Integrated Drug

Test Operations Management Information System

# EMBED Photoshop.Image.8 \s ###

DRUG TEST OPERATION

for

Screening Drug Testing Laboratories

User�s Manual
June
2008

The information contained in this document is proprietary to QSys and the DOH
Integrated Drug Test Operation and Management Information System (IDTOMIS)
Project. All information in this document shall not be reproduced, shown or
disclosed outside QSys or DOH-IDTOMIS without written permission.
Revised versions of this manual may be issued as the need arises.

QSys is a registered trademark of Total Quality Systems Integrators, Inc.

Copyright � 2007 QSys
All rights reserved

Table of Contents

# TOC \o "2-3" \h \z \t "Heading 1,1" ## HYPERLINK \l "_Toc200833813" ##1.

Introduction # PAGEREF _Toc200833813 \h ##1##
# HYPERLINK \l "_Toc200833814" ##2. Getting Started with Web-Based Processes #
PAGEREF _Toc200833814 \h ##3##
# HYPERLINK \l "_Toc200833815" ##2.1 Making IDTOMIS as default website #
PAGEREF _Toc200833815 \h ##3##
# HYPERLINK \l "_Toc200833816" ##2.2 Logging in # PAGEREF _Toc200833816 \h
##4##
# HYPERLINK \l "_Toc200833817" ##2.3 Navigating IDTOMIS web-based components
# PAGEREF _Toc200833817 \h ##5##
# HYPERLINK \l "_Toc200833818" ##3. Drug Testing Kit (DTK) Registration (Web-Based)
# PAGEREF _Toc200833818 \h ##7##
# HYPERLINK \l "_Toc200833819" ##3.1 DTK Registration # PAGEREF _Toc200833819
\h ##7##
# HYPERLINK \l "_Toc200833820" ##3.2 DTK Validation # PAGEREF _Toc200833820
\h ##13##
# HYPERLINK \l "_Toc200833821" ##4. Getting Started with Windows-Based Processes
# PAGEREF _Toc200833821 \h ##14##
# HYPERLINK \l "_Toc200833822" ##4.1 Logging In # PAGEREF _Toc200833822 \h
##14##
# HYPERLINK \l "_Toc200833823" ##4.2 Database Initialization # PAGEREF
_Toc200833823 \h ##15##
# HYPERLINK \l "_Toc200833824" ##4.3 Logging Out # PAGEREF _Toc200833824 \h
##16##
# HYPERLINK \l "_Toc200833825" ##4.4 Navigating DTO # PAGEREF _Toc200833825
\h ##17##
# HYPERLINK \l "_Toc200833826" ##5. Client Verification/Registration # PAGEREF
_Toc200833826 \h ##19##
# HYPERLINK \l "_Toc200833827" ##5.1 Verification # PAGEREF _Toc200833827
\h ##20##
# HYPERLINK \l "_Toc200833828" ##5.1.1 Returning Client (Already recorded in
IDTOMIS) # PAGEREF _Toc200833828 \h ##24##
# HYPERLINK \l "_Toc200833829" ##5.1.2 New Client # PAGEREF _Toc200833829 \h
##28##
# HYPERLINK \l "_Toc200833830" ##5.2 Client Registration # PAGEREF
_Toc200833830 \h ##28##
# HYPERLINK \l "_Toc200833831" ##5.3 Client Consent Form # PAGEREF
_Toc200833831 \h ##35##
# HYPERLINK \l "_Toc200833832" ##6. Specimen Collection # PAGEREF _Toc200833832
\h ##39##
# HYPERLINK \l "_Toc200833833" ##7. Initial Screening # PAGEREF _Toc200833833 \h
##45##
# HYPERLINK \l "_Toc200833834" ##8. Confirmatory Testing # PAGEREF _Toc200833834
\h ##53##
# HYPERLINK \l "_Toc200833835" ##8.1 Request for Confirmatory Testing #
PAGEREF _Toc200833835 \h ##54##
# HYPERLINK \l "_Toc200833836" ##8.2 Print Letter of Request for Confirmatory
Testing # PAGEREF _Toc200833836 \h ##55##
# HYPERLINK \l "_Toc200833837" ##8.3 Release of Specimen by the DTL #
PAGEREF _Toc200833837 \h ##57##
# HYPERLINK \l "_Toc200833838" ##8.4 Receipt of Confirmatory Drug Test Report
# PAGEREF _Toc200833838 \h ##59##
# HYPERLINK \l "_Toc200833839" ##8.5 Print Drug Test Result # PAGEREF
_Toc200833839 \h ##61##
# HYPERLINK \l "_Toc200833840" ##9. Drug Test Kit (DTK) Inventory # PAGEREF
_Toc200833840 \h ##62##
# HYPERLINK \l "_Toc200833841" ##9.1 DTK Pull-Out # PAGEREF _Toc200833841
\h ##63##
# HYPERLINK \l "_Toc200833842" ##9.1.1 Search Pulled-Out DTK # PAGEREF
_Toc200833842 \h ##64##
# HYPERLINK \l "_Toc200833843" ##9.1.2 Pull-Out New DTK # PAGEREF _Toc200833843
\h ##65##
# HYPERLINK \l "_Toc200833844" ##9.2 DTK Wastage # PAGEREF _Toc200833844 \h
##67##
# HYPERLINK \l "_Toc200833845" ##9.2.1 Search DTK Wastage # PAGEREF
_Toc200833845 \h ##68##
# HYPERLINK \l "_Toc200833846" ##9.2.2 New DTK Wastage # PAGEREF _Toc200833846
\h ##69##
# HYPERLINK \l "_Toc200833847" ##10. Drug Test Operations Reports and
Inquiries # PAGEREF _Toc200833847 \h ##71##
# HYPERLINK \l "_Toc200833848" ##11. Incident Report (IR) # PAGEREF
_Toc200833848 \h ##80##
# HYPERLINK \l "_Toc200833849" ##11.1 Submit Incident Report (Web-Based) #
PAGEREF _Toc200833849 \h ##80##
# HYPERLINK \l "_Toc200833850" ##11.2 View Approved IR (Windows-Based) #
PAGEREF _Toc200833850 \h ##87##
# HYPERLINK \l "_Toc200833851" ##12. Memorandum for Record (MFR) (Web-Based)
# PAGEREF _Toc200833851 \h ##89##
# HYPERLINK \l "_Toc200833852" ##13. Remote Collection Operation (RCO) #
PAGEREF _Toc200833852 \h ##94##
# HYPERLINK \l "_Toc200833853" ##13.1 Application for Permit for Remote
Collection (PFRC) (Web-based) # PAGEREF _Toc200833853 \h ##94##
# HYPERLINK \l "_Toc200833854" ##13.2 RCO Proper (Windows-Based) # PAGEREF
_Toc200833854 \h ##103##
# HYPERLINK \l "_Toc200833855" ##13.2.1 Retrieve Approved PFRC using DTO Client
# PAGEREF _Toc200833855 \h ##103##
# HYPERLINK \l "_Toc200833856" ##13.2.2 Remote Collection using RCO Client #
PAGEREF _Toc200833856 \h ##105##
# HYPERLINK \l "_Toc200833857" ##13.2.3 Uploading RCO Data using DTO Client #
PAGEREF _Toc200833857 \h ##109##
# HYPERLINK \l "_Toc200833858" ##14. Synchronize Reference Data # PAGEREF
_Toc200833858 \h ##115##
#

1. Introduction
The Integrated Drug Test Operations Management Information System (IDTOMIS) is an
Information and Communications Technology (ICT) solution that provides the
following services:
* efficient and effective accreditation of Drug Testing Laboratories (DTL) and
Drug Abuse Treatment and Rehabilitation Centers (DATRC);
* monitoring and quality assurance of drug test and rehab operations;
* integration with other government systems (e.g., DDB, LTO, and eNGAS); and
* retrieval of relevant information for decision-making and policy formulation.
Drug Test Operations (DTO) is one of the modules of IDTOMIS. DTO covers the
activities from the point where an applicant files a request in a DTL for drug
testing until the release of the drug test result. It further includes the process
of remote collection, confirmatory testing, registration and validation of new and
used Drug Test Kit (DTK).
##Below is the process overview of the DTO.
#############
1.
The Drug Test Operations System is operated in two environments. The front-end
processes from client verification to the printing of drug test results operate in
a Windows environment. At the back end, web-enabled processes like the client
verification and the DTK Registration operate in an Internet environment. The
Internet-based processes are necessary to ensure that up-to-date data/information
is made available to the DTL. As such, the DTO System requires the following
setup: (1) internet connection and (2) installation of program module in the
Screening DTL�s (SDTL�s) computer to enable a Windows-based access.
2.
Getting Started with Web-Based Processes
2.1 Making IDTOMIS as default website

To facilitate fast access to IDTOMIS website, you may consider making it as your
default website.
#
Figure # STYLEREF 1 \s #2### SEQ Figure \* ARABIC \s 1 #1# Desktop (Internet
Option Settings)
To do this, click on the Start button, go to Settings, then the Control Panel, and
click on Internet Options.

