provide funds to the Area Council fund by approved designated offerings. 2. Financial needs, to include expenses of rallies, meetings, expenses of Area Council officers, and operation of the Area programs, will be planned and budgeted for by the PWOC Area Chaplain in coordination with the Council.
COMPOSITION OF AN AREA BOARD

1. The composition of the area board is based on the needs of the area; not every area will have every board position. 2. An area board is composed of the following two integral leadership teams: The Area Executive Board, which includes the selected officers of the board the President, Vice President(s), Administrative Coordinator and the PWOCI Area Chaplain. The Area Council, which consists of the Area Executive Board, Financial Liaison, Prayer Coordinator, Rally and/or Retreat Ministry Team Leader, Titus II, local PWOC presidents and area and local PWOC chaplains.
AREA BOARD TERMS AND TERM LIMITS

1. Area Board members serve for a term of one year. Officers may succeed themselves for one consecutive term. However, they must go through the leadership selection process again. 2. Board members may not serve more than three consecutive terms in any combination of positions. After not serving for one year, she may apply for any position.
LEAVING AREA OFFICE PREMATURELY

1. If it becomes necessary for a board member to leave office for any reason, she should submit a letter of resignation to the Area President and/or the PWOCI Area Chaplain. Note: If a board members military status changes during her term of office for any reason (ie: retirement, ETS, etc.), she may complete her tenure if she can practically fulfill her responsibilities. 2. When an area board member refuses to change behavior inconsistent with Biblical principles, refuses to follow PWOCI policies or refuses to be reconciled in conflicts with other board members, the board member may be removed from office by the PWOCI Area Chaplain. If a board member is removed, the PWOCI Area Chaplain should notify the International PWOCI Regional Chaplain (for information only).
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1. Positions other than president: The Area President appoints a successor for any vacancy with the consensus of the board and approval of the PWOCI Area Chaplain. 2. Succession of the President: When the Area President is unable to complete her term of office, the Area Vice President succeeds the president and finishes her term of office. If the vice president is unable to assume the president's duties, the PWOCI Area Chaplain will appoint a successor from recommendations made by the Titus II advisor.

See Regional Board Decision Making section.
AREA BOARD POSITION INFORMATION

Selected Board Positions Qualifications Specific to Selected Board Members
See General Qualifications for All Board Members Is a female serving on active duty in any U.S. military component or the wife of an active duty service member in any U.S. military component
Responsibilities of Area Selected Board Members Area President

See General Responsibilities To the PWOC Area Chaplain: 1. Seeks the area chaplains wisdom and advice 2. Works with the area chaplain to determine and meet needs within the area 3. Keeps the area chaplain informed 4. Invites the area chaplain to all board meetings 5. Works with the area chaplain and financial liaison to prepare a yearly budget To the Area Board: 1. Leads the Area Board to seek God's will for the Area PWOC 2. Prayerfully selects the appointed board members with consensus of the board and the guidance of the area chaplain 3. Appoints team leaders for specific and/or short term tasks who do not serve on the board, if needed 4. Equips and encourages board members 5. Calls, decides the agenda for and presides at all Area Executive Board and Council meetings seeking to cultivate a loving, open and cooperative environment 6. Works closely with all board members as they fulfill their duties 7. Communicates clearly and frequently with the area chaplain and all board members about upcoming activities 8. Communicates with other board members to coordinate plans for Area Rallies, other Area Programs, and Region Conferences 9. Has the authority and responsibility to apply the principles in Matthew 18:15-17 to behavior inconsistent with Biblical principles within the board (See the Matthew 18 Model for Correction and Reconciliation in the Region Appendix.) To the Local PWOCs: 1. Encourages, equips and advises local presidents, as needed 2. Corresponds and shares information the local PWOC presidents in her area, courtesy copy to area board, area chaplain and regional PWOC president
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3. Oversees communication within the area through the area Administrative Coordinator and the Regional web page, to include the area newsletter, as well as direct communication with the local PWOCs 4. Visits local PWOCs when possible 5. Promotes growth in the region by equipping and supporting local PWOCs and newly forming PWOCs To the PWOCI Regional Board (formerly Regional Council): 1. Serves as the liaison between the PWOCI Regional Board and the local PWOCs in her area 2. Actively participates on the PWOCI Regional Board, representing her area 3. Attends regional training events 4. Actively promotes the PWOC International yearly theme 5. Actively promotes the PWOC International Board's vision for PWOC 6. Assures that information requested by the Regional Executive Board is provided in a timely manner 7. Distributes to local PWOCs all materials, policies, and decisions made at regional board meetings, and any other information received during the year 8. Provides the Region Administrative Coordinator with names and addresses of all local PWOCs, to include newly formed ones 9. Oversees carrying out her areas Area of Responsibility (AOR) for the regional conference assigned to her Area at the beginning of her term 10. May be called upon to teach a class or lead a discussion group at regional conferences 11. Europe Region specific: At conferences a. Attends the Area Presidents' class and any other sessions indicated for area leadership b. Presides over her areas meeting c. Attends the regional board meeting and presents a report of activities of her area d. Interacts with her Local PWOC presidents and chaplains 12. Europe Region specific: Notifies the Regional Financial Liaison of all DOR offerings in the area, or appoints Financial Liaison to do so
Area Vice President

See General Responsibilities 1. Assumes the office and responsibilities of the president, if the president is unable to complete her term of office 2. Assists the president 3. Presides at area board/council meetings in the absence of the president 4. Serves as the Chair of the Leadership Selection Committee (See the Area Leadership Selection Team Leader Timeline in the Region Appendix.) 5. Works with the financial liaison to determine the procedure regarding area rally/retreat registration 6. Publishes the Area newsletter at least two times per year 7. Handles all publicity of Area activities; distributing posters, flyers and other publicity to local PWOCs 8. Prepares and submits an annual budget to the financial liaison and the president for her area of responsibility 9. Reports to the Area President
Area Administrative Coordinator (formerly Secretary)

See General Responsibilities 1. Takes and maintains detailed notes of all area board/council meetings 2. Provides minutes to board members one week prior to board meeting for review 3. Handles correspondence as directed by the president 4. Notifies area board members of upcoming meetings 5. Compiles, updates and maintains an area roster, which includes information on area board members, area chaplain, local executive boards and chaplains
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6. Sends a copy of the area roster to the area president and the regional administrative coordinator 7. Works with the president to compile the area quarterly report and forwards it to the regional administrative coordinator by the 10th of July, October, January and April (See the PWOC Area Quarterly Report form in the Region Appendix.) 8. Prepares and submits an annual budget to the financial liaison and the president for her area of responsibility 9. Reports to the Area President
Appointed Area Positions (in alphabetical order) Qualifications Specific to Appointed Board Members
See General Qualifications for All Board Members. Is valid ID card holder with access to the local military installation
Responsibilities of Appointed Board Members Area Financial Liaison

Fund procedures can vary greatly. It is imperative that the financial liaison, president and area chaplain meet to discuss and determine the responsibilities of the financial liaison. See General Responsibilities 1. Prepares financial reports for area meetings and upon request 2. Maintains accurate records at all times 3. Is available to the Area Board for advice concerning financial matters 4. Works with the vice president to determine the procedure regarding rally/retreat registration a. Registration forms and fees should be sent to the financial liaison. b. Fees are non-refundable; this should be clearly noted on the registration form. c. Keeps an accurate record of registrations d. Makes copies of checks prior to deposit 5. Works with the president and chaplain to prepare and submit an annual budget 6. Reports to the Area President
Prayer Coordinator
Prays strategically and teaches the women to pray. See General Responsibilities 1. Provides prayer support for the PWOC Area Board and Chaplain 2. Coordinates prayer efforts for area rallies and retreats 3. Communicates with and responds to the PWOCI Regional Prayer Coordinator 4. Sends out prayer information coming from the PWOCI Regional Prayer Coordinator to all local PWOCs 5. Keeps the PWOCI Regional Prayer Coordinator updated regarding vital regional prayer concerns 6. Provides prayer tools and support to all local PWOCs in the area 7. Maintains contact with the local (area, where applicable) prayer coordinators in her area to assist and encourage them as needed 8. Prepares and submits an annual budget to the financial liaison and the president for her area of responsibility 9. Reports to the PWOCI Regional President
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Area Rally Ministry Team Leader

See General Responsibilities 1. Plans, coordinates and executes area rallies and/or retreats for the year 2. Works closely with the local host PWOC point of contact for all rallies and/or retreats 3. Prepares and distributes information and publicity about upcoming rally or retreat to area board members and local PWOCs 4. Prepares and submits an annual budget to the financial liaison and the president for her area of responsibility 5. Reports to the Area President
Area Titus II Advisor

See also General Responsibilities 1. Prays for the Area Board and local PWOCs within their area 2. Reminds those she advises that their priorities to God and their families take precedence over PWOC responsibilities 3. Advises the PWOC Area Board 4. Leads and teaches the women of the area as requested by the president 5. Prayerfully intervenes in sensitive situations, conflict resolution and behavior inconsistent with the Biblical standard
AREA LEADERSHIP SELECTION POLICY AND PROCESS

Leadership selection is the key to a healthy, successful PWOC Area Board. God will both call and equip women to lead when we ask Him. Therefore, it is imperative that the current board and the Leadership Selection Team (LST) seek Gods will regarding future leadership.
Overview of the Selection Process

A leadership selection team (LST) that includes the PWOC Area Chaplain, is formed by the Area Vice President to prayerfully select and recommend a slate of officers for the next year. The team is formed and, over a period of time, prays for Gods will and direction. Those who wish to be considered for selection to an office of the Area Executive Board submit a Request for Consideration form to the LST. The LST Leader contacts all references provided on the form. At the appropriate time, the LST conducts interviews with all applicants. The LST then prayerfully deliberates to select a slate of officers. Then she presents the slate of officers at an area general meeting for their affirmation. The new officers are then installed.
The Leadership Selection Team (LST) Leader

The Area Vice President is the LST Leader. From the time she is selected, she begins praying and scouting for future leadership. As she participates in activities and board meetings throughout the year, she does so with future leadership in mind. The LST Leader may not be considered for a selected office on the Executive Board she is helping select.
The Leadership Selection Team

The LST Leader prayerfully chooses and asks two to four other women to serve on the selection team with the Presidents approval. These women should be mature Christians and have a heart for PWOC. They will become the team leaders prayer partners regarding the selection of the next Executive Board. They will pray regularly, prepare and do the work of leadership selection. Note: The current president may not serve on nor may she influence the LSTs decisions. No woman who is being considered for a selected office may serve on the LST. If a woman serving on the LST concludes that she should apply for a selected office, she should resign from the LST before she submits her application to the selection team. The LST Leader then asks another woman to join the LST.
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The LST Leader also invites the PWOC Area Chaplain to serve on the committee. The degree to which he/she participates in selection team activities is the chaplains choice. The chaplain may choose to participate in all gatherings of the LST, participate only in the interview process or not participate except to approve the slate selected by the committee. Regardless of the degree of the chaplains participation, the LST Leader will report to the chaplain regularly regarding the work and progress of the LST.
Confidentiality of the Leadership Selection Process

All members of the LST must keep all aspects of their work and meetings confidential. After installation of the new officers, the LST Leader will shred and dispose of all the candidates paperwork.
Timeline for Leadership Selection

The timeline begins when the LST Leader has been appointed and ends when the new Executive Board is installed. (See the Area Leadership Selection Team Leader Timeline in the Region Appendix.)
Ministry Team Leader Appointments

Because of her attention to leadership potential throughout the year, the leader of the LST may make Ministry Team Leader recommendations to the new President. However, the President makes the final decision regarding all appointments of Ministry Team Leaders with the consensus of the Executive Board and the approval of the PWOC Chaplain.
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INTERNATIONAL
"Now to Him who is able to do immeasurably more than all we ask or imagine, according to His power that is at work within us, to Him be glory in the church and in Christ Jesus throughout all generations, forever and ever! Amen." (Ephesians 3:20-21 New International Version) (Joshua 1:5-7 The Message)
OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL INTERNATIONAL LEVEL

AUTHORITY
The Department of Defense Armed Forces Chaplain Board, consisting of the Air Force, Army and Navy Chiefs of Chaplains, has authorized PWOCI as the official womens ministry of Protestant military chapels. They appointed the Army Chief of Chaplains as their executive agent for Protestant Women of the Chapel International (PWOC International or PWOCI). PWOC International has no official standing apart from the chaplaincy and without the Army Chief of Chaplains' sponsorship and oversight it cannot organize, meet or function. [See Memorandum from CH (Major General) Douglas Carver.] The Army Chief of Chaplains has final decision-making authority over all activities of PWOC International. He/She appoints a senior Army Protestant Chaplain within the Office of the Army Chief of Chaplains who serves as the PWOCI Chaplain. The PWOCI Chaplain provides pastoral oversight and advice to PWOCIs international board. The PWOCI Chaplain is welcome to attend any international board meeting. As the authority over PWOCI, his/her advice, counsel and decision making is sought by the PWOCI President (and other board members, as needed.)
MISSION/PURPOSE
PWOC International is a resource network that unites, trains and encourages women in the military chapel community in their spiritual growth. PWOC International builds on the essential foundation of its four Aims.
PWOCIS INTERNATIONAL BOARD

DEFINITION
PWOCIs International Board is the umbrella leadership group that supports, equips, synchronizes, encourages and develops vision to help the ministry accomplish its Aims. The PWOC International Board is charged with the solemn duty of providing vision and leadership for the ministry of PWOC. They lead all of PWOCI in following Gods direction for the ministry during their term.
COMPOSITION OF PWOCS INTERNATIONAL BOARD

PWOCs International Board is composed of the following three integral leadership teams: 1. The PWOCI Executive Board, which includes the four selected officers of the board the President, the 1st Vice President-Spiritual Development, 2nd Vice President-Leadership Development and the 3rd Vice President-Communications Coordinator. These board officers are selected by the Leadership Selection Committee and installed at the International Conference. 2. The PWOC International Board, which includes the officers of the PWOCI Executive Board and the following appointed members (in alphabetical order): a. Administrative Coordinator b. Assistant Conference Coordinator
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Assistant Curriculum Development Assistant Training Coordinator Bible Study Resource Coordinator Financial Liaison Leadership Selection Coordinator Prayer Coordinator Resource Coordinator Theme Logistics Coordinator Titus II Advisors (limit of two) Website Manager Advisor to the Presidentthe previous PWOCI President (Her appointment is the option of the new PWOC International President.) 3. The PWOCI Joint Council, which includes the officers and members of the PWOC International Board and the Regional Presidents.
c. d. e. f. g. h. i. j. k. l. m.
PWOCI Executive Board
Seek Gods will together for their time in office Develop and communicate vision for PWOCI based on God's will and the Aims of PWOCI Provide long-range planning to accomplish this vision and the Aims of PWOCI Serve the regional boards with guidance, assistance and resources, as needed Plan and coordinate the bi-annual PWOC International Conference, leadership development training and other programs, as deemed necessary 6. Recommend actions to the PWOC International Board for consideration, adoption and execution 1. 2. 3. 4. 5.
PWOC International Board

1. Help the Executive Board communicate and carry out the vision of the ministry throughout PWOCI 2. Join with the Executive Board in carrying out long-range plans to accomplish the Aims of PWOCI 3. Join with the Executive Board to carry out specific responsibilities of PWOC International (i.e. Conference, leadership training, etc.) 4. Make decisions regarding the ministry of PWOC International 5. Conduct the daily business of PWOC International
PWOCI Joint Council

1. Make decisions at PWOCI Joint Council meetings or via email 2. Help communicate and carry the vision of the ministry from the international level to the local level and facilitate feedback from the local level to the international level 3. Actions requiring a decision by the PWOCI Joint Council include: Amending The Womens Ministry Manual Approving the yearly theme, Scripture, hymn and contemporary song selection Critical issues that impact the scope and future direction of PWOCI at the regional and local levels.
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BOARD MEETINGS
The purpose of board meetings is to share information, make major decisions for the ministry, build relationships within the board and encourage and build up board members.
Executive Board:
1. Meets for the first time after their installation at the PWOC International Conference 2. Meets in person in January/February of their first year in office 3. Meet throughout their term as needed in whatever format is most useful to accomplish the determined goals for the meeting, i.e. on site, telephone, via the computer
PWOC International Board:

1. Meets together in person in the summer of each year in office, February of the second year, just before their term ends prior to the international conference and at other times if needed and as the budget allows 2. May come to consensus regarding specific decisions via email between on site meetings
PWOCI Joint Council:

1. Meets together in person the second year of the International Boards term in February and immediately prior to the PWOC International conference and may meet at other times if needed and as the budget will allow 2. May come to consensus regarding specific decisions via email between on site meetings
Other Events
1. PWOC International may sponsor other events to train, equip, encourage and connect the international and regional leadership. These events may be held in conjunction with other board meetings or stand alone. 2. PWOC International may also sponsor other meetings as needed to do the work of the international ministry (example: curriculum writing meetings). Such meetings may include women who do not serve on the board.
REIMBURSEMENT FOR PRE-APPROVED EXPENSES INCURRED ON BEHALF OF PWOCI

1. Most board members (and others who serve on behalf of the board) will incur personal expenses because of their service to PWOCI. 2. These expenses can be reimbursed IF the person follows all of the directives set by the Army Chief of Chaplains Office, getting pre-approval before spending any money and then requesting reimbursement after spending the money. Those directives and appropriate forms are available from the International Financial Liaison.

