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Contents


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About ERP About SAP SAP Architecture SAP Modules & SAP Product Portfolio ASAP Methodology Navigation in SAP

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About ERP

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WHAT is SAP? SAP is an ERP Package


Package: It is collection of executable programs, functions and actions. Ex: MS-office, ATM, Railway Reservations, etc., Language: It is collection of executable statements/instructions to the system. Ex: c, c++, java etc.,

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What is ERP

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Most organizations across the world have realized that in a rapidly changing environment, it is impossible to create and maintain a custome designed software package which will cater to all requirements and also be completely up-to-date. ERP will offer and integrated software solution to all the functions of an organization.

Enterprise
Well Established Organization (which is having Different businessMoney

Resource
Men Material Machine Finance

Planning
HR MM Engineering

Processes) Method Planning Standard software package taking care of all needs of an enterprise
ERP integrates ERP provides

business processes across company

and helps enterprise to adopt latest technology and international business practices with minimum ease.
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WHY ERP ?
ERP MAKES MANAGEMENT REPORTING and DECISION MAKING FASTER AND UNIFORM THROUGH OUT AN ORGANIZATION ERP PROMOTES THINKING ABOUT CORPORATE GOALS AS OPPOSED TO GOALS OF A SINGLE DEPARTMENT
For managing 4 Ms of an enterprise effectively  Money  Men  Machine  Material

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Package Evaluations
SAP Oracle Siebel People soft JD Edwards BAAN And many more

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ERP made the SAP R/3 the worldwide standard. Since 1996, SAP R/3 has supported e-commerce.
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Business without ERP


Customers 4

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PP contacts Purchasing for raw material

Purchasing
Customer Calls to place 1 order for a Car

Sales office/Inventory contacts PP

Production Planning
3
Sales office contacts Inventory

Sales

Inventory
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Business without ERP (Contd)

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Lets add some more Business Processes

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Business without ERP (Contd)


This slide highlights the lack of information flow within the organization

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Customers

Where is my car

What is this confusion

What to manufactur e?? Whom to contact for status? What is Cost and profit

Production Planning

Sales

Shop floor Finance

Purchasing Vendors Inventory


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Business without ERP (Contd)


I did not order for a TRUCK!!!!

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Dear Sir, Your Order

Sales

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Overall picture
Numerous disparate information systems, developed individually over time Integrating the data becomes costly - time, money, resources Inconsistencies and duplication of data Lack of timely information An integrated system was the need of the hour Sales Purchasing

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Vendors

Customers

A/R

General Ledger

A/P

Production Planning Inventory Shop Floor execution


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What is ERP?

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ERP comprises of a commercial software package that promises the seamless integration of all the information flowing through the company such as financial, accounting, human resources, supply chain and customer information.

FA Marketing Treasury GL Shop Floor Sales AR AP Purchasing

Payroll HR

Partner Systems
PP

Mfg.

Plants

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Evolution of ERP

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In the 1960s, the concept of ERP was limited to the fact that Organizations wished to integrate all departments and functions in order to increase revenues. The emphasis was initially on inventory control and inventory management. During the 1970s the focus shifted to Material Requirement. Gradually, the concept of ERP was introduced to Distribution Management activities during the 1980s. It was in the 1990s that efforts were made to integrate all functions of an Organization. This stemmed from the fact that businesses were becoming increasingly complex and the concept of ERP had to be evolved to meet business needs. In 1972, five managers from IBM left to start a company that is known today as SAP (Systems, Applications and Products). SAP eventually became the first company to develop and implement ERP specific software and applications. Today, SAP is one of the leaders in ERP software. While there is no doubt that ERP has improved and evolved over the past years, its concept and purpose have remained the same. One can however expect the design of ERP to keep on evolving in the coming years.
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Evolution of ERP

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Material Requirements Planning (MRP) systems were developed in the 1970s which involved mainly planning the product or parts requirements according to the master production schedule. Following this route new software systems called Manufacturing Resources Planning (MRP II) were introduced in the 1980s with an emphasis on optimizing manufacturing processes by synchronizing the materials with production requirements. MRP II included areas such as shop floor and distribution management, project management, finance, human resource and engineering. ERP systems first appeared in the late 1980s and the beginning of the 1990s with the power of enterprise-wide inter-functional coordination and integration. 12/15/2011

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Advantages of ERP


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Enable improved business performance Cycle Time Reduction Inventory Reduction - Improved Cost Control Order Execution Improvement Align with extended business partners Support business growth requirements New Products New Markets Provide integrated real-time system Better responsiveness across organization Eliminate limitations in legacy systems

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How ERP helps


     

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All data is available in central database Eliminates data redundancy Data is updated and available real-time One point entry of data Best business practices inbuilt Modular system

 
 

