MINUTES OF THE AIRPORT OPERATIONS GROUP REGULAR MEETING Date: 3 Aug 2011 Time: 1:30 pm Venue: CIAC Engineering

Conference Room, Corporate Office Bldg. I. ATTENDANCE Attendees Darwin L. Cunanan Hilarion Ritche D. Nacpil Ruel T. Angeles Federico E. Primero, Jr. Silverio Clemente Marcelino O. Ibanez, Jr. Joseph Raymund P. Canlas Riza L. Sison Jaime G. Lacap ESD Darryl M. Millora Office Larry Pena Christopher T. Soliman Misheena Joyce C. Tiatco Position VP-CBDG Manager-ATD Manager-AED Manager-ESD Manager-Procurement AM-ASD AM-AED AM-Procurement Sr. Crash, Fire &Rescue OfficerAirport Safety Officer-Safety

Sr. Officer-ACC EA-OVPCBDG TA-OVPCBDG

II. CALL TO ORDER There being a quorum, the meeting was called to order.

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III.MATTERS DISCUSSED
TARGET DATE OF IMPLEM ENTATI ON

ITEMS

ACTION /DECISION

STATUS/RE MARKS

OPR

I. Approval of
the Minutes of the Previous Meeting (20 July 2011)

Noting the corrections therein, the minutes of the previous meeting held on 27 July 2011 was duly approved, as corrected.

ALL

II. Matters Arising During the Meeting. A. Follow up on the Concerns Raised During QMS Meeting on 8 July 2011. 1. Lack of Trolleys a) As per VP-DLC, a proponent was offering 200 trolleys, and Veterans Bank and SMART have not yet responded regarding the letter-requests of CIAC for the trolleys. For information/ implementati on

August 5, 2011.

ATD/ MKTG

2. Signage at Immigration Area (Arrival)/ No signage at the door of male comfort room in arrival area.

a) As

per Proc-RLS, the Purchase Request (PR) for these signages was submitted to Procurement Department at 11:30 am today, but the order for the signages was made last week after the regular AOG meeting. The signages will be delivered on 5 August 2011.

August 5, 2011.

Procurement Dept./AT D

b) VP-DLC

informed ATD that the signages will be delivered by Friday, 5 August 2011, and the snake que at the arrival area will have to be organized because there will be a line dedicated for local passport holders and foreign passport holders.

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3. Lack of Directional signage leading to DMIA.

a) As per EA-CTS, the signages are currently being done by Mr. Alvin of ASQCO and Mr. Jojo Due of CCD. b) VP-DLC requested for a sample of these signages. a) As per VP-DLC, the wifi equipment have been delivered and the installation will be completed by Friday, 5 August 2011. August 4, 2011 GAN of QO August 5, 2011.

MIS/ATD

4. Weak
WIFI Signal.

B. Internal Directory.

a) As per EA-CTS, the Internal Directory is still with Mr. Gerry Naguit. b) As per VP-DLC requested the Internal Directory to be submitted tomorrow, 4 August 2011. a) As per EA-CTS, the inventories of vehicles of all the departments under the group have already been submitted.

ALL

C. Inventory of
Vehicles.

b) VP-DLC instructed EA-CTS to consolidate

these inventories to come up with the recommendations to the Management on the maintenance of all company vehicles.

c) VP-DLC stated that the transfer of Dan

Lopez to ESD will be thoroughly discussed first with Mr. Clemente, and further instructed the latter to prepare a letter-request regarding the hiring of a new mechanic. VP-DLC instructed ESD to pull out their memo regarding the transfer of Dan Lopez to ESD, since the hiring of a new mechanic plus the supplemental budget for it will have to be raised in the Excom and for its subsequent approval by the CIAC Board.

d) VP-DLC recommended that the ramp bus

with the drivers be turned over to ATD, for easy coordination. e) VP-DLC instructed ATD and Mr. Clemente to make an implementation program on this transition, to include the needed drivers for the ramp bus.

f) HRDN recommended to outsource the

D. Concerns of ATD. Aerodrome hiring of ramp bus drivers.

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Manual

a) As per HRDN, supposedly all sections

from different departments with minor revisions should have been submitted during the last meeting, but the concerned departments (specifically AED) were having difficulty because of their tight schedules. So the meeting of ATD with AED did not push through because from the last meeting until today the AED were always attending to other important matters. For information/ implementati on ATD

b) VP-DLC was informed that the target

Proposal to decrease the number of concessionai res in the Ground Floor of the PreDeparture Area date of completion for the aerodrome manual is by October 2011.

