Exp - 4 7 07

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Employee No. 007313 Running Total
Employee Name Jason L. Minnich $111.50

Week Ending 04/07/07
Office Location Moon
Dept No. 1800
Transaction *Business Project
Edit Delete Add Date Account Name Desc. Participants Discussed Number
1 250 Miles driven to

4/4/2007 Mileage and from EBG office
2
4/4/2007 Misc. Travel Toll Turnpike I-60-30
3 Toll Turnpike I-76

4/4/2007 Misc. Travel Warrendale-30
4 Toll Turnpike I-76-

4/4/2007 Misc. Travel PITTSBURGH-6
5
4/3/2007 Misc. Travel Toll Turnpike I-60-30
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Task AddRowNo RowVal DelRowNo EditRowNo
No. Dept Account Suffix Amount 6 0 0 0
1800 7701 00 105.00 D8MileOhd
1800 7704 00 0.50 D2GenOhd
1800 7704 00 2.00 D2GenOhd
1800 7704 00 2.00 D2GenOhd
1800 7704 00 2.00 D2GenOhd
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L. ROBERT KIMBALL & ASSOCIATES, INC. Form # 149
Expense Report Revised 6/04
Week Employee Name Emp.# EMPLOYEE SIGNATURE: _______________________________

Ending Jason L. Minnich 007313
04/07/07 Office Location Dept. # APPROVAL SIGNATURE:________________________________

Moon 1800
Date Account Name Description *Participants *Business Project Task Dept. Acct. Suffix Amount
Discussed Number No. No. No.
250 Miles driven to
04/04/07 Mileage 1800 7701 00 105.00 1
and from EBG office
04/04/07 Misc. Travel Toll Turnpike I-60-30 1800 7704 00 0.50
Toll Turnpike I-76

04/04/07 Misc. Travel 1800 7704 00 2.00
Warrendale-30
Toll Turnpike I-76-
04/04/07 Misc. Travel 1800 7704 00 2.00
PITTSBURGH-6
04/03/07 Misc. Travel Toll Turnpike I-60-30 1800 7704 00 2.00
Subtotal - Page 1 111.50

TOTAL EXPENSES 111.50
CREDIT Dept
Due from KAG 1000-2055-00 0.00 Due to LRK 2000-4600-00 0.00 2*
Dept
Due from Chase 1000-2080-00 0.00 Due to LRK 6000-4600-00 0.00 6*
Dept
Due from NDB 1000-2085-00 0.00 Due to LRK 8000-4600-00 0.00 8*
A/P ACCOUNT 1000-4107-00 111.50

L. ROBERT KIMBALL AND ASSOCIATES, INC. Form # 149
Expense Report - Page 2 Jason L. Minnich 04/07/07 Revised 6/04
Date Account Name Description *Participants *Business Project Task Dept. Acct. Suffix Amount
Discussed Number No. No. No.

Instructions
INSTRUCTIONS FOR THE EMPLOYEE EXPENSE VOUCHER
ENTER EMPLOYEE INFORMATION

Enter Employee Number
Enter Employee Name
Click on spinner to choose the week ending date
Enter office location (Ebensburg, Pittsburgh, West Chester, etc.)
Enter your home Dept. No.
ENTER TRANSACTION INFORMATION
To enter new data:

Click the "add" button
Click on down arrow to view the account list
Accounts are sorted in the following order: travel accts., non-travel accts., aircraft accts.,
manual entry acct. (*note* -all the information can be entered in the dialog box with the
exception of the acct. no. which must be manually entered on the expense sheet.
Choose the account by clicking on the account name
A dialog box will pop up.
Use the tab key to move from one box to another to enter information
You must enter all the information unless it is marked "optional"
OR
If the information is the same as one of the previous five rows, click on the scroll button to
retrieve
To edit information already entered:

Click the "edit" button
The dialog box with all the information for that row will pop up
Edit information, as necessary (use the tab key or mouse to move from one place to another)
Choose OK when complete
To delete information in a row

Click the "delete" button
A dialog box will pop up to confirm the deletion
Choose "yes" to delete
TO PRINT EXPENSE REPORT

Click on the button "Print Expense Report"
TO CLEAR ALL TRANSACTIONS ON THE EXPENSE REPORT

The button "Clear All Transactions" will clear all the expense detail on lines 1 - 36
VEHXX - Vehicle Non-Chargeable Project