1. Board and council decisions are made by consensus. 2. Consensus is defined as general agreement. 3. Consensus is reached using the following steps: When a decision needs to be made, discussion is invited by the president. When the president deems the discussion is complete, she clarifies the decision then calls for consensus of the decision to be made. Consensus is reached when each board member can be content with the final decision. In other words, a member might be content with a decision even if its not her first choice. Consensus cannot be reached when a board member is adamantly opposed to the decision being made. 4. When consensus is not reached, the President may choose one of the following options: a. She may table the decision and ask the board to pray and seek Gods direction and timing regarding the issue.
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b. She may lead the board into a formal voting process whereby a 2/3 majority vote of board members present will rule.

1. Selected and appointed international board members serve a two year term. The term begins with selection and installation of the PWOCI Executive Board at the PWOC International Conference in the fall of even numbered years. 2. Board members may succeed themselves for one consecutive term. However, they must go through the leadership selection/appointment process again. 3. A board member may not serve more than three consecutive terms in any combination of positions. After not serving for a two year term, she may apply for any position.

If it becomes necessary for an international board officer or member to leave office for any reason, she should submit a letter of resignation to the president and/or PWOCI Chaplain. In extreme cases, the PWOCI Chaplain may remove a board officer or member from her board position for the good of the organization. Every effort to resolve difficult situations will be made before this action is taken.

1. Positions other than president: a. If replacing another executive board officer or an international board member who was originally appointed by the president, the president appoints a successor with the consensus of the executive board and approval of the PWOCI Chaplain. b. If replacing an international board member who was originally appointed by a vice president, the vice president appoints a successor with the approval of the president and PWOCI Chaplain and consensus of the executive board. 2. Succession of the president: If the PWOC International President is unable to complete her term of office, the 1st Vice President succeeds the president for the remainder of her term. 3. The new president then appoints a new PWOCI 1st Vice President with the consensus of the executive board and the approval of the PWOCI Chaplain.
BOARD POSITION INFORMATION

GENERAL QUALIFICATIONS FOR ALL BOARD MEMBERS
1. 2. 3. 4. 5. 6. 7. 8. Confesses Jesus Christ as her Lord and Savior Is devoted to God, dependent on Jesus Christ and led by the Holy Spirit Has an understanding of and appreciation for the diversity of PWOC Is active in Protestant military chapel Is active in a local PWOC Is certain of her husband's affirmation and support for her PWOCI service, if married Is known to possess resourcefulness, sound judgment, humility and love for others Possesses strong communication skills: written, verbal and computer
GENERAL RESPONSIBILITIES FOR ALL BOARD MEMBERS

1. Seeks God's guidance for fulfilling her position responsibilities 2. Is familiar with The Womens Ministry Manual 3. Invites and leads a small team of women to accomplish her position responsibilities, as needed, encouraging and training them to prepare for future leadership. These women are not necessarily members of the board 4. Puts together a prayer team to intercede regularly on her behalf and for the women and work of her team(s) 5. Attends appropriate board meetings called by the president and/or PWOCI Chaplain 6. Prepares reports of ongoing activities for all PWOC International Board/Council meetings
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7. Offers her unique perspectives and experiences to board planning and decisions 8. Ensures regular submission of relevant information to the website 9. Is available as a resource for the PWOC International Conference and the regional conference(s) that she attends during her term of office 10. Writes an After-Action Report (AAR) to be included with other relevant documents to be passed on for that office within one month after completing her term of office (See the Preparing an End-of-Term After Action Report (AAR) in the International section Appendix.)
PWOCI EXECUTIVE BOARD POSITIONS

Qualifications Specific to Executive Board Officers
See General Qualifications for All Board Members. 1. Is the wife of an active duty service member in any U.S. military component or a female serving on active duty in any U.S. military component Note: If an Executive Board members military status changes during her term of office for any reason (ie: retirement, ETS, etc.), she may complete her tenure if she can practically fulfill her responsibilities. 2. Submits her Request for Consideration by the deadline
Responsibilities of Executive Board Officers President

The PWOC International President models servant leadership. She leads the PWOCI Executive Board, the PWOC International Board and the PWOCI Joint Council to pursue God's will for the ministry of PWOCI. She acts as liaison between PWOCI and the PWOCI Chaplain. See General Responsibilities 1. Spends significant amounts of time seeking the Lords guidance for the ministry. 2. Is ultimately responsible to the PWOCI Chaplain for the PWOCI Conference, leadership training, finances, website, region coordination and other international board and council responsibilities 3. Works with the PWOCI Chaplain concerning the ministry of PWOCI, seeking his/her wisdom, counsel and advice 4. Leads the PWOCI Executive Board (executive board) in fulfilling their responsibilities. 5. Works closely with the executive board members as they fulfill their individual responsibilities 6. Appoints women to complete the PWOC International Board with consensus of the executive board 7. Prayerfully appoints and has oversight of the Administrative Coordinator with the consensus of the executive board 8. Fulfills the responsibilities of the Administrative Coordinator unless and until the position is filled 9. Creates and appoints temporary board positions for her term, as needed 10. Appoints other persons for specific and/or short-term tasks who do not serve on the board 11. Seeks to cultivate a loving, open and cooperative environment in board interactions 12. Works closely with the Financial Liaison on all PWOCI financial matters, to include finalizing the two year budget submitted annually 13. Works closely with the executive board to oversee development of PWOCIs yearly theme two years in advance of use 14. Prepares and presents a yearly PWOC International information briefing for the Army, Navy and Air Force Chiefs of Chaplains with the input of the PWOCI Chaplain 15. May request grants in yearly information meetings with the various service Chiefs of Chaplains 16. Calls, decides the agenda for and presides at all international board/council meetings 17. Develops content, plans the schedule and has the discretion of inviting guest speakers for any international board/council development and training meetings
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18. Maintains regular communication with the PWOCI board/council and, through the website, with all of PWOCI, seeking to encourage them and strengthen relationships 19. Oversees the updating and publication of The Womens Ministry Manual of PWOCI 20. Holds the official digital backup copy of The Womens Ministry Manual of PWOCI 21. Attends worldwide PWOCI conferences such as FaithLift, Worship and Study, other regional conferences, leadership training meetings and represents PWOCI at meetings of other ministry organizations as her schedule allows; may appoint a representative in her stead if unable to attend 22. May travel to, teach, and encourage regional boards and local PWOCs, as needed and as the budget allows 23. Extends a formal invitation to the proposed speaker for the PWOC International Conference 24. Ensures letters of invitation to the PWOC International Conference are sent to Chiefs of Chaplains and the President of Military Council of Catholic Women (MCCW) 25. Has the authority and responsibility to apply Matthew 18:15-17 to behavior inconsistent with Biblical principles within the international boards and council (See the Matthew 18 Model for Correction and Reconciliation in the International section Appendix.)
1st Vice President-Spiritual Development

The 1st Vice President-Spiritual Development leads in implementing the spiritual development portion of the PWOCI Executive Boards vision for the ministry, to include planning and executing the PWOC International Conference and spiritual development resources (for example: Bible studies, teacher training, etc.). She also acts on behalf of and assists the PWOCI President as requested. See General Responsibilities 1. Acts on behalf of the PWOC International President (the president) in her absence and assists the president when requested 2. Assumes the office and responsibilities of the president, if the president is unable to complete her term of office 3. Serves as the ministry team leader for the PWOC International Conference (international conference), identifying and inviting women to assist in various capacities a. Prayerfully appoints and has oversight of the Assistant Conference Coordinator with the approval of the president and consensus of the executive board Note: If the 1st Vice President-Spiritual Development succeeds to the position of President, the Assistant Conference Coordinator will assume the responsibilities of Conference Coordinator, completing responsibilities 3.a.-3.k. She does not automatically assume the office of 1st Vice President-Spiritual Development, unless specifically appointed by the PWOC International President, with consensus of the PWOCI Executive Board and approval of the PWOCI Chaplain. b. Reviews evaluations from the previous international conference c. Researches all aspects of the international conference and shares appropriate information with other board members d. Works closely with the president, PWOCI Financial Liaison (financial liaison) and the Army Chief of Chaplains office to plan the international conference e. Seeks and follows the guidance of the Army Chief of Chaplains Office regarding all contracts, working closely with the financial liaison Note: The 1st Vice President has NO authorization to sign any contract . f. Works closely with the president to select the location, speaker, worship leader, designated offering recipient, etc. for the international conference in a timely manner. She brings her recommendations to the executive board for consensus and then to the international board. She seeks input about various aspects of the conference from the international board on an ongoing basis.
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rd
4.
5. 6. 7. 8.
g. Collaborates with the 3 VP to ensure that conference information, including location, cost and registration procedures is presented at regional conferences, in leadership training resources and on the website. h. Requests help from the regional presidents in carrying out various responsibilities of the PWOC International Conference, such as: hospitality baskets, communion, helps desk, etc. i. Prayerfully selects leaders to facilitate workshops, with consensus of the president and executive board, keeping facilitators informed of expectations and requirements j. Works with appropriate board members to provide an efficient registration process k. Develops and uses a form for attendees to evaluate all aspects of the international conference, passing completed forms on to the next 1st VP Serves as the ministry team leader for planning and utilizing spiritual development resources including Bible studies, teacher training, etc. a. Prayerfully appoints and has oversight of the Bible Study Resource Coordinator with the approval of the president and consensus of the Executive Board b. Works with the Bible Study Resource Coordinator and her team to determine how they can best fulfill the vision of the PWOCI Executive Board for spiritual development during their term of office c. Oversees the work of the Bible Study Resource Coordinator and her team d. Provides updates for the Spiritual Development portion of the PWOCI website e. Leads a team that develops recommendations to help women (1st VP Spiritual Life) choose Bible Studies related to the yearly theme. f. Works with 2nd VP to ensure all Spiritual Development resource materials are included in the resource packet distributed at leadership training. Fulfills the responsibilities of her assistant(s) unless and until the assistant positions(s) is filled Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility May be asked by the president to travel to, teach, and encourage regional boards and local PWOCs, as needed and as the budget allows Reports to the PWOC International President Note: The 1st Vice President is free to plan for future conferences beyond the current term if so directed by the PWOCI Chaplain and the PWOCI Executive Board.
2nd Vice President-Leadership Development

The 2nd Vice President leads in implementing the leadership development portion of the PWOCI Executive Boards vision for the ministry, to include development of various leadership training curriculums and implementing leadership training seminars (formerly known as Traveling Training) at PWOC installations throughout the world. Note: The 2nd Vice President-Leadership Development does not assume the office of 1st Vice President, should that position become available during the boards term of office. Qualification specific to 2nd Vice President-Leadership Development: Must have served two years as a trainer See General Responsibilities 1. Serves as the ministry team leader for leadership development throughout all levels of PWOC International (See the Timeline for Leadership Development attached in the International section Appendix.) a. Prayerfully appoints and has oversight of the Assistant Curriculum Development and the Assistant Training Coordinator with the approval of the PWOC International President (the president) and the consensus of the executive board
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2. 3.
4. 5. 6.
b. Fulfills the responsibilities of her assistant(s) unless and until the assistant positions(s) is filled c. Serves as the team leader for PWOC Internationals leadership training seminars (formerly Traveling Training), identifying and inviting talented women to assist in various capacities, working closely with the president. d. Reviews evaluations from the previous leadership training seminars and shares information gathered with the executive board e. Develops a training packet for the regional Training Coordinators to guide them through the process of coordinating the leadership training seminars in their regions, working closely with her assistants. f. Oversees the development and implementation of the leadership training seminar curriculum, working closely with the president g. Collaborates with the 3rd VP-Communications Coordinator (3rd VP) to develop a resource packet for installations that will be distributed at leadership training seminars h. Collaborates with the 3rd VP to develop publicity, the PWOCI Executive Board greeting DVD and any other media resources necessary to support the leadership training seminars i. Develops and maintains criteria for the selection of leadership training seminar trainers j. Forms a team and works closely with the president to select an international training team that includes trainers from each region k. Plans and executes the annual Train the Trainer session for the leadership training seminars l. Oversees the scheduling of the leadership training seminars in the regions through her Assistant Training Coordinator m. Develops and uses a form for attendees to evaluate all aspects of the leadership training seminar n. Develops a needs assessment survey to be completed by local PWOC leadership at the leadership training seminars and compiles a report of the results to be presented at a PWOC International Board Meeting; ensures that contact information collected in evaluations is passed on to Regional Presidents and the PWOCI Administrative Coordinator. Provides updates for the Leadership Development portion of the PWOCI website Oversees the development and/or revision of local board position curriculum to be distributed to Regional Presidents for their use at regional leadership weekend events, working closely with the president Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility May be asked by the president to travel to, teach, and encourage regional boards and local PWOCs, as needed and as the budget allows Reports to the PWOC International President
3rd Vice President-Communication Coordinator