Can implement only required functions Others can be easily integrated later

Transparency and Control to extent required Managers can utilize their time in analysis and spend less time in coordination effort

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About SAP

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SAP headquarters, Walldorf, Germany

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History of SAP

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SAP is the leading ERP software package. SAP was the first to integrate a corporation's worldwide functions tightly into one application. SAP, translated from its original German name, stands for Systems Applications and Products in Data Processing. Five former IBM programmers founded SAP AG in Germany, and released the first version of their software, SAP R/2, in 1979. SAP renamed itself in 1977, prior to which it was called as Systems Analysis and Program Development. Its domination of the market occurred during the 1980s, expanding first throughout Europe (early 1980s) and then North America (1988). SAP R/3, an advanced, client-server based version of the popular R/2 product, was released in 1992 and sparked a stunning takeover of America's largest businesses. SAP is both the name of the company and their ERP product SAP system comprises of a number of fully integrated modules, which virtually covers every aspect of the business management Using SAP's products, companies can now integrate their accounting, sales, distribution, manufacturing, planning, purchasing, human resources, analysis and other transactions into one application. SAP applications thus provide an environment where "transactions are synchronized throughout the entire systems." With 90,000 installations serving 12 million users at 18,800 organizations in 120 countries across the globe, SAP ranks as the world's largest independent software provider. So far, there have been 3 systems developed by SAP. namely, R/1, R/2, R/3.

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SAP Overview


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SAP is a table driven customization software. It allows businesses to make rapid changes in their business requirements with a common set of programs. User-exits are provided for business to add in additional source code. Tools such as screen variants are provided to let you set fields attributes whether to hide, display and make them mandatory fields. This is what makes ERP system and SAP in particular so flexible. The table driven customization are driving the program functionality instead of those old fashioned hard-coded programs. Therefore, new and changed business requirements can be quickly implemented and tested in the system. Many other business application software have seen this table driven customization advantage and are now changing their application software based on this table customizing concept. In order to minimized your upgrading costs, the standard programs and tables should not be changed as far as possible. The main purpose of using a standard business application software like SAP is to reduced the amount of time and money spend on developing and testing all the programs. Therefore, most companies will try to utilize the available tools provided by SAP.
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Development of SAP

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ERP is not new to the marketplace. In fact, SAP created ERP over 30 years ago. 30 years ago the private sector was looking to streamline the business process, eliminate redundancy and frankly reduce the number of systems required to run the business. ERP was the answer. Many organizations we able to significantly reduce systems, cycle time, reconcilation processes etc. With ERP, we were able to reduce cost, simplify the IT landscape, and most importantly impact the operation of the business. During those times, most organizations were able to achieve headcount reduction, inventory reduction, reduction of close time etc. In the late 80s and into the 90s companies started to embrace decision support. Many companies embraced the data warehouse concept. It was primarily used for reporting. Sap initially embedded many reports into our solution set. Today, not only is operational excellence and decision support necessary to survive but we must do more. In fact, we must create value in order to survive and effectively compete. Today, organizations are focused on business performance, collaboration and innovation. Look at the President management agenda. Technology can not only reduce cost but it can definitely impact the operation. ERP is part of the solution In fact, we have many choices for efficiency and control business process outsourcing, hosting etc. Yet we know that the data captured in our transactional systems is the exact data that is needed to provide transparency across the enterprise. It is the analysis of this data that gives organizations the opportunity to make much better decisions. Not only can we make those decisions but we can see the impact on the business and the performance of the business. 12/15/2011

Development of SAP
Enterprise
Enterprise Resource Planning

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Resource
Inter-Enterprise Co-operation

Planning
Collaborative Business

Create Strategic Value Total Company Value Automation Efficiency and Control

80s R/2

90s R/3

Today mySAP ERP

Evolution of ERP
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For Over 30 Years, SAP Has Been Driving ERP and They Continue to Do So

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SAP is the inventor of REAL TIME ERP solutions. This is what originally made SAP unique, and it is still a major strength. SAP became the industry standard; we have remained the yardstick ever since. In the 90s, dot.com madness took over and the spotlight fell on eBusiness for a while. Now the spotlight is firmly on ERP. And SAP is becoming the standard for collaborative business applications.
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For Over 30 Years, SAP Has Been Driving ERP and They Continue to Do So mySAP ERP
E-Business is now seen as an extension of ERP, not a replacement.

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ERP Rapid Adoption


Companies start to adopt ERP on a massive scale

SAP Invents Real-Time ERP


SAP defines and establishes a new approach to Integrated Standard Business Software.

ERP = The Business Software Industry


The approach that SAP established becomes industry standard. New competitors enter the market.

Dot.com Hype: ERP = Old E-Business = New


Trends seemed to indicate that ERP was an out-offashion model

SAP is leading the new industry standard for collaborative business applications.