The 2 digit year is automatically derived from the year of the selected Week Ending Date.
Page 15
Account List Suffix Info. Which Dialog Desc Part. Bus Disc Project No Task Dept Account Suffix Amount
Lodging - No Project No. Lodging No Project No. D2GenOhd 7702 00
Lodging - Project - Billable Lodging Project - Billable D1GenProj 7702 03
Lodging - Project - Not Billable Lodging Project - Not Billable D1GenProj 7702 02
Meals - No Project No. Meals No Project No. D4MealsEntOhd 7703 00
Meals - Project - Billable Meals Project - Billable D3MealsProj 7703 03
Meals - Project - Not Billable Meals Project - Not Billable D3MealsProj 7703 02
Mileage - No Project No. Mileage No Project No. D8MileOhd 7701 00
Mileage - Project - Billable Mileage Project - Billable D7MileProj 7701 03
Mileage - Project - Not Billable Mileage Project - Not Billable D7MileProj 7701 02
Misc. Travel - No Project No. - (tolls, etc) Misc. Travel No Project No. D2GenOhd 7704 00
Misc. Travel - Project - Billable - (tolls, etc) Misc. Travel Project - Billable D1GenProj 7704 03
Misc. Travel - Project - Not Billable - (tolls, etc) Misc. Travel Project - Not Billable D1GenProj 7704 02
Telephone Expense - No Project No. Telephone Expense No Project No. D2GenOhd 7535 00
Telephone Expense - Project - Billable Telephone Expense Project - Billable D1GenProj 7535 03
Telephone Expense - Project - Not Billable Telephone Expense Project - Not Billable D1GenProj 7535 02
Transportation - No Project - (airfare, car rental) Transportation No Project D2GenOhd 7700 00
Transportation - Project - Billable - (airfare, car rental) Transportation Project - Billable D1GenProj 7700 03
Transportation - Project - Not Billable - (airfare, car rental) Transportation Project - Not Billable D1GenProj 7700 02
Vehicle Fuel - Dept Owned Cars Vehicle Fuel- Co. Car D6VehDept VEH 0003 7732 05
Vehicle Fuel - Pool Cars Vehicle Fuel- Pool Car D5VehPool VEH 0003 1180 7732 05
Vehicle Fuel Rental Car - No Project Vehicle Fuel-Rental Car No Project D2GenOhd 7732 00
Vehicle Fuel Rental Car - Project - Billable Vehicle Fuel-Rental Car Project - Billable D1GenProj 7732 03
Vehicle Fuel Rental Car - Project - Not Billable Vehicle Fuel-Rental Car Project - Not Billable D1GenProj 7732 02
Vehicle Misc. Expense - Pool Car - (car wash, towing) Vehicle Exp - Pool Car D5VehPool VEH 0006 1180 7730 05
Vehicle Misc. Expense - Dept Owned Cars - (car wash, towing) Vehicle Expense-Co. Car D6VehDept VEH 0006 7730 05
Vehicle Maintenance - All Company Cars Vehicle Maint. - Co. Car D5VehPool 1180 7734 00
Bid & Proposal Expense Bid & Proposal Expense D2GenOhd 7526 00
Building Maintenance Building Maintenance D2GenOhd 7590 00
Client Entertainment Client Entertainment D4MealsEntOhd 7520 00
Drilling Expense - No Project Drilling Expense No Project D2GenOhd 7657 00
Drilling Expense - Non-Chargeable Project Drilling Expense Non-Chargeable Project D1GenProj 7657 05
Drilling Expense - Project - Billable Drilling Expense Project - Billable D1GenProj 7657 03
Drilling Expense - Project - Not Billable Drilling Expense Project - Not Billable D1GenProj 7657 02
Employee Relations Employee Relations D2GenOhd 7302 00
Engineering Supplies - No Project Engineering Supplies No Project D2GenOhd 7655 00
Engineering Supplies - Non-Chargeable Project Engineering Supplies Non-Chargeable Project D1GenProj 7655 05
Equipment Expensed Equipment Expensed D2GenOhd 7550 00
Helps & Promotions - Helps & Promotions D2GenOhd 7525 00
Project Expense - Project - Billable Project Expense Project - Billable D1GenProj 7659 03
Project Expense - Project - Not Billable Project Expense Project - Not Billable D1GenProj 7659 02
Reproduction Expense - No Project Reproduction Expense No Project D2GenOhd 7661 00
Reproduction Expense - Non-Chargeable Project Reproduction Expense Non-Chargeable Project D1GenProj 7661 05
Reproduction Expense - Project - Billable Reproduction Expense Project - Billable D1GenProj 7661 03
Reproduction Expense - Project - Not Billable Reproduction Expense Project - Not Billable D1GenProj 7661 02
Seminars/Training - Seminars/Training D2GenOhd 7640 00
Soils Lab Expense - No Project Soils Lab Expense No Project D2GenOhd 7663 00
Soils Lab Expense - Non-Chargeable Project Soils Lab Expense Non-Chargeable Project D1GenProj 7663 05
Soils Lab Expense - Project - Billable Soils Lab Expense Project - Billable D1GenProj 7663 03
Soils Lab Expense - Project - Not Billable Soils Lab Expense Project - Not Billable D1GenProj 7663 02
Aircraft Expense - Aircraft Expense D2GenOhd 7500 00
Aircraft Repairs - Aircraft Repairs D2GenOhd 7502 00
Aircraft Pilot Supplies - Aircraft Pilot Supplies D2GenOhd 7503 00
Aircraft Crew Rental - Aircraft Crew Rental D2GenOhd 7504 00
Manually Enter Account on Printout D1GenProj
D1GenProj
Use TAB key between boxes
Date - Must use 00/00/00 format Enter Project No.

