Ds-030 Purchasing Setup Document (1) Satish

OUM
DS.030 PURCHASING Setup document

Author: Creation Date: Dec 19 2011 Last Updated: Dec 30 2011
SETUP
Document Ref: DS 30 Purchasing Setup Version: DRAFT 1A Approvals:

<Approver 1> <Approver 2>
Document Control
Change Record
3
Date 12-122011
Author Suseendaran
Version Draft 1a
Change Reference No Previous Document
Reviewers
Name
Position
Distribution
Copy No. 1 2 3 4
Name
Location
Library Master
Project Library Project Manager
Note To Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.
Contents
Document Control.............................................................................................ii Application Setup Control Sheet - Purchasing...................................................1 Define Jobs ..........3
Define Cross Reference Types..........................................................................4 Define Tax Names.............................................................................................5 Purchasing super user>setup>Tolerances and Routings .................................6 Purchasing super user>setup>Tolerances and Routings .................................8 Buyer Auto-Acceptance Tolerances for standard POs and Blanket Releases:...9 Purchasing super user>setup>Tolerances and Routings ...............................10 System Admin: Define Responsibilities..........................................................11 Define Approval Groups .......................................................................................................................12 Location - The location refers to the deliver-to location on a requisition as well as the ship-to location on purchase orders and releases. Include Type rules identify locations that you want to be included on the document. Exclude Type rules identify locations that you do not want on the document. For this option, you enter the location in the Low Value field. If you do not define a rule for a location, the default is Include. The Inactive Date is optional, but you must enter an Amount.............................................................................................13 Define Assign Approval Assignment .......................................................................................................................14 Define Buyers.................................................................................................15 PO: Define Hazard Classes ....................................................16
Define UN Number........................................................................................17 Define Document Types..................................................................................18 Standard Purchase Order................................................................................20 Blanket Release..............................................................................................22 Standard RFQ..................................................................................................24 Position Hierarchy ..........................................................................................26 Approved Supplier List:...................................................................................28 Define Sourcing Rule: ....................................................................................29 Defining Financial Options .............................................................................31
Define Purchasing Lookups
..........................................................34
Access Level...................................................................................................35 Define Purchasing Options .............................................................................36 Receipt Accounting ................................................................................38
OU_US (Purchasing Options)...........................................................................39 Documents Default ........................................................................................40 Numbering ....................................................................................................41 OU_CANADA (Purchasing Options)..................................................................42 Documents Default ........................................................................................43 Numbering ....................................................................................................44 OU_MIM (Purchasing Options).........................................................................45 Documents Default ........................................................................................46 Numbering ....................................................................................................47 Receipt Accounting ................................................................................49
OU_MSA (Purchasing Options)........................................................................50 Documents Default ........................................................................................51 Numbering ....................................................................................................52 Define Profile Options ...................................................................................53 PO: Archive Catalog on Approval....................................................................54 PO: Display Auto Created Quotation...............................................................55 PO: Price Tolerance (%) for Catalog Updates..................................................56 PO: Warn if RFQ Required before Auto Create................................................57 RCV: Print Receipt Traveler.............................................................................58 Open and Closed Issues for this Deliverable...................................................59 Open Issues....................................................................................................59 Closed Issues..................................................................................................59
Application Setup Control Sheet - Purchasing

Environment Name: Machine: Type (definition, execution, or both):
Workflow Sub Workflow Name Purchasing Setup References, Tax Names, and Associations References, Tax Names, and Associations System Admin: Define Responsibilities Purchasing Approval
Set Up
Responsibility
Due Date
QA Responsibility
QA Due Date
Signature Approval
PO: Define Cross Reference Types PO: Define Tax Names
Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User
PO: Define Responsibilities PO: Define Approval Groups PO: Assign Approval Groups PO: Define Buyers
Purchasing Approval
Purchasing Super User
Look ups, Classes, and Buyers Look-ups, Classes, and Buyers Look-ups, Classes, and Buyers Tolerances and Routings
PO: Define Hazard Classes PO: Define UN Numbers
PO : Tolerances and Routings PO: Define documents Types
Purchasing Approvals
Workflow Sub Workflow Name Purchasing Approvals
Set Up
Responsibility
Due Date
QA Responsibility
QA Due Date
Signature Approval
PO: Fill Employee Hierarchy PO: Approved Suppliers List PO: Define Sourcing Rules PO: Define Line Types
Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User
Supply Base
Supply Base
Document Controls
System Options
PO: Define Financial Options PO: Define Purchasing Options PO: Define Receiving Options PO: Receiving Transaction Processor PO: Define Profile Options PO: PO Profile Options
System Options
System Options
System Options
System Options
System Options
J obs.xls
Define Jobs Purchasing super user>setup>Employees>Jobs