In the Internet Properties window (Figure 2-2) , type the IDTOMIS website address
# HYPERLINK "http://idtomis.doh.gov.ph/idtomis"
##http://idtomis.doh.gov.ph/idtomis# on the Home page window. Click on the Apply
button, then click on the Ok button and close the window. The next time you click
on the internet browser icon #, you will automatically be connected to the IDTOMIS
website.

# #
Figure # STYLEREF 1 \s #2### SEQ Figure \* ARABIC \s 1 #2# Internet Properties
Window

2.2 Logging in

To access the IDTOMIS, type # HYPERLINK "http://www.idtomis.doh.gov.ph/idtomis"

##www.idtomis.doh.gov.ph/idtomis# at the address or location bar of a web browser,
then press Enter.
##
Figure # STYLEREF 1 \s #2### SEQ Figure \* ARABIC \s 1 #3# IDTOMIS website
address

This will connect you to the IDTOMIS login window (Fig. 2-4). Enter your username
and password, then click on the LOGIN button.
##
Figure # STYLEREF 1 \s #2### SEQ Figure \* ARABIC \s 1 #4# IDTOMIS web-based
Login Window
2.3 Navigating IDTOMIS web-based components
A successful login brings you to the IDTOMIS main page. To log out of IDTOMIS,
just click on the log out button on the upper right portion of the main page.
###
Figure # STYLEREF 1 \s #2### SEQ Figure \* ARABIC \s 1 #5# IDTOMIS website main
page
On the upper left corner of the IDTOMIS main page, you will see the Drug Test
Operation and Quality Assurance and Monitoring menus.

To see sample functionalities of these menus, click on the Drug Test Operation
menu to access DTO functionalities.
###
Figure # STYLEREF 1 \s #2### SEQ Figure \* ARABIC \s 1 #6# Drug Test Operation
main page
As shown in Fig. 2-6, you may do several functions for a DTL, i.e. :
* Registration of New DTK (See 3. DTK Registration)
* Edit DTK Registration (See 3. DTK Registration)
* Application for Permit for Remote Collection (See 13. Remote Collection)
* Incident Report (IR) - Request (Data Change) (See 11. Incident Report)
* Log Memorandum for Record (MFR) (See 12. Memorandum FR)
Click on any of these menus to execute a function

To go back to the main IDTOMIS page, click on the Back to Main button.

3.
Drug Testing Kit (DTK) Registration (Web-Based)
The use of Drug Test Kits (DTKs) is one of the methods in conducting drug test.
But only DTKs approved by the Bureau of Food and Drugs (BFAD) are allowed to be
used in drug testing. To ensure this, the Centers for Health Development (CHDs)
inspects or validates the DTKs of the DTLs. To facilitate DTK validation using
IDTOMIS, DTLs shall register online their newly procured drug test kits and
request for a schedule of DTK validation from their respective CHD. To do this,
log on to IDTOMIS website using your user ID and password. (Authorized DTL
personnel shall be requested to provide a login ID and password via email through
IDTOMIS).

3.1 DTK Registration

Once you are logged at IDTOMIS, click on the Drug Test Operation menu located at
the upper left corner. This will lead you to the drug test operation page as shown
below.
## EMBED PBrush ###
Figure # STYLEREF 1 \s #3### SEQ Figure \* ARABIC \s 1 #1# DTO Menu Page
1.
To register newly procured DTKs, click on the New DTK Registration menu. This
leads you to the Drug Test Kit/Reagent Registration page as shown below.
#
# Figure # STYLEREF 1 \s #3### SEQ Figure \* ARABIC \s 1 #2#a Drug Test
Kit/Reagent Registration Page2. On this page, enter your Preferred Date of
Inspection by clicking on the calendar icon. Select a date that is at least a day
after the current date.
## EMBED PBrush ###
Figure # STYLEREF 1 \s #3##2b Drug Test Kit/Reagent Registration Page
3. Having entered a preferred date, click on the Save Next button. A message
stating that the Registration has been added appears as shown below. The
Registration No. displayed onscreen serves as the unique reference for this
specific DTK Registration.
# ## EMBED PBrush ###
Figure # STYLEREF 1 \s #3### SEQ Figure \* ARABIC \s 1 #3# DTK Registration (Add
Details) 4. To register one or more DTKs, click on the Add button. This will bring
you to the following page. On this page, you have to input the Certificate of
Product Registration (CPR #), expiration date, mode of registration, and the
quantity of DTK to be registered.
#
Figure # STYLEREF 1 \s #3### SEQ Figure \* ARABIC \s 1 #4# DTK Registration
Details Page

5. To input the CPR #, click on the search icon (magnifying glass) beside the CPR
No. field. A window will appear which contains the BFAD-approved list of DTKs.
#
Figure # STYLEREF 1 \s #3### SEQ Figure \* ARABIC \s 1 #5# BFAD-approved DTK list
You may scroll down to find the DTK that you intend to register. Click on the CPR
No. (at the leftmost column). This will automatically be displayed on the CPR No.
field back on the DTK Registration Details, as shown below.
####
6. Next, input the expiration date using the calendar facility (also know as the
date picker) or directly enter the date in mm/dd/yyyy format. Then, encode the
quantity you want to register. Click on Save button to commit registered DTK in
the system.
7. After saving, the following page will appear. Notice that the details you saved
are captured on the table of Registration details. If all details are correct,
click the Submit button. You may also opt to add more DTKs of different brand or
CPR No. by clicking on the Add button and repeating the process previously
described.
8. To modify previously entered data, click on the edit icon on the leftmost
column of this table, to change the quantity of DTK that you want to register.
# # EMBED PBrush ###
Figure # STYLEREF 1 \s #3### SEQ Figure \* ARABIC \s 1 #6#a DTK Registration
Details Page (edit)
This will bring you to the following page (Figure 3-6b). Encode your desired
quantity then click on the Save button. You will be lead to the preceding page.

# EMBED PBrush ###

Figure # STYLEREF 1 \s #3##6b DTK Registration Details Page (edit)
9. Click the Submit button. Upon submission, click the Finish button to complete
and wind up the registration process. This will bring you back to the IDTOMIS main
page.

# EMBED PBrush ###

Figure # STYLEREF 1 \s #3##6c DTK Registration Details Page (finish)

3.2 DTK Validation
Upon submission of request for DTK Registration, the DTL will have to wait for an
email notification from the CHD about confirmation of DTK validation schedule. The
DTL is expected to bring the DTK for validation to the CHD on the confirmed
schedule.
Once validated by CHD, registered DTKs will be reflected in the DTK inventory and
may be used in the drug test operation.
4.
Getting Started with Windows-Based Processes
4.1 Logging In
To access the windows-based Drug Test Operation (DTO) facility of IDTOMIS, click
Start, go to Programs then click IDTOMIS or double-click the IDTOMIS icon in the
desktop. This will bring you to the IDTOMIS-DTO Client Login Window.
# EMBED PBrush ###
Figure # STYLEREF 1 \s #4### SEQ Figure \* ARABIC \s 1 #1#a IDTOMIS-DTO Login
Window
To access IDTOMIS, do the following:
1. Enter User Name;
2. Enter Password; and
3. Click the Log In button

Once the username and password are authenticated by the system, the system will
authorize access to the DTO module of IDTOMIS.

