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Transaction Codes for India Action J1I2 Prepare a sales tax register J1I3 Create outgoing excise invoices

in batches J1I5 Update the RG 1 and Part I registers J1I8 Post the challan used to remit TDS J1IC194C Create annual return under section 194 C (Classic TDS) J1IC194D Create annual return under section 194 D (Classic TDS) J1IC194I Create annual return under section 194 I (Classic TDS) J1IC194J Create annual return under section 194 J (Classic TDS) J1IEX Incoming Excise Invoices (central transaction) J1IEX_C Capture an incoming excise invoice (excise clerk) J1IEX_P Post an incoming excise invoice (excise supervisor) J1INBANK Post a bank challan J1INCANC Cancel a vendor withholding tax certificate J1INCERT Print a vendor withholding tax certificate J1INCHLN Create a remittance challan J1INCUST Post a customer withholding tax certificate J1INHC Withholding Tax Migration Health Check Program J1INMIG Withholding Tax Data Migration Tool JI1NCHLC Create a remittance challan for customers J1INCC Print customer withholding tax certificates J1INMIS Withholding Tax Information System JI1NAR Prepare annual returns (Extended Withholding Tax) J1IF01 Create a subcontracting challan J1IF11 Change a subcontracting challan J1IF12 Display a subcontracting challan J1IF13

Complete, reverse, or recredit a subcontracting challan J1IFQ Reconcile quantities for subcontracting challans J1IFR List subcontracting challans J1IH Make a CENVAT adjustment posting J1IIN Create an outgoing excise invoice J1IJ Assign excise invoices to a delivery for sales from depots J1INJV Adjust withholding tax Item J1INREP Reprint a vendor withholding tax certificate J1INREV Reverse a remittance challan J1INPR Calculate withholding tax on clearing accounts J1INUT Clear withholding tax on clearing accounts J1IR Download register data J1IS Process an excise invoice (outgoing) for other movements J1IU Process exemption forms J1IW Verify and post an incoming excise invoice J1IX Create an incoming excise invoice (without reference to purchase order) J2I8 Transfer excise duty to CENVAT account J2ID Archive tax deducted at source (TDS) documents J2IE Locate tax deducted at source documents in archive J2IU Remit excise duty fortnightly J2I9 Monthly CENVAT return J1IG Excise invoice entry at depot J1IGA Create additional excise entry at depot J2I5 Extract data for excise registers J2I6 Print excise registers Sales and Distribution (SD) Purpose Country Version India (CIN) contains a number of enhancements to standard Sales and Distribution (SD) functions that allow you to handle local requirements, in particular excise duty.

Features In Country Version India, (CIN), this component handles sales processes as found in India. In addition to the generic functions, it allows you to:

Handle CENVAT in your sales processes The system calculates excise on your sales and creates excise invoices as required and makes the appropriate postings to your CENVAT accounts. It covers sales from factories, sales from depots, and offers functions for other types of goods movements; it also covers sales to export-oriented units and export sales.

 

Record concessional and exemption forms sent to you by your customers Make adjustment postings to your CENVAT accounts Excise Invoice (Outgoing) Definition The document that acts as the proof of payment of excise duty and is required for the customer to take CENVAT credit on the item. Use : In the SAP System, there are three different procedures for creating excise invoices

Sales direct from the factory This procedure is for when you sell manufactured goods straight from the factory at which they were produced, in which case you levy excise duty when the goods leave the factory on their way to the customer. If, when you send the goods to the customer, you enclose the commercial invoice, you create the excise invoice with reference to the commercial invoice. If you want to send the commercial invoice after you have dispatched the goods, however, you create the excise invoice with reference to a pro forma commercial invoice. For more information about these procedures, see Sales from Factories. As well as creating excise invoices individually, you can also create them in batches (see Creation of Excise Invoices in Batches).

Sales from depots A depot is a site at which the goods are stored, away from the factory at which they were produced. In this procedure, you have to levy the excise duty when you transfer the goods from the factory to the depot, and then make sure this is passed on to the customer when it makes a purchase. For more information, see Sales from Depots.

Sales (other goods movements) Some other goods movements may also require you to create an excise invoice with reference to other documents. The SAP System offers separate functions for these purposes (see Excise Invoices (Outgoing) for Other Movements). Structure Numbering of Excise Invoices Outgoing excise invoices have two numbers: an internal document number, which is assigned immediately you create an excise invoice; and an excise invoice number, which is not assigned until you have verified and posted it. As far as the excise invoice number is concerned, you have to number your outgoing excise invoices in sequential order, starting each year on 1 April. You must notify the excise authority of the jurisdiction of the invoicing location. The serial number must be printed on each page of the excise invoice. Each number range is governed by a series group. You must create at least one series group in order to be able to number the excise invoices. If you need more than one number range, you must create the corresponding number of series groups. You do so in the CIN Implementation Guide (IMG), by choosing Global Settings Series Groups.