The 3rd Vice President-Communication Coordinator leads in implementing the communications strategy portion of the PWOCI Executive Boards vision for the ministry, to include evangelism and outreach strategies, as well as use of technology, graphics and publicity throughout all levels of the PWOC International ministry. See General Responsibilities 1. Assures an effective flow of communication throughout the three levels of PWOC International 2. Leads in developing the evangelism and outreach strategies of PWOC International, working closely with the PWOC International President (the president) and other appropriate board members 3. Serves as the ministry team leader for PWOC Internationals use of technology to do ministry
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4.
5.
6. 7. 8. 9. 10. 11.
a. Develops strategy and leads PWOC International regarding all uses of technology to accomplish the PWOCI Aims b. Prayerfully appoints and has oversight of the Website Manager with the approval of the president and consensus of the executive board c. Is responsible and accountable for the content of the PWOCI website d. Ensures that website content meets the standards of the Army Chief of Chaplains guidelines e. Develops multimedia presentations for PWOC International, as needed Leads the development and setting of graphic standards for PWOC International and encourages the ministry to maintain those standards throughout all three levels of PWOC International Serves as the ministry team leader for managing and developing practical ministry resources that can be used throughout all levels of PWOC International a. Prayerfully appoints and has oversight of the Resource Coordinator with the approval of the president and consensus of the executive board b. Works with the Resource Coordinator to develop practical ministry resources as requested by other executive board officers Fulfills the responsibilities of her assistant(s) unless and until the assistant positions(s) is filled Develops publicity strategies and resources for all aspects of the ministry, working closely with members of the PWOC International Board Provides publicity resources that may be used by local PWOCs Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility May be asked by the president to travel to, teach, and encourage regional boards and local PWOCs, as needed and as the budget allows Reports to the PWOC International President
PWOC INTERNATIONAL APPOINTED BOARD POSITIONS

Qualification Specific to Appointed Board Members
See General Qualifications for All Board Members. Is the wife of an active duty or retired service member in any U.S. military component or retired from any U.S. military component, a female serving on active duty or a female Department of Defense ID card holder Note: If an appointed board members military status changes during her term of office for any reason (ie: retirement, ETS, etc.), she may complete her tenure if she can practically fulfill her responsibilities.
Responsibilities of Appointed Board Members Administrative Coordinator

The Administrative Coordinator is responsible for communication and record-keeping within the International Board. She coordinates all arrangements for board meetings and other events under the guidance and direction of the PWOC International President (the president). See General Responsibilities 1. Serves as Administrative Assistant to the president, including preparing correspondence from PWOCI and/or the president, coordinating and preparing for board meetings and events and handling other administrative details as needed 2. Records accurate and concise notes for all meetings of the PWOCI Executive Board, the PWOC International Board and the PWOCI Joint Council and distributes them within two weeks of the next meeting to all members of those bodies 3. Is included in Executive Board Meetings to take notes, at the request of the president
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4. Gathers information from other board members on behalf of the president to be used in reports to the PWOCI Chaplain and others, as needed 5. Maintains an accurate roster of the PWOCI Executive Board, the PWOC International Board, the PWOCI Joint Council, the PWOC International Chaplain, the PWOCI Regional Boards and PWOCI Regional Chaplains 6. Maintains a roster of Local PWOC boards 7. Reviews The Womens Ministry Manual Official Leaders Policy and Guidelines of PWOC International during her term of office and makes recommendations to the President and then to the PWOCI Joint Council for appropriate updates 8. Insures that the Army Chief of Chaplains Office has an up-to-date digital copy of The Womens Ministry Manual 9. Holds and maintains the official, editable, digital copy of The Womens Ministry Manual 10. Holds all current, official, editable versions of rosters and quarterly reports 11. Assists the president in putting together transition packets for new regional boards 12. Communicates with the regional boards at the request of the president to ensure accurate and timely flow of information 13. Receives quarterly reports from the regional administrative coordinators, compiles them into a report for the president and for the Web Manager to post online 14. Disseminates relevant information received from quarterly reports and the website to the appropriate board members 15. Serves as a point of contact for anyone requesting information regarding PWOCI 16. Is responsible for checking the general PWOCI email account daily and responding to emails received or forwarding them to their appropriate recipient 17. Maintains and holds all official records of PWOC International 18. Reports to the PWOC International President
Assistant Conference Coordinator

The Assistant Conference Coordinator helps the 1st Vice President plan and implement the PWOC International Conference and lead the conference planning team. She is appointed by the PWOC International 1st Vice President-Spiritual Development (the 1st VP) with approval of the PWOC International President (the president) and consensus of the executive board. See General Responsibilities 1. Acts for the 1st VP in her absence pertaining to PWOC International Conference (conference) related issues and assists her as required 2. Is prepared to assume the responsibilities of Conference Coordinator, if needed Note: If the 1st Vice President succeeds to the position of President, the Assistant Conference Coordinator will assume the position of Conference Coordinator, completing responsibilities 3.a.-3.k. of the 1st VP, under the oversight of the newly appointed 1st VP. The Assistant Conference Coordinator does not automatically assume the office of 1st Vice President, unless specifically appointed by the PWOC International President, with consensus of the PWOCI Executive Board. and approval of the PWOCI Chaplain. 3. Offers insight and advice to the 1st VP 4. Assists the 1st Vice President in identifying and inviting capable women to assist in various capacities to plan and implement the PWOC International Conference 5. Works closely with the 1st Vice President in all aspects of conference planning, remaining in frequent communication with her 6. May be asked to coordinate workshops and workshop leaders for the conference, including communication and scheduling 7. May be asked to coordinate publicity for the conference with the 3rd Vice PresidentCommunications 8. Works under the oversight of the 1st VP and, ultimately, reports to the PWOC International President
Assistant Curriculum Development
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The Curriculum Development Assistant assists the PWOC International 2nd Vice PresidentLeadership Development in planning, production, and distribution of curriculum for leadership training seminars, regional leadership training events, and any other curriculum deemed useful and necessary. She is appointed by the PWOC International 2nd Vice President-Leadership Development (the 2nd VP) with approval of the PWOC International President (the president) and consensus of the executive board. See General Responsibilities 1. Acts for the 2nd VP in her absence when requested 2. Is prepared to assume the office and responsibilities of the 2nd VP, if needed Note:If the 2nd VP is unable to fulfill her term of office, the Curriculum Development Assistant will assume the office of 2nd VP and its responsibilities at the request of the PWOC International President, with consensus of the executive board and approval of the PWOCI Chaplain. 3. Offers insight and advice to the 2nd VP 4. Remains in frequent communication with the 2nd VP 5. Assists the 2nd VP in the planning, development and implementation of leadership training seminars 6. Assists the 2nd VP in planning, production, and distribution of the curriculum for leadership training seminars 7. Insures that all the curriculum conforms to the graphic standards of PWOC International, working closely with the 3rd Vice President-Communications Coordinator 8. Participates as a trainer for leadership training seminars 9. Participates in the selection of trainers for leadership training seminars 10. Works with the 2nd VP and the 3rd Vice President-Communications Coordinator to develop a publicity strategy for leadership training seminars 11. Assists the 2nd VP in planning and implementing the Train the Trainer event 12. Oversees the duplication, compilation and assembly of publicity packets, participants packets, and installation packets for leadership training seminars 13. Assists the 2nd VP in the development and/or revision of local PWOC board position curriculum, then produces this material and distributes it to the Regional Presidents at the February PWOCI Joint Council meeting for their use at Regional Leadership Weekend events 14. Works under the oversight of the 2nd VP and, ultimately, reports to the PWOC International President
Assistant Training Coordinator

The Assistant Training Coordinator assists the 2nd Vice President-Leadership Development in administeringplanning, executing and schedulingLeadership Training Seminars. She is appointed by the PWOC International 2nd Vice President-Leadership Development (the 2nd VP) with approval of the PWOC International President (the president) and consensus of the executive board. See General Responsibilities 1. Acts for the 2nd VP when requested 2. Remains in frequent communication with the 2nd VP 3. Assists the 2nd VP in the planning, development and execution of leadership training seminars 4. Participates as a trainer for leadership training seminars 5. Participates in the selection of trainers for leadership training seminars 6. Assists the 2nd VP with the administrative details of planning and implementing the Train the Trainer event 7. Assists the 2nd VP in developing, putting together and sending a training packet to the regional Training Coordinators to help them know how to establish a training schedule and assign trainers to leadership training seminars in their regions 8. Assists the 2nd VP in developing a workshop to be presented to PWOCI Regional Presidents at the PWOCI Joint Council meeting on promoting leadership training seminars in their regions
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9. Is responsible for the administrative aspects of leadership training seminars as follows: a. Creates and distributes a roster of all trainers and regional presidents, then updates and redistributes it at intervals throughout the training season b. Interfaces with regional Training Coordinators and international training team to establish and update the Master Schedule for the leadership training seminars c. Monitors the cost-effectiveness of proposed flights and travel plans submitted by trainers d. Assembles trainers supplies, including packets, notebooks, non-document items, etc. e. Oversees the distribution of all materials and supplies to trainers at Train the Trainers and monitors the availability of supplies throughout the training season f. Insures clear and consistent communication between Regional Presidents, trainers, and installations g. Compiles information into an end-of-the-season leadership training seminar brief using the evaluations gathered and submitted by the trainers throughout the training season and forwards the brief to the 2nd VP and the president 10. Stays up-to-date on all issues that impact training, communicating them with the 2nd VP (for example: high cost travel expenses that need approval, unusual requests from an installation for training, etc.) 11. Helps develop and implement a system for evaluating trainers 12. Works under the oversight of the 2nd VP and, ultimately, reports to the PWOC International President
Bible Study Resource Coordinator

The Bible Study Resource Coordinator leads a team that develops and implements web-based Bible study facilitator/teacher training and Spiritual Life Resources to be used by local PWOCs. She is appointed by the PWOC International 1st Vice President-Spiritual Development (the 1st VP) with approval of the PWOC International President (the president) and consensus of the executive board. See General Responsibilities 1. Works closely with the 1st VP to determine what resources the team will develop during their term in office 2. Works closely with the 1st VP to develop strategies that will deepen womens relationships with Jesus Christ and one another and their understanding and application of Biblical truth 3. Identifies and recruits a team of talented women to write, edit, proof read and format Bible study facilitator/teacher training resources and Spiritual Life resources (may at times include specific Bible Studies relating to the international theme or needs identified by the executive board), working closely with the 1st VP and under the advisement of the president 4. Oversees the planning, development and implementation of the resources being developed, under advisement of the 1st VP 5. Works closely with the 3rd Vice President-Communications Coordinator to use the PWOCI website and other technology in the development and implementation of the resources 6. Insures that all resources developed conform to the graphic standards of PWOC International, working closely with the 3rd Vice President-Communications Coordinator 7. Works closely with the 3rd Vice President-Communications Coordinator to develop promotional strategies and materials regarding resources developed 8. Contributes notices and articles to the PWOCI website to encourage use of resources developed 9. Works under the oversight of the 1st VP and, ultimately, reports to the PWOC International President
Financial Liaison
The PWOC International Financial Liaison is the liaison between the PWOC International Board and the Army Chief of Chaplains' Office concerning financial matters. The Financial Liaison works directly with the Fund Manager and NAF Budget Technician for the DA Chaplain Fund.
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Specific Qualifications of the Financial Liaison: 1. Resides within the Washington D.C. metro area 2. Is known as one who is honest, responsible, and detail-oriented See General Responsibilities 1. Serves as the Liaison between the Army Chief of Chaplains' Office and the PWOC International Board 2. Works with the PWOC International board members to develop a two year budget submitted annually by May 1st (working closely with the PWOC International President) and then submits the budget to the Executive Board for their approval by June 1st and submits the budget to the DA Fund Manager no later than July 1st 3. Maintains a record of all deposits and expenditures in accordance with the approved budget 4. Signs off on all expenditures from the fund using the guidelines set by the DA Fund Manager and based on the availability of funds. This is a two-step process: a. Signs off on all Fund Purchase Requests b. Signs off on all Fund Reimbursement/Payment Requests 5. Works with the appropriate PWOC International board member to pull together all information needed to draw up appropriate contracts with conference and meeting sites and NonPersonal Services Contracts for speakers, musicians, technology providers and services, and other service providers Note: The DA Fund Manager signs all contracts. The Financial Liaison has NO authority to sign contracts. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Assures that all contracts are drawn and signed before they are executed Is familiar with and uses the procedures to request tax exemption for purchases Works with the NAF Budget Technician to provide appropriate tax exempt forms Provides information to local chapters regarding the importance of and "how-to's" of requesting designated offerings for PWOC International Maintains a record of all designated offerings Keeps pertinent financial information and procedures updated on the website Works with the 1st Vice President to determine the procedure regarding PWOC International Conference registration Receives and keeps an accurate record of registration forms and fees for the PWOC International Conference, making copies of all checks prior to deposit Supervises the registration procedure at the international conference Works with the regional Financial Liaisons helping them put their two year budgets submitted annually into the required format Prepares and submits financial reports quarterly to the president Reports to the PWOC International President Prepares reports for PWOC International board meetings and at the request of PWOC International board members Maintains accurate records at all times Requests a printout of the Chaplains' Fund Sub-account Balance Report each quarter for the PWOC International account; reconciles this printout for activity (payments and reimbursements, as well as deposits) in the account with her records Is available to the international board for advice concerning financial matters Is invited to attend PWOCI Executive Board Meetings by the President, as needed
21. 22.
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Leadership Selection Coordinator