Process: TPC Purchasing Control Number: N/A Business Area: Distribution Priority(H, M, L): M Date: 15-Dec-2011 Process Owner:
Description: Use this form to define the structure of your Jobs. Value set globally defined and maintained. (See Value Set for additional values).
Job Group Assistant Assistant Assistant Manager Manager Manager GL Supervisor Sr Designer Purchasing Job Business Compensation Types Corporate Job Class Leadershi p Dates Dates
Maintenance Mechanic Tech Support Meetings Business Intelligence Sr Attorney Prog Meetings & Incentives Replacement Parts Payroll Graphic
Define Cross Reference Types Purchasing Super User>Setup>Items>Cross References Not be defined in TPC
Process: Purchasing Control Number: N/A B Business Area: Distribution Priority(H, M, L): M D Date: 15-Dec-2011 Process Owner:
Description: Use this form to define Cross Reference Types which define relationships between items and entities such as old item numbers or supplier item numbers. <Cross Reference Types>
Type
Description
Inactive On
Define Tax Names Purchasing Super User>Setup>Taxes Not to be defined in TPC
Process: TPC Purchasing Control Number: N/A
Business Area: Distribution Pr Priority: (H, M, L): M
Date: 15-Dec-2011 Pr Process Owner:
Description: Use this form to define the Tax Names you use on invoices to record invoice Taxes you pay to your suppliers and to your tax authorities. Each Tax Name has a tax type, tax rate, and account to which you charge tax amounts. <Tax Name>
Tax Name Tax Type Rate Description Enable for SelfService Users Inactive Date GL Account
Purchasing super user>setup>Tolerances and Routings Tolerance and Routings > Change Order
Workflow enabled routing of Documents requisitions purchase orders, tolerance Receipt Close Point, Expense Accrual Point Purchasing Auto Approval Tolerance for Agreement
Attribute
Header Amount Agreed Header Amount Limit Unit Price Price Limit Line Quantity Agreed Line Amount Agreed Price Break Quantity Price Break -Price Auto Approval Tolerance for Releases
Measure
% % % % % % % %
Maximum Increment
10
Attribute
Schedule Price Schedule Quantity Schedule Amount Distribution Quantity Distribution Amount Need-By Date Promised Date
Measure
%
Maximum Increment
10
% % Days Days
10 10
Auto-Approval Tolerances for orders
Attribute
PO Amount Header Amount Limit Unit Price Line Quantity Line Amount Schedule Amount Pay Item Price Pay Item Quantity Pay Item Amount Distribution Amount Contractor Start Date Contractor End Date Need-By Date Promised Date
Measure
% % % % % % % % % % Days Days Days Days
Maximum Increment
10 10 0 10 10
10
Purchasing super user>setup>Tolerances and Routings Tolerance and Routings > Requester Change Order
Purchase Requisition:
Attribute
Req Amount Req Amount Unit Price Req Line Quantity Req line Amount Contractor Start Date Contractor End Date Need-By Date Internal Requisition
Measure
% USD % % USD Days Days Days
Maximum Increment
0 0.00 0 0 0.00 0 0 0
Maximum Decrement
100 0.00 100 100 0.00 0 0 0
Attribute
Req Amount Req Amount Need By Date Req Line Quantity Req Line Amount Req Line Amount
Measure
% USD Days % USD USD
Maximum Increment
0 0.00 0 0 0.00 0.00
Maximum Decrement
0 0.00 0 0 0.00 0.00
Buyer Auto-Acceptance Tolerances for standard POs and Blanket Releases: Attribute
Document Amount Document Amount Unit price Line Amount Schedule Quantity Schedule Amount Schedule Amount Contractor Start Date Contractor End Date Need By Date
Measure
% USD % USD % % USD Days Days Days
Maximum Increment
0 0.00 0 0.00 0 0 0 0 0 0
Maximum Decrement
0 0.00 0 0.00 0 0 0 0 0 0
Purchasing super user>setup>Tolerances and Routings Tolerance and Routings > Supplier Change Order Attribute
Document Amount Document Amount Unit price Line Amount Line Amount Schedule Quantity Schedule Amount Schedule Amount Pay Item Quantity Pay Item Amount Pay Item Amount Promised Date
Measure
% USD % USD USD % % USD % % USD Days
Maximum Increment
0 0.00 0 0.00 0.00 0 0 0 0 0 0.00 0
Maximum Decrement
0 0.00 0 0.00 0 0 0 0 0 0 0.00 0
System Admin: Define Responsibilities System Administrator>Security>Responsibility>Define

Login as System Administrator and navigate to the Responsibilities form to define a responsibility. A responsibility can either be defined from scratch or a seeded responsibility can be used with or without menu exclusions. Note: Do not alter the Data Group or the Request Group in the seeded responsibility. To modify the Data Group and Request Group to meet requirements, define a new responsibility and attach the defined Data Group and Request Group to it. Responsibility TPC US Purchasing Accounting TPC US Buyer TPC US Purch Concurrent Jobs TPC US Purch Config Admin TPC US Purch Inquiry TPC US Supplier Inquiry TPC US Transportation Manager TPC US Super User TPC US Purchasing Manager Menu TPC Purchasing Inquiry TPC_PURCHASING TPC Concurrent Jobs TPC Config Admin TPC PURCHASING INQUIRY TPC PURCHASING INQUIRY TPC US Transportation Manager TPC_PURCHASING TPC US Manager Request Group All Reports All Reports All Reports All Reports All Reports All Reports
Define Approval Groups