Number of Line Items Per Excise Invoice Some states allow you to include only a limited number of items for each page of an excise invoice (for example, if the excise invoices are to be printed on prenumbered forms). You can customize the system so that it prints the excise invoice accordingly, in the CIN IMG, by choosing Global Settings Excise Registration IDs. Customer Master (Excise Data) Definition The part of the customer master record that contains information relating to Indian excise duty. Use In conjunction with other data, this data is used to calculate excise duty on various transactions. To maintain the data, from the SAP Easy Access screen, choose Indirect Taxes Master Data Excise Rate Maintenance, and then select the following options described below. Structure The excise part of the customer master contains the following information: Customer Excise Details On this screen, you enter your customers' tax registration numbers, which are used for various forms of correspondence and reports:

   

Excise registration number (and the range, division, and collectorate in which this is located) Central sales tax (CST) number Local sales tax (LST) registration number Permanent account number (PAN) In order for the system to be able to calculate which rate of excise duty to apply on sales to the customer, you must also assign it a customer excise duty status (for more information about how this works, see Determination of Excise Duty Rates). Excise Indicator for Plant and Customer On this screen, you define the final excise duty indicator (for more information about how this works, see Determination of Excise Duty Rates). Plant Master (Excise Data) Definition The part of the plant master record that contains information relating to Indian excise duty. Use In conjunction with other data, this data is used to calculate excise duty on various transactions. To maintain the data, from the SAP Easy Access screen, choose Indirect Taxes Master Data Excise Rate Maintenance, and then select the following options described below. Structure The excise part of the plant master is divided into the following screens: Excise Indicator for Plant On this screen, you enter your plants' tax registration numbers, which are used for various forms of correspondence and reports:

  

Central sales tax (CST) number Local sales tax (LST) registration number Permanent account number (PAN) In order for the system to be able to calculate which rate of excise duty to apply on purchases for this plant, you must also assign it a plant excise duty status (for more information about how this works, see Determination of Excise Duty Rates). Excise Indicator for Plant and Vendor On this screen, you define the final excise duty indicator (for more information about how this works, see Determination of Excise Duty Rates).

Excise Indicator for Plant and Customer On this screen, you define the final excise duty indicator (for more information about how this works, see Determination of Excise Duty Rates). Sales from Factories Purpose This process describes how the SAP System handles the sales process, allowing for the creation of excise invoices, which you have to send with each delivery that is subject to excise duty. There are two scenarios, depending on whether you want to send the commercial invoice along with the delivery or at a later date. Prerequisites In order for the system to be able to copy the information from document to document, you must have set up the copying control procedures in Customizing for Sales and Distribution(SD). This differs according to when you want to send the commercial invoice:

Along with the delivery In this case, the document flow would be OR (standard sales order type) LF (standard delivery type) F2 (invoice).

At a later date The document flow would be OR JF (delivery type, a copy of LF) JEX (pro forma billing document type, a copy of document type F8) F2. In addition, you must also have maintained the settings in the Country Version India (CIN) Implementation Guide (IMG), by choosing Global Settings Assign Excise Invoice Billing Type to Delivery Type. A sample pricing procedure, JFACT, is provided for this sales procedure. Process Flow

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The sales clerk creates a sales order, following the standard procedure. There are special procedures for:

  
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Customers in possession of exemption forms Exports The shipping clerk creates a delivery, again, following the standard procedure. On the initial screen, you set the appropriate delivery type (see above).

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In the warehouse, the storeperson issues the goods. The system only allows users to create a pro forma excise invoice if the delivery is complete, so as to prevent them from creating multiple pro forma excise invoices.

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What you do at this stage depends on whether you want to send the commercial invoice along with the delivery or whether you want to invoice the customer later.

 

If the invoice is to be shipped with delivery, the shipping clerk:

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Creates an invoice, following the standard procedure. Creates an excise invoice from the invoice

 
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If the invoice is to be sent on at a later date, the shipping clerk:

Creates the pro forma excise invoice

The pro forma excise invoice is only required for technical purposes and is not sent to the customer. The system does not make any accounting postings at this stage. 1. 1. 1.

Creates an excise invoice from the pro forma excise invoice

In both these cases, the system creates an accounting document to post the excise duty to a clearing account. Instead of creating excise invoices manually, you can also have the system create them automatically. Alternatively, you can create them in batches. 1. 2. You ship the goods. When the time comes to invoice the customer, you create the invoice, following the standard procedure. Irrespective of the number of excise invoices that you have issued, you can combine the delivery items in a single invoice (if the standard requirements are met). Automatic Creation of Excise Invoices Use The SAP System can automatically create an outgoing excise invoice for you immediately you post a commercial invoice (or a pro forma invoice) for a customer sale. This function applies to excise invoices for sales from factories only. Prerequisites To activate this function, in the Country Version India (CIN) Implementation Guide (IMG), make the following settings: Under Global Settings Excise Groups, select Create EI. This activates the automatic creation function. Under Sales and Distribution Utilization Determination. Here, you specify which CENVAT accounts the system is to post the different types of excise duty to. Under Sales and Distribution Excise Group Series Group Determination. Here, you specify which excise group and series group the excise invoices are to be created for. Features When you post an invoice, the system creates an excise invoice. All the information that it needs to create the excise invoice is provided either by the invoice or by the Customizing settings that you have made in Sales and Distribution. It also determines the excise invoice type automatically by means of a user exit. Exemption Forms Use Some customers may be liable to excise duty at reduced rates or exempt from it altogether (for example, customers abroad). Such businesses must provide you with a copy of their exemption forms in order to claim their exemption. Activities