The Leadership Selection Coordinator seeks to discover and encourage leaders and future leaders in PWOC International. She prays in qualified candidates for the next PWOCI Executive Board and oversees the selection process. (See International Leadership Selection Process) See General Responsibilities 1. Prays often and regularly regarding future leaders for PWOC International 2. Is constantly looking and seeking input from other leaders throughout PWOCI to identify women who are ready to move into future leadership roles within the ministry. 3. Identifies and recruits the International Leadership Selection Team according to the International Leadership Selection Process beginning on page I-? of this manual, working closely with the president 4. Invites the PWOCI Chaplain to serve on the International Leadership Selection Team 5. Oversees the leadership selection process for the officers of the PWOCI Executive Board, following the Leadership Selection Process guidelines beginning on page I-20 of this manual. 6. Communicates with regional presidents and their leadership selection coordinators to provide guidance, information and recommendations, as requested 7. Provides updates for the Leadership Selection portion of the PWOCI website 8. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 9. Works under the oversight of the PWOCI President
Prayer Coordinator
The Prayer Coordinator encourages the board to approach all decision-making with prayer, develops PWOCIs international prayer strategy and intercedes in prayer for the international board and the entire ministry. See General Responsibilities 1. Prays often and regularly for the PWOC International Board and its ministry 2. Enlists and coordinates intercessory prayer teams according to the needs of PWOCI, working closely with the PWOC International President (the president) and using discretion and wisdom. The prayer teams will include but are not limited to the following: a. PWOCI Intercessory Team: committed to pray for the sensitive, often confidential, prayer concerns of the PWOCI board and the ministry made up of women selected by the Prayer Coordinator and the president b. PWOCI Prayer Network: groups committed to intercede in prayer for the various needs of PWOCI at large made up of women selected by the Prayer Coordinator 3. Is available to teach and equip others regarding intercessory prayer, as requested 4. Assures communication of corporate prayer concerns through the regional prayer coordinators to the body at large 5. Distributes prayer requests received from the body at large to the appropriate regional prayer coordinator 6. Coordinates prayer efforts and needs for the PWOC International Conference, working closely with the 1st Vice President and the Assistant Conference Coordinator: a. Coordinates prayer intercessors who are praying at the conference, assigning specific prayer issues as they arise b. Enlists, trains and oversees a prayer team to pray with/for people during the conference c. Enlists a team to pray specifically for the Leadership Selection Team as they meet d. Determines a way to collect and pray for prayer needs at the conference e. Provides and maintains a prayer room where people can come to pray during the conference
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7. Collaborates with a team to develop prayer resources, calendars, guides and aids (magnets, books, etc.) to facilitate the prayer efforts regarding specific ministries of PWOC International (such as the international conference or leadership development seminars), as requested by officers of the executive board 8. Provide tools and support to all levels of PWOCI to facilitate their prayer ministries, as needed 9. Provides a strategic prayer focus to be posted on the website at least once a month with prayer guidance and a short devotion, if appropriate 10. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 11. Works under the oversight of the PWOCI President
Resource Coordinator
The Resource Coordinator develops and manages ministry resources (other than financial) that support local PWOCs in carrying out PWOC ministry. She is appointed by the PWOC International 3rd Vice President-Communications Coordinator (the 3rd VP) with approval of the PWOC International President (the president) and consensus of the executive board. See General Responsibilities 1. Oversees the speaker/presenter/worship leader list on the PWOCI website a. Receives and reviews applications from women who want to appear on the list b. Checks all references of applicants c. Decides who will or wont appear on the list, working closely with the 3rd VP d. Submits information to be posted to the Website Manager e. Updates the list for web posting in January and July of each year, keeping a record of date of posting and removing any profiles that are over two years old 2. Identifies, recruits and oversees a pool of local PWOC board position Subject Matter Experts (SMEs) whose contact information is posted on the PWOCI website, monitoring their email communications Note: These SMEs will be available for interaction with local PWOC participants who need input on specific areas of PWOC ministry. They will be reappointed with each new PWOC International Board rotation every two years. The Resource Coordinator is to monitor the SMEs by being copied on all Email traffic. 3. Assists the 3rd VP in developing and updating resources that are linked to The Womens Ministry Manual 4. Sends information to the Website Manager to update the Resources to Help You Succeed lists and links in the Local section of The Womens Ministry Manual 5. Assists the 3rd VP in developing special resources to meet needs of PWOC International as requested by the president or as situations require 6. Selects a committee to develop a PWOCI Leadership Training Seminar resource packet for local PWOCs that supports the PWOCI yearly theme and/or PWOCI Aims and, at a minimum, includes ideas for programs, retreats, Bible studies, music, board position resources and resources for Chapel and Chaplain relations, working closely with the 2nd Vice President-Leadership Development 7. Works closely with the 3rd VP in utilizing information received on quarterly reports that may be added to the resource collection 8. Submits information regularly to be posted on the website to inform PWOC participants of available PWOCI ministry resources and encourage their use 9. Assists the 3rd VP to insure that all resources developed conform to the graphic standards of PWOC International 10. Works under the oversight of the 3rd VP and, ultimately, reports to the PWOC International President
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Theme Logistics Coordinator

The Theme Logistics Coordinator manages the logistics of developing the collateral materials relating to each international theme activated during her term. See General Responsibilities 1. Prays for the executive board regarding theme development 2. Works closely with the 3rd Vice President to learn the graphics requirements needed for the logo artwork and communicates those requirements to potential artists 3. Recommends a time-line to the president for completing each years theme development process and roll out 4. Works closely with the president to locate artist(s) to render the theme logo each year 5. Is the liaison between the artist and the executive board for the development of the theme logo, assuring that the executive board members are approving drafts at various stages of the process 6. With the assistance of a team, develops programs that center around the them, working closely with the president 7. Develops theme resources (magnets, bookmarks, etc.) to facilitate use of the theme throughout PWOCI 8. Works with the president to write an explanation of the meanings behind the theme logo 9. Works with the 3rd Vice President to develop a theme communication plan for roll out of each new theme 10. Keeps all work on the theme confidential until the appropriate time 11. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 12. Works under the oversight of the PWOCI President
Titus II Advisor (limit of two)

A Titus II Advisor serves as advisor to the PWOCI boards, bringing spiritual maturity, strength of character, sound judgment, wisdom and a heart for the ministry of PWOCI. The president may appoint up to three Titus II Advisors, as needed. See General Responsibilities 1. Prays for the PWOCI boards 2. Reminds those she advises that their priorities to God and their families take precedence over PWOCI responsibilities 3. Encourages, affirms and ministers to the PWOCI board members 4. Serves primarily as advisor to the president and then to other board members as appropriate 5. Is available to teach and lead at any level of PWOCI regarding specific areas of ministry expertise as requested 6. Prayerfully intervenes in sensitive situations, conflict resolution and behavior inconsistent with the Biblical standard 7. May serve as special project leader at the request of the president 8. Reports to the PWOC International President
Website Manager
The Website Manager is responsible for the management and maintenance of the PWOCI website (the website). She is appointed by the PWOC International 3rd Vice PresidentCommuncations Coordinator (the 3rd VP) with approval of the PWOC International President (the president) and consensus of the executive board. See General Responsibilities 1. Manages the PWOCI websites international pages of the website content 2. Gathers and posts information from the PWOC International Board members and other appropriate contributors 3. Uses grammatical and editorial skills to ensure quality of information posted to the website
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4. Works with each PWOCI Regional President to identify a woman from each region to serve as the website point of contact for the region 5. Supervises, trains and works with the regional points of contact for the regional pages of the website 6. Provides training and written instructions on how to use the website (to include training board and council members at the PWOCI Joint Council meeting and instructions included in transition packets for new regional boards) 7. Works closely with the 3rd VP to determine if potential website content is appropriate 8. Keeps the website current in information and design and regularly posts updates 9. Plans future developments for the website and carries out the plans after they are approved 10. Liaises with the Internet Service Provider (ISP) 11. Works under the oversight of the 3rd VP and, ultimately, reports to the PWOC International President
Advisor to the President

The previous PWOCI President (Her appointment is the option of the new PWOC International President. Her role on the board is defined by the new PWOC International President.)
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Leadership selection is the method of seeking and affirming those women whom God has called to the selected officer positions on the PWOC International Board. PWOCI Executive Board officers are charged with the solemn duty of providing vision and leadership for the ministry of PWOCI. Therefore, it is imperative that those selecting the leaders seek to discern whom God has called and will equip, rather than following their own desires and choices. During the selection process, every effort is made to ensure that women accepting these positions are both competent and called to fulfill the corresponding responsibilities, and that they understand the great time commitment involved.

The Leadership Selection team (LST) leader serves on the international board. From the beginning of her term, she prays and encourages others to pray about the next leadership selection. She chooses a leadership selection team (LST) (that will include the PWOCI Chaplain) to prayerfully select and recommend a slate of officers for the next term. The leader of the LST informs PWOC at large about the process through the PWOCI website and correspondence with regional presidents. Those who wish to be considered for selection to an office of the Executive Board submit a Request for Consideration form to the LST. (See the Request for Consideration form in the International section Appendix.) The LST leader contacts all references provided on the forms. At the PWOC International Conference, the LST conducts interviews with all applicants. The LST then prayerfully deliberates to hear Gods choices for the slate of officers. The PWOCI Chaplain officially approves the slate of officers. Then the LST leader presents the slate of officers to those PWOC participants present at a general meeting of the conference for their affirmation. The new officers are then installed before the close of the international conference.
THE LST LEADER

The LST Leader is appointed by the PWOCI President with consensus of the Executive Board as soon as possible after the Presidents installation. She is an active member of the international board and joint council through the entire term of office. Soon after she is appointed, she selects a team and they begin to pray and scout for future leadership.

The LST Leader prayerfully chooses and invites a diverse group of women to serve on the selection team with the Presidents agreement. Her goal is to include women on the team who are not only mature Christians who love PWOCI, but also represent PWOCIs various military branches of service, types of military Protestant chapels and racial and generational diversity. These women will become the team leaders prayer partners regarding the selection of the next Executive Board. The LST leader chooses one woman from each PWOCI region and also invites the PWOCI Chaplain to serve on the LST. If, for any reason, the PWOCI Chaplain cannot serve, the LST leader will ask him/her to recommend another Chaplain to serve on the team at the international conference. Note:The LST Leader and members may not be considered for a selected office on the PWOC International Executive Board they are helping select. They may, however, accept appointment to a position on the PWOC International Board. The LST actively seeks women for leadership. To do this, LST members should attend as many conferences and rallies as possible. If suited, LST members should be selected to conduct leadership training and seek and encourage women at the local level to consider leadership at the regional and international levels.

All members of the LST must keep all aspects of their work and meetings confidential both during and after the process. After installation of the new officers, the LST Leader will shred and dispose of all the candidates paperwork and any interview notes.
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TIMELINE FOR THE LEADERSHIP SELECTION TEAM LEADER

1. During the first year of the current international term chooses and invites women to serve on the LST 2. Immediately after a woman agrees to serve on the LST sends her an e-mail detailing the LSTs responsibilities and mission, a copy of the Request for Consideration Form, and a list of those serving on the Leadership Selection Committee. (See the Request for Consideration form in the International section Appendix.) 3. As the team is formed begins to introduce and acquaint them with one another through email, phone, etc. 4. Throughout the process prays and provides the LST team members with prayer focus, designated team prayer times and considers with them whether to fast, and, if so, when 5. By June 30th prior to the international conference -- sets the deadline for receiving applications and has it posted on the Website 6. January before conference until application deadline-publicizes the leadership selection process on the PWOCI website, and in information funneled through the regional boards 7. At the February international board meeting meets with the 1st Vice PresidentSpiritual Development and Assistant Conference Coordinator to discuss LST meeting room requirements at the international conference 8. As women express interest in serving on the next PWOCI Executive Board immediately sends them a letter of encouragement that includes the LST leaders contact information and information regarding how to download a Request for Consideration form off the PWOCI website 9. After initial contact with potential applicant sends notes and/or e-mail messages of encouragement, prayer and any necessary further information to each 10. As soon as possible after application deadline oversees contact of all references listed by applicants, contactors taking detailed notes of conversations and forwarding them to LST members 11. By the conference registration deadline decides, based on the number of applicants to date, when the LST will need to arrive at the conference site and notifies the team (at least one day prior to date conference begins) 12. As soon as possible after application deadline makes copies of all Requests for Consideration forms for each LST member, including the PWOCI Chaplain 13. As soon as possible after application deadline works with applicants to set up an interview schedule 14. At the conference site prior to interviews (usually at least a day prior to the beginning of the conference in order to allow enough time to complete the process) meets with the LST for prayer, to get personally acquainted, to hand out copies of Requests For Consideration, to discuss the process, to discuss potential questions to ask applicants and set an order for the interview process 15. At the first general meeting of the international conference LST leader is introduced to the conference and she informs conference participants of the board positions to be selected, explains the selection process and announces that the deadline for submission of Requests for Consideration has passed and will no longer be accepted 16. At appointed times leads the LST in the interviews of the applicants 17. After all interviews are completed leads the LST in their deliberations 18. After deliberations are complete and a slate of officers has been selected notifies all applicants as to whether they have or havent been selected 19. After notifications have been completed contacts the outgoing president and 1st VP to set the time when the LST leader will announce the slate to the conference participants 20. At the set time the day before the final day of the conference introduces the LST to the conference participants and presents the slate to the conference participants for affirmation 21. Following the announcement and affirmation of the slate of officers thanks the members of the LST and releases them from this assignment
APPLICANT INTERVIEWS
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1. 2. 3. 4. 5. 6. 7. 8.
Plan on 30 minutes for each interview. Schedule interviews around workshop times, as much as possible. Open and close each interview with prayer. Give all team members opportunity to ask the applicant a question, keeping the interviews as informal and as comfortable for the candidates as possible. It isnt necessary for each LST member to question each candidate. Give the applicant an opportunity to ask questions of the committee. Be sure to schedule meal breaks. It may be helpful to have a non-team member pick up food for a meal break. Consider having a prayer team(s) outside of the interview room to pray with the applicant before the interview and pray for the team during interviews. Discuss candidates qualifications after candidate leaves the room.
LST DELIBERATIONS
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Deliberations are confidential. Strive for unanimity for each position. After all interviews have been completed, ask each member to write the slate. Tabulate the results and present it to the team. (Often, at least one position will have a unanimous result.) Pray. Ask the team to write the remaining slate. This process may be repeated several times. There may or may not be discussion between the tallies. The most important thing is for each member to seek God each time and write the name they hear for each position. Trust God to make His will known.
DECISION NOTIFICATIONS
1. The LST leader will notify each applicant, in person. 2. The leader may have another team member or the Chaplain accompany her. 3. Notify the selected position applicants and, if selected for a position for which they did not originally seek, give an appropriate amount of time to seek the Lord before accepting or declining. 4. Notifications can be done by asking the applicants to return to the interview room at a certain time or by arranging to meet with the applicants elsewhere. 5. The goal is to provide encouragement for those selected and comfort for those not selected. 6. If an applicant declines a position, the team meets and goes through the deliberation process for that particular position. 7. The team may conduct another interview session, but is not required to.
INSTALLATION OF PWOCI EXECUTIVE BOARD OFFICERS

Newly selected PWOC International Executive Board officers will take part in a formal installation ceremony at the international conference, as directed by the 1st Vice President-Spiritual Development.
APPOINTMENT TO OTHER PWOC INTERNATIONAL BOARD POSITIONS

Because of her attention to leadership potential throughout the year, the leader of the LST may make appointment recommendations to the new PWOC International President. However, the president makes the final decision regarding all appointments with the consensus of the Executive Board and the approval of the PWOCI Chaplain.
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APPENDICES
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GENERAL APPENDICES
APPENDICES (GENERAL)
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REQUEST FOR EXCEPTION TO POLICY

of the
Womens Ministry ManualOfficial Leaders Policy and Guidelines of PWOC (WMM)

To: _________________________________, PWOC Chaplain I, ___________________________, ______________________________________________
(Name) (PWOC Level and Place where exception will be in place)
request an exception to the following policy: Page #______ Heading:_________________________________________________ Policy as written in the WMM: _____________________________________________________________________ ______________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________. I would like to make the following exception to the above policy: ____________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ because _________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ understand this exception will continue only through the end of my term of office. I also understand that your decision is final. Signature of Requester:_____________________________________ Date:_______________ Address:_________________________________________________ Phone:______________ PWOC Chaplain: Please sign and date below in accordance with your decision and return this form to the requester at the above address and copy to the President for record keeping. (Note: A personal conversation with the requester before you make your final decision regarding this request may be helpful to you in your decision making process.) I approve of the exception to policy written above. Signature of PWOC Chaplain:_________________________________ Date:______________ I do NOT approve of the exception to policy written above. Signature of PWOC Chaplain:_________________________________ Date:______________
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HISTORY OF PWOC INTERNATIONAL - ABBREVIATED

