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y y y
No more double entry of orders. Why use one system for your retail stores and another for your mail order and wholesale divisions? Choose one retail software package that will run your entire business. No more phoning in purchase orders. Choose retail software that will automatically calculate and create restocking orders, so you can email them to your vendors. No more guessing games around sales trends. A good retail POS system gives you up-to-the-minute sales reports for the day, week, month, or year. No more long checkout lines. Your customers will appreciate a quicker, more accurate checkout experience they will get from the right retail point of sale system. For faster credit card authorizations, select a retail software package with integrated credit card processing and high-speed credit card authorizations via an Internet gateway.
The comprehensive manual is all inclusive, and is updated with the most contemporary practices for progressive organizations. The manual includes these topics: PART A. GENERAL OPERATIONS
A.1 A.2 A.3 A.4 A.5 A.6 About Our Organization Mission Statement Our Core Values Organizational Charts Support Office Directory Safety and Security
Point of Sales Daily Cash Envelope Form Balancing and submission of Daily Store Operations Report Gift Certificates Issuance Daily Deposit Procedures
Shipping Document Receiving Document Receiving Report Manual Chargeback Bill of Lading Inter-store Transfers Sealed Box Count Receiving
Ensure that you start your archiving project at the correct time, if possible immediately after your system goes productive. Archiving projects are often started after a system has gone productive and a high percentage of the database capacity is already filled with data. When this is the case, it is important that the following questions are answered as soon as possible, for example: Can some data be avoided completely? Which objects are relevant for archiving? What residence duration is used for master data and documents? How is data to be located and extracted from the archive at a later date? Is the correct data being archived? This question is best answered after tests have been carried out with the specialist departments.
Integration
Data archiving in SAP Retail is handled in the same way as data archiving in the non-Retail environment. It is based on SAP archiving objects and generic SAP tools. For general information, see the following questions: The Archiving Object Customizing How does archiving work? What do I do in the archiving procedure? The most important characteristics of data archiving in SAP Retail are detailed briefly below: Introduction to archiving. The introduction provides answers to the
Due to the fast increase in data volume, it is important that archiving is started as early as possible in your system. Archiving objects from the following components are normally relevant: o o o o Logistics objects: LO, MM, SD and LE Cross-application objects: BC and CA Retail objects: LO and MM, names beginning with "W" Financials (if used): FI and CO
The greatest volume of data is normally generated for non-Retail objects. Tables with a fast increase in data and high data volume are, for example, MSEG (Document Segment: Material), MARC (Plant Data for Material) and MBEW (Material Valuation), LIPS (SD Document: Delivery: Item data), and COEP (CO Object: Line Items (by Period)).
Prerequisites
Before you start an archiving project, ensure that you have read the following documents (in SAPNet http://service.sap.com/data-archiving, at Media Center p Literature). y Data Prevention Checklist The Data Prevention Checklist details options for reducing the volume of data in your system before you start archiving, for example, by aggregating data. Additional information about system performance is available in SAPNet under http://service.sap.com/performancemap. y Guide to Archiving in mySAP Retail Document details important features of data archiving for the retail sector. The following document may also be of use for your archiving project (in SAPNet http://service.sap.com/data-archiving, at Media Center p Literature): y Managing SAP Data Archiving Projects Details general Best Practices to be observed when archiving data in an SAP system.
The table under Functions lists a selection of archiving objects that are normally used in SAP Retail projects. The list of objects is by not a complete list.
