Courier Data Management Software

(Complete software solution for courier industry)

The CDMS (Courier Data Management Software) is the most comprehensive system for the courier and cargo industry. It is the complete computerisation of courier & cargo company Basic Details
Account (Party) Details Zone City Load Type Weight Ranges Default Rates

Transactions
Outgoing Booking Outgoing Status Incoming Booking Incoming Status Invoice Manifest Daily Run Sheet

Analysis
C-Note Tracking Booking Register Status Report Sales Analysis C-Note Stock Report Service tax Reports

Add-On Features
C-Note Stocking Quotation C-Note Checker DRS (Independent) Manifest (Independent) Complaint Form

Accounts
A/c ing Groups Cash Voucher Bank Voucher Contra Voucher Journal Voucher Ledger Reports Trial Balance P&L Statement Balance Sheet

Basic Details

Account(Party) Details: This portion maintains the basic details of all account holders. The details would have like Name of the Member/organization, accounting group, Location (address) with City & State, Office Phone no. & Fax no., Contact person name with Designation, Phone no. & E-mail address, Tin number, Opening Balance Amount & Type of Opening Balance, Opening Balance Date etc. Software also facilitates to manage type of Party/Accounts like Clients, Branch, Employee and Others. Zone: Local, Within State, Out of State & International (Zone as per User Creation) City: City name listing with categorization of city in city zone Load Type: Document and Parcel. Document measure the weight in Grams whereas Parcel measure the Weight in Kg. Weight Ranges: Party wise for City Zone as per Load type Rate: Party wise for Given Weight Range as per City Zone and Load type Basis. Also having the facility to define Rate for any Special City. Features: 1. Facility to define different weight ranges for Local/Within State/Out of State Or as per given Zone 2. Facility to define Party Rates for weight Ranges based on Document/Parcel Mode 3. To define the weight range and Rates of the party are Optional.

Transactions Highlights

Outgoing Booking: For all the booking of our own C-Note The compulsory details are Booking Date, C-Note Number, Booking Party (Consignor), City, Weight, Rate, Amount The Optional fields are Consignee Name, Service Tax & Cess (This can be managed by default Service tax at 12 percentage and Educational CESS at 2 percentage on Service tax) Features: 1. For given weight, Rate and booking amount would automatically appear if the rate and weight for the party would exist in Master 2. Maintaining the default weight of 50 gram 3. Display of last saved C-Note number 4. Facility to opt the Automatics appearance of C-Note Number by increment by one number in previous saved C-Note number. 5. Featured by Add and Edit on the same outgoing Booking form. 6. Even we are keeping the auto weight type as Document but also the facility to change the load type as Parcel 7. Also the auto Payment mode is Credit but also the facility to manage the Cash Booking 8. Automatic appearance of the Party Address and City Zone on selection of Party and City Name. 9. Display of the party-booking list on the same form. Outgoing Edit: This is another Edit form that facilitates different combination of search to find the C-Note for edit purpose. By click on the search result, complete initial Booking details would appear on the form to change the filled details.
The different search options for Edit are

C-Note Number Booking Date Party Party and Booking Date Weight wise City City and Booking date Outgoing Status: This is to maintain the Booking Status of the C-Notes. This is a optional form and need not necessary to make Invoice. The details are C-Note Note number, Status, status date If delivered then received by, received Date and Time If not delivered the reason