If you make a sale to a customer that is in possession of an exemption form, you have to record the form number in the sales order. The system then automatically applies the appropriate rate of excise duty. When you create the sales order, enter the form, using the customer tax classification fields. Based on the customer tax classification status, you can use different excise rates for a sale transaction. If the form has not been submitted by the time you create the pro forma excise invoice, the excise value will be recalculated at the normal rate. See also: Form Tracking Export-Oriented Units Use Any sales that you make to export-oriented units (EOUs) require special treatment by the SAP System. Prerequisites You have maintained a zero-rate excise duty indicator for customers that qualify as 100% EOUs. Activities When you come to create the excise invoice, the excise value is zero in the pro forma excise invoice document. No excise duty is debited to the CENVAT account, and so no accounting entries are generated. However, the sale is marked as a deemed export, and the system generates an outgoing excise invoice. Even though the excise duty is zero, when you print the excise invoice, the system calculates the duty for the purposes of printing. Exports Use Some exports require special treatment by the SAP System with respect to excise duty:Exports under bond are not subject to excise duty and thus have to be handled accordingly. Exports not under bond, however, are handled like any other goods issue. Features The SAP System handles export sales as it does all other sales from factories, with one or two exceptions as described below. Automatic Recognition of Exports If you post a sales order, the system assumes it is an export in any of the following cases:

  

The document is not in Indian rupees The ship-to party is from abroad The sold-to party is from abroad If so, the system automatically applies a pricing procedure for exports (in the standard system, JEXPOR). Excise Invoice Type When you come to create an excise invoice for an export sale, you specify more precisely what sort of export it is (see Excise Invoice Type). In addition, at this stage you can also change domestic sales to deemed export sales. Creation of Excise Invoices in Batches Use You use this report to create excise invoices for batches of invoices and batches of pro forma excise invoices, instead of creating each one individually (see Sales from Factories). The excise invoices are then created in the background. Features To access the report, from the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order Batch Utilization. Selection On the selection screen, specify which billing documents (invoices or pro forma excise invoices) you want to create excise invoices for. Output A list of commercial invoices and pro forma excise invoices appears, which you process as follows:

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If you want to see how much credit is available on your CENVAT accounts and if there is enough to cover the excise duty that you will incur when you create the excise invoices choose Account balances. A dialog box appears with the following information:

   

The amounts under Balances are the amounts available on the CENVAT accounts. The amounts under Utilization are the total amounts of the excise duties to be levied. If the CENVAT accounts do not contain enough credits to cover the excise duties, the amount short is shown under Deficit. When you know which documents you want to process, select them and choose Batch utilization.

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Printout of Excise Invoices Use You use this report to print outgoing excise invoices. Prerequisites You have:

Customized the output for billing documents You can do so in Customizing for Sales and Distribution (SD), by choosing Basic Functions Output Control Output Determination Output Determination Using Condition Technique Maintain Output Determination for Billing Documents. You can use output type J1I0 and the SAPscript form J_1I_EXC_INVOICE. The driving program is J_1IEXCP. The output determination has been set up for the billing document that is used as the excise invoice reference.

Maintained condition records for the output You can do this in Logistics Sales and Distribution Master Data Output Billing Document Create. This ensures that output gets copied to all the excise reference documents. Features To access this function, from the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order Print. Selection On the selection screen, enter the numbers of the excise invoices. If any of these are reprints, select Incl. printed excise inv. Output From the list of excise invoices, you have the following options:

 

To display an excise invoice, select it and choose . To print an excise invoice, select it and choose . Creating Pro Forma Excise Invoices You create a pro forma excise invoice as you would create any other billing document, but in the Billing type field, select Excise invoice. Creating Excise Invoices Use This is the standard procedure that you follow to create an outgoing excise invoice. You create the excise invoice from a reference document: either an invoice, a pro forma excise invoice, or a billing document. Prerequisites You have:

 

Customized the rounding-off indicator for sales transactions Specified which exchange rate type to use for export invoices You make both of these settings in the Country Version India Implementation Guide (CIN IMG), by choosing Global Settings Company Settings. Procedure

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From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order Outgoing Excise Invoice Create/Change/Display

  

If you want to create the excise invoice with reference to a pro forma excise invoice or commercial invoice, choose Excise Invoice Create. If you want to create the excise invoice with reference to a delivery note, choose Exc. inv. for delivery Create.