With the advent of dependents in the European commands in the early 1950's, womens organizations made their appearance in the chapels of USAREUR. They had various names in various places, but in 1952, the Nuremberg Post formed a group called "Protestant Women of the Chapel" becoming one of the first embers of the fire that would become PWOC-Europe. In 1955, many other embers were added as Ch. Edwin Kirtley, USAREUR Chaplain, called for women in all chapels to form PWOC groups. He invited leaders of all women's groups in the European Theater chapels to a training and organizing conference 3-7 October 1955, at the Alpine Inn Retreat Center in Berchtesgaden. One hundred and fifty women attended that conference and the ember burst into flame. In those few short days, these women put together the basic organization that prevails today in PWOC.
Organizational History
Although the history of the individual events of PWOC has generally flowed smoothly, the history of the organization has not always been one of steady growth or development. All through the late 1950's and early 60's growth was rapid and continuous. New Areas such as Spain-Morocco (1961), United Kingdom (1961) and Middle East (Turkey/Greece/Crete) (1965) were being added and remote Chapters such as Oslo, Norway; Tripoli, Libya; Copenhagen, Denmark; Peshawar, Pakistan and Asmara, Ethiopia were joining as well. Occasional changes in commands caused disruption as PWOC adjusted Area boundaries to conform. In 1989, at the 34th Annual Leadership Training Conference in Sondhofen, Germany, Chaplain (Captain) Herbert M. Goetz, U.S. Navy Fleet Chaplain and PWOC-Europe Navy Advisor, invited attendees who would be leaving Europe that summer to meet to discuss a "Vision of Connecting of PWOC". Nearly 100 women attended the meeting. From that meeting, Chaplain Goetz and 11 women volunteered to organize the concept of developing "PWOC- America". They found that the desire to build a PWOC network among U.S. military chapel communities was very strong for the following reasons: to provide continuity of discipleship for those women who choose to worship in stateside chapels; to provide a strong, Christ-centered bridge between women in the U.S. and foreign U.S. military chapel communities; and to retain the momentum of faith building, prayer, evangelism, stewardship, teaching and community service nurtured in military chapel communities outside the states. On January 9, 1991 the establishment of PWOC-USA was unanimously endorsed during the 235th meeting of the Armed Forces Chaplains Board in Washington, DC.
PWOC International
In April of 2004, at the request of Army Chief of Chaplains (MG) David Hicks, the official chaplain sponsor of PWOC, ministry realignment committees were set up to examine how chapel auxiliaries (PWOC and MCCW) could be realigned to meet the challenges presented by the realignment of military forces world-wide. The PWOC realignment committee was comprised of the PWOC USA President and two USA representatives, the PWOC Europe President and two European representatives, and a chaplain advisor. They met on many occasions for over a year to seek the Lord in prayer and to deliberate. They also sought input from key PWOC leaders in both the USA and Europe. As a step toward the realignment, PWOC-USA and PWOC-Europe shared a theme during 50th Anniversary, 2005-2006: We are Workers Together for Christ. The women of the six regions that comprised PWOC USA and the women of PWOC Europe transitioned into one body in spring 2006. The first International theme of Unity to Let the World Know from John 17:23 was the theme to transition the organization through the realignment process.
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HISTORY OF PWOC USA

Military chapels have long existed in the United States. In those chapels women have worshiped, studied the Bible, united for community projects and enjoyed Christian fellowship with other women. However, a nationwide connection between women in those chapel communities has not always existed. That changed in 1989 and the change began in Europe. On May 16, 1989, at the 34th Annual Leadership Training Conference of PWOC United States Forces Europe, in Sondhofen, Germany, Chaplain (Captain) Herbert M. Goetz, U.S. Navy Fleet Chaplain and PWOC-Europe Navy Advisor, invited attendees who would be leaving Europe that summer to meet to discuss a "Vision of Connecting of PWOC". Nearly 100 women attended the meeting. From that meeting, Chaplain Goetz and 11 women volunteered to organize the concept of developing "PWOC- America". They found that the desire to build a PWOC network among U.S. military chapel communities was very strong for the following reasons: to provide continuity of discipleship for those women who choose to worship in stateside chapels; to provide a strong, Christcentered bridge between women in the U.S. and foreign U.S. military chapel communities; and to retain the momentum of faith building, prayer, evangelism, stewardship, teaching and community service nurtured in military chapel communities outside the states. Ann Besson was secretary of the group and on behalf of the group, in two separate speeches, addressed the 1989-90 incoming European Council (to establish a position of historical birth in its minutes) and the conference attendees (to announce the vision of "PWOC-America"). The response to starting the PWOC network was overwhelmingly positive. The theme that year was "He Is My Shepherd". 'The scripture was Isaiah 40:11 and the hymn was "He Leadeth Me". November 16-18, 1990, Gale C. Wright, (EC President, 1988-89) coordinated the 35th Anniversary/1st International Reunion for the Protestant Women of the Chapel, in St. Louis, MO. The guest speaker was Rev. Maria-Alma Rainey Copeland, assistant to the Bishop of the North Carolina Synod for the Evangelical Lutheran Church in America, whose topic was "Christ Is Our Hope", the conference theme. The theme scripture was Hebrews 6-19 and the hymn was "The Solid Rock". A commemorative Bible was given to conference attendees. The reunion attracted 95 people from all walks of current and past PWOC involvement. Each branch of the Armed Forces was represented. People signed in from Panama, California, Alaska, Massachusetts, Georgia, and states in between. One attendee, former Army Chaplain John Rhea, had been to the first PWOC-Europe conference in October 1955. Nine former European Council presidents, who had served terms from 1967 to 1989, were present. In the course of the reunion, pressure mounted to meet the growing grassroots desire for a national PWOC network to be expressed in an annual training conference. A committee took shape to harness the collective interests of the assembly and to come up with a working plan and a start date. Invited to participate in the committee were active duty and retired chaplains, former European Council presidents, and two members-at-large. The fruit of their labor was as follows: The stateside PWOC network was to be called "PWOC-USA". Each Monday was to be a PWOC Day of Prayer.The training conference was to be held by Fall 1992. A training conference steering committee was formed, chaired by Gretchen Brown (EC President 1979- 89); Finance Secretary, Sandy Burley (EC President 1986-87); Conference Logistics and Transportation Coordinator, Altha JOHNSON (1989 "PWOC-America" committee member); Washington DC Liaison, Mary Alice Heffner (EC President 1974-75); Publicity Coordinator, Ann Besson (1989 "PWOC- America" committee secretary); and Advisor- Chaplain Jack Ettershank, USA retired. The steering committee was installed in a ceremony during a communion service officiated by a chaplain from each service: Capt. Herbert Goetz (USMC), LTC Larry Mosley (USAF), Maj. James Snyder (USA), and Lt. Deborah K. Banks (USN). Gretchen appointed Mona Bailey (EC President 1977-78, 1983-84) as training conference coordinator.
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On December 19. 1990, a package was sent to each Chief of Chaplains detailing the PWOC-USA vision as organized at the November gathering. A commemorative anniversary Bible and program booklet were also part of the package. Fund support was requested in the letter. Chaplain (Col.) Meredith Standley, Executive Director, Armed Forces Chaplains Board, was our point of contact at the Pentagon. Seed money for the first PWOC-USA Training Conference was donated by each of the services. January 9, 1991 The establishment of PWOC-USA was unanimously endorsed during the 235th meeting of the Armed Forces Chaplains Board, 9 January 1991, in Washington, DC. May 7-9, 1992, the first PWOC-USA Training Conference was held in Oklahoma City, OK. The theme was "More Than We Dare", based on Deuteronomy 28:1-2. Speakers were Hansi and Betty Pershing of HANSI Ministries, Inc. Special music was provided by Joan Miller. Rochelle Wheeler was the Worship leader, accompanied by Doris Lambert. Nine training classes were offered. Attendance was approximately 165. Army, Air Force and Marine services were represented. One Army and three Air Force chaplains attended. During the first conference, a nomination committee was formed; six national areas were introduced (Northeast, Southeast, Central, West, Alaska and Hawaii); and 7 new officers were installed. These were: President Sandy Burley, Vice President Deborah Seekins, Secretary/Publicity Coordinator Ann Besson, Financial Secretary Gwen Chandler, and Regional Coordinators - Caroline Grube (Northeast), Dawn Harper (Southeast), Brenda Jones (Central), Michelle Jackson/Marlene Lyon (Western). Mary Wake was appointed Washington Liaison. Chaplain (COL) George Pejakovich was appointed by the Army Chief of Chaplains to be the PWOC-Army Advisor. It was proposed and accepted that the national conference would be held even years and the regional conferences to be held odd years. September 19-25, 1992, Caroline Grube, Nancy Smith and Mary Wake flew to Moscow and Omsk, Siberia to see first-hand the ministry opportunities and needs of Russian military families for a project called "Operation Open Hearts, Open Doors". Invited by a nonprofit organization, Operation Helping Hands, PWOC-USA was challenged to raise funds, purchase humanitarian aid items, and deliver them personally for the first openly celebrated Russian Orthodox Christmas in more than 70 years. Caroline coordinated the massive undertaking. January 2-10, 1993, 20 women representing Christian Women of the Chapel, eight of their family members, two chaplains, four translators, and five representatives from Operation Helping Hand fulfill the September promises made by Caroline, Nancy and Mary to return to Omsk. From around the world more than $30,000 from designated offerings and individual donations were contributed. Many corporations donated generously from their warehouses. And more than 10,000 Russian New Testaments were dispersed. Trip participants met with local Russian Orthodox clergy, military cadets, rocket forces, air force and army support forces. Some members of the group visited children and veteran hospitals, a gulag and attended Christmas Eve and Christmas Day services. In the spring of 1993, between 60 and 75 women, representing 11 to 15 military installations, participated in five regional conferences. Unique to the Northeast Region conference was the attendance of eight Russian women from Omsk, Siberia. They had come by invitation as the result of Operation Open Hearts, Open Doors. January 6-7, 1994, Sandy Burley, PWOC-USA President, garners encouragement and support from each of the U.S. military Chief of Chaplains for PWOC-USA, during courtesy calls paid while she participated in the Open Hearts, Open Doors reunion in Washington, DC.
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PWOC-USA Themes
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HISTORY OF PWOC EUROPE