70s

80s

90s

00s
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Evolution of SAP

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SAP is the recognized leader in providing collaborative business solutions for all types of industries and for every major market Over the course of three decades, SAP has evolved from a small, regional enterprise into a world-class international company. Today, SAP is the global market leader in collaborative, inter-enterprise business solutions. SAP Snapshot: 1.1 Leader in providing collaborative e-business solutions 1.2 Solutions for all types of industries and for every major market 1.3 Greater market-share than any other business software organization 1.4 Strong ecosystem allows for continued growth, thought leadership and ability to meet all customer requirements

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Evolution of SAP

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mySAP Business Suite

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The slides in this section are meant to introduce the latest SAP offerings.

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SAP Business Strategy:


      

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New Maintenance Offerings Architecture Planning Custom Development Consulting System Integration Operations Planning & Optimization Hosting / Outsourcing

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SAP Product Strategy


Expand instead of Replace My SAP Business Suite: contains MySAP Business Suite is an overall package of open corporate solutions that link all participants, information, processes to increase the effectiveness of business relationships. My SAP Business Suite comprises  Cross - Industry Solutions,  Industry Specific Solutions,  Technological Infrastructure and  Services

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SAP Industry and Cross Industry Expertise..

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Industry Solutions
m A F an ia S yS P in c l ervic P v. e ro m A A s ace &D yS P ero p efen se m A P arm yS P h aceu ticals m A T co m nic yS P ele m u atio s n m A S yS P ervice P v ers ro id m A H h E . &R yS P ig er d esearch

m A M P d cts yS P ill ro u

m A A to o e yS P u m tiv

m A C em yS P h icals

m A H hT yS P ig ech

m A O &G yS P il as

m A M in yS P in g

m A E C yS P &

Cross-Industry Solutions
N N N N N N N N N N mySAP Enterprise Portals mySAP CRM mySAP SCM mySAP BI mySAP Exchanges mySAP E-Procurement mySAP PLM mySAP HR mySAP Financials mySAP Mobile Business SAP AG 2002

Tailored industry solutions make use of the cross-industry solutions, infrastructure, and services as well as custom-developed industry expertise. For example, all industry solutions can be linked to mySAP Exchanges, accessed via a mySAP Enterprise Portals solution, be seamlessly connected to a mySAP CRM solution. All industry solutions are packaged and configured with detailed features based on industry best practices.
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m A C yS P P

m A Md yS P e ia

m A R yS P etail

m A In ran yS P su ce

m A B kin yS P an g

m A U yS P tilities

m A Pb S yS P u lic ecto r

m A H yS P ealth care

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SAP Clients

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Highlights

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Multilingual: You can log in various languages. (EN-English, ZH-Chinese, JA-Japan)


Can login twice in two languages- for technical support For financial reporting in multiple languages SAP terminology in English does not always correspond to standard accounting terminology in English.

Multicurrency (USD, EUR, INR, SGD, AUD, RMB etc.) Group currency (for financial reporting of related company codes)
Company code (for financial reporting, by a legal entity) General Ledger account (bank account or loan) Transactions in Sales & Distribution (e.g.; invoice or a payment) FI includes programs to revaluate open items, such as bank balance, customer and vendor balance, invoices posted in foreign currency.

Multi company
Accounts can be maintained for multiple companies on the same system Helpful to consolidate the multiple companies data without sending tapes or files to load. Consolidated financial statement eliminates inter company receivables, payables, investments, revenues etc. SAP supports this thru SAP-ECS. Data/Reports can be downloaded to Excel, Word, Text file etc Printing to Printer possible, local and remote printer Data can be forwarded as email attachment to personal email id from

SAP Logon info, system status, program details, SAP help can be viewed Maximum 6 different sessions can be opened at a time

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Benefits of mySAP ERP

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SAP ERP delivers a comprehensive set of integrated, cross-functional business processes. With SAP ERP, we can gain the benefits:
         

Improve alignment of strategies and operations Improve productivity and insight Reduce costs through increased flexibility Support changing industry requirements Reduce risk Improve financial management and corporate governance Optimize IT spending Gain higher ROI faster Retain top performers Provide immediate access to enterprise information

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SAP R/3 Architecture

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R/3 Architecture

Basic View
Presentation Layer

SAP GUI Client S/W

R/3 Server Component SAP server executions

Application Layer

No DATA is stored

Database Layer

Actual Database

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3 Tier Client / Server Architecture




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The SAP R/3 architecture is based on a 3-tier client/server principle

 Presentation  Application  Database


 

Server

Server

Server

Dedicated Servers are linked by Communication Networks Perform tasks without sacrificing data integration and processes within the system, as a whole

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SAP R/3 System Architecture


The picture here illustrates a typical R/3 system.