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Enter the number of the reference document. If you do not know the document number, you can search for it by choosing Due list.

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Choose . The excise invoice screen appears. The header data is displayed at the top; the line items, which the system has copied from the reference document, are displayed at the bottom.

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Enter header data as required.

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To check if the utilization is done properly and the document is ready for posting, choose .

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To enter texts for the excise invoice, choose . The text IDs for the outgoing excise invoice are created using the Country Version India (CIN) Implementation Guide (IMG).

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To display the balances of the CENVAT accounts, choose Balances.

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To display the utilization details, choose .

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Save the excise invoice.

Excise Duty Utilization Use When you create an excise invoice, the system allows you to display the information about the excise duty, including which CENVAT accounts the excise will be debited to. To access this function, choose . If a company defaults in the fortnightly payment of CENVAT, the excise collectorate can enforce an immediate payment of excise. Alternatively, you may have excess CENVAT credit and want to pay the duty immediately and not wait for a fortnight. This is also the case for some export removals where you claim the refund from DGFTA, in which case you need to pay the duty immediately. Prerequisites To enable immediate utilization of CENVAT, you can do so in the Country Version India Implementation Guide (CIN IMG), by choosing Global Settings Series Groups. Features The information is shown in two group boxes:

Excise details This shows you the excise invoice type, which you can change if necessary by choosing . It also shows you how much excise duty will be charged on the sale.

Balance utilization This shows you which CENVAT accounts the excise duty will be debited to. The system automatically proposes which CENVAT accounts it is to debit the excise duty to. It first takes the RG 23 accounts, and if there is not enough credit to cover it, it debits the remainder to the personal ledger account (PLA). The cess component of excise can only be taken from the PLA. If immediate utilization is active for a series group, you can change the default utilization proposal. You can decide from which register to pay the amount. When you save the invoice, the system generates Part II entries in the appropriate registers. These excise invoices are not listed further during fortnightly payment of CENVAT. If immediate utilization is off for the series group, the system proposes the excise duty values directly in the RG 23A fields, but the postings are made to intermediate accounts for excise duty. The system does not create any Part II entries. Entries are posted into a dispatch register. When you then run the fortnightly payment program, the system picks up these invoices and allows payment of CENVAT. For information about debiting the excise duty to a different company, see Intercompany Excise Duty Utilization Excise Invoice Type Use The excise invoice type denotes whether the excise invoice is for domestic use or for exports (exports under bond, exports not under bond, and deemed exports). It affects the amount of excise duty calculated, for example. Activities When you come to create an excise invoice for an export sale, if you need to change the excise invoice type, follow this procedure: Set the excise invoice type to Deemed, Bond, or No bond. Choose Calculate tax. The system recalculates the excise duty according to the excise invoice type (see below). To do so, it translates the assessable value into the local currency as at the excise invoice date. What happens next depends on the excise invoice type:

 

Deemed exports The excise to be paid will be zero. This information will be used when the Part II registers are downloaded. When the system creates the excise invoice, it numbers it as a domestic excise invoice.

 

Exports under bond The system sets the excise duty to zero and generates an outgoing excise invoice. It does not generate any entries for the Part II register. The excise invoice is created with an export excise invoice number.

 

Exports not under bond The system applies the tax code defined in the CIN Implementation Guide (IMG) and calculates the excise duty as normal. Again, the excise invoice is created with an export excise invoice number. Excise on Intercompany Billing Documents Use The SAP System allows you to create an excise invoice for intercompany billing documents. For example, assume one company code places a sales order, and the goods are delivered to another. The first company has to create an excise invoice, in this scenario, with reference to the intercompany billing document. Canceling Excise Invoices Use You follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise duty accounted for. Procedure

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From the SAP Easy Access screen, choose Indirect Taxes Excise JV Create Cancel exc. inv. or Indirect Taxes Sales and Outbound Movements Excise Invoice Create/Change/Display Cancel. Enter the number, year, and series group of the excise invoice that you want to cancel. A dialog box appears.

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Choose Yes. Save the adjustment posting.

Sales from Depots Purpose You may sell finished goods directly from the place of manufacture, as described under Sales from Factories, or you may first ship them to a separate location for storage (a depot), from where you will sell them. The second procedure is described here. Sales from depots are handled differently from sales from factories because of excise law: Excise duty is payable when you send the goods from the factory to the depot, but it is not levied again when you sell the goods. Sometimes when you make a final sale of goods from a depot, price escalations could have happened with retrospective effect. In such scenarios you need to pay the extra excise duty at the factory using an A Certificate. You need to register the A certificate details in the RG 23D register and the excise recovered from the customer. Prerequisites You have customized:

 

Stock transport processing, in Customizing for Materials Management (MM), by choosingPurchasing Purchase Order Set Up Stock Transport Order The copying control for copying stock transport order NL to excise invoice JEX You make this setting in the Country Version India (CIN) Implementation Guide (IMG), by choosing Sales and Distribution Assign Excise Invoice Billing Type to Delivery Type.