Approal_Group.zip
Purchasing Super User>Setup>Approvals Groups

Description: The approval groups window to define and update approval groups. Once you have defined an approval group here, you can then use it to assign approval functions to jobs or positions in the Approval Assignments window. You cannot delete an approval group that is used in an active assignment. You can enable or disable the entire approval group, or you can enter inactive dates for individual approval rules. Account Range - (Required) for this option, you enter the accounting flex fields for the Low and High Values. Include Type rules identify accounts that you want to be included on the document. Exclude Type rules identify accounts that you do not want on the document. If you do not enter a rule for an account, the default is to exclude the account. If you enter only an Exclude Type rule, Purchasing does not automatically Document Total - (Required) the document total refers to the monetary limit on an individual document. For this option, the Type defaults to Include and you can enter only the Amount Limit (required) and the Inactive Date (optional). Item Category Range - For this option, you enter the purchasing category flex fields for the Low and High Values. Include Type rules identify manufacturing categories that you want to be included on the document. Exclude Type rules identify categories that you do not want on the document. If you do not define a rule for a category, the default is Include. The Inactive Date is optional, but you must enter an Amount Limit for Include Type rules. Item Range - For this option, you enter the item flex fields for the Low and High Values. Include Type rules identify items that you want to be included on the document. Exclude Type rules identify items that you do not want on the document. If you do not define a rule for an item, the default is including. The Inactive Date is optional, but you must enter an Amount Limit for Include Type rules.
Location - The location refers to the deliver-to location on a requisition as well as the ship-to location on purchase orders and releases. Include Type rules identify locations that you want to be included on the document. Exclude Type rules identify locations that you do not want on the document. For this option, you enter the location in the Low Value field. If you do not define a rule for a location, the default is Include. The Inactive Date is optional, but you must enter an Amount The following is the latest Approval Groups including the approval authority
Operating Unit Name Description Enabled OU:US TPC Director Unlimited Approval Yes
Approval Rules
Object Document Total Account Range Type Include Amount Limit 999999999999999999999999999999 99999.00 999999999999999999999999999999 99999.00 000000. 000000000. 000000. 00000. 0000000. 000000. 000. 000 ZZZZZZ. ZZZZZZZZZ. ZZZZZZ. ZZZZZ. ZZZZZZZ. ZZZZZZ. ZZZ. ZZZ Low Value High Value Inactive Date
Include
Define Assign Approval Assignment Purchasing>Setup>Approvals>Approval Assignment

Description: Use this form to assign Approval Groups for use by Oracle Purchasing. For each position in your organization, you assign specific Approval/Control groups to individual document types. Employees who are assigned to positions acquire the authorization limits assigned
Approval_Assingm en t.zip
Approval Groups Assignments

Operating Unit Position Job OU: US_TPC Managing Director -
Approval Assignments
Document Type Approve Contract Purchase Orders Approve Purchase Requisitions Approve Standard Purchase Orders Approve Blanket Purchase Agreements Approve Blanket Releases Approve Contract Purchase Orders Approval Group Unlimited Approval Unlimited Approval Unlimited Approval Unlimited Approval Effective From: Effective To:
Unlimited Approval Unlimited Approval
Define Buyers Purchasing>Setup>Personnel>Buyers Description

Purchasing>Setup>Personnel>Buyers Description: Use this form to define and maintain your Buyers. Buyers can review all requisitions using the
Buyers List
Buyers.xlsx
PO: Define Hazard Classes Purchasing>Setup>Purchasing>Hazard Classes

Description: Use this form to define codes for different Classes of Hazardous materials.
Hazard_classes.xls
Hazard Class 1 1.1A 1.1B 1.1C 1.1D
Description Samples, explosive Substance, explosive Components Articles explosive Articles explosive
End Date 03-Jan-07 03-Jan-07 03-Jan-07 03-Jan-07 03-Jan-07
Define UN Number Purchasing Super User>Setup>Purchasing>UN Numbers

Description: Use this form to define and maintain your United Nations identification numbers for hazardous materials. UN Numbers>
Number Utilize Industry Standard Values Description Hazard Class Inactive Date
Define Document Types Purchasing Super User>Setup>Purchasing>Document types