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Multiple presentation layers from multiple computers communicate with the application servers over the local or wide area network. For a single R/3 system, there may be multiple application servers in order to balance the operational load. All these application servers interact with a single database server. And as the picture illustrates, the database server acts as the interface between the external RDBMS and the application servers. A single database, the R/3 database server that accesses it and the set of one or more application servers and their processes, that govern the business administration and the data sent and received from the database server all these components that constitute a logically single R/3 system, is called as an R/3 instance.
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SAP R/3 System Architecture

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Overview of Presentation & Database Servers

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Let us now have a very brief overview of the presentation layer and the database server. The presentation server is simply a GUI that is running at the users workstation. It is a very light component, called as a thin client in common terminology. It is capable of sending requests to the application server, receiving the requests back and displaying the screen back to the user. Multiple instances of presentation servers can execute in the same work station. And generally the presentation layers are, to a good extent, downward compatible with the application servers, in terms of the version. For e.g., A 4.6 C version GUI would be able to communicate with a 4.5 B version application server. The messages exchanged between the presentation layer and the application server are in a SAP proprietary format. The presentation layer is capable of accepting the screen information sent from the application server, format and generate the screens appropriately for the platform it is running on. The database server, as we saw earlier, acts as an interface between the application server and the RDBMS. As we know already, the R/3 system does not include the RDBMS. In other words, R/3 is independent of the RDBMS. R/3 is operational on a number of commercial RDBMSs. The vendor specific DB driver resides in the database server.
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Overview of Presentation & Database Servers

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The Presentation Server


    

GUI only At workstation Very light Sends requests to application server Obtains screens from application server and displays

The Database Server


 

Interface between application server and RDBMS Also holds the vendor specific DB driver

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SAP R/3 Conceptual Areas

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The R/3 system, as an application, is conceptually divided into 3 areas. Namely the application area, the basis area and the development area. This is in being synonymous to the 3 main type of users. Viz., the application users or the end users, the admin users, popularly called as the basis people and the developers. The application area is where users initiate and execute transactions of the various functional areas of R/3 like Accounting, Human Resources, Logistics etc. The basis area is where the basis people or the admin users execute transactions that are used for monitoring the R/3 system like performance, database administration, scheduling etc. The development area is where tools and transactions are available for developers and programmers to create and test ABAP/4 programs. This is referred to as a developers workbench.

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SAP R/3 Conceptual Areas


SAP Conceptual Areas

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Application Area
(Initiate and execute SAP transactions) (Functional)

Basis Area
(The technical administration of the system) (Authorizations/Ids/etc)

Development Area
(1. A developers workbench 2. Create & Test ABAP/4 programs) (Technical)

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Systems in R3
Transport Request

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Development System (DC)

Quality System (QC)

Production System (IC)

Client 110 100 etc..

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Clients in R/3

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The SAP client concept allows you to map each customer to one client, without having to install and administer a separate systems for each customer. This makes it possible for the provider to install a small number of SAP Systems, but still cater to a large number of customers. Costs are not only saved by sharing hardware and software, multiple customers also use the same application solution, including administration and support. But however, to guarantee the secure and reliable co-existence of customers under a common system umbrella, certain rules and guidelines must be followed. Basic SAP R/3 and ABAP/4 concepts We will now brush through a few basic concepts of the R/3 System The Logon Client The term logon client has nothing to with the Client/Server terminologies. A client in R/3, is a 3 digit number which enables one to maintain multiple independent sets of data within the same R/3 system. Within the same R/3 system we can have client with range 000 to 999. The client id is also supplied along with user id and password at the time of login. This means that each client will have an independent set of data. For e.g., when a person logs into client 800, the data he sees, for e.g., purchase orders or vendor details etc., will not be available when he logs into client 700. Client mechanism and handling The client concept is implicitly handled within the same R/3 system. In the figure illustrated, when a user logs on to client 800 and runs a program that selects the field LIFNR from the table LFA1, the result of that selection would only be two rows though there are 6 rows available in the table. Similarly, had the user logged on to client 700, the selection would have yielded only 4 rows. As we see, the client concept is handled using an extra field MANDT in the table to store the client. We need to note here that the table illustrated here is client-dependent. Which means that the data stored within the table is dependent on the logon client. But however, an R/3 table can also be client independent i.e., the MANDT field would not be present in the table and the data contained in the table is same across all clients. 12/15/2011

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Clients in R/3


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The Logon Client


 

3 digit number ( 000 to 999) Helps maintain independent sets of data within the same R/3 system

Client mechanism and handling

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Clients in R/3

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Clients are used to divide data in a SAP System into various data areas for various purposes. If a company, for example, wants to use its SAP System for both test and training purposes, a client is created for each purpose. A client is identified via a three character code. Data can be moved via transports and corrections from one client to another. When logging on to the system, the user has to select a client in which he/she wants to work. The user can then only access data in this client.

