R50.

02
APPENDIXA

SHORTTERMRESEARCHPERSONNEL
SampleEmploymentLetter

PERSONALANDCONFIDENTIAL
Date:

Dear

,
Thisistoconfirmmyoffertoyouoftemporaryemploymentasa

from

to

atarateof$

hourly.
Terminationofthiscontractofemploymentmaybeinitiatedbyeitherpartygivingone(1)
weeknotice,exceptinthecaseofterminationforcause.
This contract of employment exists solely between myself as a recipient of research
grant/contractfunds(GrantHolder)andyourself(GrantEmployee). Innomannerorform
doesthisemploymentrelationshipextendtooraffectSimonFraserUniversityinanyway.
StatutoryBenefits:
Youarecoveredby:

CanadaPension
EmploymentInsurance
Workers'Compensation
Employment Standard Act benefits such as statutory
holidays.

Vacation:

Four(4)percent(equivalentto10daysvacationper
annum)willbeautomaticallyaddedtotheabovehourlyrate
ineachbiweeklypayperiod.

Hoursofwork:

Theemploymentrelationshipisoneofengagingyoufor

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theperformanceofspecificservices.Hence,therewillbea
greatdealofflexibilityexercisedinthetimeandplaceofthe
performance of these services, but I expect these hours
normallynottoexceed40hoursperweek.

Unless otherwise specifically stated in writing, the conditions of employment will be in

accordancewiththerequirementssetoutintheEmploymentStandardsActandRegulations.
You may wish to consult the terms of the Act and Regulations, including the complaint
processoutlinedinPart10oftheAct. InformationregardingtheActcanbefoundatthe
followingWebsite:http://www.labour.gov.bc.ca/esb/igm/igmtoc.htm
Ifyouacceptthesetermsofemployment,pleasesignandreturntheenclosedcopyofthis
letter,retainingtheoriginalforyourrecords.

Yourstruly,

(GrantHolder)

Iagreetotheconditionsofemploymentassetoutabove.

SignatureofGrantEmployee
c.

Chair
DepartmentalAssistant
BenefitsSection,HumanResources
ResearchSection,FinancialServices

Date

NotetoGrantHolder:IftheofferisbeingmadetoapersonwhoisnotaCanadianCitizennor
aPermanentResidentofCanada,pleaserefertoClause2.3oftheprocedures.

R50.02
APPENDIXB

POTENTIALLONGTERMRESEARCHPERSONNEL
SampleEmploymentLetter

PERSONALANDCONFIDENTIAL
Date:

Dear

,
Thisistoconfirmmyoffertoyouoftemporaryemploymentasa

effectivefrom

to

atasalaryof$

annually

(this will be paid biweekly), which is inclusive of vacation pay at 4%.

Additionalemploymentmaybeavailablefromtimetotimeaftertheabovedate,butwillbe
subject to the satisfactory performance of all requirements and/or the availability of
grant/contractfunds.Terminationofthiscontractofemploymentmaybeinitiatedbyeither
partygivingtwo(2)weeksnotice,exceptinthecaseofterminationforcause.
This contract of employment exists solely between myself as a recipient of research
grant/contractfunds(GrantHolder)andyourself(GrantEmployee). Innomannerorform
doesthisemploymentrelationshipextendtooraffectSimonFraserUniversityinanyway.
StatutoryBenefits:
Youarecoveredby:

CanadaPension
UnemploymentInsurance

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November21,2008weblinksupdatedNovember21,2008

Workers'Compensation
Employment Standard Act benefits such as statutory
holidays.
Vacation:

Asindicatedabove

Hoursofwork:

Theemploymentrelationshipisoneofengagingyoufor
theperformanceofspecificservices.Hence,therewillbea
greatdealofflexibilityexercisedinthetimeandplaceofthe
performance of these services, but I expect these hours
normallynottoexceed40hoursperweek.

OptionalBenefits:1
Employee'sShare

GrantShare

BasicHealth&Hospital
Insurance

ExtendedHealth

Homeowners'/Tenants'
Insurance

DentalPlan

(afteroneyearofcontinuousservice)

Unless otherwise specifically stated in writing, the conditions of employment will be in

accordancewiththerequirementssetoutintheEmploymentStandardsActandRegulations.
You may wish to consult the terms of the Act and Regulations, including the complaint
processoutlinedinPart10oftheAct. InformationregardingtheActcanbefoundatthe
followingWebsite:http://www.labour.gov.bc.ca/esb/igm/igmtoc.htm
Ifyouacceptthesetermsofemployment,pleasesignandreturntheenclosedacopyofthis
letter,retainingtheoriginalforyourrecords.

Yourstruly,

(GrantHolder)

Iagreetotheconditionsofemploymentassetoutabove.

SignatureofGrantEmployee
c.

Date

Chair
DepartmentalAssistant
BenefitsSection,HumanResources
ResearchSection,FinancialServices

NotetoGrantHolder:IftheofferisbeingmadetoapersonwhoisnotaCanadianCitizennor
aPermanentResidentofCanada,pleaserefertoClause2.3oftheprocedures.

1TheseexamplesofoptionalbenefitsarenotobligatoryandareobviouslyatacosttotheGrantHolder.

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R50.02
APPENDIXC
GRADUATERESEARCHASSISTANTScholarshipIncome
SampleAppointmentLetter(noteoptions[inbrackets]
PERSONALANDCONFIDENTIAL
Dear
Thisistoconfirmmyoffertoyouofatemporaryappointmentasgraduateresearchassistant
from
to
atarateof$
hourly[orpermonthor
persemester].Terminationofthisappointmentmaybeinitiatedbyeitherpartygivingone(1)
weeknotice,exceptinthecaseofterminationforcause.
Thisagreementexistssolelybetweenmeasarecipientofresearchgrant/contractfunds(Grant
Holder)andyou(GraduateStudent).Innomannerorformdoesthisappointmentextendto
oraffectSimonFraserUniversityinanyway.
Theprimarypurposeofthisappointmentistoassistyouinfurtheringyoureducationandthe
pursuitofyourdegreethroughtheperformanceofresearchactivitiesinyourfieldofstudy.
Assuch,paymentfortheseactivitieswillbeclassifiedasscholarshipincomefortaxation
purposes.Accordingly,therewillbenoincometax,CPPorUICdeductionsfromincome.
(Note:AsofJanuary7,2008thefullamountofscholarships,fellowships,orbursariesthatare
receivedbyyouasastudentwithrespecttoyourenrolmentinaprogrammethatentitlesyou
toclaimtheeducationamountarenottaxableandarenolongerreportedasincomeonyour
taxreturn.SeeCanadaRevenueAgencypolicyP105StudentsandIncomeTaxat
www.cra.gc.ca)
Hoursofwork:Therewillbeagreatdealofflexibilityexercisedinthetimeandplaceofthe
performanceoftheseservices,butIexpectthesehoursnottoexceed40hoursperweek.
Benefitstowhichyouareentitledare[fillinbenefitplans(ifany)tobeprovided].
Ifyouacceptthetermsofthisappointment,pleasesignandreturntheenclosedcopyofthis
letter,retainingtheoriginalforyourrecords.
Yourstruly,

(GrantHolder)
Iagreetotheconditionsofthisappointmentassetoutabove.
SignatureofGraduateStudent

Date

c.

Chair
DepartmentalAssistant
BenefitsSection,HumanResources
ResearchSection,FinancialServices

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