MS-PROJECT SYLLABUS

1. GETTING TO KNOW MICROSOFT PROJECT Starting Microsoft Project Using Whats New Using Quick Preview Using the Tutorial Using the Project Map Using the Office Assistant Using the Reference Guide

USING THE TOOLBARS Using Tool Tips Using the Standard Toolbar Using the Formatting Toolbar

USING THE CALENDAR VIEW Using the View Bar Changing views Changing to Calendar View Changing the look of the Calendar (for printing)

USING THE GANTT CHART VIEW Opening the Gantt chart view Using the components of the Gantt chart view Moving the border between the panes

2). DEFINING THE PROJECT UNDERSTANDING PROJECT INFORMATION Starting a new project Using the Project Information window UNDERSTANDING THE PROJECT CALENDAR Setting up a working calendar Using default working time Creating a new calendar Changing default working time

Changing time for individual days Entering a shut-down period CHOOSING YOUR CALENDAR FOR THE PROJECT Linking your new calendar to the project UNDERSTANDING THE STATISTICS WINDOW Using the Statistics Window UNDERSTANDING FILE PROPERTIES Under-standing properties Examining Properties USING SAVE AND SAVE AS Saving and saving as Saving a project for the first time Saving for future up-dates to the project 3). TASKS ENTERING TASKS Opening a new Task Information window Under-standing the sections of the Task Information window ENTERING A TASK DURATION Entering a duration Elapsed time Specifying elapsed time Specifying estimated time ESTIMATING DURATIONS Doing the maths UNDERSTANDING MILESTONES AND PHASES Using phases Using milestones Setting a Milestone USING RECURRING TASKS Entering a recurring task USING RECURRING TASKS CONTINUED Using the recurring task symbol Expanding the group of tasks Contracting the group of tasks Changing a recurrence pattern

EDITING TASKS Editing Tasks Opening an existing task for editing CHANGING TASK PRIORITY Using priority levels Setting a priority INSERTING A TASK Inserting a new task into the sequence Entering information in the field entry bar DELETING TASKS Selecting one task Selecting a group of adjacent tasks Selecting a group of non-adjacent tasks Deleting selected tasks Undoing MOVING TASKS Moving a task by dragging Moving a task by cutting and pasting from the menu or toolbar Moving a task by cutting and pasting from the shortcut menu 4). TASK LINKAGES CREATING A LOGICAL SEQUENCE USING THE GENERAL TAB UNDERSTANDING TASK PREDECESSORS Opening the predecessor window Entering a predecessor UNDERSTANDING TASK RESOURCES Under-standing the resources tab Entering resources for a task UNDERSTANDING ADVANCED TASK OPTIONS UNDERSTANDING TASK CONSTRAINTS UNDERSTANDING TASK TYPES Using Task Types USING TASK NOTES Adding notes Adding hyperlinks

OUTLINING A TASK Using the top down method Using the bottom up method UNDERSTANDING SUMMARY TASKS Creating a sub task Collapsing Sub Tasks UNDERSTANDING LINKAGE TYPES Using the four linkage types Recognizing the link symbol Spotting dangling tasks USING A FINISH TO START RELATIONSHIP USING A START TO START RELATIONSHIP USING A FINISH TO FINISH RELATIONSHIP USING A START TO FINISH RELATIONSHIP UNDERSTANDING SIMPLE LINKAGE Setting an FS Link on all Tasks Unlinking Tasks Splitting Tasks SPOTTING LINKAGES ON A GANTT CHART UNDERSTANDING LAG AND LEAD TIME UNDERSTANDING LEAD TIME ON THE GANTT CHART Adding Lead Time to a Task UNDERSTANDING LAG TIME ON THE GANTT CHART Adding Lag Time to a Task UNDERSTANDING THE TYPES OF CONSTRAINTS 5). RESOURCES USING THE RESOURCE SHEET VIEW Viewing or entering resources Using the Resource Sheet View ENTERING RESOURCES Entering Resources UNDERSTANDING UNITS Changing to decimal units UNDERSTANDING RATES Using Standard Rate (Std.Rate) Using Overtime Rate (Ovt.Rate) Using Cost/Use