#
4.2 Database Initialization
Database initialization is a security feature that validates the DTL�s rights to
use the IDTOMIS system. Once the database is initialized or access to it by a
particular DTL has been authorized, access to the central database will
automatically be locked to that DTL. This security feature was put in place to
protect that DTL from unauthorized use of their account.
1. To login to IDTOMIS-Drug Test Operation (also referred to as DTO Client), enter
username and password and click the Log In button.
2. #If you are accessing IDTOMIS-DTO facility for the first time (after
installation), the system will request for your accreditation number for further
verification.
Figure # STYLEREF 1 \s #4### SEQ Figure \* ARABIC \s 1 #2# IDTOMIS-DTO Login
Window (Accreditation No.)
3. Click the Ok button. Encode your accreditation number and click the Log In
button again. If you encoded the right accreditation number, another pop up
message will appear informing you that database initialization was successful.
4. After database initialization, logging on to the system will only require
encoding of user name and password.
4.3 Logging Out
To log out, click Application in the main window of IDTOMIS. Click Log out to go
back to the login window.
To exit IDTOMIS-DTO, click Exit in the Application Menu.
#
Figure # STYLEREF 1 \s #4### SEQ Figure \* ARABIC \s 1 #3# Log out menu

4.4
Navigating DTO
IDTOMIS-DTO is a windows-based system. As shown in the screenshot below, it uses
menus to enable navigation from one module to another. The screen below shows the
available menus or functionalities of IDTOMIS-DTO
#
Figure # STYLEREF 1 \s #4### SEQ Figure \* ARABIC \s 1 #4# DTO Main Menu

##Clicking on any of the menu item will bring you to a corresponding window.
Below is a sample window and the objects contained in it.

The following are the common objects in the DTO windows:

ObjectsDescription# EMBED PBrush ###Drop-down arrow. Click to reveal list of

possible values of the field.# EMBED PBrush ###Check box. Tick to choose one or
more options.# EMBED PBrush ###Radio button. Tick to choose an appropriate
option.# EMBED PBrush ###Button. Click to execute an action. # EMBED
Photoshop.Image.8 \s ###Add button. Click to add an item in the list.# EMBED
Photoshop.Image.8 \s ###Edit button. Click to edit an item in the list.# EMBED
Photoshop.Image.8 \s ###Remove button. Click to remove an item in the list.5.
Client Verification/Registration
Prior to specimen collection, client information should be encoded in the system.
Thus, Client Verification shall be performed to ensure that details of the person
who wants to go through drug testing are in the system.
Client Verification starts upon presentation of a valid ID by the client. The
client will then accomplish a consent form. Upon accomplishing the consent form,
the DTL Clerk will verify if the client�s record exists in the system. If client
information does not match any record in the system, the next step is to register
the client by encoding the client information and capturing client photo and
fingerprint images.

# EMBED Visio.Drawing.11 ###

Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #1# Client
Verification/Registration Process Flow
5.1
Verification
Steps in doing client verification in DTO are as follows:
1. Click the DTO menu then select Client Verification.
#
Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #2# DTO Menu
The above action will bring you to the Client Verification window.

###
Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #3# Client Verification
Window
2. While at the Client Verification window, encode the following mandatory
information:
* Last Name;
* First Name;
* Middle Name;
* Birth Date; and
* #Gender
3. Click the Get Biometrics button. When the Fingerprint Scanner window appears,
press lightly the right index finger on the scanner.
#
#Depending on the quality of the fingerprint image that was captured, the system
will pop up either the �Please scan the finger again.� or �Finger image
successfully captured!� message. When the rescan fingerprint message appeared,
click the OK button then repeat finger scanning until the �successfully captured�
message appears.
4. #When the �Finger image successfully captured� message appeared, click the OK
button. This action will bring back the user to the Fingerprint Scanner window.

5. The Fingerprint Scanner window will show the image of the fingerprint captured.
Click the Done button to proceed.

# EMBED PBrush ###

Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #5# Fingerprint Scanner
Window with Captured Fingerprint
Clicking the Done button will bring you back to the Client Verification window
where the captured fingerprint is displayed.

#Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #6# ##Client Search

Window with Captured Fingerprint Image

6. At the Client Verification window, click the Search button.

The outcome of the client search may lead to any of these cases:
Case 1: Returning Client -The client already exists or recorded in IDTOMIS. There
is at least one record that matches the search criteria (Go to 5.1.1. Returning
Client)
Case 2: New Client - No existing record in IDTOMIS. There are no records that
match the search criteria (Go to 5.1.2. New Client)
5.1.1 Returning Client (Already recorded in IDTOMIS)
When an existing record is found upon clicking the Search button, the screen below
will display.
####
Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #7# Client Search Window
with Existing Record

The matching record will display in the lower portion of the screen as shown
above.

If the record retrieved matches the identification given by the client, click the
View Button and follow these steps:

a. The record of Client (Profile and Status of Last Transaction) will be retrieved
as shown below.
##
Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #8#a Client Search
Window with Existing Record

b. If the Client has no pending transactions (no other drug testing being
conducted), the New Transaction Button may clicked and a screening drug test may
be conducted for the Client. Otherwise, the New Transaction Button is disabled.

c. If New Transaction button is clicked, the current screen will stay but the
Photo of Client is emptied as shown below. This means that Photo of Client shall
be captured again. There are several fields that may be edited. These are the
fields with check mark as shown below.

#############
Figure # STYLEREF 1 \s #5##8b New Transaction Window

d. Capture the Client Photo by clicking the Capture Photo Button. See #7 of 5.2
Client Registration for Capturing Photo.
e. Type in changes in the Client Information (only those fields marked with
check).
f. Enter the IDs presented by the Client. See #2 of 5.2 Client Registration for
entry of IDs presented.
g. Click the Save button to update all entries and changes made.
h. The �Record Saved. Enter Consent Form?� message will then pop up. Click the
Yes button to proceed to Consent Form. Click No to abort. If No was clicked,
Consent Form may still be opened by accessing the DTO Menu and selecting Consent
Form. See 5.3 Client Consent Form for the next steps.

The above steps apply to the case where the record retrieved or that matches the
search is that of the Client currently being entered or applying for a drug
testing. However, it is possible that the biometric record found or retrieved is
not that of the Client currently being entered. In this case, a message will
appear indicating that the current client�s information does not match the
Biometrics Data Found.

#Click the OK button when this message appears and verify Client�s Identity. This
could be done by:

a. Undergoing another Client Verification using a different finger.

b. Performing the search without the Biometric and then manually verify the
identity of the Client using the retrieved photo. If the Client and the retrieved
photo is the same then use the retrieved record. If the retrieved photo shows
otherwise you must not accept the Client.
c. Presenting another proof of identity such as authenticated birth certificate
and NBI clearance (if the Client insists that he/she is giving the correct
information). If the said documents are correctly presented, then you must create
a new record for the client.
5.1.2
New Client
#When there are no records that match the profile and/or biometric search
criteria, the screen below will display, a confirmation message will be generated
informing that no record was found and asking if a new client will be registered.

Click the Yes button to go to Client Registration (See 5.2 Client Registration)
and continue the Registration process. Otherwise, click the No button to terminate
process.