Features: 1. Maintaining the following status Delivered, Pending, Returned, Missing (Lost) 2. Maintaining list of different reason if not delivered like Consignee not available, Consignee refused to accept, Door locked, Address incorrect etc. 3. Also featured by user defined reason 4. User can fill the status just by entering a Valid C-Note Number 5. Complete display of booking record on same form by entering the C-Note number 6. Add and Edit on the same form Incoming Booking This is to manage the details of all incoming booking form different Branches for lical and also to maintain Transit Courier. This form manages the same details as that of outgoing. Incoming Status This is to maintain the Status of the C-Notes of Incoming. All the details that we maintain here are same as the outgoing checking form. Invoice: Between two dates for any selected party/Branch. Just on selection all the booking and Total amount would automatically appear with the service tax and educational cess adjustments. Features: -All the amounts would automatically posted to respective party accounts. -Option to delete any particular booking form the Invoice which if lie on the same date range. Manifest Manifest for all the booking (Outgoing and Incoming) of any two given date . Features: 1. List of booking from the Selection of Cities of own choice 2. Facility to maintain the OBC name 3. Facility to remove the any particular Booking from the list. 4. Selection of the Hub from the list of the Cities. Daily Run Sheet Software is also having the facility to maintain a separate DRS as per Employee name without keeping the reference from Incoming Booking. The details are DRS Number and Date, Employee name, C-Note Number, From City, Load Type (DOX/Non Dox), Weight, Consignee, Status, Reason , Receiving details etc.

Transection Data Analysis & Report

C-Note No. Wise (Outgoing & Incoming) Outgoing Booking & Delivery Status Report (Party & Status Wise or Both between Dates) Incoming Booking & Delivery Status Report (Branch Wise & Status Wise or Both between Dates) Booking Register (for Outgoing/Incoming/Both and Cash/Credit/Both) Sales Analysis On the basis of C-Note dates On the basis of Invoice dates C-Note Stock Statements (Incoming & Issued) Service tax Statement Manifest View (Branch wise/Number wise ) DRS View

Add-On Features

C- Note Stocking C-Note Inwards: Keep the range of the C-Note bunch (Starting Number of C-Note to End number of C-Note ) and Date of Inwards C-Note Outwards: Besides range of the C-Note bunch (Starting Number of C-Note to End number of C-Note ) and Date of ouwards, we can here maintain party or Employee name to whom we issue the C-Notes. C-Note Checker: We can check C-note number from the stock that to whom we issued this Cnote.
Manifest (Independent) DRS (Independent)

Quotation The software is having the facility to manage Quotation given the defined format to isse to any organization Complaint Form The software is having the facility to print complaint form on the defined format to issue to any branch for any Booked C-Note number with us in case of Non delivery.

Accounting Highlights

Group details: Accounting portion of the Software would work on some predefined Primary and secondary groups. Here the user has the facility to create any other secondary group based on the primary group. Cash Voucher: These voucher maintain all the new transactions involve cash transactions. Details include reference ledger, Amount., transaction Date, narration etc. Bank Voucher: These voucher maintain all the new transactions involve bank transactions. Details include reference ledger, bank details like bank name, date of cheque/ draft, cheque Amount, Date of transaction, narration etc. Contra Voucher: These voucher maintain all the transactions involving bank and cash. Details include reference Bank ledger, bank details like date of cheque/ draft, cheque Amount, Date of transaction, narration etc. General Journal Register: These voucher maintain all the transactions involved other then transactions cash/bank/sales/purchase. Details involve transaction ledgers, transaction date, Amount, narration etc. Accounting Reports & Analysis Cash Book (With/without a particular ledger for Whole Financial year or Between two dates) Bank Book (Bank wise with/without a particular ledger for Whole Financial year or Between two dates) Ledgers (Between dates & For Whole Financial year) Trial Balance (Group wise, Group with Ledgers as on a particular Date) Trial Balance for any particular group with ledgers Profit & Loss Accounts (Group wise, Group with Ledgers as on a particular Date) Balance Sheet (Group wise, Group with Ledgers and Over All For Whole Financial year) Opening Balance Statement Day Transaction Book Party/Account Details:
Technical Features

Technical Features Multi User Environment Compact Database Easy To Use

Plus

Customized changes as per needs in nominal amount

Benefits of use

Submit your bills on date Make your collection fast Search each and every detail about booking just on a click Calculate your output through the party (weekly, monthly or yearly) Calculate your complete business output (weekly, monthly or yearly) Each and every detail you can add and edit any time