a) VP-DLC informed ATD that he signed

some renewal of concession contracts for a period of one year. b) As per HRDN, ATD sent a memo regarding the proposed plan of decreasing the number of concessionaires in the Ground Floor of the Pre-Departure Area. c) VP-DLC requested ATD to write another memo regarding the same and copy furnished the VP-CBDG

Boarding Bridge Utilization.

a) HRDN informed the group that he met

first with CASSC and it was agreed that CIAC will waive the collection of CPF from CASSC, on the other hand, CASSC will give discount or waive the payment of airlines for push back operations. Miascor requested for another week to study the same, because it might be more economical for Miascor to just pay the CPF than waive the payment for push back service to airlines.

b) VP-DLC requested ATD to prepare a

Signages recommendation to the Management if there is still the need for a third ground handler at this stage or if the existing two will suffice. a) As per HRDN, the Purchase Request for the signages that will be used for Phase I will be consolidated with the signages requirements for Phase II. The specifications will come from ATD but the procurement will be made by AED. HRDN will give an update regarding the same next meeting. E. Concerns of ESD.

a) VP-DLC inquired if ESD has a budget for

procurement of spare parts of fire

For information/

ESD

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trucks.

implementati on

b) As per Proc-Mr. Clemente their budget is

exhausted.

c) As per ESD-FEP, their budget of PhP 9

Million was slashed to PhP 900,000.00

d) VP-DLC instructed ESD to identify and

list down the spare parts which are critical and needs to be replaced immediately, to include the costs required for this. e) As per Proc-RLS, the Purchase Request of the spare parts were already received by the Procurement Department from the Budget Officer, and were given back to ESD for their review. f) Proc-Mr. Clemente informed the group that the fire truck which broke down (air compressor problem) last week is already functioning.

g) As per VP-DLC, ESD have not yet

submitted their recommendations regarding the Early Retirement Program. h) Thereafter, VP-DLC inquired on the difference between Category 9A and Category 9B. i) As per ESD-Mr. Lacap, Category 9A connotes that an airport has several fire trucks which are capable of containing a large quantity of water.

j) As per ESD-FEP, the existing water

capacity of the fire trucks is 34,000 Liters which is 400 Liters short for Category 9A. k) As per VP-DLC, CIAC is still under Category 9B, since there is a short of 400 Liters. l) VP-DLC informed the group the EVP&COO BOM will meet the Operations Group regarding our present equipment capabilities to be used in their report to DOTC.

m) VP-DLC instructed the group department heads to prepare their current capabilities (i.e. Terminal capacity, CFR Rating, navigational aids equipment status, etc.) F. Concerns of

a) The

implementing

plan

for

the

For

Safety

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Safety Office.

eradication of cat infestation issue has been submitted by Safety-DMM. b) VP-DLC reiterated the issuance of Notam when necessary. c) VP-DLC was informed that the AVR of the bird frequency equipment is malfunctioning. The AVR will be repaired or replaced, if necessary. Further, VPDLC requested for updates on this.

information/ implementati on

G. Concerns of Procurement .

a) As per Proc-RLS, COA recommended that

the revolving fund (petty cash) be centralized with the Finance Department (FD).

For information/ implementati on

Procurement

b) As per Proc-Mr. Clemente, if the petty

cash will be centralized with the FD, there will be limitations and the period for liquidation is shorter. Unlike with the revolving fund, an item can be procured and the documentation will follow.

c) Proc-RLS requested the assistance of VPDLC regarding a memo prepared three months ago addressed to P&CEO VJIL, through VP Ortile concerning the registration and evaluation of the suppliers. The memo is still in the Office of the President. d) VP-DLC instructed Proc-RLS to make another memo reiterating the same and copy furnish the VP-CBDG. H. Concerns of ASD.

a) Regarding the removal of the acacia

tree, RTA informed the group that upon inspection, it is more difficult to move the fence because the size of the fence is longer than expected. It will be easier to just cut off the overhang of the tree. Further, RTA informed the group that he wrote Mr. Red Fuentes of CDC to ask for assistance in cutting off the branches of the tree, as CDC is the one in charge of cutting of trees within the Freeport Zone.

For information/ implementati on

ASD/AED

b) As per HRDN, the complete report of the

TSA is not yet forwarded to the main office because CIAC has not yet complied with all the requirements of the audit.

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Prepared by: MISHEENA JOYCE C. TIATC0 CUNANAN Technical Assistant OVP-CBDG

Noted by: DARWIN Vice-President CBD Group L.

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