Description: The Document Types window is used to define access, security, and control specifications for all Purchasing documents. Purchasing provides the following Document Types and their Subtypes
Type
Subtype
Name
Quotation Class
Purchase Agreement
Blanket
Blanket Purchase Agreement Standard Purchase Order Bid Quotation Bid
Purchase Order Quotation
Standard Bid
Quotation Quotation Quotation Release Request for Quotation Request for Quotation Request for Quotation Requisition Requisition
Catalog Standard E-Auction Blanket Bid Catalog Standard Internal Purchase
Catalog Quotation Standard Quotation E-Auction Blanket Release Bid RFQ Catalog RFQ Standard RFQ Internal Requisition Purchase Requisition
Catalog Catalog Catalog
Bid Catalog Catalog
Standard Purchase Order

Owner Can Approve Approver Can Modify Can Change Forward - To Can Change Forward - From Can Change Approval Hierarchy Disable Yes Yes Yes No No Security Level Access Level Forward Method Archive On Default Hierarchy PO Approval PO Approval Top Process Blank Blank Public Full Direct Approve
No
Approval Workflow Workflow Startup Process Autocreate Workflow Autocreate Workflow Startup Process
Blanket Purchase Agreement

No
Blanket Release
No
Internal Requisition
Owner Can Approve Approver Can Modify Can Change Forward - To Can Change Forward - From Can Change Approval Hierarchy Disable No Yes No No No Security Level Access Level Forward Method Archive On Default Hierarchy Blank Blank Blank Blank Blank Public Full
No
Purchase Requisition
Owner Can Approve Approver Can Modify Can Change Forward To Can Change Forward From Can Change Approval Hierarchy Disable Yes Yes Yes Security Level Access Level Forward Method Public Full Direct
No
Archive On
Blank
No
Default Hierarchy PO Requisition Approval Main Requisition Approval PO Create Documents Overall Document Creation/Launch Approval
No
Standard RFQ
Owner Can Approve Approver Can Modify Can Change Forward - To Can Change Forward - From Can Change Approval Hierarchy Disable No No No No No Security Level Access Level Forward Method Archive On Default Hierarchy Public Full Blank Blank Blank
No
Blank Blank Blank Blank
Standard Quotation
Owner Can Approve Approver Can Modify Can Change Forward - To Can Change Forward - From Can Change Approval Hierarchy Disable No No No No No Security Level Access Level Forward Method Archive On Default Hierarchy Public Full Blank Blank Blank
No
RFI
Owner Can Approve Approver Can Modify Can Change Forward To Can Change Forward From Can Change Approval Hierarchy Disable No No No Security Level Access Level Forward Method Public Full Blank
No
Archive On
Blank
No
Default Hierarchy
Blank
No
Approval Workflow Workflow Startup Process Auto create Workflow Auto create Workflow Startup Process
Position Hierarchy Purchasing Super User>Setup>Personnel>Positions>Positions Hierarchy

Description: Use this form to set up your Personnel Position Hierarchy.
Not to be defined in TPC

TPC Process: Purchasing Control Number: N/A Business Area: Distribution Priority(H, M, L): Date: 15-12-2011 Process Owner:
<Position Hierarchy>
Name Hierarchy
<Version>
Number Date From Date To
<Position>
Name Holder Employee Number Exists in Hierarchy Number of Subordinates
<Subordinates>
Name Holders Name Holders Number Number of Subordinates
Name
Holders Name
Holders Number
Number of Subordinates
Approved Supplier List: Purchasing Super User>Supply Base>Approved Supplier List:

Purchasing>Supply Base>Approved Supplier List: All procurement organizations maintain lists that associate the items and services they buy with the companies who supply them, either formally or informally. Data stored in a controlled, global repository containing relevant details about each ship-from/ship-to/item relationship, is known as an Approved Supplier List (ASL). This repository includes information about all suppliers with business statuses including Approved, Debarred, or New Approved Supplier List
Item
Supplier
Operating Unit
Commodity
Site
Attributes
Purchasing UOM Release method Price update Tolerance Country Origin
Seq
Type
Number
Line
Owner Org
Status
Define Sourcing Rule: Purchasing Super User>Supply Base>Sourcing Rules

Sourcing rules can also specify how to replenish all organizations, as when the entire enterprise gets a subassembly from a particular organization
Purchasing>Supply Base>Assignments Purchasing Super User>Supply Base>Assign Sourcing Rules

Each assignment set to represents selection of organizations and/or items you want planned. To influence the planning process, you must include an assignment set in your plan options
Assigned to Organization Item Item -Organization HQF MSA Customer Customer Site Item/Category 1650 9818
Document Controls/PO: Define Line Type