(DO NOT USE ADM, CLI, OR SAL)
Description - (optional)
Enter Task No.
Enter Dept. No.
Enter Amount
Cancel
OK
MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL"
Scroll through up to 5 line items above current transaction
Page 18
D2GenOhd
Date - Must use 00/00/00 format
Enter Dept. No.
Enter Amount
Cancel
OK
Page 19
D3MealsProj

(DO NOT USE ADM, CLI, OR SAL)
Enter Task No.
Enter name of participant(s)

Enter Dept. No.
Enter Business Discussed

Enter Amount
Cancel
OK
Page 20
D4MealsEntOhd
Enter name of participant(s)

Enter Dept. No.
Enter Business Discussed

Enter Amount
Cancel
OK
Page 21
D5VehPool
Enter Amount
Cancel
OK
Page 22
D6VehDept
What dept. no. is this vehicle assigned to?
Enter Amount
Cancel
OK
Page 23
D7MileProj

(DO NOT USE ADM, CLI OR SAL)
Enter number of miles driven

Enter Task No.
Enter Dept. No.
Enter Amount
Cancel
OK
MUST ENTER ALL INFORMATION
Page 24
D8MileOhd
Enter number of miles driven
Enter Dept. No.
Enter Amount
Cancel
OK
MUST ENTER ALL INFORMATION
Page 25
D99Click
Cancel
OK
Page 26
Dialog1
OK
Cancel
Page 27

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EntryPage

Employee No. 007313 Running Total

Employee Name Jason L. Minnich $111.50

Office Location Moon

Dept No. 1800

Transaction *Business Project

1 250 Miles driven to

3 Toll Turnpike I-76

4 Toll Turnpike I-76-

Task AddRowNo RowVal DelRowNo EditRowNo

No. Dept Account Suffix Amount 6 0 0 0

1800 7701 00 105.00 D8MileOhd

1800 7704 00 0.50 D2GenOhd

1800 7704 00 2.00 D2GenOhd

1800 7704 00 2.00 D2GenOhd

1800 7704 00 2.00 D2GenOhd

Week Employee Name Emp.# EMPLOYEE SIGNATURE: _______________________________

04/07/07 Office Location Dept. # APPROVAL SIGNATURE:________________________________

04/04/07 Misc. Travel Toll Turnpike I-60-30 1800 7704 00 0.50

Toll Turnpike I-76

04/03/07 Misc. Travel Toll Turnpike I-60-30 1800 7704 00 2.00

Subtotal - Page 1 111.50

A/P ACCOUNT 1000-4107-00 111.50

Subtotal - Page 2 0.00

INSTRUCTIONS FOR THE EMPLOYEE EXPENSE VOUCHER

ENTER EMPLOYEE INFORMATION

ENTER TRANSACTION INFORMATION

To enter new data:

To edit information already entered:

To delete information in a row

TO PRINT EXPENSE REPORT

TO CLEAR ALL TRANSACTIONS ON THE EXPENSE REPORT

VEHXX - Vehicle Non-Chargeable Project

Use TAB key between boxes

Date - Must use 00/00/00 format Enter Project No.

Enter Dept. No.

Scroll through up to 5 line items above current transaction

Use TAB key between boxes

Date - Must use 00/00/00 format

Enter Dept. No.

Scroll through up to 5 line items above current transaction

Use TAB key between boxes

Enter name of participant(s)

Enter Business Discussed

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL"

Scroll through up to 5 line items above current transaction

Use TAB key between boxes

Date - Must use 00/00/00 format

Enter name of participant(s)

Enter Business Discussed

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL"

Scroll through up to 5 line items above current transaction

Use TAB key between boxes

Date - Must use 00/00/00 format

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL"

Scroll through up to 5 line items above current transaction

Use TAB key between boxes

Date - Must use 00/00/00 format

What dept. no. is this vehicle assigned to?

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL"

Scroll through up to 5 line items above current transaction

Use TAB key between boxes

Date - Must use 00/00/00 format Enter Project No.