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Clients in R/3

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R/3 Technology Environment

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When you use R/3, you are free to choose your technical infrastructure. You determine which hardware, operating systems, or databases you want to use. The entire gamut of offerings from the leading international vendors is open to you; you can even plan your IT strategy with various systems from different manufacturers. Most importantly, the openness of R/3 protects your investment for the long term. As your company grows, R/3 grows with you. And if you change your hardware environment, R/3 stays with you on your path of change without jeopardizing your software investment. Infinitely expandable:The number of workstations you include with the R/3 in your client/server solution is determined solely by your individual need. R/3 is infinitely expandable, and can be used just as well in client/server architectures with 30 seats as in installations with 3,000 endusers. This scalability ensures that R/3 can always grow with your requirements. We offer total solutions for qualified client/server information processing that combines a variety of products and services in a smoothly functioning communication network. R/3 incorporates not only system management, database recovery, and print management, but also network administration and backup solutions. Our partnerships with hardware manufacturers, database providers, and technology and service companies play a significant role here. Everything is possible... The benefit: Cooperative client/server processing distributes applications and computing capabilities almost at will across a number of levels, and systematically takes advantage of the strengths of different hardware and software components. Whether you use R/3 in two- or three-tier client/server architectures, locally or worldwide,

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R/3 Technology Environment


UNIX Systems Bull IBM Digital SNI HP SUN

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Hardware

Bull/Zenith Digital NCR Compaq HP (Intel) Sequent Data General IBM (Intel) SNI ... Windows NT

IBM AS/400

IBM S/390

Operating AIX Reliant systems Digital UNIX UNIX (SINIX)


HPHP-UX SOLARIS

OS/40 0

OS/39 0

Databases

ADABAS D DB2 for AIX INFORMIXINFORMIX-OnLine ORACLE

ADABAS D MS SQL Server INFORMIXINFORMIX-OnLine ORACLE

DB2 for OS/400

DB2 for OS/390

Dialog SAPGUI Languages

Windows 3.1, Windows 95, Windows NT, OSF/Motif *, OS/2 Presentation Manager (PM), Macintosh *, Java ABAP/4, C, C++, HTML, Java

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Platforms and Databases supported by R/3


The R/3 Application server can be installed on multiple operating systems including Solaris HP Unix, Windows NT and OS/400. And for each of these operating systems, multiple hardware platforms are also supported. The presentation layer GUI is also supported in many operating system which includes Win 95, Win NT, OS/2 and Macintosh. The R/3 database server can also be implemented of various RDBMS including DB/2, Informix, Oracle and SQL Server.

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Platforms and Databases supported by R/3


Operating Systems AIX SINIX SOLARIS HP-UX Digital Unix Supported Hardware IBM SNI SUN Digital HP Bull Supported Front ends Win 3.1/ 95 / NT OSF / Motif OS/2 Macintosh Windows NT AT&T Compaq Bull / Zenith HP (Intel) SNI IBM (Intel) Digital (Intel) Data-General OS/400 AS/400 Win 95 OS/2 DB2/400 Win 3.1 / 95 / NT OSF / Motif OS/2 Macintosh Supported Databases DB2 for AIX Informix Online Oracle 7.1 ADABAS D Oracle 7.1 SQL Server 6.0 ADABAS D

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Client - Server Technology


Stores all Data and Application Program Reading Data Base and Updating the Buffer Central Database Server Application Logic Output Data to User

Input Data From User

Application Servers

Front-end client Workstations. User Interaction

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Benefits of SAP R/3


         

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Incorporates 25 years of experience Rich in functionality International orientation Tight integration across functions Highly configurable Highly secure data handling Seamless handling of database Minimum data redundancy, maximum data cosistency Capitalize an economies of scale, e.g. Purchasing Business practices world wide are incorporated

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SAP R/3 Modules

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SAP Modules & SAP Product Portfolio

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SAP Modules
Let us see a few of the R/3 Modules in brief

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Financial Accounting
Financial Accounting is designed for automated management and external reporting of general ledger, accounts receivable, accounts payable and other sub-ledger accounts with a user defined chart of accounts. As entries are made relating to sales production and payments journal entries are automatically posted. This connection means that the "books" are designed to reflect the real situation. Controlling Controlling represents the company's flow of cost and revenue. It is a management instrument for organizational decisions. It is also automatically updated as events occur. Assets Management Asset Management is designed to manage and supervise individual aspects of fixed assets including purchase and sale of assets, depreciation and investment management. Sales and Distribution Sales and Distribution helps to optimize all the tasks and activities carried out in sales, delivery and billing. The key elements are; pre-sales support, inquiry processing, quotation processing, sales order processing, delivery processing, billing and sales information system. Materials Management Materials Management supports the procurement and inventory functions occurring in day-to-day business operations such as purchasing, inventory management, reorder point processing, etc.
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SAP Modules
Production Planning