Purchasing>Setup>Purchasing>Line Types Description: Oracle Purchasing provides initial line types of Goods and Services. If Oracle Work in Process is installed, Oracle Purchasing also provides the line type Outside Processing. If Oracle Services Procurement is installed, Oracle Purchasing also provides Rate Based Temp Labor and Fixed Price Temp Labor line types. You can modify these line types or create new line types in the Line Types window. To define a new line type, you simply provide a name and description for lines types with a value basis of quantity. Fixed price, rate, or amount. You can then optionally specify a default category (except for Oracle Services Procurement temp labor line types), whether receipt is required, and unit of measure. The unit price defaults to 1 for amount-based line types but is otherwise optional. You cannot specify a line as outside processing unless the value basis is quantity. You must provide a default unit of measure for rate-based and amount-based line types. You use the unit of measure for amount-based lines as reference information only. Purchasing does not perform any unit conversion for amount based lines. You can create a unit of measure such as AMOUNT for amount based line types to help you determine if you ordered by amount. Name Description Value Basis Purchase Basis End Date
Fixed Price Service Fixed Price Temp Labor Goods
IGC CONTRACT COMMITMENT MRO Outside Processing Rate Based Temp Labor Services Tools
Fixed Price Service Fixed Price Temporary Labor All goods that are individually recorded and printed out( by item class unit, IGC CONTRACT COMMITMENT MRO Outside processing line type Rate Based Temporary Labor Services Tools PO Line Type
Fixed Price Fixed Price Quantity
Service Temp Labor Goods
AMOUNT Quantity Quantity
SERVICES Goods Goods
Rate Amount Quantity
Temp Labor Services Goods
Defining Financial Options Purchasing Super User>Organizations>Financial Options

This is common setup for all the operating units (This step is to be performed for all Operating Units)
Financial Options: Following mentioned process will be used to define financial option for each operating unit. Accounting information and inventory organization will change operating unit to operating unit.
Operating Unit
US_TPC
Accounting
Future Period Limit
<GL Accounts>
Liability Prepayment Discount Taken Rate Variance Gain Rate Variance Loss
01-00-20500-000000-00000-00000 01-00-13200-000000-00000-00000 01-00-40400-000000-00000-00000 01-00-82000-000000-00000-00000 01-00-82000-000000-00000-00000
Supplier - Purchasing
RFQ Only Site Ship To Location Bill To Location Inventory Organization FOB Ship Via Freight Terms The Pampered Chef,Ltd HQF -TPC HQF Inventory
Encumbrance
Use Requisition Encumbrance Reserve at Completion Use PO Encumbrance
Tax <VAT Registration>

Member State VAT Registration Number
Human Resources
Business Group Expense Reimbursement Address Use Approval Hierarchies
Employee Number
Method Next Automatic Number
Define Purchasing Lookups Purchasing super user>Setup>Purchasing>Lookup Codes

TPC Process: Purchasing Control Number: N/A Business Area: Distribution Priority(H, M, L): M Date: 15-Dec-2011 Process Owner:
Description: Use the Lookup Codes window to define lookup codes in Purchasing. Purchasing uses lookup codes to define lists of values throughout the system. Warning: You cannot change or delete codes once you have added and saved them, but you can change the code descriptions.
Type Meaning Application Description
Access Level
User Extensible System
Code
Meaning
Description
Tag
Effective Dates: From
Effective Dates: To
Enabled
LOOKUP.zip
Define Purchasing Options Purchasing Super User>Setup>Organizations>Purchasing Options

Process: TPC Purchasing Control Number: N/A Business Area: Distribution P Priority(H, M, L): H P Date: 15-Dec-2011 Process Owner:
Description: Use this form to set up your system Options. Oracle Purchasing lets you define specific categories of system Options when you enter one of the following values in the Additional Purchasing Options field.
OU_DE (Purchasing Options)

Document Controls
Price Tolerance %
See Local Setup
Enforce Price Tolerance % Enforce Price Tolerance Amt%
Not Checked Not Checked Not Checked This is Tab is Checked This is Tab is Checked Not Checked This is Tab is Checked Not Checked
Price Tolerance amount (EUR) Enforce full lot quantity
Advisory Accepted Always No PDF 10 MB
Display Deposition massage Notify if Blanket PO exists Allow Item Deposition Update Enforce Buyer Name
Receipt close point
Cancel Requisitions
SBI Buying company Idef Output format Max Attachment Size
Enforce Supplier hold Gapless Invoice Numbering
E-Mail Attachment filename
PO Attachment
RFQ Required
Not Checked
Documents Default
Requisition Import Group by Internal Requisition order type Internal Requisition order Source Receipt Close Tolerance % Invoice Close Tolerance % Quote Warning Delay
Vendor Mixed-DE Internal No No 2 Document
Line Type
Goods n See Local Setup 2 - Way Cumulative No No
Rate Type
Match approval Level
Price Break Type
Price Type
Maximum Release Amount EUR
Acceptance Required Flag
Receipt Accounting
Accrue Expense Items Accrue Inventory Items Automatic offset method Expense AP Accrual Account
Period End At Receipt None 04-00-20520-000000-00000-00000
Numbering
Document RFQ Number Quotation Number PO Number Requisition Number Entry Type Next Number
Automatic Automatic Automatic Automatic
Alphanumeric Alphanumeric Alphanumeric Alphanumeric
1 1 41000001 1
OU_US (Purchasing Options)