5.2 Client Registration

Client registration is necessary only when the client search did not find any
record that matches the profile and/or ID of the Client. The mandatory
information which you have encoded in the client verification window will
automatically be reflected in the Register Client window. This information cannot
be edited anymore. Follow the succeeding steps to complete client registration:
1. At the Register Client window, encode the civil status, telephone number,
address, birthplace, and mother�s maiden name.
####
Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #9# Register Client
Window
2. To enter or Add IDs presented by the client, click the Add button #at the IDs
Presented area. The window for IDs Presented will appear.
a. Select the ID Type, encode the Issuer Name and ID No., then click the OK
button.
#The information encoded will be displayed in the IDs Presented table. Click the
Edit button # EMBED Photoshop.Image.8 \s ### if corrections shall be made or the
Remove button # EMBED Photoshop.Image.8 \s ### if an item should be deleted.
Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1
#10# IDs Presented Window

3. After completing the encoding of all information, click the Capture Biometrics
button. The Generalization window will pop up. This leads to fingerprint
scanning, starting with the right thumb.
##Press right thumb lightly on the biometrics device. Do this three times. After
fingerprints were successfully captured, a generalization message will appear:
�Please ready the Right Index for scanning.� Click the OK button to proceed with
the succeeding steps.

Follow the instructions on the generalization message until all fingers have been
captured successfully. Click the OK button.
4. If the fingerprint was not captured well, the following generalization message
will appear:
#

#While capturing fingerprints for one particular finger, the following message may
also appear:

Just click the OK button, then the Repeat button, and recapture the fingerprints
of the assigned finger for that particular session. Make sure that the finger is
positioned well on the fingerprint scanner to successfully capture fingerprint.
5. #For fingers that cannot be captured, click the Skip to Next Finger button at
the Generalization window. The �Reason for Skipping� window will pop up.
#Choose the appropriate reason by ticking the radio button before it. Click the
Done button after selecting the reason.
#
When the �Reason successfully captured� message appeared, click the OK button. If
there are still fingers to scan, clicking the OK button will bring you back to the
Generalization window that will guide you on the next finger to capture.
6. After all the fingers have been scanned, the following generalization message
will appear: �Please click Done button to close window.�
To proceed, click the Done button. The generalization window will close. This
action will reveal the Enrollment window with all the captured fingerprints. At
the Enrollment window, click the Done button.
# SHAPE \* MERGEFORMAT ####
Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #13# Enrollment Window
#Clicking the Done button will close the Enrollment window and bring you back to
the Register Client window.
7. #At the Register Client window, click the Capture Photo button. Make sure that
your webcam is properly installed in your computer. After clicking the Capture
Photo button, the Capture Pictures from Video window will pop up. Use the video
area of the window to guide you in capturing a picture of your client.
Click the Capture button to create a picture from the video. On the right side of
the window, click on the captured picture of your choice. Click the Get Picture
button to post it into the Register Client window.

A message will inform you that the picture was successfully captured, and will
then display the picture on the Register Client window.
#
8. You will go back on the Client Registration window. Check if all required
fields are filled out then click the Save button # EMBED PBrush ###.
9. If DTO Client finds that the client being entered has similar fingerprint, the
similar Client Record will be retrieved. A Biometrics Match message will appear,
indicating �A similar fingerprint was found. Continue saving?�
##

You must then determine if the Current (New) Client Record and the existing or
matching Client Record are the same.
Click the Yes Button to continue saving and confirming that the Client and the
existing Client Record are the same. Otherwise, verify the Current (New) Client�s
identity using the supporting documents (NBI Clearance, Authenticated Birth
Certificate, etc) supplied by the Client. You can then continue saving by clicking
the Yes button.
#
A confirmation message will then appear asking if you are sure of saving the
Current (New) Client record. Click Yes button.

Note: The DTL must take note of the similar records retrieved by DTO Client
for DOH monitoring purposes.

10.
#The �Record Saved. Enter Consent Form?� message will then pop up. Click the Yes
button to proceed to Consent Form. Click No to abort. If No was clicked, Consent
Form may still be opened by accessing the DTO Menu and selecting Consent Form.
If the Yes button is clicked, proceed to 5.3 Client Consent Form.
5.3 Client Consent Form

The following are the ways to access or get to the Client Consent Form:
* After saving the transaction in the Client Registration window, (See #10 of 5.2
Client Registration)
* In the Client Registration window, click the Enter Consent Form button # and
* In the DTO Menu, select the Client Consent.
To accomplish the Client Consent Form, follow these steps:
1. #At the Client Consent Form window, click the # button at the Purpose of Test
area.

#
2. #The Purpose of Test window displays. At the Purpose of Test window, choose one
or more purposes by ticking the appropriate check box(es). Scroll down the list,
if necessary, by dragging the vertical scroll bar or clicking the down arrow.
Click the OK button after purpose(s) have been selected. This will bring you back
to the Client Consent Form window.
Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #17# Purpose
of Test Window

3. #After identifying purpose of test, requesting agency may automatically appear

on the requesting agency part of the Client Consent Form window. If additional
details are needed, click the # button at the Requesting Agency area.
#

a. The Requesting Agency window will appear.

#

Figure # STYLEREF 1 \s #5### SEQ Figure \* ARABIC \s 1 #18# Requesting Agency

Windowb. Choose one or more agencies by ticking the appropriate check box(es).
Click the OK button after agency(ies) have been selected. This will bring you
back to the Client Consent Form window.
4. At the Client Consent Form window, encode the OR number and OR amount, and
click the drop-down arrow to edit OR date.
5. Double check all data then click the Save button to save the entries made in
Client Consent Form. Click the Edit button if you need to change details.
Otherwise, click the Save button to proceed.
##

6.
#The message �Record Saved. Enter Specimen Collection?� appears after saving.
Click the Yes button to proceed to Specimen Collection. Otherwise, click the No
button.

#If Yes button is clicked, another message will pop up to confirm that the record
has been tagged for specimen collection. Click the OK button to proceed to
Specimen Collection (See 6. Specimen Collection)
6.
Specimen Collection
Details of the specimen collected are also being captured in DTO. Prior to this
task, the DTL Specimen Collector shall validate the identity of the client and
inspect the specimen collected. When the identity is valid and specimen is
acceptable, encoding of details of specimen collected follows. The Specimen
Collector will sign on the specimen�s seal then release the CCF. This process ends
when the Specimen Collector submits the specimen and DTL�s CCF copy to the DTL
Analyst.

# EMBED Visio.Drawing.11 ###

Figure # STYLEREF 1 \s #6### SEQ Figure \* ARABIC \s 1 #1# Specimen Collection
Process Flow

The following are the ways to access or get to Specimen Collection window:
* After saving the record in Client Consent Form and tagging it for Specimen
Collection (See #6 of 5.3 Client Consent Form) and
* In the DTO Menu, select the Specimen Collection.

To record details of specimen collected, do the following:

1. After clicking the OK button on the previous message (�Record Tagged for
Specimen Collection�) or selecting Specimen Collection under the DTO Menu, you
will be led to the Search Specimen Collection window where the Current (New)
Client Record being entered is highlighted or client searched is displayed. Make
sure that the record of client is highlighted before proceeding with specimen
collection.
##
Figure # STYLEREF 1 \s #6### SEQ Figure \* ARABIC \s 1 #2# Search Specimen
Collection window

2. To view the details of your highlighted record, click on the View Details
button. This will show the Specimen Collection Details window.
3. ##At the Specimen Collection Details window, click the Add button in the Drug
to be Tested area. This leads to the Drug to be Tested window.
Figure # STYLEREF 1 \s #6### SEQ Figure \* ARABIC \s 1 #3# Specimen Collection
Details Window
4. At the Drug to be Tested window, choose the drug type by ticking the
appropriate check box. Click the OK button after drug type has been selected.
This action will bring you back to Specimen Collection Details window.
#

Figure # STYLEREF 1 \s #6### SEQ Figure \* ARABIC \s 1 #4# Drugs to be Tested

Window

5. ###At the Specimen Collection Details window, encode the information required
(fields with asterisk) then click the Save button.
Figure # STYLEREF 1 \s #6### SEQ Figure \* ARABIC \s 1 #5# Specimen Collection
Details Window

#The Saved message will pop up. Click Yes if record should be tagged for initial
screening. Otherwise, click the No button.

