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examining evidence
relevant to Professional Scheme Papers 2.6 and 3.1
and new ACCA Qualification Papers F8 and P7
proof or procedure?
Questions in auditing exams on audit papers and financial statements. In other ‘attending’). The other items are evidence, as
procedures are very common. However, words, the audit junior or audit supervisor they are the result of audit procedures.
Question 3 in Paper 3.1 requires students to has already done the work, and Paper 3.1 However, note that the phrasing of
describe audit evidence, and many students candidates are reviewing the work that has Question 3 in Paper 3.1 is ‘state the audit
lose relatively easy marks because they fail to already been performed, and the evidence that evidence that you should expect to find in
understand the difference between the two. has been obtained as a result of that work. undertaking your review of the audit working
This article considers: papers and financial statements’. Item 5 meets
the requirements of Question 3, and the AUDIT PROCEDURES VERSUS AUDIT this criterion because it is a working paper, but
difference in perspective of Papers 2.6 EVIDENCE items 3 and 6 are not necessarily included in
and 3.1 Audit procedures are actions that auditors audit working papers, so one would need to
the difference between audit procedures carry out during the audit. Paper 2.6 questions phrase the answer in such a way as to make
and audit evidence typically ask candidates to describe audit this clear. For example, one could say ‘a copy
techniques for deciding on relevant audit procedures, also known as ‘audit tests’ or sales invoice’ and ‘a copy bank statement
evidence in a variety of circumstances. ‘audit work’. with the balance cross-referenced to the
Audit evidence is obtained by the bank reconciliation’.
PAPER 3.1 VERSUS PAPER 2.6 auditor as a result of the audit procedure. Item 2 is definitely not evidence normally
Although the syllabuses of Papers 3.1 and 2.6 For example, ‘performing a circularisation of seen in working papers, since it is an item
have many topics in common, the difference receivables/debtors’ is an audit procedure, of physical inventory/stock. This could be
between them is one of perspective. Generally, whereas ‘replies from customers’ is audit rephrased as ‘a schedule showing items
Paper 2.6 questions are approached from evidence. It is very important to be aware test-counted at the inventory/stock count’ to
the perspective of the audit junior or audit of the difference. If a question asks for make it into a correct answer.
supervisor, whereas in Paper 3.1 it is usually audit evidence and candidates state audit
assumed that the candidate is the audit procedures, then the question hasn’t been IDENTIFYING APPROPRIATE AUDIT
manager or audit partner. answered, and gains no marks. EVIDENCE
Tests of control and substantive procedures Substantive testing questions in Paper 3.1
are typically performed by audit juniors and Which of the following are procedures and can be quite tricky, as they can cover any of
audit supervisors. Audit managers and partners which are evidence? the accounting standards from Papers 1.1
would rarely do this type of work themselves, 1 Inspecting non-current/fixed assets for and 2.5, and therefore are more varied than
but instead would supervise the performance signs of obsolescence questions on topics such as inventory/stock,
of members of the audit team and review the 2 An item of inventory/stock that is present receivables/debtors, payables/creditors, or
working papers after the work is complete. at the inventory/stock count non-current/fixed assets that come up so
The Paper 3.1 examiner, Kim Smith, 3 A bank statement frequently in Paper 2.6. There is a chance,
wants to test students’ application of auditing 4 Counting petty cash therefore, that the specific issue covered in a
techniques to the additional accounting 5 A working paper showing a re-calculation Paper 3.1 question may not be something that
knowledge gained in Paper 2.5 but, as stated of depreciation has been covered before in a study session.
above, managers and partners rarely carry out 6 A sales invoice Candidates need to be able to think on
substantive testing. 7 Attending a wages pay out. their feet and develop a ‘sensible answer’
The examiner’s solution is to ask approach to a wide variety of questions,
candidates to place themselves in the position Answer even if they have never considered the
of the audit manager and ask them to state the Items 1, 4 and 7 are procedures (because subject previously. One way to do this is to
audit evidence they would expect to see when procedures are actions, notice the use of use the financial statement assertions as a
they carry out their review of the working verbs such as ‘inspecting’, ‘counting’, and starting point.