Document Controls
Price Tolerance % Enforce Price Tolerance % Enforce Price Tolerance Amt%
Not Checked Not Checked Not Checked This is Tab is Checked This is Tab is Checked Not Checked This is Tab is Checked Not Checked Not Checked
None Received Always No PDF 10 MB PO Attachment ZIP
Receipt close point
Cancel Requisitions
Enforce Supplier hold Gapless Invoice Numbering RFQ Required
Documents Default
Vendor Mixed-US Internal No No 2 Document
Line Type
Goods n Cooperate 2 - Way Cumulative No No
Rate Type
Price Break Type
Price Type
Receipt Accounting
Numbering
Automatic Automatic Manual Automatic
2 2 50000003 53
OU_CANADA (Purchasing Options)

Document Controls
Advisory Accepted Always No PDF 10 MB PO Attachment
Receipt close point
Cancel Requisitions
Documents Default
Vendor Mixed-CAN Internal No No 2 Document
Line Type
Rate Type
Price Break Type
Price Type
Receipt Accounting
Numbering
1 1 20000003 2
OU_MIM (Purchasing Options)

Document Controls
Advisory Accepted Always No PDF 10 MB PO Attachments
Receipt close point
Cancel Requisitions
Documents Default
Vendor Mixed-MIM2 Internal No No 2 Document
Line Type
Rate Type
Price Break Type
Price Type
Receipt Accounting
Numbering
1 1 31000000 22
OU_UK (Purchasing Options)

Document Controls
Price Tolerance %
Enforce Price Tolerance % Enforce Price Tolerance Amt% Advisory Display Deposition massage Notify if Blanket PO exists Allow Item Deposition Update Enforce Buyer Name Enforce Supplier hold Gapless Invoice Numbering
Not Checked
Not Checked
Not Checked
Receipt close point
Accepted
This is Tab is Checked
Cancel Requisitions
Always
SBI Buying company Idef Output format
No
Not Checked
PDF
Max Attachment Size
10 MB
Not Checked
Attachments Zip
RFQ Required
Not Checked
Documents Default
Vendor Mixed-UK Internal
Line Type Rate Type Match approval Level Price Break Type Price Type Maximum Release Amount EUR
n Goods
2 - Way
No No 2
Cumulative No No
Document
Receipt Accounting
Numbering
1 1 40000003 5
OU_MSA (Purchasing Options)

Document Controls
Advisory Accepted Always No PDF 10 MB Attachments Zip
Receipt close point
Cancel Requisitions
Documents Default
Vendor Mixed-MSA Internal No No 2 Document
Line Type
Goods n
Rate Type
2 - Way Cumulative No No
Price Break Type
Price Type
Receipt Accounting
Numbering
1 1 30000001 10
Define Profile Options

Profile_Options.xlsx
System Administrator>Profile>System
Description: Use this form to define System Profiles for Purchasing. PO: Profile Option Descriptions
MRP: Default Sourcing Assignment Set This profile option indicates which sourcing rules assignment set will be used in Purchasing and Supplier Scheduling. Planning allows you to use multiple Assignment Sets, but Purchasing looks at only a single Assignment Set--the one that is specified in this profile option. Therefore, the Assignment Set name you choose for this profile option is the Assignment Set name you should specify when you assign sourcing rules in the Sourcing Rule/Bill of Distribution Assignments window. This profile option must be set if you are using sourcing rules in Purchasing. MRP: Sourcing Rule Category Set If you are using sourcing rules in Purchasing, this profile needs to be set to the name of the default category set used by Purchasing as indicated in the Default Category Sets window. Otherwise, you will not be able to display Category and Category-Organization assignments in the Sourcing Rule / Bill of Distribution Assignments window. PO: Allow Buyer Override in Auto Create Find Yes or No indicates whether the suggested buyer (from the Enter Person window) defaulted into the Find Requisition Lines window can be cleared or overridden. The default is yes. PO: Allow Category Override in Auto Create Find Yes or No indicates whether the category (from the Buyers window) defaulted into the Find Requisition Lines window can be cleared or overridden. PO: Allow Rate Override for User Rate Type Yes or No indicates whether the Rate in the Currency tabbed region of the Receipts window can be changed. Even if the Rate Type is User, you cannot change the Rate if this profile option is set to No. This profile option affects the Rate on the receipt only, not in the Currency window of a purchase order, RFQ, or quotation. (In the Currency window, you can modify the Rate if the Rate Type is User.)
PO: Archive Catalog on Approval