The item category NLN (standard transport order) so that it is relevant for billing You do this in the standard IMG, in Customizing for Sales and Distribution (SD), by choosingSales Sales Documents Sales Document Item. Process Flow 1. You create the sales order, following the standard procedure. The standard pricing procedure for depot sales is JDEPOT. 1. 2. 3. 4. You create the delivery, again, following the standard procedure. You assign excise invoices to the delivery or material document. You verify that you have selected the correct excise invoices and post them. Alternatively, if you have selected the wrong excise invoices, you can cancel the assignment. You create the invoice, following the standard procedure.

Creating Excise Invoices for Stock Transfers 1. 2. From the SAP Easy Access screen, choose Indirect Taxes Procurement Excise Invoice For Depot Create/Change/Display. In the Material document field, enter the goods receipt number and choose . The system displays the information from the goods receipt, for example, the sending plant, the excise registration, the range, the division, and the collectorate. 1. Choose Details. The system copies the items from the goods receipt document. In the depot it is possible to have a separate excise invoice at line item level. 1. Enter the internal document number of the excise invoice sent by the factory.

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Choose More documents to go the excise invoice details screen.

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Enter the internal document number of the excise invoice from the factory. The system copies the information to the line item (for example, the excise invoice number, the excise invoice date, the item number , the chapter ID, the excise invoice quantity, the amount of excise duty paid, the excise base value, and the serial number of the Part II register entry with which the excise was paid). You can change the receipt quantity to match the actual quantity received at the depot, if necessary. The system automatically adjusts the excise accordingly.

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Go back to the item details screen.

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Save the excise invoice.

The system creates an entry in register RG 23D.

Creating Excise Invoices for Direct Purchases 1. 2. From the SAP Easy Access screen, choose Indirect Taxes Procurement Excise Invoice For Depot Create/Change/Display. In the Material document field, enter the goods receipt number and choose . The system displays the information from the goods receipt, for example, the sending plant, the excise registration, the range, the division, and the collectorate. You can also maintain the excise registration details for the ship-from party, as for with the vendor. The ship-from can be different from the vendor code. (The delivering plant can be maintained as a ship-from in the system. When a valid shipfrom is entered, the excise registration details copied from the vendor will be overwritten by the ship-from excise registration details.) The ship-from registration details displayed can also be overwritten manually. The dealer's commercial invoice number can be stored in the vendor excise invoice number, as in this case the dealer himself will not have an excise invoice. 1. Choose Details. The system copies the items from the goods receipt document. It also copies the vendor's excise invoice number and the serial numbers of the entries in the RG 23A, RG 23C, and personal ledger account (PLA) registers. 1. 2. Enter the internal document number of the excise invoice sent by the factory. Select an item and choose More documents to go the excise invoice details screen. In the case of direct purchases, there will not be any excise invoice in the system, so leave the internal document field blank. The vendor's invoice will show the details of the excise invoices through which excise has been paid for the item that is being dispatched. You can enter these details here. 1. For each item, the chapter ID, excise base value, and excise duty amounts are defaulted from the purchase order. You can change them if there is any difference. Enter the excise amount paid and the receipt quantity. You also enter the Part II register serial numbers with which the excise duty was paid and the excise registration information from the original excise invoice. Go back to the item details screen. Save the excise invoice. The system creates an entry in register RG 23D. You can change the excise invoice as long as it has not been used in any sales. Creating Additional Excise Entries at Depots 1. From the SAP Easy Access screen, choose Indirect Taxes Procurement Excise Invoice For Depot Additional Excise Entry at Depot.

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In the Internal exc. inv. no. field, enter the internal excise invoice number at the depot along with the year, and choose .

The system displays the information from the excise invoice which has already been created at the depot, including the excise group, vendor excise invoice number, ship from, and all the receipt against that excise invoice, highlighting the RG 23D folio and serial numbers. An excise invoice item can have multiple A certificates attached to it. The A certificates will have the same folio number as the original line item, but the serial numbers will be different. A hierarchy icon differentiates the additional lines for an item line.

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You can maintain the A certificate number, date, and additional BED, AED ,SED and CESS for a given RG 23D Folio.

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After entering an A certificate you cannot delete the A certificate from the system, but you can change it until it is picked up during removals from the depot.

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If some of the values in an A certificate are incorrect, you can make the values zero so that they do not have an impact on the final excise value.

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Once an A certificate is used for removals then it cannot be changed.

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Save additional excise entry. The system creates an entry in register RG 23D. Folio number generation must be active for you to make use of this supplementary invoice functionality at depot. Assigning Excise Invoices to a Delivery Use You follow this procedure to specify which excise invoices are to be assigned to a delivery from a depot (or other material document). You can also automate this procedure, using the batch selection program (J_1IJCHK), by making the appropriate Customizing settings in the Country Version India (CIN) Implementation Guide (IMG). Procedure

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From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Excise Invoice For Depot Create/Change/Display Delivery or Material Document RG 23D Selection. Enter the delivery document number or the material number and choose . Select the excise invoice you want. Choose . Choose Excise invoice. A list of excise invoices appears. These are the excise invoices at the depot with a balance quantity. The system also shows a list of the A certificates that can be used. You can pick up any of the A certificates, but they must be for the same excise invoice. You can only pick up an A certificate in its entirety. You cannot select part of an A certificate.