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Production Planning is used to plan and control the manufacturing activities of a company. This module includes; bills of material, routings, work centers, sales and operations planning, master production scheduling, material requirements planning, shop floor control, production orders, product costing, etc Quality Management Quality Management is a quality control and information system supporting quality planning, inspection, and control for manufacturing and procurement. Plant Maintenance In a complex manufacturing process, maintenance means more than sweeping the floors. Equipment must be services and rebuilt. These tasks affect the production plans. Plant Maintenance module supports and supervises these maintenance. Warehouse Management Warehouse Management provides flexible, automated support to assist in processing all goods movements and in maintaining current stock inventories in the warehousing complex. Human Resources Human Resources is a complete integrated system for supporting the planning and control of personnel activities. Workflow Workflow is a solution which has been integrated fully in the R/3 System and which enables customer-specific business process flows to be coordinated and controlled on a cross-application and cross-workplace basis. Project System Project System is designed to support the planning, control and monitoring of long-term, highly complex projects with defined goals. 12/15/2011

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Order Mgmt. Shipping / Transportation Billing / Invoicing Sales Support Sales Information MRP Purchasing Goods Movements Invoice Verification Inventory Mgmt Warehouse Mgmt. Vendor Evaluation Purchasing Information Sales Planning (SOP) Production Planning MRP/MRP2 Forecasting Capacity Planning Production Activity Costing Project Management Quality Planning Quality Inspection Quality Control Quality Documentation Quality Information Maintenance & Inspection Planning Processing of plant Maint. orders Mgmt.of completion confirmations History Mgmt. Plant Maintenance Info.
General Ledger Accounts Receivable Accounts Payable Akshara Cash Management Financial Controlling Consolidation Financial Assets Mgmt. Inter-company Accounting Foreign Currencies & Taxation

SD
Sales & Distribution

FI
Financial Accounting

MM PP
Materials Mgmt.. Production Planning

CO
Controlling

AM

R/3
HR IS
Industry Solutions

Cost Element Actg.. Cost Center Actg. Activity Based Costing Activities & Services Costing Order and Project Actg.

Fixed Assets Mgmt.. Technical Asset. Mgmt.


Investment Control Traditional Asset Actg. Investment Mgmt. Funds Mgmt. Resource Mgmt. Quality Control Time Mgmt. Automate Business Processes Supports all Modules Result of the ICOEs Industry specific functionality Payroll Time Mgmt. Travel Expense Actg. Benefits Recruitment Workforce Planning Training Admin. Organization Mgmt. Personnel Planning Personnel Admin.

QM

Quality ManageManagement PM Plant MainMaintenance

PS Central Repository Project of Information WF System


Workflow Human Resources

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SAP R/3 Functions


PP PS

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Customer
SD

Sales Shipping Billing

MM

Purchasing Warehouse Invoice verification

SOP Demand mgmt/MPS MRP Capacity planning/ planning table Production control Costing Information system Process control/ control system

Projects Networks Prev. maint. PM Repairs Plant maint. Service mgmt


QM

Inspection plg Inspection process

Supplier
FI

Financial accounting

CO

Cost accounting

HR

Labor

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SAP

Systems
Network Administration Trouble Shooting etc.,

Applications
ABAP, CA BI etc.,

products
SD FI/CO MM PP HR Etc.,

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New Dimensional Products  CRM - Customer Relationship Mgmt


SCM Supply Chain Mgmt  SEM Strategic Enterprise Mgmt  APO Advanced Planning Optimizer  SRM Supplier Relationship Mgmt

   

BI (Business Intelligence) earlier BIW e-SCM (Electronic Supply Chain Management ) XI (Exchange Interface) EP (Enterprise Portal)

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mySAP Industry Solutions (Some Examples)

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Industry solution is the latest value proposition of SAP to customer. Industry solutions are aimed at addressing the specific business process areas of different industries differently, hence pre-customizing the package for generic industry purpose. Through its industry solutions, SAP addresses the unique core processes of more than 25 distinct industries. Combined with industry-specific applications and best business practices, all industry solution sets use and build upon mySAP Business Suite solutions, powered by the SAP NetWeaver platform. SAP currently around 27 Industry solutions. Some of the key verticals are listed below:

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mySAP Industry Solutions (Some Examples)


          

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SAP for Aerospace & Defense SAP for Media SAP for Automotive SAP for Mill Products SAP for Banking SAP for Mining SAP for Chemicals SAP for Oil & Gas SAP for Consumer Products SAP for Pharmaceuticals SAP for Engineering, Construction & Operations SAP for Professional Services

      