A Concise Popular History of the Europe Region of the Protestant Women of the Chapel (PWOC) International The First Thirty Years With the advent of dependents in the European commands in the early 1950's, womens organizations made their appearance in the chapels of USAREUR. They had various names in various places, but in 1952, the Nuremberg Post formed a group called "Protestant Women of the Chapel" becoming one of the first embers of the fire that would become PWOC-Europe. In 1955, many other embers were added as Ch. Edwin Kirtley, USAREUR Chaplain, called for women in all chapels to form PWOC groups. He invited leaders of all women's groups in the European Theater chapels to a training and organizing conference 3-7 October 1955, at the Alpine Inn Retreat Center in Berchtesgaden. One hundred and fifty women attended that conference and the ember burst into flame. In those few short days, these women put together the basic organization that prevails today in PWOC. Area Councils were set up along Army command lines. NACOM, HACOM, WACOM, SACOM, COMZ and Berlin appeared as PWOC Area designations throughout its early history. Less than 3 weeks after the conference, Giessen made history as the first Chapter to apply for a PWOC charter. Although urged to take the name 'Protestant Women of the Chapel as the local moniker, many Chapters were chartered under such names as Protestant Women's Fellowship (Berlin), Chapel Women's Guild (Turley Barracks), and Protestant Women's Auxiliary (Darmstadt). The next few years saw many firsts: November 13, 1956 - first Leadership Selection Committee appointed; July 24, 1956 - constitutional revision committee appointed; October 1957 - first availability of PWOC Pins; November 5, 1957 - first constitutional amendment; May 19, 1958 - handbook distributed. Rally Tours One of the highlights of the early years was the "Rally Tour" begun in 1956. During September and October, well known speakers (usually brought in from stateside and various European Executive Council members) toured the PWOC Areas, usually spending one day speaking at each location. A typical early Rally Tour included 2 stops in Italy, 10 in Germany and 4 in France (1959). The longest Rally Tour, in 1962, consisted of 28 stops including rallies in England, Scotland, Morocco, Spain, France, Germany, Italy and Berlin. Later tours also provided rallies in Libya (1963), Turkey (1965), Greece (1967), Norway (1970), Crete (1972), and Brunssum, Holland (1972). Rally tour attendance (between 1,297 in 1956 and 3,427 in 1961) showed that many women were reached by this program, but the most memorable attendance figure was that of 1958: 1958 attendees. Rally tours began to decline in the mid-70's with some Areas deciding to obtain their own speakers and finally financial pressure put an end to the tours in 1978. Training Conference A cornerstone of the European PWOC organization has been the Training Conferences. Beginning with that first conference in Oct. 1955 called by Chaplain Edwin Kirtley and continuing through one organized by PWOC women the very next May, the chain has been unbroken; the fire has never died out. Early conferences often had several speakers and only four to eight class offerings. Later tendencies have been to reduce the number of speakers to one and offer an ever-increasing array of classes.
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As early as 1960, after two years of 350 attendees at Training Conference, the attendance increased dramatically to 457 delegates representing 125 Chapters, an increase that held through the 1960's. In 1970 attendance decreased to 369 from 135 Chapters, and for the years in the 70's in which statistics are available, stayed in the 300's. 1980's attendance again jumped into the 400+ range. At present, attendance at training is in the 300s. The cost of an early conference (1961) for room and board from dinner Monday evening through breakfast on Friday was discovered in the files: $17.85 for officer dependents and $13.85 for enlisted dependents. Rooms with bath - extra charge. Theme and Hymn The first "Themes and Hymn" were chosen for the Training Conference and were only later extended to include the entire year. The theme of the first conference (Oct. 1955) "We Are Workers Together for Christ" was selected for use at the Second Annual Training Conference (May 1956) as well, and words and music for a song were written by one of the conferees. This song was used for one more year with the addition of a chorus and the "We Are Workers Together for Christ" motto was added to the PWOC emblem, (designed in 1957 by the Darmstadt Chapter) memorializing the first theme with every wearing of the PWOC pin and use of the emblem. Chapters were first asked to submit theme suggestions in 1959. "That All May Know Him" which was submitted by Ansbach, was chosen from those first suggestions. Numbers of submissions to the theme and hymn committee varied from year to year but 1961 by far wins the prize for the largest number when 200 suggestions were sent. England's entry "Kneel to Pray - Rise to Serve" was selected. Worship & Study Several years after the inception of the Training Conference another annual gathering was to join it. Billed as "perhaps the most important event of the PWOC year" in 1963, the Worship & Study Institute made its debut on the PWOC calendar and found a permanent place on the roster of yearly events. Lectures, workshops and both morning and evening worship services characterized the first Worship & Study Institute held at the Alpine Inn in Berchtesgaden with 130 women in attendance. The early Institutes were run almost entirely by the ChaplainAdvisors and Retreat House Chaplain who also selected the speakers. In 1971, a change in that policy had PWOC women taking a much more active role both as leaders and as resource persons. Nineteen Seventy-five saw the Worship & Study Retreat move to the Berchtesgadener Hof so that additional women might attend. In 1977 attendance had climbed from a low of 55 (1971) to 318 and local German hotels in the Area of the Hof had to be used to house the overflow. Two years later the Worship & Study Retreat was divided into two one-week conferences still in the Feb.-Mar. time frame to allow for the over 400 people wanting to attend. The decision was made in 1981 to return to a single weeklong conference, to hold it in November at the General Walker Hotel and to house overflow at the Hof. Nineteen Eighty-two became a banner year for Worship & Study as plans for the two one-week retreats in February drew to successful conclusion and plans for the "new" November conference got underway. Not only did timing and place change over the years, but also the format grew and developed along with the changing needs of PWOC. As Institute was replaced by Retreat in the conference title and 400+ attendees replaced 150 or fewer, the emphasis changed from carrying out formal worship and study to one of conference and retreat; of whole groups listening and praising contrasted with gatherings of 2 or 3; or even just the chance to be alone. Organizational History Although the history of the individual events in the PWOC annual roster has generally flowed smoothly, the history of the organization has not always been one of steady growth or development. All through the late 1950's and early 60's growth was rapid and continuous. New Areas such as Spain-Morocco (1961), United Kingdom (1961) and Middle East (Turkey/Greece/Crete) (1965) were being added and remote Chapters such as Oslo, Norway; Tripoli, Libya; Copenhagen, Denmark; Peshawar, Pakistan and Asmara, Ethiopia were joining as well. Occasional changes in commands caused disruption as PWOC adjusted Area boundaries to conform.
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In 1960, the Air Force and Army PWOC decided to unite as one organization. USAREUR Council of PWOC then became known as Region Council, a title that remains unchanged today. Neither did the Air Force move slowly in making its presence felt for in 1961 the first Air Force wife was selected European President. Although the Navy did not become active in an Advisory capacity or financially at this time, Navy Chapters, too, were welcomed to the ranks of the PWOC-Europe. By 1961, 480 delegates to the Training Conference represented 161 Chapters scattered over a wide expanse of the European continent and beyond and in 1962 PWOC membership was estimated at 7000. But beginning in 1965, lights began to go out as bases in United Kingdom and Spain closed. The avalanche came in 1967 when all of France went dark as DeGaulle withdrew his country from NATO. Morocco and Libya became too dangerous for dependents as did Pakistan, and PWOC's farflung witness was forced to shrink measurably. But all was not lost. In 1967, Sigonella, Sicily joined the PWOC ranks and the Italy Area. Area Activity Areas became active both in sponsoring events and in combining, splitting and reorganizing. In 1969, at the suggestion of the Region Council, Spain began holding an annual Retreat/Training Conference for its Chapters. The United Kingdom (U.K.) formally withdrew from participation in the Berchtesgaden Conferences in 1980 due to the escalating cost of transportation and also instituted their own Training Conference/Retreat with the Region Councils support and encouragement. Willing to experiment and improve the organization, the Region Council decided in 1971 to combine the Middle East Area (Turkey/Greece) with Italy to form the Mediterranean Area. But this experiment did not work and the Mediterranean Area was divided into Italy and Middle East once again the following year. Four years later Middle East was further split into Turkey and Hellenic Areas due to the difficulty of travel between Greece and Turkey. In another major shuffle in 1976, Bremerhaven Chapter joined the Berlin Area and Oslo, Norway joined the U.K. The following year HessichOldendorf Chapter was added to Berlin and Oslo was taken from the U.K. and joined to the Berlin Area. In 1979, two years later, Bremerhaven and Hessich-Oldendorf formed Nord Deutschland District. The disposition of Norway was left to a later date when it was returned to U.K. Other changes, though many, were much more minor and much more permanent. One successful combination was that of the Netherlands and Belgium Chapters forming the Benelux Area in 1976. The drawdown continued to take its toll on bases throughout Europe. The PWOC Areas were realigned to conform to USAREUR Area Support Groups in the 1990s. Many Chapters were deactivated due to closure of chapels on military installations. In 2005, the 104th East and West merged into one Area, and a significant drawdown in Europe began. Throughout the years from 2005-2007 many chapters closed due to base closure. Giessen, the first PWOC Chapter, closed on April 24th, 2007, after 52 years of operation. Other items of note In the 1978-80 time frame, a devotional publication was undertaken featuring devotions written by the ladies of PWOC. Very successful, it went through several printings. When the Worship & Study Retreat was expanded to two consecutive, identical, five-day programs, it initiated a new Region Council position of Worship & Study Coordinator. The office stayed when the conference reverted back to a one-week event. Another office, Financial Secretary was added in 1983; this was discontinued in 1994 when the financial structure was streamlined within the Chaplains Headquarters. This position was then was re-added in 2001 The Worship & Study Retreat moved from Berchtesgaden to Willingen in 1986 due to the increasing numbers attending the conference and renamed Worship & Study Conference. In 1988: o The PWOC flag flew during the Worship & Study Conference o The State Night Banquet was an annual event o An active duty woman served on the Region Council
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o The Annual Training Conference was moved to Sonthofen. The 1989 Heart & Hand revision reflected the directive that all selected officers, at all levels be valid I.D. cardholders and active participants in a military chapel. In 1990: o the 35th birthday of PWOC in Europe, o the first conference of PWOC-USA in St. Louis, Missouri o The build-up leading to Desert Storm began a scale down of US Forces in Europe, which brought about many changes in the military and in PWOC Areas. o The PWOC logo was officially offered for the first time in 1990 as a cross-stitch pattern; a practice that caught the imagination and eye of the women. For the first time in PWOC history, 1991 saw five European Council members from the U.K., including the President and a Navy spouse as Secretary. In 1994, the Annual Training was done at the Area level. It was decided to reinstate the training at the European level in 1995.
PWOC International In April of 2004, at the request of Army Chief of Chaplains (MG) David Hicks, the official chaplain sponsor of PWOC, ministry realignment committees were set up to examine how chapel auxiliaries (PWOC and MCCW) could be realigned to meet the challenges presented by the realignment of military forces world-wide. The PWOC realignment committee was comprised of the PWOC USA President and two USA representatives, the PWOC Europe President and two European representatives, and a chaplain advisor. They meton many occasions for over a year to seek the Lord in prayer and to deliberate. They also sought input from key PWOC leaders in both the USA and Europe in January 2005. As a step toward the realignment, PWOC-USA and PWOC-Europe shared a theme during 50th Anniversary, 2005-2006: We are Workers Together for Christ. The women of the six regions that comprised PWOC USA and the women of PWOC Europe transitioned into one body in spring 2006. The first International theme of Unity to Let the World Know from John 17:23 was the theme to transition the organization through the realignment process. At the first International Fall Focus, 2006 the Selection Committee was commissioned to select new leadership for this international network for Christ.
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HISTORICAL RECORD OF PWOC EUROPES THEMES AND SCRIPTURES

195556 We are Witness of These Things 195758 Come Learn, Go Serve 195859 Women and Christian Citizenship 195960 That All May Know Him 196061 So Send I You 196162 Kneel to Pray, Rise to Serve 196263 Walk in His Light, Serve in His Strength 196364 Faith to Venture, Love to Fulfill 196465 Join Hand in Service, Hearts in Love 196566 Reach Outward Grow Upward 196667 My Heart, an Altar Thy Love, the Flame 196768 Know Him and Make Him Known 196869 For Such a Time as This 196970 Lord, Begin with Me 197071 Be Still and Know 197172 Be Doers of the Word 197273 See Ye First the Kingdom of God 197374 Gather to Learn, Scatter to Teach 197475 All Things are Possible 197576 United in Christs Love 197677 Joy is Serving the Lord 197778 Walk with the Lord 197879 Not I, But Christ 197980 Reach Out and Share Christ 198081 Because He Lives 198182 Behold Your God 198283 To God Be the Glory 198384 Be Ye Holy 198485 Trust and Obey 198586 Great is They Faithfulness 198687 His Grace is Sufficient 198788 Joy in the Lord; Jn 15:911 198889 Blessed Assurance; Gen 9:13, Rms 8, Mk 1:110, and2 Cor 1:2122 198990 He is My Shepherd 199091 Christ Our Hope 199192 He is Lord; Logo Scripture Ex 40:34 199293 Gods Perfect Peace; Is 26:3 199394 Glorify Thy Name; Heb 12:2, Ps 148:13, Rev 19:16 199495 Embrace the Cross; Phil 3:78 199596 Stand on His Word; Is 40:8 199697 Exalt the King; Phil 2:911 199798 Make Me a Servant; 1 Sam 12:24 199899 Ambassadors for Christ; 2 Cor 5:1920 19992000 Worthy is the Lamb; Rev 5:12 200001 Walk in the Light; 1John 1:7 200102 The King is Coming; Ps 24:9 200203 Our Unshakable Foundation; Lk 6:48 200304 Abide in the Vine; Jn 15:5 200405 The Battle Belongs to the Lord; 2 Chr 20:15 200506 Workers Together for Christ
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LOCAL APPENDICES
APPENDICES (LOCAL)
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PWOC ACTIVITY AFTER ACTION REPORT

1. Activity Title/Description: 2. Date and Time: 3. Team Leader: 4. Number anticipated: Number participating: 5. What was the purpose for the event? 6. How was the event planned and promoted?
7. Describe how the event actually went.
8. What went well?
9. How could it be done better? 10. How much did the event cost in money? Time?
11. Would you recommend a similar event for next year? (why or why not?)
APPENDICES (LOCAL)
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PWOC BOARD MEETING REPORT

(Submit to the board Administrative Coordinator following local deadlines and procedures)
Date: Board Position title: Submitted by:
Past Activities: (attach any current After Action Reports and or committee reports)
Future Activities: (include scheduling information for the board calendar)
Long range plans: (heads up for scheduling, financing and planning)
Fund Request(s): (received and outstanding)
Proposals, problems or questions for the board: (needs to be addressed at this months board meeting)
APPENDICES (LOCAL)
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KEEPING A POSITION NOTEBOOK OR ELECTRONIC FILE

Even someone with an infallible memory or one who organizes duties efficiently by making lists will need to keep a file of information and documents. A file keeps records at fingertips, and it will be an invaluable aid to a successor. At the end of a term of office, personal notes and any records more than three years old should be discarded. The Womens Ministry Manual, History of the Chapter, and information of historical value should be kept. These are usually kept by the President and/or Administrative Coordinator. Officers: The President and Administrative Coordinator keep almost identical files, although they may agree on certain items to be kept by one person when duplicates are not needed. Electronic Files are preferred, so long as regular back-ups to CDs are made, and information is not lost. Hardcopies of important documents are necessary to ensure preservation. A possible folder system is given below: After Action Reports Budget and Fund Requests Newsletters Ministry Team Reports History of the Local PWOC Local PWOC Constitution (if applicable) Correspondence Meeting Notes/Minutes (taken at board meetings) Meeting Notes/Minutes (taken at special meetings) Retreats Directories Programs Next Meeting Conferences Parish Council Reports Quarterly Reports Womens Ministry Manual Scrapbooks or Photo Albums Other files may be included as needed, i.e. files for special events, etc.
APPENDICES (LOCAL)
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LEADERSHIP SELECTION TIMELINE Prior to November

Team Leader/Preparation 1. Read and make copies of the following information from the PWOC web-site (pwoc.com) to distribute to the Leadership Selection Team (LST) members The Leadership Selection Policy and Process of the Local section. The Board Position Information of the Local section. Request for Consideration forms. Any other appropriate resources from the PWOC International website 2. Prepare packets for LST members and the PWOC Chaplain that include copies of material from the PWOCI website (above) any additional local leadership selection guidelines team instructions a schedule including team meeting times, deadlines for applications and dates for interview appointments, the date for presentation of candidates to the body and their installation to office 3. Prepare a small number of applicant packets that include copies of the Board Position 4. Information section of theWMM and a Request for Consideration form. (See links above.) 5. Prayerfully select, with the Presidents approval, two or more women to serve on the LST. 6. Meet with these women to discuss their responsibilities and pray for Gods direction. The Board 1. Challenge board members and Bible study leaders to identify women with leadership qualities in their areas of influence. Encourage them to mentor these women to develop future leaders 2. Periodically remind board members, at meetings and through email, of this challenge. The Body 1. Lead a devotion or make an announcement at a meeting of the entire body to challenge members to pray about whether God is calling them into leadership for the next year. introduce the LST process and timeline introduce the LST to the PWOC body. have the Prayer Ministry Team Leader or President lead in corporate prayer for the LST and process. 2. Prepare an email late in the month that encourages women to prayerfully consider leadership in the local PWOC. Include attachments of everything in the applicant packet. Forward the email to the Administrative Coordinator, asking her to forward it to all active participants of the local PWOC.
November through February

1. Make announcements, as needed, at PWOC sessions reminding the PWOC women about the selection process and asking for prayer. 2. Accept Request for Consideration forms from applicants 3. Make copies of Request for Consideration forms received and distribute them to the other LST members (including the PWOC Chaplain). 4. Designate a team member to contact and interview each candidates references. Notes from the interviews should be copied and distributed to the other LST members (including the PWOC Chaplain). 5. Meet regularly to pray, discuss applications received and compose a list of questions to use in the interview process.
APPENDICES (LOCAL)
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6. As prompted by the Holy Spirit, team members may feel led to contact specific women whom they believe God may be calling to leadership, but have not yet applied for office. 7. Team members could ask these women to prayerfully consider submitting a Request for Consideration.
March
1. Meet with the LST to interview applicants. 2. Meet with the LST when all interviews have been completed to prayerfully deliberate and, by consensus, select women to serve as PWOC Board officers. (See Board Decision Making). 3. Submit the list of officers to the PWOC Chaplain for approval if he/she was not present when they were selected. 4. Inform each applicant privately and in person of the LSTs decision regarding her service as an officer. Be prepared to comfort and encourage those who were not selected. 5. After receiving the PWOC Chaplains approval, the LST Leader shares the names of the women chosen as new officers with the current President.The President keeps the information confidential. 6. Late in the month present the new officers to the local PWOC body for affirmation. 7. Remind LST members to shred all paperwork and to keep confidential all deliberations related to the LST work.
May
The new officers are installed in May at a meeting of the entire PWOC.
APPENDICES (LOCAL)
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M ATTHEW 18 MODEL FOR CORRECTION AND RECONCILIATION

Matthew 18:15-17 "If another believer sins against you, go privately and point out the offense. If the other person listens and confesses it, you have won that person back. But if you are unsuccessful, take one or two others with you and go back again, so that everything you say may be confirmed by two or three witnesses. If the person still refuses to listen, take your case to the church. Then if he or she won't accept the church's decision, treat that person as a pagan or a corrupt tax collector." (Matthew 18:15-17 New Living Translation) The Problem:When a board member isfailing to fulfill the obligations of her position or known to be behaving in a manner inconsistent with Biblical principles (i.e. gossiping, outbursts of anger, creating division, drunkenness, adultery, etc.), the PWOC president has the responsibility and the authority to apply the principles in Matthew 18:15-17 to address the situation. The Procedure: 1. First, the president should privately confront the board member in love with the intent of encouraging repentance and reconciliation. 2. If step one does not bring resolution, the president should bring one or more mature Christians from the board(Titus II Advisors) with her to confront the errant board member again in love with the goal of encouraging repentance and reconciliation. 3. If there is still no resolution, she should confer with the local PWOC Chaplain Advisor for counsel. If necessary, and with the agreement of the PWOC Chaplain Advisor, the president may request a resignation from the board member. If no resignation is submitted, the local Chaplain Advisor may remove the board member from her position.
APPENDICES (LOCAL)
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MEMORANDUM FROM CHAPLAIN CARVER