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Select the excise invoices that are relevant to the delivery.

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Specify what quantity to be used from each excise invoice. The system recalculates the excise accordingly.

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Go back to the item details screen. Save the data. Result The system creates an entry in register RG 23D and generates the depot excise invoice numbers. If you selected any A certificates, the system also generates additional entries in the RG 23D register. The system marks the original A certificates as updated, so that they cannot be used for any other removals.

Verifying and Posting Excise Invoices Assigned to Delivery Use You follow this procedure to verify that the correct excise invoices have been assigned to a delivery. If everything is correct, you can then post the delivery.

Prerequisites You have selected which excise invoices are to be assigned to the delivery and have posted the goods issue. Procedure From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Excise Invoice For Depot Create/Change/Display Delivery or Material Document Verify/Post. Enter the number of the delivery that you want to verify and choose . Make sure that the information is correct. Save the data. The system updates the posting flag in the RG 23D register. Other Outward Movements Use In the standard procedure for creating outgoing excise invoices (see Sales from Factories), the excise invoice is created with reference to a delivery note or an invoice. The SAP System also allows you to create an excise invoice with reference to various other documents, as follows:

  

Goods issue documents (for example, transfer postings) Vendor excise invoices (for when you return faulty goods to a vendor, for example) Factory excise invoice (for sales returns) In addition, you can create an excise invoice without reference to any document at all. Prerequisites You have specified, per excise group, whether you want to create these excise invoices in one or two steps (see below). You do so in the CIN Implementation Guide (IMG), by choosingGlobal Settings Excise Groups. You have also specified the maximum number of items allowed per excise invoice, in the CIN IMG, by choosing Global Settings Excise Registration IDs. Features Depending on your Customizing settings, you to create excise invoices in a single step or in two steps, as follows:

In the two-step procedure, one operator first creates the excise invoice, but no postings are made. A second operator then verifies that the invoice is correct and, if so, posts it.

If the operators are more experienced, you may want to use the one-step procedure,which is quicker, but more prone to error. In this case, when you create an excise invoice, the system automatically posts it in the background. Note that the functions for creating and canceling these excise invoices are different from those for other excise invoices. Creating Excise Invoices Use This is the procedure that you follow to create an excise invoice for the less common types of goods movement. Procedure

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From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Excise Invoice For Other Movements Create/Change/Display . On the selection screen, enter data as required, including:

 

Reference group box Specify which document you want to create the excise invoice for and which excise group it is for.

 

Details group box Specify the vendor or customer that you are sending the invoice to.

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Choose . If you entered an internal document number, the system copies the item details from it.

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Choose . Enter line items for each of the materials to be included in the excise invoice. For each item, enter the following data:

     
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Material Quantity Unit of measure Base value Excise duty To pick the rate and amount from a specific excise invoice, choose Get excise invoice. Save the excise invoice. If you are using the one-step procedure, the system creates and posts an excise invoice. Otherwise, the system saves the information but does not make any postings: it now has to be verified. Verifying and Posting Excise Invoices Use You follow this procedure to verify that the information in an excise invoice that has already been created, and to post it once you are satisfied. Procedure

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From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Excise Invoice For Other Movements Posting.

2. 3.

Enter the internal document number of the excise invoice. Choose Release to accounting. The system displays the excise invoice. The excise duty that is to be posted is displayed at the foot of the screen, which you can change if necessary.

1. 2. 3.

To access the balance utilization, choose . To display the balance available on the CENVAT accounts, choose Account balances. Save the excise invoice. The system generates the accounting documents.

1.

To print the excise invoice, choose .

Canceling Excise Invoices 1. 2. 3. From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Excise Invoice For Other Movements Create/Change/Display Cancel excise invoice. Enter the internal document number. Choose Cancel excise invoice. A dialog box appears, asking you to confirm whether you want to delete the excise invoice. 1. Choose Yes.

Creating Excise Invoices for Stock Transfers Use Follow this procedure to create an outgoing excise invoice for a stock transfer to another plant. For more information about this function, see Other Outward Movements. Procedure 1. 2. From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Excise Invoice For Other Movements Create/Change/Display . On the selection screen, enter data as required, including:

    
1.

Ref. doc. type: MATD (Material document) Doc. number: Transfer posting number Vendor: Leave this field blank Customer: The customer account number of the receiving plant Choose . The system copies the details from the transfer posting.

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For each item:

  
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Enter the net assessable value Check and change the excise duty rates Save the excise invoice. If you are using the one-step procedure, the system creates and posts the excise invoice. Otherwise, the system saves the information but does not make any postings: it now has to be verified.

