2011-2012 GUIDELINES FOR THE SELECTION PROCESS OF THE JAPAN-EAST ASIA NETWORK OF EXCHANGE FOR STUDENTS AND YOUTHS

(JENESYS) PROGRAMME (Short Term Visit to Japan for Disaster Management and Recovery Programme) STUDENT AMBASSADORS AND SUPERVISORS I. CONCERNED AGENCIES JAPAN INFORMATION AND CULTURE CENTER (JICC) of the Embassy of Japan 2627 Roxas Blvd., Pasay City 1300, Philippines NATIONAL YOUTH COMMISSION (NYC) 4th Floor Bookman Building, Quezon Ave., Quezon City, Philippines JAPAN INTERNATIONAL COOPERATION CENTER (JICE) 20-21st Floor, 6-10-1, Nishi-Shinjuku, Shinjuku-ku, Tokyo, Japan II. QUALIFICATIONS AND OBLIGATIONS OF STUDENT AMBASSADORS 1. The Qualification of Student Ambassador (referred to as Youth in the Operational Guidelines for the Japan-East Asia Network of Exchange for Students and Youths (JENESYS) Programme 2009/2010) is stated in the abovementioned guideline provided by JICE; 2. Filipino, single, must be college/university-level students. Freshmen to senior college/university students are qualified to apply; 3. Of good moral character; 4. Must be currently enrolled in a college or a university with a Graded Weight Average (GWA) of 2.25 or 85% equivalent, with no failing marks in the preceding semester; 5. Physically and mentally fit to travel; 6. Preferably must be a first time traveler to Japan and must not have been a grantee or recipient of any NYC-related travel grant. Those who have visited Japan on various schemes (i.e. privately-funded vacation, other Japanese Government youth exchange schemes, etc.) will be allowed to participate provided that their most recent stay in Japan did not exceed three (3) months; 7. Must be knowledgeable of the history, geography, culture and arts, and the current issues on the Philippines, and fairly knowledgeable in those of Japan and other East Asia countries; 8. Preference will be given to applicants who are currently studying/have studied Japanese language and culture subject or courses; 9. Must be an officer or an active member of a youth organization for at least one (1) year immediately preceding the date of application; 10. Area representation would be based on the place of the college or university enrolled in; 11. Must be willing to be an active NYC and JICC volunteer after the program to continue to promote the learning about Japan and the Japanese culture gained from the JENESYS Programme;

12. The student ambassadors are required to write a post-program report/essay (maximum of 300 words); and 13. All student ambassadors are encouraged to take a more active role in promoting the various Japanese Government youth exchange programs and Japanese Government Scholarship programs. III. APPLICATION REQUIREMENTS FOR STUDENT AMBASSADORS 1. Two (2) copies of the NYC application forms with passport-sized pictures with white background attached to each form (all original, no scanned pictures); 2. Two (2) copies of JENESYS Entry Form with one face photo sized 45mm x 45mm; 3. Two (2) photocopies of Birth Certificate (from the National Statistics Office-NSO); 4. Two (2) photocopies of passport, if there is a passport already (page of face photo and personal information. If expired but extended, with a page that states extension as well); 5. Two (2) copies of short essay which states the student ambassadors: a) Main reason/s for applying; b) Expectations from the exchange programme; and c) What can he/she contribute to recovery after disasters like the recent Great East Japan Earthquake?; d) After returning to the Philippines, how can he/she put to use the lessons learned from this programme? (Maximum of 100 words, per question); 6. Two (2) copies of a resume, not more than three (3) pages; 7. Two (2) copies of Certificate of Good Moral, issued by the college or university (1 original and 1 photocopy) and stating that the applicant has a Graded Weight Average (GWA) of 2.25% or 85% equivalent, with no failing marks in the preceding semester; 8. Two copies of completed NYC Volunteer form; 9. Two (2) copies of certification (1 original and 1 photocopy) from school or organization that the applicant is an officer or active member; and 10. Two (2) copies of signed Consent Form from the student ambassadors parents/guardians. IV. QUALIFICATIONS AND OBLIGATIONS FOR SUPERVISORS 1. The Qualifications of Supervisors (referred to as the Supervisor in the Operational Guidelines for the Japan-East Asia Network of Exchange for Students and Youths (JENESYS) Programme 2010/2011) is stated in the abovementioned guidelines provided by JICE; 2. NYC will, in consultation with the JICC, recruit and recommend qualified Supervisors for the JENESYS Programme; 3. Filipino, must be between 30 to 50 years old as of April 1, 2012, must be of good moral character; 4. Physically and mentally fit to travel; 5. Experienced in handling, managing, or supervising groups of youngsters; 6. Knowledgeable in ASEAN, Japan, and other international concerns; 7. Preferably speaks the Japanese language; 2

8. The supervisors should consolidate the post-program reports/essays of the student ambassadors under his/her charge and ensure a good written output; and 9. Supervisors are encouraged to take an active role in promoting the various Japanese Government youth exchange programs and Japanese Government Scholarship programs. V. APPLICATION REQUIREMENTS FOR SUPERVISORS 1. Two (2) copies of application forms, with white background passport sized picture attached to each application form (all original, no scanned picture); 2. Two (2) copies of JENESYS Entry Form with one face photo sized 45mm x 45mm; 3. Two (2) photocopies of Birth Certificate (from the National Statistics Office-NSO); 4. Two (2) photocopies of passport, if there is a passport already (page of face photo and personal information. If expired but extended, with a page that states extension as well); 5. Two (2) copies of a resume, not more than three (3) pages; 6. Two (2) copies of short essay which states the supervisors: a) Main reason/s for applying; b) What can he/she contribute to recovery after disasters like the recent Great East Japan Earthquake?; and c) After returning to the Philippines, how can he/she put to use the lessons learned from this programme? (Maximum of 100 words, per question); 7. Two (2) copies of a certification from his/her immediate supervisor of a VS rating for two (2) consecutive rating periods prior to travel and permitting him/her to participate in the JENESYS Programme (for government employees); 8. Two (2) copies of a certification from the Chief of the Administration and Finance Division that he/she has no pending unliquidated cash advances (for government employees); and 9. Two (2) copies of valid Police or NBI clearance (1 original and 1 photocopy). VI. SUBMISSION OF APPLICATION FORMS: 1. For hand-carried application forms, applicants must submit the complete requirements to JENESYS Programme Secretariat of the National Youth Commission (hereinafter referred to as Secretariat) c/o Ms. Marielou Chua, 4th Floor, Bookman Building, 373 Quezon Avenue, Quezon City or the NYC Area Offices not later than 5:00 p.m. on or before November 18, 2011; 2. For submission through mail, the Secretariat should receive the requirements post marked on or before November 18, 2011, including those submitted at the NYC Area Offices; and 3. Application forms with incomplete requirements shall automatically be disqualified.