#Clicking the Yes button calls another pop-up message. Click OK to proceed.

6.
If you need to tag another specimen, click the Search button at the Specimen
Collection Details window. You will then go back to the Search Specimen Collection
window, where other transactions are tagged for Specimen Collection.
#
Figure # STYLEREF 1 \s #6### SEQ Figure \* ARABIC \s 1 #6# Search Specimen
Collection Window

7.
If you have to cancel the transaction however, click the Cancel CCF button. The
Cancel CCF window appears and you can specify the �Remarks/Reason For
Cancellation� of the Drug Test transaction. Click the OK button.

#
#

#The CCF Cancelled message appears, indicating that the Drug Test transaction was
successfully cancelled. Click the OK Button.

7.
Initial Screening
Upon receipt of acceptable CCF and specimen, the DTL Analyst proceeds with testing
of specimen. Using DTO, he/she must also encode test result. If the result is
negative, DTL Analyst may proceed with printing of drug test report. Otherwise,
this process proceeds to Confirmatory Testing.
# EMBED Visio.Drawing.11 ###
Figure # STYLEREF 1 \s #7### SEQ Figure \* ARABIC \s 1 #1# Initial Screening
Process Flow

The following are the ways to access or get to Initial Screening window:
* After saving the record in Specimen Collection and tagging it for Initial
Screening (See #6 of 5.3 Client Consent Form) and
* In the DTO Menu, select the Specimen Collection.

To proceed with Initial Screening, the DTL Analyst must do the following:
1. #At the DTO main menu window, click the Initial Screening menu.

Figure # STYLEREF 1 \s #7### SEQ Figure \* ARABIC \s 1 #2# Initial

Screening Menu
2. At the Initial Screening window, click on the drop-down arrow for status.
Choose appropriate status (e.g., for initial screening, initial screening done)
then click the Search button.
On the search results, click on the appropriate record then click the View button.
The Initial Screening Details window will appear after clicking the view button.
#

Figure # STYLEREF 1 \s #7### SEQ Figure \* ARABIC \s 1 #3# Search Initial

Screening Window

3. At the Initial Screening Details window, click the save button and this #
button to enter screening results. This action will trigger verification of the
analyst who is about to enter the result. The fingerprint Scanner window will
appear.
Figure # STYLEREF 1 \s #7### SEQ Figure \* ARABIC \s 1 #4# ##Initial Screening
Details Window

4. While the Fingerprint Scanner window is displayed, place right index finger on
the fingerprint scanner and press lightly to capture fingerprint.
# EMBED PBrush ###
Figure # STYLEREF 1 \s #7### SEQ Figure \* ARABIC \s 1 #5# Fingerprint Scanner
Window
#A confirmation message will appear when the fingerprint has been successfully
captured. Click the OK button to proceed.

#This will bring you back again to the Fingerprint Scanner window where the
captured right index fingerprint is displayed. Click the Done button.

#Another message will appear if the captured image did not match with that of the
authorized personnel. If this happens, click OK then ask the authorized person to
go through fingerprint scanning.

5. When the captured image matched that of the authorized person, the Test Details
window will appear.
#

Figure # STYLEREF 1 \s #7### SEQ

Figure \* ARABIC \s 1 #6# Test Details Window
a. Encode the Test Date/Time, Result, and Remarks. Click the find icon beside the
Product ID field to reveal possible Product ID. Select and click appropriate
Product ID then click the Save button.
b. #A window will pop up with the message: �Test details saved.� Click OK button.

6. If drug test result is POSITIVE, it is required to have the result confirmed by

a Confirmatory Lab. The window below appears.
#
Figure # STYLEREF 1 \s #7### SEQ Figure \* ARABIC \s 1 #7# Confirmatory Lab
Window
Do the following:
a. Choose the confirmatory lab where the result will be forwarded;
b. #Click the Send Request button. The pop-up confirmation �Send Request?�
appears. Click the Yes button to proceed. Otherwise, click the No button.

c. Click the Print Request button (optional; DTL clerk may do this); which
generates the Request for Confirmatory Drug Testing. Click the Printer icon to
print the Request for Confirmatory Drug Testing.
#
Figure # STYLEREF 1 \s #7### SEQ Figure \* ARABIC \s 1 #8# Request for
Confirmatory Testing
d. Click the Close button to exit confirmatory lab window.
7. A negative result, on the other hand, will only require saving. Printing of
DTR can then be undertaken. The DTR will be generated by clicking the Print DTR
button on the Initial Screening Details window (see Figure 7-4). Click the
Printer icon to print the DTR.
##
Figure # STYLEREF 1 \s #7### SEQ Figure \* ARABIC \s 1 #9# Drug Test Report

a. At the Print Dialog Box, make sure that the printer name is correct. Make
necessary changes, if any, and then click the OK button.
#
Figure # STYLEREF 1 \s #7### SEQ Figure \* ARABIC \s 1 #10# Print Dialog Box

8. Confirmatory Testing
The Confirmatory Testing process is triggered by a positive test result. The SDTL
Analyst has to confirm that there is a positive result then select the CDTL where
the specimen will be sent. Analyst will alert the SDTL Clerk that there is a
result for confirmatory testing. SDTL Clerk will generate the Letter of Request,
and forward this, including the Laboratory Reports, to the SDTL Analyst. The SDTL
Analyst will have to sign the Letter of Request and affix initials to the
Laboratory Reports. These documents are then forwarded to the SDTL Head for
review and signature. Prior to the release of these documents to the CDTL, the
SDTL Clerk will have to capture the name of the person/courier to transport
document and specimen. The SDTL Clerk has to acknowledge release alert in DTO as
well.
Upon receipt of the DTR, the CDTL Analyst has to log the time and date of receipt.
Confirmatory testing will be done and CDTR shall be generated by the CDTL Analyst.
# EMBED Visio.Drawing.11 ###

Figure # STYLEREF 1 \s #8### SEQ Figure \* ARABIC \s 1 #1# Confirmatory Testing

Process Flow
8.1 Request for Confirmatory Testing
As discussed in Initial Screening, if the screening drug test result is positive,
it is required to have the result confirmed by a Confirmatory Lab. Upon
encountering a positive screening test result, the window below appears.
#
Figure # STYLEREF 1 \s #8### SEQ Figure \* ARABIC \s 1 #2# Confirmatory Lab
Window
Do the following:
* Choose the confirmatory lab where the result will be forwarded;
* #Click the Send Request button. The pop-up confirmation �Send Request?� appears.
Click the Yes button to proceed. Otherwise, click the No button.

* Click the Print Request button (optional; DTL clerk may do this); which
generates the Request for Confirmatory Drug Testing. Another way to print the
Letter of Request for Confirmatory Testing is discussed in 8.2. Print Letter of
Request for Confirmatory Testing.

8.2
Print Letter of Request for Confirmatory Testing
#You may also print the Letter of Request for Confirmatory Testing by selecting
Print Request for Confirmatory Test at the DTO Menu. This will bring you to the
Print Request for Confirmatory Test window.

Figure # STYLEREF 1 \s #8### SEQ Figure \* ARABIC \s 1 #3# DTO Main Menu
Follow these steps to print letter of request for confimatory testing:
1. #Encode the CCF No. of the result for confirmation or input a date range as
criteria for searching.
#Entering the CCF No. narrow down the printing/preview to a single record while
entering the date range enables printing/preview of letters of request for
confirmatory testing that meet the search criteria. the Click the View button.
This will lead to the print preview of the Request for Confirmatory Test.

2. Preview the Letter Request for Confirmatory Drug Testing then click the Printer
icon. This will bring you to the Print Dialog Box.
###
Figure # STYLEREF 1 \s #8### SEQ Figure \* ARABIC \s 1 #5# Request for
Confirmatory Drug Testing Print Preview

3. At the Print Dialog Box, make sure that the printer name is correct. Make
necessary changes if any then click the OK button.