Making a Transfer Posting Use In this procedure, you make a transfer posting for the goods ordered by another plant. For more information about this function, see Entering the Removal from Storage at the Issuing Plant. Procedure 1. 2. 3. 4. 5. 6. 7. From the SAP Easy Access screen, choose Logistics Materials Management Inventory Management Goods Movement Transfer Posting. Choose Movement type Transfer posting Plant to plant To stock in transit. Enter the number of the issuing plant and storage location. Choose To purchase order. In the dialog box, enter the number of the stock transport order that the receiving plant created and choose . Check the data. Save the transfer posting. Form Tracking Use You use this function to record and monitor forms relating to tax concessions. You can record the forms that your customers send you against their sales orders, and those that you send to your vendors against your purchase orders. You can also use these functions for monitoring other routine activities, for example, when you transfer money to your personal ledger account (PLA) using a TR6 challan. Features Forms for concessional sales tax must be submitted by the buyer after the goods have been delivered or after it has paid the invoice. In the case of interstate concessional sales tax rate sales, the concessional rate is granted against the issue of C-forms. Exemption from excise duty may be granted by the excise authorities under certain circumstances, for example, on exports or deemed exports. In such cases, the buyer has to produce certain statutory forms to claim concessional rates of excise duty or exemptions. The exporter has to provide the vendor with proof of export (form AR3A). If the buyer is unable to furnish the certificate at the appropriate time, material supply should be at the normal rate of sales tax or excise duty. Activities To access the form tracking function, from the SAP Easy Access screen, choose Indirect Taxes Forms Tracking Create/Change/Display. CENVAT Adjustment Postings Use You use these functions if you need to make an adjustment posting to any of your CENVAT accounts. You can make adjustment postings to account for:

    

Scrap Materials that you have not used in production Additional excise paid by vendors Money that you have transferred to your personal ledger account Other transactions

You can also use this function to cancel excise invoices. Features Each of the different types of adjustment postings are documented separately. However, they all work on the same principle, as follows. Reference Document On the initial screen of the transaction, you specify the reference document, that is, the document which the adjustment posting is to refer to either an internal document, such as a material document or a subcontracting challan or an external document, such as an incoming excise invoice. You also specify which registers are affected by the posting. In many cases, the adjustment will have to be remitted to the authorities on a fortnightly basis. The adjustment will then be included when you run the Remittance of Excise Duty Fortnightly report. If the adjustment has to be remitted immediately, you specify which register is affected. Excise Details When you proceed to the detail screen, the system automatically shows the line items from the reference document, if it is an internal document. You specify how much excise duty is to be adjusted and which CENVAT accounts the adjustment posting is to be made to. When you edit the excise details, there are a number of functions that are available, depending on the type of adjustment posting:

  

Assigning excise invoice to line items Specifying which G/L accounts are to be adjusted Displaying balances of CENVAT accounts When you save your changes, the system creates an accounting document to make the appropriate postings. Making Adjustment Postings for Scrap Use You follow this procedure if you have scrapped a material and want to reverse the excise duty debited to your CENVAT account. Procedure From the SAP Easy Access screen, choose Indirect Taxes Excise JV Create Matl write-off. Enter data as required, including:

 

Document number Enter the number of the document that you used to scrap the material.

 

CENVAT account selection group box Specify which account is affected by the adjustment posting is for. If the posting does not have to be remitted immediately, select Fortnightly payment.

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Choose . The system displays the information from the material document.

1. 2.

Adjust the posting date as necessary. Adjust the excise duty for each line item either:

 

Manually


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By assigning the line item to an excise invoice Specify which G/L accounts are to be posted to.

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Save the adjustment posting.

Making Adjustment Postings for Materials Not Used in Production Use You follow this procedure if you have not used a material in the production process and want to reverse the excise duty debited to your CENVAT account. Procedure 1. 2. From the SAP Easy Access screen, choose Indirect Taxes Excise JV Create Matl non-prod. Enter data as required, including:

 

Document number Enter the number of the material document that the adjustment posting is to refer to.

 

CENVAT account selection group box Specify which account is affected by the adjustment posting is for. If the posting does not have to be remitted immediately, select Fortnightly payment.

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Choose . The system displays the information from the material document.

1. 2.

Adjust the posting date as necessary. Adjust the excise duty for each line item either:

  
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Manually By assigning the line item to an excise invoice Specify which G/L accounts are to be posted to.

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Save the adjustment posting.

Making Adjustment Postings for Materials Not Used in Production Use You follow this procedure if you have not used a material in the production process and want to reverse the excise duty debited to your CENVAT account.

Procedure 1. 2. From the SAP Easy Access screen, choose Indirect Taxes Excise JV Create Matl non-prod. Enter data as required, including:

 

Document number Enter the number of the material document that the adjustment posting is to refer to.

 

CENVAT account selection group box Specify which account is affected by the adjustment posting is for. If the posting does not have to be remitted immediately, select Fortnightly payment.