UNDERSTANDING ACCRUE AT Changing the Accrue At value Using Accrue at Start Using Accrue at End Using the default, Pro-rated ASSIGNING A CALENDAR TO A GROUP OF RESOURCES Using Fill-Down ASSIGNING A RESOURCE TO A TASK Assigning a resource in the Task Information window ASSIGNING RESOURCES (CONTINUED) Using the Assign Resources button Selecting a resource from your Personal Address Book (PAB) or Global Address List (GAL) ASSIGNING A RESOURCE CALENDAR Adding holidays to a resource calendar Changing the working time for a resource REMOVING A RESOURCE Removing the resource in the Task Information window Removing the resource from the Assign Resources window Replacing the resource from the Assign Resources window Removing a resource from the project completely REPLACING RESOURCES Replacing a resource quickly REMOVING A CALENDAR Removing a calendar Copying a calendar to Global.MPT 6). NETWORK DIAGRAM VIEW UNDERSTANDING THE NETWORK DIAGRAM VIEW Changing to Network Diagram view EXAMINING A NETWORK DIAGRAM Opening a node for editing Editing a node directly in the Network Diagram view Laying out the boxes Controlling the layout Moving a node Copying a node Changing the content of the nodes Changing border color and style

UNDERSTANDING SUMMARY TASKS IN NETWORK DESIGN VIEW Using Summary Tasks To change the way a summary task is displayed CHANGING TASK LINKAGES Viewing the type of relationship Changing the relationship type Removing a link line Adding a link line manually Drawing a Finish to Start line Drawing a Start to Finish line Setting a SS or FF relationships Reformatting the layout 7). SHORTENING YOUR PROJECT SETTING THE CRITICAL PATH Starting the Gantt Chart Wizard USING THE CRITICAL PATH VIEW Understanding the Critical Path Changing to Detail Gantt view Using critical tasks in Network Diagram view Using the Tracking Gantt Chart view FILTERING FOR CRITICAL TASKS ONLY Viewing only Critical Tasks Viewing all tasks SHORTENING THE PROJECT Assigning more resources Increasing working hours for resources Assigning overtime work Adding lead-time to tasks Breaking tasks into sub tasks Modifying tasks with constraints 8). OVERALLOCATIONS USING THE RESOURCE USAGE VIEW Opening the Resource Usage view Spotting overallocated resources USING THE RESOURCE MANAGEMENT TOOLBAR Turning on the Resource Management toolbar

USING THE RESOURCE ALLOCATION VIEW Opening the Resource Allocation view USING THE RESOURCE ALLOCATION GRAPH Opening the Resource Allocation Graph Choosing a resource to view Viewing over-allocations in the graph Moving to the next over-allocation 9). RESOLVING OVERALLOCATIONS DELAYING TASKS MANUALLY Delaying tasks manually Delaying by clicking and dragging Delaying by changing task information LEVELING RESOURCES Leveling resources Clearing leveling LEVELING RESOURCES CONTINUED Using the Resource Indicator USING THE LEVELING GANTT VIEW Opening the Leveling Gantt Chart view DECREASING WORK TIME Decreasing work time in the Resource Usage view Ensuring that the task duration is not altered SPLITTING TASKS Splitting a task VIEWING SLACK IN A TABLE VIEW Opening the Schedule Table Freeing Slack Using Total Slack VIEWING SLACK IN A GANTT VIEW Viewing Slack in a Gantt View Opening the Detail Gantt Chart Understanding how slack is shown on the Detail Gantt Chart REASSIGNING RESOURCES Re-assigning a resource INCREASING WORKING HOURS Changing working time for a resource

ASSIGNING OVERTIME TO A TASK Assigning overtime work Checking the new cost of the project CONTOURING RESOURCES Using contour patterns Understanding how project works out the times 10). PRINTING PROJECT REPORTS USING PRINT PREVIEW What do they need to know? What can I print? Opening a print preview screen Closing the Print Preview window Examining the detail of the Print Preview Using Page Setup Printing USING THE REPORT GENERATOR Starting the Report Generator USING THE PROJECT SUMMARY REPORT Using the Project Summary Report Changing the header information