The financial statement assertions are a Due to the falling birth rate, the that matters to consider will normally include
those assertions that are implicit or implied performance of the stores in Italy has risk, materiality, and accounting treatment. In
when the directors make an explicit statement been worse than expected. An impairment many answers, there is also a requirement to
that the financial statements give a true and review was performed on 15 October comment on the type of audit report that would
fair view. In other words, they are attributes of 2006, treating the Italian stores as be needed if the company refuses to amend an
the financial statements that must be true if a single cash-generating unit, which erroneous treatment.
the financial statements are to give a true and indicated that the recoverable amount of
fair view. the assets (based on value in use) was Deciding on audit evidence
Assertions include completeness (all $23m lower than the carrying value. For each scenario:
assets, liabilities, transactions, and events (6 marks) 1 Think about how the accountant
are included) and valuation (assets and b The company self-manufactures many would have calculated the numbers in
liabilities are included at an appropriate of its clothing lines, and has a factory in the financial statements, the source
carrying value). Auditors design their audit Manchester, UK. Research has shown that documents used and the systems followed,
programmes to ensure – as far as possible the company could achieve substantial and then write about the documents etc,
– that each of these assertions are true, in cost savings by outsourcing to south east that one would expect to see.
order to gain evidence that proves that the Asia, and the factory in Manchester is to 2 Think about how to verify the other
financial statements give a true and fair view. be closed. A provision of $3.2m to cover relevant facts in each case.
Using the assertions as a starting point to redundancy costs has been included in the 3 Consider the accounting/disclosure
answer a question can be useful if the question 2006 draft financial statements. requirements of each scenario, and say
is general – for example ‘describe how you (7 marks) how one can check if they are being met.
would audit leases’. These general questions c The company is planning to open 20 new
appear in other audit papers and sometimes stores in south east Asia in the next year. Remember, as the question is about evidence,
in Paper 3.1 questions other than Question 3. To assist in financing the expansion, the not procedures, I would advise candidates
Candidates could consider what assertions are company sold a number of its properties to begin their answers to each part with the
relevant to leases and then describe audit tests on 28 September 2006 for $200m and words ‘I would expect to see’, and then list out
and/or evidence (depending on the question) to leased them back under operating leases. the evidence as bullet points. This should stop
prove each of these assertions. (7 marks) candidates talking about procedures.
Question 3 is phrased differently, however. Here is an example answer – the
It does not require candidates to describe Required: bracketed text in italics is not part of the
audit work generally, but instead asks for a For each of the above points: answer, but simply explanation where required.
description of the evidence a candidate would i Comment on the matters that you should
expect to see in relation to a specific issue. consider; and (a) (Accounting issues in this scenario are
Although the assertion approach could be ii State the audit evidence that you should subsequent events (adjusting) and impairment.)
used, other techniques may be more suitable. expect to find, I would expect to see:
To illustrate a possible approach, consider the in undertaking your review of the audit extracts from the management accounts
following example. Note that this is not a past working papers and financial statements of showing the performance of the Italian
exam question, but is written in the style and Yummy Mummy Co. stores compared to budget, and the most
format of a typical Paper 3.1 Question 3. (20 marks) recent budget for 2007
a copy of the board minutes detailing
EXAMPLE The mark allocation is shown against each of management’s plans to improve
You are the manager in charge of the audit of the three points. performance or to sell the stores (if
Yummy Mummy Co., a listed company with performance continues to be poor it could
a European-wide chain of fashion stores for Formulating an answer affect going concern, if stores are to be
babies and expectant mothers. The audit for Note the format of the question. There are three sold they may need to be re-categorised
the year ended 30 September 2006 is nearing mini-case studies, and for each the candidate as assets held for sale)
completion. The draft financial statements has to (i) comment on the matters that should a schedule comparing the carrying value
show a profit before tax of $50.6m (2005: be considered and (ii) state audit evidence. As of the assets with the recoverable amount,
$95.3m). this article is about audit evidence, we will only annotated to show that carrying value has
The audit senior has produced a schedule consider Part (ii) of the question. However, the been agreed to the non-current/fixed assets
of ‘Points for the attention of the audit examiner has given guidance on how she wants register, and that any allocation of central
manager’ as follows: candidates to answer Part (i), and has said assets and goodwill was reasonable