Nathan Nearbin

Chicago, IL 60660 773-784-1093 nathan1050@yahoo.com

PROFESSIONAL SUMMARY I am an administrative professional with a keen eye for organizing, executing and managing projects for executives. I also take ownership in revitalizing departments by streamlining work flow and creating time savers, which have helped my employers reduce costs. I excel at being the primary point of contact for clients, management, internal business units and outside vendors.

Nielsen, Chicago, IL

2005 to Present

In my current role as the Executive Assistant for two Senior Vice Presidents, I coordinate daily calendars, arrange conference calls and coordinate all travel. I also schedule department meetings both in Los Angeles and Chicago. Other responsibilities include, reconciling credit card statements with purchases made on corporate purchasing card, creating client contract statements of work, and maintaining those client files. Coping, faxing, answering busy phones and maintain budgets for the Chicago and Los Angeles offices, process invoices, and order office supplies. Wrote training manual for college interns, responsible for updating for each new intern Established new diverse supplier vendor relationships realizing an annual cost savings of over $40,000.00 Market Track, LLC, Chicago, IL 2001 to 2005

I was hired to manage the retail advertisement collection department that had been neglected and under-managed. Through training and mentoring, I empowered the staff to take ownership and was able to turn a department from low productivity, to one that was successful and well respected. Organized express delivery schedules and prioritized work to deliver services in a timely, cost-effective manner Managed over 100 home advertisement collectors, making sure that we received the daily newspapers and home circulars they provided on a weekly basis. Worked with vendors to get better shipping rates, realized cost savings of $18,000.00 annually Reviewed vendor invoices (FedEx, Airborne, UPS) for discrepancies, finding cost savings of over $3,000.00 annually. Analyzed advertisement placement patterns of various retailers and reported these facts to sales and client services Maintained on-site filing and coordinated the documentation for all the files stored off-site for easy retrieval Interview and evaluate employees Reorganized company library so that data could be more easily accessed

Nathan Nearbin Spherion at IBM, Chicago, IL

Page 2 1995 to 2001

I worked exclusively at IBM in the educational services department. I was initially hired to help with the administration of educational conferences. This included tracking speaker presentations, designing layouts for agendas, creation of planning guides, welcome letters, and general information. I was then asked to be on the team that transitioned many of IBMs more profitable training offerings from classroom based education to the internet. Traveled extensively throughout the U.S., supervising events. Worked with hotel conference managers and any temporary help we hired, ensuring proper distribution of materials, sign placement, and Audio Visual requirements, thus ensuring quality conferences Edited materials for distribution at conferences Tested and implemented quality control procedures for programs that would be used worldwide Scheduled the internet classes for both IBM employees and external customers Managed hardware and software needs for instructors and participants Ensured profitability by effectively organizing class enrollments to maximize resources and profits Maintained quality of instruction materials and ensured computers had proper software Coordinated course offering with off-site employees via conference calls and faxes Designed and documented internet class procedures for instructors and students. Procedures were later translated for use in several languages Conducted on-line training for instructors to explain procedures for delivery of course materials and evaluation Wrote and designed materials for training and program management IBM, Chicago, IL 1994 to 1995

I worked in the Human Resources department as the executive assistant for the Vice President of HR. Along with the responsibility of maintaining her calendar, transcribing letters and memos, setting up conference calls, and ordering office supplies, I also wrote and compiled minutes of staff meetings, prepared reports and created and updated organization charts. Organized seamless move of over 50 employees, including phones, computers, and personnel files Coordinated the relocation of most of the IBM HR department personnel to the Raleigh, N.C. office Worked with service vendors, i.e, coffee, food, etc. to receive best annual rental costs, realizing an annual savings of $3,000.00

MEMBERSHIPS: EDUCATION: COMPUTER SKILLS:

Toastmasters International
Loyola University 1980-1983 Credit hours towards a Business Administration degree

Microsoft Word, PowerPoint, Excel, Outlook.