8.3
Release of Specimen by the DTL
To view or access the specimen release by DTL for confirmatory testing, select
Release of Specimen under the DTO Menu.
#
Figure # STYLEREF 1 \s #8### SEQ Figure \*
ARABIC \s 1 #6# DTO Menu

Follow these steps for Release of Specimen:

1. The Search Specimen Release window will appear. (See Figure 8-7)
2. Click Search to list specimen transactions for release to confirmatory lab/s.
Select transaction that you need then click View Details.

##
Figure # STYLEREF 1 \s #8### SEQ Figure \*
ARABIC \s 1 #7# Search Specimen Release Menu

3. #Release for Confirmatory Test window will appear. Click the Edit button to
change release date, courier, and representative then click the Save button.

Succeeding processes will be done by the chosen Confirmatory Laboratory. The DTL
will wait for release of Drug Test Report (DTR) from or rejected request for
confirmation by the selected Confirmatory Lab.
8.4 Receipt of Confirmatory Drug Test Report
To access or view the Confirmatory Drug Test Report (CDTR) received from
Confirmatory Lab, select Receipt of CDTR at the DTO Main Menu.
#
Figure # STYLEREF 1 \s #8### SEQ Figure \* ARABIC \s 1 #8# DTO Main Menu
#This will bring you to the Log Receipt of CDTR window shown below.
Figure # STYLEREF 1 \s #8### SEQ Figure \* ARABIC \s 1 #9# Log Receipt of CDTR
###The Confirmatory DTL where you sent the request for Confirmatory Test, the CCF
No. of you client, and/or date range are optional search criteria. Values are
entered in these search fields to narrow down your search and make the search
faster. Click the Search Button.
##When record or records display on the Search Result list, select or highlight
the record to be viewed then click the View button.
Figure # STYLEREF 1 \s #8### SEQ Figure \* ARABIC \s 1 #10# Received CDTR
8.5
Print Drug Test Result
#
Printing of the Drug Test Result may be accessed by selecting Print DTR at the DTO
Menu. This will lead you to the Search DTR for Printing window.

Figure # STYLEREF 1 \s #8### SEQ Figure \* ARABIC \s 1 #11# Search DTR for
Printing
#On the Print DTR window, encode the CCF No. of your client and/or enter a date
range of DTR to print. Click the View button to print/preview the DTR/s.
Click the Printer icon to print the DTR/s.
Figure # STYLEREF 1 \s #8### SEQ Figure \* ARABIC \s 1 #12# Print/Preview DTR
9.
Drug Test Kit (DTK) Inventory
At the DTO Menu, select DTK Inventory. This will bring you to the DTK Inventory
window.
#
You can view the list of DTKs that are currently available in your inventory on
this window. Also on this window, you can click either Pull-out or Wastage,
depending on what case is applicable.
##
Figure # STYLEREF 1 \s #9### SEQ Figure \* ARABIC \s 1 #1# Print/Preview DTR
* If the Pull-Out Button is clicked, see 9.1 DTK Pull-Out
* If the Wastage Button is clicked, see 9.2 DTK Wastage
9.1
DTK Pull-Out

Upon clicking the Pull-out button in the DTK Inventory window, the Search Pull-out
window will display. Click either Search or New button, depending on what case is
applicable.
##
Figure # STYLEREF 1 \s #9### SEQ Figure \* ARABIC \s 1 #2#a Pull-out Search
Window
In the Pull-out Search window, you can optionally input the appropriate dates, the
Product (DTK Brand), and/or Bar Code but you may enter values in the said fields
to make your search faster.
* Click the Search button to retrieved list of Pulled out DTKs that match the
search criteria. Proceed to 9.1.1 Search Pulled-Out DTK
or
* Click the New button to pull-out a DTK. Proceed to 9.1.2 Pull-Out New DTK

9.1.1
Search Pulled-Out DTK

#
Figure # STYLEREF 1 \s #9##2b Pull-out Search Window (With Search Results)
If records are retrieved in the search result list, select the DTK record to be
viewed and click the View button to see the DTK record. The screen below will
display.
#
Figure # STYLEREF 1 \s #9### SEQ Figure \* ARABIC \s 1 #3# View of Pulled-out DTK
9.1.2
Pull-Out New DTK
#You can pull-out DTK/s in your inventory by selecting the New button in the Pull-
out Search Window. Click on the look-up button (�) to go to your DTK inventory
list window.

Figure # STYLEREF 1 \s #9### SEQ Figure \* ARABIC \s 1 #4#a Pull-out New DTK

On the DTK Inventory List window, select the DTK that you want to pull-out. Click
OK button to return to the Pull-Out window.
#
Figure # STYLEREF 1 \s #9### SEQ Figure \* ARABIC \s 1 #5# DTK Inventory Lookup
The details of the DTK selected from the lookup will be displayed in the
appropriate fields (such as Product, Bar Code, and Quantity). Here, you can
validate the correctness of the DTK that you selected and click either the Save or
Cancel button. The Quantity field will automatically reflect the Total number of
available DTK/s with this particular Product (DTK Brand). The Quantity field is
non-editable.
#
Figure # STYLEREF 1 \s #9##4b Pull-out New DTK

If the Save button is clicked, the pull-out of DTK is rec#orded and �the Record
Saved� message will appear.

9.2
DTK Wastage

Upon clicking the Wastage button in the DTK Inventory window, the Wastage Search
window will display. Click either Search or New button, depending on what case is
applicable.
#
Figure # STYLEREF 1 \s #9### SEQ Figure \* ARABIC \s 1 #6#a Wastage Search Window
In the Wastage Search window, you can optionally input the appropriate dates, the
Product (DTK Brand), and/or Bar Code but you may enter values in the said fields
to make your search faster.
* Click the Search button to retrieved list of Wasted DTKs that match the search
criteria. Proceed to 9.2.1 Search DTK Wastage
or
* Click the New button to record wasted DTK. Proceed to 9.2.2 New DTK Wastage.
9.2.1
Search DTK Wastage

#
Figure # STYLEREF 1 \s #9##6b DTK Wastage Search Window (With Search Results)
#If records are retrieved in the search result list, select the DTK record to be
viewed and click the View button to see the DTK record. The screen below will
display.
Figure # STYLEREF 1 \s #9### SEQ Figure \* ARABIC \s 1 #7# View of DTK Wastage
9.2.2
New DTK Wastage
You can record wasted DTK/s by selecting the New button in the DTK Wastage Search
Window. Click on the look-up button (�) to go to your DTK inventory list window.
#
Figure # STYLEREF 1 \s #9### SEQ Figure \* ARABIC \s 1 #8#a New DTK Wastage

On the DTK Inventory List window, select the product name of DTK that has been
wasted. Click OK button to return to the New DTK Wastage window.
#
The details of the DTK selected from the lookup will be displayed in the
appropriate fields (such as Product, Bar Code, and Quantity). Here, you can
validate the correctness of the DTK that you selected. Indicate the quantity of
wasted DTK/s on the Quantity field and Click either the Save or Cancel button.
#
Figure # STYLEREF 1 \s #9##8b New DTK Wastage

##If the amount of DTK/s that you entered is greater than the amount of DTK/s with
the particular Product Name in your inventory, an error message, as shown below,
will appear saying that the quantity that you entered is greater than the quantity
available. Click OK button and correct the quantity inputted in the Quantity
field.
Click Save button to record the Wasted DTK. The Record Save message will appear
when DTK Wastage Record has been successfully saved.