Department of the Army OFFICE OF THE CHIEF OF CHAPLAINS 2700 Army Pentagon Washington dc 20310-2700
DACH-ZA MEMORANDUM FOR SEE DISTRIBUTION SUBJECT: Chapel Auxiliaries
25 August 2008
1. Chapel auxiliaries such as Military Council of Catholic Women (MCCW) and Protestant Women of the Chapel (PWOC) are an integral element of the religious support mission of Commanders and chaplains. As part of the command religious program, they have official standing and provide service members, authorized civilians, retirees and Family members opportunity for the free exercise of religion. They must be included in the Command Master Religious Plan/Program and resourced. Chapel auxiliaries have no official standing apart from the chaplaincy and without chaplain sponsorship and oversight they cannot organize, meet or function. Though volunteer organizations, chapel auxiliaries are not private organizations. 2. The Chief of Chaplains (CCH) is the Armed Forces Chaplains Boards executive agent for all chapel auxiliary programs, and directly supervises their international/worldwide boards through his designated representative. The Director of Information, Resource Management and Logistics (IRML) in the Office of the Chief of Chaplains is appointed to provide administrative and fiscal oversight of chapel auxiliaries. The CCH also appoints chaplainstoeach Regional/Area chapel auxiliary board to provide systems advice, regulatory guidance, and pastoral support. Similarly, the garrison chaplain will appoint a chaplain to the installation auxiliary boards. 3. Chapel auxiliary organizations play important roles within the military chaplaincy at the installation, regional/area and international/worldwide levels. These auxiliaries directly assist commanders and chaplains by caring for Soldiers and their Families during the current Global War on Terrorism and also beyond. Chapel auxiliary programs and services enhance personal spiritual growth, spiritually enrich their military community and provide additional support and care during times of deployment and increased stress. Their activities and programs directly contribute to improved family readiness.Their caring contributions cost minimal dollars yet provide an immeasurable positive impact on the chapel, the military community and the military services. 4. While the Army has the majority of chapel auxiliary chapters meeting on its installations; membership and support from the Air Force and Navy are ever increasing.
APPENDICES (LOCAL)
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DACH-ZA SUBJECT:Chapel Auxiliaries
5. Chapel auxiliary boards at the International/Worldwide/Regional level are funded from designated offerings and grants from the CCH Non-appropriated Fund. To assist in providing funding for their planned activities, training, and conferences, all Army chapel congregations will hold an annual Armywide designated offering. I will set the date(s) for this designated offering.Installations will remain responsible for funding their local chapters. 6. POC for further information is the Director of IRML, Chaplain (COL) James J. Puchy, CML (703) 601-1120 or DSN 329-1120. Email address: james.puchy@us.army.mil.
DOUGLAS L. CARVER Chaplain (Major General) USA

Chief of Chaplains
DISTRIBUTION: IMCOM Chaplain Installation Chaplains President, MCCW Executive Board President, PWOC Executive Board CF: Air Force Chief of Chaplains Navy Chief of Chaplains
APPENDICES (LOCAL)
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MEMORANDUM TO REQUEST DESIGNATED OFFERING FOR PWOCI

Department of the Army OFFICE OF THE CHIEF OF CHAPLAINS 2700 Army Pentagon Washington dc 20310-2700
To: (Installation Chaplain & Chaplain Resource Manager) From: PWOC International Subject: Designated offering for PWOC International Date: PWOC International is an organization sponsored by the Office of the Army Chief ofChaplains. PWOC International provides a resource network for local PWOCs on military installations (Army, Navy, Air Force, Marine, and Coast Guard) across the United States, Europe, Korea, Guam, and Japan, and develops and distributes resources for regional and local PWOCs as well as chaplain sponsors. Your annual designated offering is essential to defray the expenses incurred by the following activities: 1. International and regional conferences are held each fall to inspire, encourage, and foster the personal spiritual growth of women. The PWOC International conference, is held during even-numbered years and PWOC regionalconferences are held during oddnumbered years. The seven regions within PWOC International are: Northeast, Southeast, Central, West, Alaska, Pacific and Europe. Conference registration fees only cover a percentage of the total conference expenses. 2. PWOC International Leadership Development Training Seminars (formerly known as Traveling Training) is a quality program provided at local installations each spring.This specialized training is designed to enhance the ministries of local PWOCs which in turn should enhance the ministries of chaplains and chapels. The cost of traveling and training materials will be supplemented by this offering. 3. Ministry Resource Development, including PWOC Bible studies written specifically for PWOC women, web site development and special leadership training events are growing areas of ministry for PWOC in the 21st Century that need financial support. 4. Administrative and travel expenses incurred by international and regional board members also need to be covered in part by local funds. All PWOC leaders are volunteers.
APPENDICES (LOCAL)
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All designated offerings received on behalf of PWOC International/Regional should be forwarded to the Office of the Chief of Chaplains. Checks should be made payable to: DA Chaplain Fund Mail checks to: Office of the Chief of Chaplains ATTN: DACH-IML; Suite 12500, Presidential Tower 2511 Jefferson Davis Highway Arlington, VA 22202-3907 We hope that this information will help you better understand the mission and funding of PWOC International. We trust that you have benefited from the resource network PWOC International provides. PWOC International continues to be grateful for your prayers for this ministry and your financial support. Please contact us if you have any questions. PWOC International PresidentPresident@pwoc.org PWOC International Financial LiaisonFinancial@pwoc.org
APPENDICES (LOCAL)
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PWOC ANNUAL AFTER ACTION REPORT

Dates of service: ___________ 1. Name: 2. Board position title: 3. Job description as written in WMM (PWOC.org) 4. Job description as you lived it (include average number of hours invested each week) 5. What other board projects were you responsible for this year? 6. What problems did you encounter this year? 7. What recommendations would you make to your successor next year? 8. What recommendations would you make to the board for next year? 9. Share any spiritual lessons you learned from your service this year.
APPENDICES (LOCAL)
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PREPARING AN AFTER ACTION REPORT (AAR)

Purpose: An After Action Report is written to provide useful information for a successor to maintain continuity and serves as a historical record. Necessity: After Action Reports at all levels of this ministry are vital. The military community is mobile. When a woman leaves her experience is lost at her place of service unless she hands off a written record of what she has done. Therefore it is necessary for each board member to provide at least general if not detailed descriptions of her activities. AARs are mandatory for all PWOC officers at all levels of the organization. Format: This report can be in the form of a time line, a narrative, or an outline. Samples of both an Activity AARand an Annual AAR are in the appendix documents of the Local section of The Womens Ministry Manual. Every installation is unique, so identify and follow the guidelines set by your Executive Board President to prepare your AARs. Write the report in such a way that prospective leaders, with no experience, could understand what to think and do concerning the position and/or project. Maintenance: Your end of term AARs is to be submitted to the board in timeto be passed on to your successor in your position notebook.
APPENDICES (LOCAL)
90
PRIVACY ACT STATEMENT

The following statement and note should be included at the top of all rosters, directories or other documents that include personal information such as addresses, phone numbers, or e-mail addresses: This roster is to provide information for social and ministry functions within the Protestant Women of the Chapel. Information furnished within this roster may not be disclosed to individuals not associated with PWOC. NOTE: This roster may not be used by members as an address list for promoting any other activities (i.e. sending invitations to home parties, promoting personal businesses, spreading community information, etc.)
APPENDICES (LOCAL)
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PROCEDURE FOR REQUESTING DESIGNATED OFFERINGS

NOTE: The procedures for requesting a designated offering vary from installation to installation. Ask for and follow the instructions from theChaplain Resource Manager at your installation to insure the request for the offering and collection are handled properly. Suggested steps: Send a memorandum seeking approval for the designated offering to the Resource Manager or Parish Council. (See Memorandum to Request a PWOC International Designated Offering in the WMM, Local section Appendix.) Coordinate closely with the Resource Manager to determine the date and identify at which chapels the designated offering will be collected. Designated offerings must be announced to the participating congregations at least two weeks in advance of the collection. Before the date of the offering, contact Senior Pastors at participating chapels to thank them for their support. Ask for permission to promote the offering by providing bulletin inserts listing PWOC ministries and the benefits of supporting our organization. If possible have PWOC members give testimonies to participating congregations. After the collection, generally, one check is issued from the installation, and must be made payable to: DA Chaplain Fund. Mail checks to: Office of the Chief of Chaplains ATTN: DACH-IML; Suite 12500, Presidential Tower 2511 Jefferson Davis Highway Arlington, VA 22202-3907 Send a thank-you note to the Senior Pastor of each chapel congregation who participated.
APPENDICES (LOCAL)
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REQUEST FOR CONSIDERATION PWOC LOCAL BOARD Name __________________________________________________ Address ________________________________________________ Home Phone ________________ Cell Phone __________________ E-Mail __________________________________________________
To the PWOC Leadership Selection Committee: I am responding to Gods call to offer myself
for His service on the Executive Board of this PWOC. I understand that in order to serve on this board I must meet the following requirements: (please indicate that you meet these requirements by placing your initials in the space provided.) _______ I am the wife of an active-duty service member, active-duty National Guard, or active-duty Reservist or a female active-duty service member, active-duty National Guard, or active-duty Reservist. _______ I am an active participant in a military chapel. _______ I am an active participant in my local PWOC (I regularly attend the majority of PWOC meetings and gatherings on my installation.) _______ If married: I am certain of my husband's affirmation and support for my service on this PWOC Board. _______ Jesus Christ is my Lord and Savior. _______ I am known to be devoted to God, dependent on Jesus Christ and led by the Holy Spirit. _______ I am known as one who possesses resourcefulness, sound judgment, humility, and respect for others. _______ I am known as one who is able to make and carry out plans, and to persevere with Gods work. _______ I understand and appreciate the diversity of PWOC International. _______ I am acquainted with the history of PWOCI and have a personal history with PWOC. _______ I possess strong verbal and written communication skills. _______ I work well on a team, giving and asking for support as needed.
APPENDICES (LOCAL)
93
Answer the following questions on separate paper.
1. Explain how God communicated that you should apply to serve on this Board. 2. Share a testimony of how you came to know Jesus Christ as your savior and what your relationship with him is like today. 3. Explain what PWOC means to you personally. 4. Explain how God has been preparing you for service on a PWOC Board. What are your spiritual gifts? Indicate any previous experience with PWOC or other ministries within the chapel. 5. As a PWOC Leader, I would be willing to attend WILD Weekend Leadership Training in my Region. 6. What other job or volunteer experience have you had that would help prepare you to work on the PWOC Board? 7. Which chapel do you attend? Why? 8. Tell us about your family. How has your husband affirmed your call to serve? 9. What is your concept of servant-leadership? 10. For which board position (circle below) would you like to be considered? Why? 11. What do you understand to be the primary responsibilities of that position? (see WMM at PWOC.org) Would you be willing to serve in any other position? President, 1 st Vice President-Spiritual Life, 2nd Vice President-Programs, Administrative Coordinator, Financial Liaison 12. What is your vision for the future work of PWOC and this Board?
Complete the application by providing the following:
1. An endorsement by letter or e-mail from the Chaplain whose service I attend.
2. The name and phone number of a PWOC leader who will recommend me for an Executive Board position. (I authorize you to contact the following): Name____________________________________ Phone ______________
3. Answers to the questions listed above are complete and accurate to the best of my knowledge.
Signature ____________________________________ Date ________________

Return this completed form and answers to the questions above postmarked no later than (Date) __________, to: (Full name and address of Selection Committee POC) You will be contacted to set a time for your interview with the Leadership Selection Team. If you have further questions contact the LST Leader listed below:
APPENDICES (LOCAL)
94
REGIONAL APPENDICES
APPENDICES (REGIONAL)
95
PWOC REGION EVENT AFTER ACTION REPORT

1. Event Title/Description: 2. Date and Time: 3. Team Leader: 4. Number anticipated: Number participating: 5. What was the purpose for the event?
6. How was the event planned and promoted?
7. Describe how the event actually went.
8. What went well?
9. How could it be done better?
10. How much did the event cost in money?
time?
11. Would you recommend a similar event for next year? (why or why not?)
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97

Department of the Army OFFICE OF THE CHIEF OF CHAPLAINS 2700 Army pentagon Washington dc 20310-2700
DACH-ZA
MEMORANDUM FOR SEE DISTRIBUTION
25 August 2008
SUBJECT: Chapel Auxiliaries

98
DOUGLAS L. CARVER Chaplain (Major General) USA Chief of Chaplains DISTRIBUTION: IMCOM Chaplain Installation Chaplains President, MCCW Executive Board President, PWOC Executive Board CF: Air Force Chief of Chaplains Navy Chief of Chaplains
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PREPARING AN END-OF-TERM AFTER ACTION REPORT (AAR)

Purpose: An After Action Report is written to provide useful information for a successor to maintain continuity and serves as a historical record. Necessity: After Action Reports at all levels of this ministry are vital. When a woman leaves office, her experience is lost unless she hands off a written record of what she has done. Therefore it is necessary for each board member to provide at least general if not detailed descriptions of her activities. AARs are mandatory for all PWOC board members at all levels of the organization. Format: This report can be in the form of a time line, a narrative, or an outline. Samples of both an Activity AARand an Annual AAR are in the appendix documents of the Regional section of The Womens Ministry Manual. Every region is unique, so identify and follow the guidelines set by your Regional President to prepare your AARs. Write the report in such a way that prospective leaders could understand what to think and do concerning the position and/or project. Include all relevant information including the following: Position title Description as written The Womens Ministry Manual Description as you lived it; include number of volunteer hours Key Projects o What took place: time, date, location, theme, and schedule o How it was planned: planning timetable, funds requested, resources used, publicity, names and duties of others involved, list all points of contact (name, address, phone, map) o Results: attendance, spiritual and outreach impact, response to program, what went well, problems encountered o Recommendations: Those things that could be changed to improve the project next time Problems and or stumbling blocks during the year What changes would you like to see; recommendations Would you do it again?
Maintenance: AARs are to be submitted to the board in a time to be included in the position notebook before it is passed to the successor.
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REQUEST FOR CONSIDERATION REGIONAL BOARD Name __________________________________________________ Address ________________________________________________ Home Phone ________________ Cell Phone __________________ E-Mail __________________________________________________
To the PWOC Leadership Selection Committee:I am responding to Gods call to offer myself
for His service on the Executive Board of the PWOC International Board. I understand that in order to serve on this board I must meet the following requirements: (please indicate that you meet these requirements by placing your initials in the space provided.) _______ I am the wife of an active-duty service member, active-duty National Guard, or active-duty Reservist ora female active-duty service member, active-duty National Guard, or active-duty Reservist. _______ I am an active participant in a military chapel. _______ I am an active participant in my local PWOC (I regularly attend the majority of PWOC meetings and gatherings on my installation.) _______ If married: I am certain of my husband's affirmation and support for my service on the PWOC International Board. _______ Jesus Christ is my Lord and Savior. _______ I am known to be devoted to God, dependent on Jesus Christ and led by the Holy Spirit. _______ I am known as one who possesses resourcefulness, sound judgment, humility, and respect for others. _______ I am known as one who is able to make and carry out plans, and to persevere with Gods work. _______ I understand and appreciate the diversity of PWOC International. _______ I am acquainted with the history of PWOCI and have a personal history with PWOC. _______ I possess strong verbal and written communication skills. _______ I work well on a team, giving and asking for support as needed.
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1. Explain how God communicated that you should apply to serve on this Board. 2. Share a testimony of how you came to know Jesus Christ as your savior and what your relationship with him is like today. 3. Explain what PWOC means to you personally. 4. Explain how God has been preparing you for service on a PWOC Board. What are your spiritual gifts? Indicate any previous experience with PWOC or other ministries within the chapel. 5. As a PWOC Leader, I would be willing to attend WILD Weekend Leadership Training in my Region. 6. What other job or volunteer experience have you had that would help prepare you to work on the PWOC Board? 7. Which chapel do you attend? Why? Note: You will need the support of your local installation chaplain to provide resources if you are selected to serve. 8. Tell us about your family. How has your husband affirmed your call to serve? 9. What is your concept of servant-leadership? 10. For which board position (circle below) would you like to be considered? Why? 11. What do you understand to be the primary responsibilities of that position? (see WMM at PWOC.org) Would you be willing to serve in any other position? President, 1 st Vice President-Spiritual Development, 2nd Vice President-Leadership Development, 3rd Vice President-Communications Coordinator 12. What is your vision for the future work of PWOC and this Board?
Signature ____________________________________ Date ________________

