GUIDELINES FOR THE PROCUREMENT OF DRUGS BY WELLNESS CENTRE THROUGH RATE- CONTRACT

MEDICAL STORE DEPOT, CGHS GOLE MARKET,NEW DELHI

INDTRODUCTION
Requirement of drugs for CGHS beneficiary is being met through three sources. 1. Procurement of proprietary & generic drugs by MSD. 2. Procurement of life saving drugs by MSD. 3. Procurement of drugs by CMO Incharge from Local chemist. Presently bulk of procurement of drug is being made through local chemist. Main disadvantage of chemist procurement are:1. 2. 3. Essential drugs are being made available after 2-3 days. There is no quality Control Procurement of drugs is at higher rate.

With a view of making available drugs immediately to CGHS beneficiary, a pilot project was initiated in 10Wellness Center where CMO Incharges are procuring commonly prescribed drugs directly from the manufacturers at a higher discount on monthly requirement basis. Main achievement of project is that CGHS beneficiaries are now getting essential drugs on same visit in these 10 Wellness Center. The system of procurement is now being extended to another 16 Wellness Center of CGHS Delhi.

PROCEDURE & GUIDELINES 1. A list of commonly indented drug has been prepared from chemist data of 2008. The list contains the name of drugs, composition & name of manufacturers. The list contains 265 drugs & is enclosed as Annexure-A. 2.Detail of drugs procurement from chemist by each dispensary can be seen in the module for stores. The detail includes name of drugs, quantity procured in number during the selected period. From this report CMO I/c can calculate initial two month requirement of drugs. 3. List of drugs with the rate offered by the manufactures is enclosed at Annexure B. 4.These drugs will in general be supplied by the distributor appointed by the manufactures. The detail of distributor for each company is enclosed at annexure-C 5. Under the project first order is placed for 2 months requirement which include one month requirement as buffer stock. Subsequently monthly orders are to be placed for a quantity equivalent to one month requirement. Performa for calculating the requirement is enclosed at Annexure-D. 6. Format of supply order is enclosed at Annexure-E. the supply orders contains the main terms & conditions which suppliers are to ensure while supplying the drugs. After placing order to manufacturers, a copy of order is to be submitted to AD(MSD). 7. While accepting the supplies Wellness center has to ensure that supplies are as per terms & conditions of order. The main points to be noted are. a.The quantity supplied is in good condition & is in quantity ordered. b.Supplies is with marking on each Bottles / Strip CGHS supply not for sale c.Not more than 1/6th of shelf life has expired. d.Drugs with minimum number of batches have been supplied. While acknowledging the receipt on the bill/ voucher, following certificate has to be endorsed. Drugs in good condition has been received & rates as charged in the bill has been verified.Signature of Storekeeper Signature of CMO Incharge 8. 9. After the receipt of supply, stock is to be taken on the charge of Wellness Center. After the receipt of supplies, random samples are to be drawn for testing at Govt.

approved lab. Each month at least 10 samples are to be drawn. 60 Tab/ Cap are required for each batch. 30cap/ tab in sealed cover are to be sent to MSD & 30tab/ Cap are to be kept in dispensary till the test report is communicated by MSD. Sealed cover is to be signed by storekeeper & CMO I/c & following information is to be written on cover. 1. 2. 3. 4. Name of drug:Batch No. Date of Expiry & Date of manufacturing Name of Manufacturer.

The Performa for sending sample is enclosed at Annexure-F. 10. After the receipt of supplies in the Wellness Center, suppliers will submit the bill in MSD for release of payment. 11. CMO Incharges will submit every month a certificate to the MSD that drug recevied during the month has been taken on the charge & also enclosing a copy of stock entry report.