10.
Drug Test Operations Reports and Inquiries
1. Drug Test Result (DTR)
The DTR can also be viewed from the DTO Menu. Click the DTO Menu then select Print
DTR, which will lead to the Print DTR window.
#

On the Print DTR window, encode the CCF No. or choose the appropriate date range
of DTR(s) to print then click the View button.
#

Figure # STYLEREF 1 \s #10### SEQ Figure \* ARABIC \s 1 #1# Print Criteria for
DTR Window
You can then preview the DTR. Click the Printer icon, which will bring you to the
Print Dialog Box.
#

Figure # STYLEREF 1 \s #10### SEQ Figure \* ARABIC \s 1 #2# DTR Print Preview

2.
Print Request for Confirmatory Test
At the DTO Main Menu, select the Print Request for Confirmatory. This will bring
you to the Print Request for Confirmatory Test window.
#

Figure # STYLEREF 1 \s #10### SEQ Figure \* ARABIC \s 1 #3# DTO Main Menu

Encode the CCF No. or date range then click the View button. This will lead to
the print preview of the Request for Confirmatory Test.
#
#

Preview the Request for Confirmatory Drug Testing then click the Printer icon.
You will then go to the Print Dialog Box, where you can print the Request for
Confirmatory Drug Testing.
#
Figure # STYLEREF 1 \s #10### SEQ Figure \* ARABIC \s 1 #5# Request for
Confirmatory Drug Testing Print Preview
3.
Print Collection Report
At the DTO Main Menu, select the Print Collection Report. This will bring you to
the Print Collection Report window.

Encode the date range then click the View button. This will lead to the print
preview of the Collection Report.

Figure # STYLEREF 1 \s #10### SEQ Figure \* ARABIC \s 1 #6# Print Criteria for
Collection Report
Preview the Collection Report then click the Printer icon. You will then go to
the Print Dialog Box, where you can print the Collection Report.

Figure # STYLEREF 1 \s #10### SEQ Figure \* ARABIC \s 1 #7# Print Collection

Report

4.
Client Summary Status
#
At the DTO Main Menu, select the Client Summary Status. This will bring you to the
Client Consent Search window.

Search criteria fields are optional. Enter values to any of these fields to narrow
down search. Click the Search button.
#

Figure # STYLEREF 1 \s #10### SEQ Figure \* ARABIC \s 1 #8#a Client Summary

Records that match the search criteria will be displayed in the search result
list.

##
Figure # STYLEREF 1 \s #10##8ba Client Summary

5.
Rejected Specimen History

#At the DTO Main Menu, select the Rejected Specimen History. This will bring you
to the History of Specimen Rejected for Confirmatory window.

The List of Rejected Specimen for Confirmatory is immediately retrieved as you

view this window. However, you have the option to search for a particular Client
Record by Selecting the Confirmatory Laboratory from the dropdown list and/or
inputting the CCF No. of the particular record.

#
#
11.
Incident Report (IR)

For corrections on data and drug test result entered in the DTR, an Incident
Report (IR) may be submitted by logging in the IDTOMIS website # HYPERLINK
"http://idtomis.doh.gov.ph/idtomis" ##http://idtomis.doh.gov.ph/idtomis#.
11.1 Submit Incident Report (Web-Based)

1. #On the main page, access the DRUG TEST OPERATION menu.

2.
Select the Incident Report (IR) � Request (Data Change) link.
#

3. Click Add button on the Incident Reporting Search page.

#

4. Click the dropdown list arrow on the IR type field, and select the Appropriate
IR type. (�Request for Data Correction� or �Request for IDTOMIS Reinstallation�).
Click the Save Button.
#

5. If selected IR Type is Request for Data Correction, follow these steps

a. Click Lookup Client icon to find the CCF No. of the Client Record that you need
to change.
#

i. The Search Client window will appear. Input the Last Name, First Name and/or
Middle Name of your corresponding Client and click the Search Button.
#
ii.
Select the CCF No. of the appropriate Client. The Search Page/Client Lookup closes
and the selected CCF No. displays in the Incident Reporting page.
#

b. Click the dropdown list arrow on the Data field. Select an item from the Data
list (Client�s First Name, Middle Name, etc�) that you want to modify.
#

c. The value to be modified with the selected data type appears on the Old Value
field. Input the correct value in the New Value field.

d. When you are sure of the modification you will make, click Save button.
#

e.
The Data change is successful when you see the �Record Added� message. Click
Submit button to complete Incident Reporting.
#

6. Changes will take effect upon review and approval of corrections by DOH-BHFS or
DOH-designate approving officers for the Incident Reports. (See 11.2 View Approved
IR for viewing of approved IRs)

11.2
View Approved IR (Windows-Based)

On your DTO Client, you can determine if the IR that you submitted has been
approved. Click DTO menu and select View Approved IR. You will then be directed to
the Approved Incident Report window.

The Approved Incident Report window displays a list of the approved IRs that have
been submitted by your DTL.

#
12.
Memorandum for Record (MFR) (Web-Based)

For logging or recording of incidents in or with regards to the DTL, a Memorandum

for Record (MFR) may be submitted by logging in the IDTOMIS website # HYPERLINK
"http://idtomis.doh.gov.ph/idtomis" ##http://idtomis.doh.gov.ph/idtomis#.
1. On the main page, access the DRUG TEST OPERATION menu.
#

2. Select Log Memorandum for Record (MFR) link. You will be directed to the
Memorandum For Record (MFR) Search page.

3. To view submitted MFRs, click the Search Button. To narrow down search result,
you may input values in the search criteria fields then click the Search button.
Records that match the search criteria will be retrieved in the search result
list.
#
4. To view the MFR entry details of records in the search result list, click the
Edit or View icon beside the MFR entry. Click Back button to return to the
Memorandum For Record (MFR) Search page.
#

5. To add or submit a memorandum for record, click the Add button on the
Memorandum for Record (MFR) Search page.
#

a. Be sure to fill the required fields in the MFR entry details (fields with red
astrerisk) that you want to report.
#

b. Click Save/Submit button. You will return to the Memorandum for Record (MFR)
Search page.
#

c. Your Memorandum for Record (MFR) entry has been saved and added when you see a
success message saying that the Memorandum for Record has been added successfully.
#

13.
Remote Collection Operation (RCO)
There are two (2) components for RCO, the Web-based Application for Permit for
Remote Collection (PFRC), and the Windows-based RCO proper.
13.1 Application for Permit for Remote Collection (PFRC) (Web-based)
An application for Permit for Remote Collection must be submitted before remote
collection may be conducted. To submit an application for PFRC, login at the
IDTOMIS website # HYPERLINK "http://idtomis.doh.gov.ph/idtomis"
##http://idtomis.doh.gov.ph/idtomis#.
# EMBED PBrush ###
Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #1# IDTOMIS Login Window
To access IDTOMIS, do the following:
a. Enter User Name
b. Enter Password
c. Click the Login button
#Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #2# IDTOMIS Main Window

#A successful login will leads to the IDTOMIS Main Window. On the upper left part
of the main window, click the DRUG TEST OPERATION Menu.
#Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #3# Drug Test Operation
Menu

Once inside the DRUG Test Operation Module, do the following:

1. click on the Application for Permit for Remote Collection menu to proceed with
your application. The Application for Permit for Remote Collection search page
will display as shown below.
#
Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #4# Application for
Remote Collection (DTL) Search page

2. To fill-up an application for Permit for Remote Collection, Click the Add
button (Proceed to #3 for new application). If there is an existing application
that needs to edited or for submssion, enter in the fields provided the criteria
for searching then click the Search button. If there are no search criteria
entered and the Search button is clicked, the entire list of Applications for
Permit for Remote Collection created or submitted by your Drug Testing Laboratory
will be displayed. Otherwise, only the application/s that match the search
criteria will display in the search result list.