Return this completed form and answers to the questions above postmarked no later than (Date) __________, to: (Full name and address of Selection Committee POC) Or hand deliver this information to a Selection Committee Member at the PWOCI Regional Conference. You will be contacted to set a time for your interview with the Leadership Selection Team. If you have further questions contact the LST Leader listed below:
102
AREA LEADERSHIP SELECTION TEAM LEADER TIMELINE

May-November Obtain AAR, The Womens Ministry Manual and other supporting materials from outgoing Leadership Selection chair. Become familiar with guidelines and procedures for Leadership Selection process for Area offices. Update all forms with contact information for Leadership Selection Chair and accurate dates for upcoming events. Compile a packet of forms for distribution to participants. This should include a Leadership Selection form, a candidate biography form, and a description of the offices to be filled. Write a note of introduction and encouragement to potential leaders for inclusion in Local and/or Area newsletters. Encourage Local and/or Area Board members to pray for and identify potential leadership in their Areas. Periodically send reminders about this. With President, select a Leadership Selection Committee. Correspond with committee members to encourage prayerful preparation for committee business. Distribute Leadership Selection Packets and announce open positions
November-February Introduce Leadership Selection Committee to the PWOC body at a general session. Ask the body for prayer support for the committee. Receive Leadership Selection forms from candidates. Contact references and follow-up until needed letters are received. Compile a file for each candidate to include: nomination form, candidate bio, brief family statement of support, letter of reference from local Chaplain and Local President. Compile folder or notebook/files for committee members. Include committee instructions, committee meeting and interview schedule, position descriptions for open positions from The Womens Ministry Manual, Leadership Selection Committee procedures from The Womens Ministry Manual, suggested interview questions, and all pertinent forms with letters of reference for each candidate.
February-March Hold Interviews. Open with prayer. Distribute candidates packets to committee with time for review and questions/discussion prior to interviews. Greet candidates outside committee room. Pray with each lady before bringing them in to the room. Be the candidates advocate in the interview. Offer the opening questions, setting a positive and friendly tone. When appropriate, ask follow-up questions to allow candidate to clarify or expand on responses. Pray with each candidate after they leave the interview. Moderate committee discussion between candidates. Provide ample time for discussion and deliberation. Contact candidates as needed if the committee wishes more information, or would like them to consider a different office than that for which they applied.
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Preside over vote of committee. Recover all candidates packets for appropriate disposal. Prepare recommended Slate of Officers report to present to Local or Area Board. Remind the Board that the slate will remain confidential until officially presented to the Local or Area Body at the business meeting. Inform each candidate privately of the committees decision for them. Be prepared to comfort and encourage as appropriate. Maintain confidentiality of the entire proposed slate until approved by the Local or Area Body. Announce that Leadership Selection for the filled offices are closed. Plan installation ceremony. Send an advance copy of the ceremony script to the Area PWOC Chaplain. Be prepared to make changes if requested. Print a copy of the ceremony for yourself, the President, and the Area PWOC Chaplain. Provide an attractive folder for the Chaplain with the ceremony script prepared. Use large, easy-to-read type. Note the flow of the ceremony and instructions to the Chaplain in different color and font. Include text of any Scripture passages to be read as part of the ceremony.
March - April Set up and preside over installation rehearsal. Assist the Chaplain as needed. Set up installation service. Pre-light new candles. Participate in installation service. Write personal note of thanks to each committee member
Immediately following installation: Shred and dispose of all remaining candidates documentation.
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PWOC AREA QUARTERLY REPORT

(Area Administrative Coordinator sends completed form to Region Administrative Coordinator) REPORTING PERIOD (CIRCLE OR UNDERLINE(FOR ELECTRONIC SUBMISSION) April-June (due July 10) October-December (Due January 10) July-Sept (due October 10) January-March (Due April 10) AREAS MUST REPORT THE F OLLOWING:
AREA: PWOC CHAPLAIN: PRESIDENT: ADMIN. COORD.: Any Officer Roster Changes: Total Area DOR amount collected this reporting period: Average Local PWOCs In Area Attendance
Child Care?(Y/N)
Paid or Vol?(P/V)
Changes in Chapter status (any Chapters deactivated?):
Local PWOC Officer Roster changes:
IF POSSIBLE, PLEASE ANSWER THE QUESTIONS BELOW. THIS INFORMATION IS NEEDED TO UPDATE RESOURCE LISTS
1. List Bible studies recommended by your Local PWOCs:
2. List resources (speakers, special music, missionaries, other) recommended by your Local PWOCs:
Submitted by:
105
INTERNATIONAL APPENDICES
1. 2. 3. 4. 5. Matthew 18 Model Memo from Chaplain Carver Preparing an End of Term AAR Request for Consideration Timeline for Leadership Development
APPENDICES (INTERNATIONAL)
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107

Department of the Army OFFICE OF THE CHIEF OF CHAPLAINS 2700 Army pentagon Washington dc 20310-2700
DACH-ZA
MEMORANDUM FOR SEE DISTRIBUTION
25 August 2008
SUBJECT: Chapel Auxiliaries

108
DOUGLAS L. CARVER Chaplain (Major General) USA Chief of Chaplains
DISTRIBUTION: IMCOM Chaplain Installation Chaplains President, MCCW Executive Board President, PWOC Executive Board CF: Air Force Chief of Chaplains Navy Chief of Chaplains
109
PREPARING AN END-OF-TERM AFTER ACTION REPORT (AAR)

Purpose: An After Action Report is written to provide useful information for a successor to maintain continuity and serves as a historical record. Necessity: After Action Reports at all levels of this ministry are vital. When a woman leaves office, her experience is lost unless she hands off a written record of what she has done. Therefore it is necessary for each board member to provide at least general if not detailed descriptions of her activities. AARs are mandatory for all PWOC board members at all levels of the organization. Format: This report can be in the form of a time line, a narrative, or an outline. Samples of both an Activity AARand an Annual AAR are in the appendix documents of the Regional section of The Womens Ministry Manual. Write the report in such a way that prospective leaders could understand what to think and do concerning the position and/or project. Include all relevant information including the following: Position title Description as written The Womens Ministry Manual Description as you lived it; include number of volunteer hours Key Projects o What took place: time, date, location, theme, and schedule o How it was planned: planning timetable, funds requested, resources used, publicity, names and duties of others involved, list all points of contact (name, address, phone, map) o Results: attendance, spiritual and outreach impact, response to program, what went well, problems encountered o Recommendations: Those things that could be changed to improve the project next time Problems and or stumbling blocks during the year
What changes would you like to see; recommendations Would you do it again? Maintenance: AARs are to be submitted to the board in a time to be included in the position notebook before it is passed to the successor.
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REQUEST FOR CONSIDERATION PWOC INTERNATIONAL BOARD Name __________________________________________________ Address ________________________________________________ Home Phone ________________ Cell Phone __________________ E-Mail __________________________________________________
To the PWOC Leadership Selection Committee:I am responding to Gods call to offer myself
for His service on the Executive Board of the PWOC International Board. I understand that in order to serve on this board I must meet the following requirements: (please indicate that you meet these requirements by placing your initials in the space provided.) _______ I am the wife of an active-duty service member, active-duty National Guard, or active-duty Reservist ora female active-duty service member, active-duty National Guard, or active-duty Reservist. _______ I am an active participant in a military chapel. _______ I am an active participant in my local PWOC (I regularly attend the majority of PWOC meetings and gatherings on my installation.) _______ If married: I am certain of my husband's affirmation and support for my service on the PWOC International Board. _______ Jesus Christ is my Lord and Savior. _______ I am known to be devoted to God, dependent on Jesus Christ and led by the Holy Spirit. _______ I am known as one who possesses resourcefulness, sound judgment, humility, and respect for others. _______ I am known as one who is able to make and carry out plans, and to persevere with Gods work. _______ I understand and appreciate the diversity of PWOC International. _______ I am acquainted with the history of PWOCI and have a personal history with PWOC. _______ I possess strong verbal and written communication skills. _______ I work well on a team, giving and asking for support as needed.
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1. Explain how God communicated that you should apply to serve on this Board. 2. Share a testimony of how you came to know Jesus Christ as your savior and what your relationship with him is like today. 3. Explain what PWOC means to you personally. 4. Explain how God has been preparing you for service on a PWOC Board. What are your spiritual gifts? Indicate any previous experience with PWOC or other ministries within the chapel. 5. As a PWOC Leader, I would be willing to attend WILD Weekend Leadership Training in my Region. 6. What other job or volunteer experience have you had that would help prepare you to work on the PWOC Board? 7. Which chapel do you attend? Why? Note: You will need the support of your local installation chaplain to provide resources if you are selected to serve. 8. Tell us about your family. How has your husband affirmed your call to serve? 9. What is your concept of servant-leadership? 10. For which board position (circle below) would you like to be considered? Why? 11. What do you understand to be the primary responsibilities of that position? (see WMM at PWOC.org) Would you be willing to serve in any other position? President, 1 st Vice President-Spiritual Development, 2nd Vice President-Leadership Development, 3rd Vice President-Communications Coordinator 12. What is your vision for the future work of PWOC and this Board?
Signature ____________________________________ Date ________________

Return this completed form and answers to the questions above postmarked no later than (Date) __________, to: (Full name and address of Selection Committee POC) You will be contacted to set a time for your interview with the Leadership Selection Team. If you have further questions contact the LST Leader listed below:
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TIMELINE FOR LEADERSHIP DEVELOPMENT

When November What Edit curriculum Secure video production company for training video/board greeting Form trainer selection team Begin invitation process for trainers Determine and reserve site for Train the Trainers Website update Create and print guidelines for regional training coordinator Appoint a formatter and agree on deadlines Appoint a programs development team leader and agree on deadlines Publicity for training seminars sent to POC of installations Publicity for training seminars posted on line Request for Training form sent to POC of installations and posted on line Finish final edits of curriculum and send to formatter Gather a ground team for Train the Trainers Submit Purchase Requests for lodging, food, supplies for Train the Trainers Finalize training team Send acceptance letters and regrets letters (by e-mail these days) Website update Curriculum is being formatted Firm planning of Train the Trainers Ordering equipment/supplies for trainers Form team to write Leadership Weekend Curriculum Website update Curriculum goes to print Programs go to print Programs displays made for trainers Curriculum and supplies sent to training site Train the Trainers Training dates sent to ATC Continue writing Leadership Weekend Curriculum Website update Let the trainings begin! Edit and format Leadership Weekend Curriculum Continue updating training schedule Website update Continue training Print and distribute Leadership Weekend Curriculum to regions Continue updating training schedule Website update Continue training Continue updating training schedule Begin compiling information from surveys Website update
December
January
February
March
April
May
June
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July
Compile information from surveys Form a curriculum development team for refreshing Website update Curriculum refreshing/development Begin publicity planning for website and conferences Website update Continue curriculum development process Finalize publicity Website update Continue curriculum development Print/post/distribute publicity at regional conferences Website update Select training site for Train the Trainers Appoint programs team leader and agree on deadlines Edit curriculum Website update Form trainer selection team Begin trainer invitation process
August
September
October
November
The Womens Ministry Manual Revised 10/7/08
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version 1.

Appointed Board Positions ........................................................................................................................................ 19

Appointed Positions (in alphabetical order) ..................................................................................................... 32

Area Leadership Selection Policy and Process .................................................................................................. 44

Board Meetings ............................................................................................................................................................... 48

PWOC International Appointed Board Positions............................................................................................. 54

OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL

COMPOSITION OF PWOC INTERNATIONAL

USE OF PWOCI AIMS

SHORT VERSION OF AIMS FOR PROMOTIONAL USES

PWOC INTERNATIONAL FINANCES

EXCEPTIONS TO POLICY WRITTEN IN THE WOMENS MINISTRY MANUAL

DATE OF IMPLEMENTATION OF THE WOMENS MINISTRY MANUAL

INCONSISTENCIES BETWEEN THE WOMENS MINISTRY MANUAL AND LOCAL DOCUMENTS

BOARD MEMBERS SERVING ON BOTH INTERNATIONAL AND REGIONAL BOARDS

INTERNATIONAL OR REGIONAL BOARD MEMBERS INVITED BY LOCAL PWOCS

OVERVIEW OF PWOCI LOCAL LEVEL

DEFINITION OF A LOCAL PWOC GROUP

LOCAL PWOC FUNDING

RESOURCES M ADE AVAILABLE TO LOCAL PWOCSBY INTERNATIONAL AND REGIONAL LEVELS

PWOC INTERNATIONAL YEARLY THEME

THE LOCAL PWOC BOARD

Joint Board Responsibilities

BOARD DECISION MAKING

BOARD TERMS AND TERM LIMITS

LEAVING OFFICE PREMATURELY

FILLING BOARD VACANCIES CAUSED BY RESIGNATION OR REMOVAL

LOCAL PWOC BOARD POSITION INFORMATION

GENERAL RESPONSIBILITIES FOR ALL BOARD MEMBERS

SELECTED BOARD POSITIONS

Responsibilities of Selected Board Officers President

1st Vice President-Spiritual Life

2nd Vice President-Programs

Administrative Coordinator (formerly Secretary)

APPOINTED BOARD POSITIONS

Responsibilities of Appointed Ministry Team Leaders

Praise and Worship

Early Childhood Christian Development - PCOC Coordinator

Womens Ministry Coordinator(s)

LEADERSHIP SELECTION POLICY AND PROCESS

OVERVIEW OF THE SELECTION PROCESS

THE LEADERSHIP SELECTION TEAM (LST) LEADER

THE LEADERSHIP SELECTION TEAM

CONFIDENTIALITY OF THE LEADERSHIP SELECTION PROCESS

TIMELINE FOR LEADERSHIP SELECTION

TRANSITION FROM ONE BOARD TO THE NEXT

MINISTRY TEAM LEADER APPOINTMENTS

OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL REGIONAL LEVEL

REGIONAL FINANCES OVERVIEW

THE REGIONAL PWOCI BOARD

Full Regional Board

Full Regional Board

BOARD DECISION MAKING

BOARD TERMS AND TERM LIMITS

LEAVING OFFICE PREMATURELY

FILLING BOARD VACANCIES CAUSED BY RESIGNATION OR REMOVAL

PWOCI REGIONAL BOARD POSITION INFORMATION

SELECTED BOARD POSITIONS

Responsibilities of Selected Board Members President

Vice PresidentConference Coordinator

APPOINTED POSITIONS (IN ALPHABETICAL ORDER)

12. 13. 14. 15.

Leadership Selection Coordinator

Titus II Advisor (One may be appointed.)

Women's Ministry Manuel

Women's Ministry Manuel