Yes or No indicates whether Purchasing archives blanket purchase agreements in a price/sales catalog submission upon approval. You need to consider this profile option only if you receive price/sales catalog submissions from your suppliers through the Purchasing Documents Open Interface. This profile option comes into effect only if Archive on Approval is chosen in the Document Types window in Purchasing and you import the documents with a status of Approved; if you then choose No for this profile option, Purchasing does not archive the price/sales catalog agreements. PO: Auto Create GL Date Option Indicates the date used on purchase orders generated by Auto Create: Auto Create Date The auto create date is used as the purchase order date.
PO: Automatic Document Sourcing Yes means that Purchasing automatically defaults source document and pricing information for an item from the most recently created blanket purchase agreement or quotation. No means that this source document information comes from the Approved Supplier List window, where you must specify which source documents to use. Note that if an item on a requisition is associated with both a blanket purchase agreement and a quotation, Purchasing uses the blanket purchase agreement even if the quotation was created more recently.. PO: Change Supplier Site Yes or No indicates whether users can change the supplier site on approved purchase orders. PO: Convert Requisition UOM to Source Doc UOM during Release Creation A Null setting (default value) indicates that the functionality continues as in the past (Auto Create of releases from a requisition will fail with different UOMs, but the Create Releases concurrent program will convert UOMs and create a release). If set to Yes, users can create requisitions in a different UOM from the UOM on the blanket agreement line and the conversion will be done by Purchasing when the release is created. No means the UOM on the requisition must match the UOM on the blanket purchase agreement for a release to be created by any process. PO: Default Supplier Item Catalog Option Indicates the default source tabbed region in the supplier item catalog: Negotiated Sources, Prior Purchases, Sourcing Rules, or Requisition Templates.
PO: Display Auto Created Quotation

Controls the viewing of an auto created quotation. PO: Display the Auto created Document Yes or No indicates whether Purchasing opens the appropriate transaction window (Purchase Orders window or RFQs window) and displays the created line(s) when you auto create a document. PO: Enable Sql Trace for Receiving Processor Yes means that when you run the Receiving Transaction Processor to import data from another system using the Receiving Open Interface, the View Log screen displays the receiving transaction pre-processor's actions, including errors, as it processed the receipt data from start to finish. (The profile option RCV: Processing Mode must also be set to Immediate or Batch for the Yes option to work.) Yes also generates a database trace file; if you need help with an error that occurs while the Receiving Transaction Processor runs, Oracle Support Services may ask you for this trace file. This profile option should be set to Yes only while debugging the Receiving Open Interface or for generating a trace file. The Receiving Open Interface validates receipt transactions from other systems and uses the Receiving Transaction Processor to import the validated data into Purchasing. PO: ERS Aging Period The value in this profile option indicates the number of days between the receipt date and the Payment on Receipt automatic invoice creation date. For example, a value of 2 means that Payment on Receipt creates invoices only for receipts that are 2 or more days old. Any corrections or returns you make against a receipt during that 2-day period are included on the Payment on Receipt invoice. PO: ERS Invoice Number Prefix 'ERS-' is the prefix that appears before all invoices that you create automatically using Payment on Receipt. This profile option allows you to change this prefix. For example, shortening this prefix allows extra spaces for longer packing slip or receipt numbers. PO: Item Cross Reference Warning Indicates the Item Cross Reference Type that you want to use as a disposition warning message for requisitions. PO: Legal Requisition Type Indicates whether users can enter internal requisitions sourced from stock by means of an internal sales order, purchase requisitions sourced from a purchase order, or both types. Available values are Both, Internal, and Purchase.
PO: Price Tolerance (%) for Catalog Updates

A value in this profile option specifies the maximum percentage increase allowed to an item's price when your supplier sends updated price/sales catalog information through the Purchasing Documents Open Interface. This profile option affects only blanket purchase agreements and catalog quotations imported through the Purchasing Documents Open Interface. If the tolerance is exceeded, the buyer receives a notification and can accept or reject the price increase in the Exceeded Price Tolerances window. This profile option is used only if price tolerances are not already defined at lower levels, in the purchase agreement Terms and Conditions window or the Supplier-Item Attributes window. . PO: Release during ReqImport Yes or No indicates whether Purchasing can automatically create releases during the Requisition Import process. PO: Set Debug Concurrent ON This profile option is used, usually by technical support staff only, for finding problems with Requisition Import. The default value is No. The user can view and update this profile option. It can also be updated at the user, responsibility, application, and site levels. PO: Set Debug Workflow ON This profile option is used, usually by technical support staff only, for finding problems with purchasing workflow processes. The default value is No. The user can view and update this profile option. It can also be updated at the user, responsibility, application, and site levels. PO: Supplier Pricing Method If you have upgraded from a previous release, you will see this profile option in the application, but the profile option is no longer used. PO: Use P-Cards in Purchasing Set this profile option to yes if you use procurement card--also known as P-Card or corporate credit card--numbers on requisitions in iProcurement. Set this profile option to Yes to display the procurement card number in the Purchase Orders, Releases, and Purchase Order Headers summary windows. Set this profile option to No if you do not have I procurement installed or do not want to display the procurement card field to buyers. Purchasing windows can physically display the procurement card field even if I Procurement is not installed and procurement cards aren't used. Therefore, set this profile option to No if you are not using procurement cards.
PO: Warn if RFQ Required before Auto Create