3. Upon clicking the Add button, the Application for Permit for Remote Collection
Page will display. Fill out the application form. Fields with red asterisk (*) are
required to be filled-up.
#

Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #5# Application form page
for the Application for Remote Collection (DTL)

4. Click on the Save button after filling out Application form.

Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #6# Filled out

Application form for the Application for Remote Collection (DTL)

5. After clicking on the Save button, you will go back to the Application for
Permit for Remote Collection Search page with a success message saying that the
Application for Permit for Remote Collection saved has been added successfully and
a New Application Status (Application for Remote Collection currently being
applied) is added in the list of Applications for Remote Collection submitted by
your Drug Testing Laboratory. Click on the Edit icon beside the corresponding
Agency where the Permit for Remote Collection is currently being applied for.
#

Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #7# Application for

Remote Collection (DTL) Search page with success message
6. You will go back to the Application form page. Double check details you have
entered and click the Submit button.
##
7. After clicking on the Submit button, you will go to the Remote Collection
Receipt page with a success message saying that the Remote Collection Application
was submitted. On this page, you can view your Order of Payment when paying your
Remote Collection Fee through the Cashier or through a DOH authorized Bank.
#
Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #9# Remote Collection
Receipt Page

8. The View Order of Payment Button � Cashier button will lead to the window of
Print/Preview Order of Payment for PFRC if the payment is to be settled at the DOH
Cashier. The View Order of Payment Button � Bank button will lead to the window of
Print/Preview of Order of Payment for PFRC if payment is to be settled at the DOH-
authorized Bank.
9.
Below are the Sample Orders of Payment.
#
Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #10# Printable Order of
Payment � Cashier form

Click on the back button (green button) on the upper right hand corner of the
window to return to the Remote Collection Receipt page.

Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #11# Printable Order of

Payment � Bank form

10. Once application for PFRC is submitted, pay the amount due for the Remote
Collection Fee (either at the DOH Cashier or at a DOH-Authorized Bank or Payment
Facility). You will receive an acknowledgement e-mail from IDTOMIS for your
payment.
11. Upon approval of Application for PFRC, IDTOMIS will send you a notification e-
mail when your permit has been approved. Remote Collection may be conducted but
only starting from the Date specified in the Permit for PFRC up until the
prescribed date.

13.2 RCO Proper (Windows-Based)

Before collecting specimen in the field, you must first retrieve your Approved
PFRC using DTO Client (windows-based DTO program). Use the RCO Client (windows-
based RCO program) for Client Verification and Client Registration in the field.
After Remote Collection, you shall continue with Batch Client Verification, Client
Consent Form, Specimen Collection and Initial Screening of the RCO Clients using
the DTO Client.

13.2.1 Retrieve Approved PFRC using DTO Client

1. Log In to the DTO Client. (Refer to 4.1 Logging In for details)

2. #Once inside the DTO Client, DTO Menu and Select Retrieved Approved PFRC. This
will lead to the Retrieved Approved PFRC window.
3. On the Retrieved Approved PFRC window, select (click on or highlight) the
corresponding Approved PFRC that your DTL has applied for.
##

Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #12# Retrieve Approved

PFRC
4. Click Generate File button.
5. A Save dialog box will appear asking for you to provide a file name for the
file to be generated. Select a folder or directory where you want to save you file
in the �Save in� dropdown list (upper portion). Click the Save Button.
#

6. Take note of the directory where you save the generated file. This file will be
used before the conduct of Remote Collection.
7. Log-out in DTO Client.

13.2.2 Remote Collection using RCO Client

1. The windows-based IDTOMIS-Remote Collection Operation (IDTOMIS-RCO) facility of

IDTOMIS (also referred to as RCO Client), is installed in the Portable Computer or
Laptop of the Remote Collecting DTL. To access RCO Client, click Start Button
(lower left portion), select Programs then click RCO or double-click the RCO icon
in the desktop. This will bring you to the IDTOMIS-RCO Login Window.
2. Log-in RCO Client. (Use same user name and password as that in DTO Client or
IDTOMIS web).
# EMBED PBrush ###
Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #13# IDTOMIS-RCO Login
Window

3. Once the username and password are authenticated by the system, the system will
authorize access to the RCO module of IDTOMIS.
4. On entering the RCO Client, the Enter/Upload Approved PFRC window will open
showing the approved PFRCs. Select the corresponding Approved PFRC then click
Select button.
#
Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #14# Enter/Upload
Approved PFRC

5. The Permit For Remote Collection Information Page will ask confirmation if the
selected PFRC is correct for the corresponding RCO. Click the Yes button if the
selected PFRC is indeed correct. Otherwise, click the No button.

6. You may then proceed with the Remote Collection. Click RCO menu then select
Client Verification. Procedure for Client Verification and Registration in RCO
Client is similar to that of DTO Client (Refer to 5.1 Client Verification and 5.2
Client Registration). Carry out Client Verification and Client Registration until
all Remote Collection Clients are inputted.
#

7. After all Clients in the remote collection are entered in the RCO Client, click
RCO menu and select Extract RCO Data. This will lead you to the Extract RCO Data
window.

8. On the Extract RCO data window, select the corresponding Remote Collection
record of the Agency where Remote Collection was done.
#
Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #15# Extract RCO Data

A message will appear, confirming if you are sure to proceed with extracting the
RCO Data. If you are certain that the Remote Collection record that you selected
is correct, click Yes. You will then proceed to the Save As dialog box. Otherwise,
click No, which will bring you back to the Extract RCO Data window.

9.
Input a corresponding RCO Data filename in the File name field and Click the Save
Button.
#

10. #The message �Data extracted successfully. You can now upload the file.� will
display upon successful saving.

(Take note of the file name and the directory where the file is saved. The file
saved will be used in DTO client after the conduct of remote collection._
11. #You may now logout from the RCO Client. Click APPLICATION menu and select
LOG-OUT.

13.2.3 Uploading RCO Data using DTO Client

You may proceed with the Client Consent Form, Specimen Collection and Initial
Screening using the DTO Client, back at the DTL.
1. Log In to the DTO Client.
2. #Once inside the DTO Client, click the DTO menu then select Upload RCO Data,
which will lead you to the Upload RCO Data window.

3. On the Upload RCO Data window shown below, click on the look-up button (�). The
Upload RCO Data dialog box will then open.

##
Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #16#a Upload RCO Data
a. Look for the corresponding RCO Data file (the file saved in RCO Client �
Extract RCO data) in the Upload RCO Data dialog box. Select the RCO Data file and
click the Open button.

b. The file directory and the selected file name will be reflected in the Enter
File to Upload field. Click Upload button.
#
Figure # STYLEREF 1 \s #13##16b Upload RCO Data

c. #You will then be informed that RCO Data upload is complete when you see the
message, �RCO Data uploaded successfully!� Click the OK button.

4.
#After uploading the RCO data, Click the DTO menu and select Batch Client
Verification. You will then proceed to Batch Client Verification window.

5. On the Batch Client Verification window, you will be able to view the list of
Client Records that were entered during Remote Collection.
##
Figure # STYLEREF 1 \s #13### SEQ Figure \* ARABIC \s 1 #17# Batch Client
Verfication
a. Click Verify button. However, if there are no Client Records listed in the
Batch Client Verification window, proceed to #6 for Client Consent.

b. The Client Records listed in the Batch Client Verification window will then be
transferred to Client Consent; hence the Client Records listed in the Batch Client
Verification window will look as if they have disappeared as shown below. Proceed
to the #6 Client Consent.

6. #Click DTO menu and select Client Consent. This will lead you to the Client
Consent Search window.

a. Verified Client Records collected in RCO will be retrieved in the Client

Consent Search window. Search criteria fields may be left empty but you may input
the Last Name, First Name, Middle Name, Birth Date and/or Gender Search Options to
narrow down the list or search for specific Client Records.
##

b. Select/Click on a Client Record and click View button. You will then proceed to
the Client Consent Form window. Refer to 5.3 Client Consent Form Section for the
succeeding steps/processes.

14.
Synchronize Reference Data

Updates in IDTOMIS Libraries or References may be reflected in the DTO Client

using the Synchronize Reference Data.

1. Login to DTO Client.

#
2. Synchronize your Reference Data by clicking APPLICATION menu, then selecting
SYNCHRONIZE REF DATA.

a. A message will appear declaring that the SYNCHRONIZE REF DATA menu will
synchronize your reference data. Click OK to continue.
#

b. Synchronization is successful when the message, �Reference data has been

updated� appears. Click the OK Button.

#PAGE #

#PAGE #1-3#

Drug Test Operations User Manual

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