External Job Posting Job Title: Procurement Officer BBC World Service Trust Dhaka Job Title : Procurement

t Officer Reports to : Contracts Manager 2 years (contingent on completion of three-month probation Duration : period) Start Date : 01 January 2012 Posted : 01 December 2011 Deadline : 15 December 2011 CONTEXT The BBC World Service Trust (WST) uses media and communications to reduce poverty and promote human rights in developing countries. To achieve this, the Trust partners with civil society, local media and governments to:
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Produce creative programmes in multi-media formats which inform and engage audiences around key development issues. Strengthen the media sector through building professional capacity and infrastructure.

BBC Janala (Window) is part of English in Action, a groundbreaking initiative launched to raise the language skills of 25 million people in Bangladesh by 2017. Funded by UK Aid from the Department for International Development (DFID), English in Action has been contributing to the economic growth of Bangladesh by providing communicative English as a tool for better access to the world economy. BBC Janala utilizes the media and mobile phones to improve perceptions of learning English and provide access to low-cost learning materials for those who have missed out on quality provision at school. Over 26 million people have already accessed learning on television, mobile, web and through lessons in national newspapers. BBC Janala uses innovative formats such as drama and game shows. The popular drama series Bishaash, for instance, is South Asia's first supernatural detective series Over half our target audience are from socio-economic group D, meaning they live on a household income of less than 10,000 Taka (100) a month. Bangladesh has a developing media environment, particularly in television and mobile, and the Trust has developed good relations with broadcasters, mobile phone companies and development partners.

KEY RESPONSIBILITIES:
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Ensure competent quality in execution of all regular purchasing duties and administrative works. Execute procurement process like follow up Purchase Requisitions, send RFQ / RFP to suppliers and conduct bidding as and when required according to BBCWST policy. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers Responsible for the preparation and process contracts, purchase orders or any other documents according to BBCWST procurement policy. Implement purchasing and contract management instructions, policies, and procedures. Monitor and co-ordinate deliveries of items from suppliers to ensure that all items are delivered to site/store on time. Maintain complete updated purchasing records/data and pricing. Coordinate with user departments and suppliers in the purchasing scope of work. Prepare calendar for vendors enlistment according BBCWST policy. Source for alternative/new item and suppliers when the need arises Resolve vendor or contractor grievances, and claims against suppliers. Review purchase order claims and contracts for conformance to company policy Represent organisation in negotiating contracts and formulating policies with suppliers. Direct and coordinate activities of storing materials, equipment and supplies. Ensure purchased items are updated in Stock/inventory list. Maintain day to day inventory updates. Plan and manage stock / inventory levels of materials or products. Maintain day to day movement as well as regular updated records of inventory. Arrange for disposal of inventory and non inventory items.

KNOWLEDGE, SKILLS AND EXPERIENCE:

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Masters in any discipline from any recognized university with at least 3 years experience in procurement and inventory management. Sufficient knowledge on FIFO, LIFO, minimum stock level, re-order level and other procurement process. Strong organizational, verbal and written communication abilities are a must. Demonstrates ability to proactively relate to and influence individuals at all levels without formal authority. Demonstrates ability to work independently managing multiple priorities. Innovative and creative in solving problems in a complex business environment. Ability to work extended days on an occasional basis. Ability to meet deadline and self motivated to do work. Ability to work within strict time frames and resolute deadlines. Experience of working in a dynamic cross cultural environment.

COMPTENCIES: Strategic Thinking Can identify a vision along with the plans that need to be implemented to meet the end goal. Evaluates situations, decisions, issues, etc. in the short, medium and longerterm. Analytical Thinking Able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for problem-solving and/or development. Decision Making Is ready and able to take the initiative, originate action and be responsible for the consequences of the decision made. Imagination / Creative Thinking Is able to transform creative ideas/impulses into practical reality. Can look at existing situations and problems in novel ways and come up with creative solutions. Planning and Organisation Is able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements. Resilience Can maintain personal effectiveness by managing own emotions in the face of pressure, set backs or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy. Influencing and Persuading Ability to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change. Communication The ability to get ones message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.

Applications: Interested applicants should send their CVs along with Cover Letter detailing (in 1000 words or less) how their qualifications, skills, abilities and experience meet the specific requirements of the role, as outlined in the job description. Please send applications to HR, BBCWST, Dhaka at applications@bbcwstbd.org mentioning the position in the subject field. The deadline for receiving applications is 15 December 2011. THE BBC IS AN EQUAL OPPORTUNITY EMPLOYER