SAP for Healthcare SAP for Public Sector SAP for High Tech SAP for Retail SAP for Higher Education & Research SAP for Service Providers SAP for Industrial Machinery & Components SAP for Telecommunications SAP for Insurance SAP for Utilities

  

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Integration


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R/3 modules are well integrated from business perspective compared to the traditional system of business where business units doesnt talk to each other.
Shared Master data Modules

   

G/L accounts FI/SD/MM/PP/CO/AM/HR Customer Master Records Vendor Master Records Material Master Records

FI/SD FI/MM/PP SD/MM/PP/WM


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Sap R/3 Benefits of Integration




Integrated processes, data and organizational elements Operational, financial and managerial principals
are satisfied simultaneously Common database

Application integration One point of data entry


Consistency for the user across applications

Technical integration On-line interactive edit and update


Elimination of redundant data Data integrity

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ASAP Methodology (Accelerated SAP)

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Accelerated SAP: The 5-phase Roadmap

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Accelerated SAP is a comprehensive solution for the implementation of the R/3 System, comprising a proven methodology, tools and a range of services for the rapid implementation and ongoing optimization of R/3 installations It provides a standard implementation "how-to guide" that fills in the gaps of diverse methodologies and varying individual implementation skills and experiences. It is essential that you create a project plan when starting your ASAP implementation project.

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Accelerated SAP: The 5-phase Roadmap

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ASAP is proven, repeatable and successful approach to implement SAP solutions across industries and customer environments. ASAP provides content, tools and expertise from thousands of successful implementations.
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SAP Project Implementation Methodology

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ASAP Roadmap
Continuous Project Preparati on Business Blueprint Realization Final Improvement Preparation Go Live & Support

 Project Management  Change Management  Risk analysis  Review

Methodology Projectrelated knowledge Services


Training, Licensing training material, Support, Project reviews

 Implementation Assistant

Tools

 Q&A db  Implementation Guide  Transport System

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Phase 1: Project Preparation - Provides initial planning and preparation for your R/3 project. Phase 2: Business Blueprint - In this phase, you create the Business Blueprint, which is detailed documentation of the results gathered during requirements workshops. Furthermore, the Business Blueprint serves to document the business process requirements of the company. On this basis, you will achieve a common understanding of how the company intends to run their business within the R/3 System. Phase 3: Realization - In this phase, you implement all the business and process requirements based on the Business Blueprint. You configure the system step by step in two work packages, Baseline and Final configuration. Phase 4: Final Preparation - In this phase, you complete testing, end user training, system management and cutover activities to finalize your readiness to go live. Furthermore, the Final Preparation phase serves to resolve all critical open issues. Upon successful completion of this phase, you will be ready to run your business in your live R/3 System. Phase 5: Go Live and Support - Transition from a project-oriented, pre-production environment to successful and live production operation. Continuous Improvement - Provide on-going support and assistance for post go-live. It covers solutions for those activities which are standard in a productive environment: Business changes; technology changes; or changes in the user community.
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The steering committee consists of those people from the board of directors initiating and sponsoring the project and the committee has ultimate authority over which direction the project takes. Project management is responsible for the R/3 implementation project as a whole. Project management plans the project (budgets, deadlines, personnel, functions), resolves conflicts and delivers status reports to the steering committee. Project coordination is responsible for standardization and marketing the project within the company. In addition, the responsibility for project logistics belongs to the project coordinators. Development creates process and technical designs for the project in cooperation with the other areas and is responsible for actual implementation. Planning, carrying out and reviewing testing all falls into the area of quality assurance. Technical support is responsible for clearing away all technical obstacles to implementation (server downtime, transport problems, database problems, etc.).

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SAP Consultant Roles


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Technical Consultants: ABAPers:Upload the data from legacy to R/3 system by using BDC, LSMW. Managements User-exits, Screen, Menu and field-exits. Reports. Functional Consultants: Techno Funct. Consultants: Multi-Functional Consultants: Basis Consultant: Core Team Members: Power User (Top User): End users: SD, MM, PP, FI/CO. IMG tool used by Functional Consultant Those who are having both Technical and Functional Knowledge. Those who are having knowledge in different Modules. Administration and Security consultants of Systems and Network Those who involve with SAP Consultant Those will be extra authorizations like DM, CEO, NSM and Managers. who operate real time transactions.

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Role of a SAP Functional Consultant

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A functional consultant evaluates the demands in talking with the customer's representatives, transforms the essence into an abstract and algorithmic business model. Hence, he identifies the use cases and transforms them into logical and technical views. Then the main task starts: customizing the respective business area and making sure the system reacts in the manner according to the constraints of the requested use case. The consultant documents the settings and prepares proper guidelines that allow other consultants to do further changes or repairs with due efforts. The consultant takes care that proper training is given to the users and that the system is usable, performing appropriately and the business flow is complete and correct. During go live he assists the technical staff by testing the behavior of the system. After go live he guarantees that the procedures remain usable and consistent in real live situation and proposes enhancements. The main duty of a consultant is to transfer external know-how to the client. It is not manpower that counts but intelligence, understanding of processes, a feeling for defects and general a common sense.

