Reduced pop-ups and

duplicate screens

Re-designed and streamlined

entire workflows

Reduced the number of steps

to complete key tasks

Improved overall look & feel

and visual style

Increased personalization
capabilities
Improved Workflow in Targeted Areas

Campaign Management Customer Support Collections & Payments Loan Management

Financial Consolidation Online Candidate Registration Absence Management Salary Administration

Self-Service Purchasing Sourcing Supplier Collaboration Business Intelligence

Defining a set of books takes 5 tabs to accommodate all fields and rules Multiple steps required to assign sets of books and specify conversion options/rules

Legal Entities
Ledgers Currencies Balancing Segments Subledger Accounting

Operating Units
Balancing Options

R12 Payables Payment Process

 For each unique combination of payment method, currency, and operating unit,
there has to be a complete process and a separate resulting batch

 Payment file is taken from an intermediary pool of built payments so selection

criteria no longer has to include payment method, currency, and operating unit.

 Selecting invoices to be paid Building invoices into payments Building payments into payment instructions (files) Formatting the file Printing or transmission

Quick Search

Shortcuts

Quick View Graphics

Default values using Payments Template

Pay multiple currencies, operating units, legal entities

Automation Options

 Selecting invoices to be paid Building invoices into payments Building payments into payment instructions (files) All in one click for multiple OU/Legal Entities/Currencies

Formatting the file

Printing or transmission

Benefits
Configurable setup improve efficiency

Simplify user procedures

Improve straight-through processing Lower cost of payment processing

PO Matching

Match invoices to: Purchase order Purchase order shipments Purchase order distributions Purchase order receipts and receipt lines

Invoice Quantity Billed Unit Price Quantity Billed Quantity Billed

PO Quantity Ordered PO Line Price Quantity Received Quantity Accepted

Match Find Select PO and Match

Quick Match - Automatically matches the selected invoice to open, unbilled purchase order lines for the specified supplier

Enter the PO Number

Quick Match

Quick Match matches shipments on a first in, first out (FIFO) basis. Quick Match is convenient to use if you have Invoices that have one shipment per line. Multiple shipments that are received in chronological order Another option is to use the Lines tab in the Invoice Workbench. Payables automatically creates invoice lines and distributions based on the matched shipments and distributions

Credit Notes Matching

Credit Memo - A memo from a supplier representing a credit amount toward goods or services.

Debit Memo - An invoice you enter to record a credit for a supplier who does not send you a credit memo.

Entering a Debit/Credit memo Create an invoice with negative amount Select the Invoice Type as Credit or Debit Memo Match a selected credit/debit memo to an invoice

Corrections Find Correct

Credited Invoice

Quick Credit

Quick Credit - Use Quick Credit to create a credit or debit to completely reverse an existing invoice record. However its less flexible as compared to normal process because of the following reasons Cannot create a credit note for partial amount Cannot create a credit note for partial quantity or unit price Cannot match credit note to specific line

 Ease of data entry

Ability to enter invoices faster No need to train users

 Errors during the data entry No online validations Users are forced to go back to legacy system to correct these errors Cannot select values using List of Values (LOV)

Quick Invoices

Quick Invoices
An alternative to Invoice Workbench with minimal validations Since it has minimal validations, it is quicker than the invoice workbench

Customizable folders that users can use to speed up the invoice entry
The quick invoice form has been designed to look like a standard invoice for ease of data entry
Action Switch to bottom region Switch to top region Add a new invoice (from top region) Save Keyboard Shortcut [Shift+PgDown] [Shift+PgUp] [Ctrl+Down]

[Ctrl+S]

Quick Invoices
Designed to look like a standard invoice for ease of data entry
ABC Corporation 1 Main St. San Francisco, CA Quantity 2 Description Dye sublimation printers Invoice No. XX1003

Unit Price 3500.00

Total 7000.00 7000.00 0.00 0.00 7000.00

Subtotal Shipping Tax Total

Quick Invoices

Folders to speed up invoice entry

Supplier Entry