Yes or No indicates whether you are given a warning message and an opportunity to cancel auto create if one or more of the requisition lines selected for inclusion requires an RFQ and has not been placed on an RFQ. If you use the PO Create Documents workflow to create purchase orders automatically from approved requisition lines, note that setting this profile option to Yes can affect the workflow. If it is set to Yes and the requisition line is not on an RFQ (but RFQ required is checked for the requisition line), the workflow stops automatic document creation because it is unable to issue the warning. (The requisition line will still be available in the Auto Create Documents window.) Even if an RFQ is required for the requisition line, as long as this profile option is set to No, the workflow will continue creating the document. PO: Workflow Processing Mode Affects the performance of the Purchasing approval workflow processes: Online Completes an entire approval workflow process before letting you proceed to the next activity, but provides you with an updated Status (for purchase orders) as soon as it finishes. PO: Write Server Output to File Yes or No indicates whether log details are written to a flat file rather than to the standard concurrent manager details log viewable through the View Log button in the Submit Request window when running the Purchasing Documents Open Interface program. Yes means log details are written to a flat file. No means log details are written to the concurrent manager log screen, which can cause overflow problems for large catalogs. Leaving this profile option blank means log details are not written at all, which improves performance. You need to consider a value for this profile option only when debugging a price/sales catalog submission from your supplier through the Purchasing Documents Open Interface. RCV: Allow routing override Yes or No indicates whether the destination type assigned during requisition or purchase order entry can be overridden at receipt time. RCV: Fail All ASN Lines if One Line Fails If you choose yes, you can reject an entire Advance Shipment Notice (ASN) if any ASN line fails validation or processing. If you choose No, then you can accept an ASN if at least one ASN line is successful.
RCV: Print Receipt Traveler

Yes or No indicates whether Purchasing automatically prints the receipt traveler when you perform a receipt or a receiving transaction, and when you match unordered receipts. You can always print receipt travelers from the Submit Requests window. RCV: Processing Mode Indicates the processing mode used after you save your work for receiving transactions: Batch The transaction goes to the interface table, where it will be picked up the next time the Receiving Transaction Processor runs.
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Ds-030 Purchasing Setup Document (1) Satish

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DS.030 PURCHASING Setup document

Document Ref: DS 30 Purchasing Setup Version: DRAFT 1A Approvals:

Change Reference No Previous Document

Project Library Project Manager

Define Purchasing Lookups

Application Setup Control Sheet - Purchasing

PO: Define Cross Reference Types PO: Define Tax Names

Purchasing Super User

Purchasing Super User

PO: Define Hazard Classes PO: Define UN Numbers

Purchasing Super User

Purchasing Super User

PO : Tolerances and Routings PO: Define documents Types

Purchasing Super User

Purchasing Super User

Workflow Sub Workflow Name Purchasing Approvals

Purchasing Super User

Purchasing Super User

Purchasing Super User

Purchasing Super User

Purchasing Super User

Purchasing Super User

Purchasing Super User

Purchasing Super User

Purchasing Super User

Purchasing Super User

Define Jobs Purchasing super user>setup>Employees>Jobs

Define Tax Names Purchasing Super User>Setup>Taxes Not to be defined in TPC

Process: TPC Purchasing Control Number: N/A

Business Area: Distribution Pr Priority: (H, M, L): M

Date: 15-Dec-2011 Pr Process Owner:

Auto-Approval Tolerances for orders

System Admin: Define Responsibilities System Administrator>Security>Responsibility>Define

Define Approval Groups

Purchasing Super User>Setup>Approvals Groups

Define Assign Approval Assignment Purchasing>Setup>Approvals>Approval Assignment

Approval Groups Assignments

Unlimited Approval Unlimited Approval

Define Buyers Purchasing>Setup>Personnel>Buyers Description

PO: Define Hazard Classes Purchasing>Setup>Purchasing>Hazard Classes

Hazard Class 1 1.1A 1.1B 1.1C 1.1D

End Date 03-Jan-07 03-Jan-07 03-Jan-07 03-Jan-07 03-Jan-07

Define UN Number Purchasing Super User>Setup>Purchasing>UN Numbers

Define Document Types Purchasing Super User>Setup>Purchasing>Document types

Blanket Purchase Agreement Standard Purchase Order Bid Quotation Bid

Purchase Order Quotation

Catalog Standard E-Auction Blanket Bid Catalog Standard Internal Purchase

Catalog Catalog Catalog

Bid Catalog Catalog

Standard Purchase Order

Blanket Purchase Agreement

Blank Blank Blank Blank

Blank Blank Blank Blank

Blank Blank Blank Blank

Position Hierarchy Purchasing Super User>Setup>Personnel>Positions>Positions Hierarchy

Not to be defined in TPC

Approved Supplier List: Purchasing Super User>Supply Base>Approved Supplier List:

Define Sourcing Rule: Purchasing Super User>Supply Base>Sourcing Rules

Purchasing>Supply Base>Assignments Purchasing Super User>Supply Base>Assign Sourcing Rules

Document Controls/PO: Define Line Type

Fixed Price Service Fixed Price Temp Labor Goods