Integration
The archiving objects from the following areas are of particular importance for SAP Retail: y y y y y Logistics - General (LO) Materials Management (MM) Sales and Distribution (SD) Logistics Execution (LE) Basis (BC)
If you also use financial accounting, archiving objects from the following components are also important: y y y Financial Accounting (FI) Controlling (CO) Enterprise Controlling (EC)
Features
Archiving Object Description MM_MATNR MM_HDEL Article Master Records Component ID MM-IM SAP Component Inventory Management Inventory Management
Archiving program for MM-IM MBEWH, QBEWH, EBEWH (historical analysis data) Article documents Physical inventory documents Invoice documents Purchasing documents Purchase Requisitions Transfer orders Deliveries Billing documents Sales documents Assortment modules and listing conditions Retail promotions Pricing Documents MM-IM MM-IM MM-IV MM-PUR MM-PUR LE-TRA LE-SHP SD-BIL SD-SLS LO-MD LO-MD LO-MD
MM_MATBEL MM_INVBEL MM_REBEL MM_EKKO MM_EBAN RL_TA RV_LIKP SD_COND SD_VBRK SD_VBAK W_SOR W_PROMO W_KALK
Inventory Management Inventory Management Invoice Verification Purchasing Purchasing Shipping Shipping Conditions and pricing Billing Sales Logistics Basic Data Logistics Basic Data Logistics Basic Data
FI_DOCUMNT MM_ACCTIT
Financial accounting documents Follow-up posting data for accounting interface Line Items and Totals Records in Profit Center Accounting (to Release 4.6A)
FI FI-GL-GL
Financial Accounting General Ledger Accounting: Basic Functions Profit Center Accounting
PCA_OBJECT
EC-PCA
EC_PCA_ITM
EC-PCA
EC_PCA_SUM
EC-PCA
Cost Center Data (all data, CO-OM-CCA including cost center master) CO line items Material Ledger Documents Material Ledger Indexes Movement Data from Profitability Analysis IDocs Workitems CO CO-PC-ACT CO-PC-ACT CO BC BC
Cost Center Accounting Controlling Actual Costing/ Material Ledger Actual Costing/ Material Ledger Profitability Analysis Basis Basis
Profit Center Accounting As of Release 4.6A, archiving object PCA_OBJECT replaces objects EC_PCA_ITM and EC_PCA_SUM.
IDocs and Workitems Large numbers of IDocs and workitems are generated in an SAP Retail system when, for example, sales data is processed at POS inbound. A considerable amount of this data can be removed from the system after a relatively short period of time (normally after a few days). For more information about this, see the Data Prevention Checklist (in SAPNet, http://service.sap.com/data-archiving) and Archiving and Deleting Data in POS Interface.
RIS Data Use SAP Copy Management to delete data that is no longer required. Choosing to delete or archive data is an organizational issue and varies according to the individual situation. Data that you may require at a later date can be archived. Transaction MCSX is used to generate an archiving object for the relevant structure. The archiving object carries the name of the structure (object MC_Snnn). For more information, see the Data Prevention Checklist.
http://help.sap.com/saphelp_470/helpdata/en/a4/bee937a5caba6ee 10000009b38f842/content.htm
LO Logistics General
The following table provides an overview of the archiving objects available in Logistics general (LO) (including SAP Retail): Objects in LO Materials Assortment Modules and Listing Conditions Special Stocks Batch Where-Used Record Statistical Data Selection Versions General Site Data Pricing Documents Promotions Markdown Plans Single Settlement Requests Settlement Request Lists Vendor Billing Documents Posting Lists Remuneration Lists Customer Settlements Expense Settlement Documents Trading Contracts Additionals Document Change Master Record Handling Unit Archiving Object MM_MATNR W_SOR MM_SPSTOCK LO_CHVW MC_Snnn MC_SELVS WS_ACSITE W_KALK W_PROMO W_MARKDOWN WZR WREG WLF WBU WRECH WCI WSI WB2 WTADDI LO_CHANGEM LO_HU
LE - Logistics Execution
The following table shows the available archiving objects: Objects in LE Warehouse Management Records Deliveries Shipment Documents Shipment Cost Documents Archiving Objects RL_* RV_LIKP SD_VTTK SD_VFKK
Controlling (CO)
The following table shows the archiving objects provided: Objects in Controlling Line items Line items / Totals records from reconciliation ledger All data (cost center) Actual data (cost center) Plan data (cost center) Line items (cost center) Fully reversed documents Orders with transaction data Business processes Settlement documents Material cost estimate data Base planning object data Cost object data Material ledger data Material ledger documents Material ledger indexes Transaction data for costing-based profitability analysis Transaction data for account-based profitability analysis Archiving Object CO_ITEM CO_CEL_RCL CO_COSTCTR CO_CCTR_ID CO_CCTR_PL CO_CCTR_EP CO_ALLO_ST CO_ORDER CO_PROCESS CO_KABR CO_COPC CO_BASEOBJ CO_KSTRG CO_ML_DAT CO_ML_BEL CO_ML_IDX COPA1_xxxx COPA2_xxxx
POS inbound technical objects (see Archiving Technical POS Objects) o o o o Error messages for IDocs Status information for IDocs Work items Document flow
POS inbound application objects (see Archiving POS Application Objects) o o o o o o o Billing Inventory Management Financial Accounting Purchase orders Purchase requisitions Deliveries Sales Orders