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Implementations Types of Projects going on: Implementation (Bing Bang) Roll outs (Phase Wise) Production support and Maintenance

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Ways to Implement: There are two main implementation approaches: Roll Out: inclusion of subsequent releases and/or locations in separate systems. Roll In: inclusion of subsequent releases and/or locations in same systems. Both focus on implementation at one location or one area of functionality, followed by subsequent implementation of other sites and/or functional areas The alternative to Roll Out and Roll In is Big Bang Generally only considered for small (<200) implementations
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Navigation in SAP

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Logging into SAP R/3

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Select Server [Click]

Click on Log On Button

Double Click

LOGON ICON

LOGON PAD
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Logging into SAP R/3


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Enter Client, User and Password

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Logging into SAP R/3


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Press Enter

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Logging into SAP R/3


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SAP Easy Access and Screen Components

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SAP Easy Access and Screen Components


Definition Easy Access is a Standard Entry Screen which is displayed after Logon Easy Access is used by all the Users like Consultants, end Users for reaching a Transaction and carrying out activities

Usage

SAP Menu

Easy Access will have SAP Menu which has a Tree Structure to reach a Transaction All the Screens in SAP R/3 have SAP Menu, Stnd. Tool Bar, Title Bar, Application Tool Bar, and Status Bar
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Standard Screen Structure

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SAP Easy Access and Screen Components


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Titl e Bar Applicatio n Tool Bar

Men u Bar Standard Tool Bar

Status Bar
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Sap Menu with Tree Structure

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SAP Easy Access and Screen Components


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Menu Tree expanded to navigate and reach a Transaction

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Transaction Code

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Transaction Code

Definition

T-Code is a short path to reach a Transaction

Command Field

Command Field, located on Standard Tool Bar is used for entering T-Code

Example for T-Code

T-Code for creating a Quotation is VA21

Example for Path

Logistics p SD p Sales p Quotation p Create


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Transaction Code
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Comman d Field

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Transaction Code

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Transactio n Code

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IMG - Implementation Guide

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IMG Implementation Guide


Definition IMG is the Customizing Screen used by all the Consultants for Configuring Business Processes

Effects

Configurations are reflected in Easy Access

Path

Easy Access p Tools p Customizing p IMG p Edit Project

T-Code

T-Code used for reaching IMG is SPRO


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IMG Implementation Guide


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Enter T-Code And press enter

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IMG Implementation Guide


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Click

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IMG Implementation Guide

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Overview
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SDWhat for ?

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Sales Order Process (Order-to-Cash)

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Not unlike the procure to pay process, this is completely configurable. You decide how you want the order to cash process to work and configure the system appropriately May start with Sales Order Check inventory If you do not have inventory procurement process or production process Pick materials: from inventory Pack material: (optional) pack in box appropriate box or other Post Goods Issue (Title transfer) Invoice Customer Create Accounts Receivable Collect Money

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Sales Order Process (Order-to-Cash)

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Sales Order Entry

Check Availability Pick Materials

Receipt of Customer Payment Invoice Customer

Pack Materials

Post Goods Issue


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SD - Features
        

Real-time Available To Promise (ATP) & scheduling Comprehensive, flexible pricing architecture Highly customizable order processing Support for multi-national and multi-site distribution Integration with financials and materials management Routing/shipping/Transportation Foreign exchange Sales document type and status are client defined Sales document templates

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SD Document Flow and System Integration


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CAS Sales

Sales Activities Inquiry

Quotation SI S
Subsequent Delv. Free of Charge

Contract

Rush Order

Sales Order

Returns

Scheduling Agreement

M M

Shipping
Debit Memo

Delivery

Transport Credit Memo

Billing

Invoice

FI
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Referen ce:


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Websites for reference: www.sap.com -> Official site of SAP http://help.sap.com -> for complete documentation on SAP http://www.erpgenie.com -> Help sites Forums for discussions: http:// www.financialsforum.com www.sapfans.com https: // forums.sdn.sap.com https: // www.sdn.sap.com

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Mastering SAP SD Module quickly

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Need to attend all the classes regularly Practice the topics covered in the class daily Realize the assignments given in the class Read the information given in the class on the same day Read SAP SD by Glenn Williams, SAP Documentation etc. Interact with others Take the tests and evaluate yourself for improvements etc.

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Remember

Mastering SAP-SD Module is 2% inspiration and 98% perspiration

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SAP Also means Sit And Practice

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Queries Please

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