1.

Choose . The system displays the information from the material document.

1. 2.

Adjust the posting date as necessary. Adjust the excise duty for each line item either:

  
1.

Manually By assigning the line item to an excise invoice Specify which G/L accounts are to be posted to.

1.

Save the adjustment posting.

Making Adjustment Postings for Additional Excise Paid by Vendors Use You follow this procedure if a vendor has increased the amount of excise duty that it originally charged you and you want to debit the difference to your CENVAT account. Procedure 1. 2. From the SAP Easy Access screen, choose Indirect Taxes Excise JV Create Additional excise. Enter data as required. In the Document number field, enter then number of the document sent to you by the vendor. 1. 2. 3. Choose . Adjust the posting date as necessary. Enter the amount of excise duty in either of the following ways:

 
1. 1. 1. 2. 1.

To enter line items for different materials and the excise duty accordingly, choose and enter the line items in the table. To enter the excise duty only, choose header and enter the excise duty in the totals fields at the foot of the screen. If the duty qualifies as countervailing duty (CVD):

Select CVD applicable. Enter the CVD amount in the BED amount field. Specify which G/L accounts are to be posted to.

1.

Save the adjustment posting.

Making Adjustment Postings for Money Transferred to PLA Use You follow this procedure to make an adjustment posting when you transfer money to your personal ledger account (PLA). Prerequisites You have already transferred the money to your PLA at the bank, using a TR6 challan, and have posted the corresponding accounting document. Procedure 1. 2. From the SAP Easy Access screen, choose Indirect Taxes Excise JV Create TR6 challan. Enter data as required, including the document number. You can enter either the challan number or the number of the accounting document. 1. Choose . If you entered the accounting document number, the system displays the information from it. 1. 2. Enter the amounts against the accounts that you require. Save the adjustment posting. Canceling Excise Invoices Use You follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise duty accounted for. Procedure 1. 2. From the SAP Easy Access screen, choose Indirect Taxes Excise JV Create Cancel exc. inv. or Indirect Taxes Sales and Outbound Movements Excise Invoice Create/Change/Display Cancel. Enter the number, year, and series group of the excise invoice that you want to cancel. A dialog box appears. 1. 2. Choose Yes. Save the adjustment posting.

Making Adjustment Postings for Other Transactions Use You follow this procedure if you want to make an adjustment posting that does not fall into any of the other categories of adjustment offered by this function. You can only use an external document as your reference document. Procedure 1. 2. From the SAP Easy Access screen, choose Indirect Taxes Excise JV Create Other adj. Enter data as required, including:

 

Document number Enter the number of the external document that you want to refer to.

 

CENVAT account selection group box Specify which account is affected by the adjustment posting is for. If the posting does not have to be remitted immediately, select Fortnightly payment.

1.

Choose . The system displays the information from the material document.

1. 2.

Adjust the posting date as necessary. Enter the amount of excise duty in either of the following ways:

  
1. 2.

To enter line items for different materials and the excise duty accordingly, choose and enter the line items in the table. To enter the excise duty only, choose header and enter the excise duty in the totals fields at the foot of the screen. Specify which G/L accounts are to be posted to. Save the adjustment posting.

Assigning Excise Invoices to Line Items Use When you make an adjustment posting, you follow this procedure if you want to specify the original excise invoice associated with a line item. Procedure 1. Select the line item that you want and choose Get excise invoice. The system displays a list of all the excise invoices that you have posted from this vendor for this particular material. 1. Select the excise invoice that you want and choose . The system:

  

Enters the excise invoice document number in the Ref. doc. field (Reference document). Calculates how much of the excise duty from the excise invoice should be apportioned to the line item and enters it in the excise duty fields. If you then overwrite these amounts, you should also overwrite the reference document number with an explanatory text, since there is no point in maintaining the link to the reference document anymore. You have a line item with ten plates of glass that you have broken and are to be scrapped. You have three excise invoices from the same vendor to choose from. You pick one for 20 plates of glass with BED at INR 200. The system automatically apportions INR 100 to the line item that is to be reversed.

Specifying Which CENVAT Accounts to Adjust Use When you make an adjustment posting, you have to specify which CENVAT accounts are to be adjusted. Prerequisites You have specified in the Country Version India (CIN) Implementation Guide (IMG) whether you want the users to be able to add extra debit accounts (see below), by choosing Global Settings Company Settings. Procedure 1. Choose Determine G/L accounts. A dialog box appears that shows how much will be posted to which G/L accounts. The accounts that are displayed depend on the excise group and the CENVAT account that you entered on the selection screen. 1. 2. 3. Add another account, if you need to, and adjust the other postings so that the credits and debits match. Enter a business area and cost center, if necessary. To close the dialog box, choose.

Displaying CENVAT Account Balances To display the balances of your CENVAT accounts, choose Balances. The system displays the balances only of the CENVAT accounts that are affected by your G/L postings.