08/10/05

Purchase Order - 850

Shoebuy.com
850 Purchase Order 004010

Document Version: 2.2

Author: Shoebuy.com

Shoebuy850v2.rtf

For internal use only

08/10/05

Purchase Order - 850

850

Purchase Order
Functional Group=

PO

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information. Segments:
Pos Id ISA GS Segment Name Interchange Control Header Functional Group Header Req M M Max Use 1 1 Repeat Notes Usage Used Used

Heading:
Pos 010 020 060 Id ST BEG PER Segment Name Transaction Set Header Beginning Segment for Purchase Order Administrative Communications Contact Req M M O Max Use 1 1 3 25 Service, Promotion, Allowance, or Charge Information Date/Time Reference Carrier Details (Routing Sequence/Transit Time) O O O 1 10 12 200 Name Address Information Geographic Location O O O 1 2 >1 Used Used Used Used Used Used Repeat Notes Usage Must use Must use Used

LOOP ID - SAC 120 SAC 150 240 DTM TD5

LOOP ID - N1 310 N1 330 N3 340 N4

Detail:
Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - PO1 010 PO1 LOOP ID - PID 050 PID

100000 Baseline Item Data M 1 1000 Product/Item Description O 1 Used N2/010 Must use

Summary:
Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - CTT 010 CTT 030 SE

1 Transaction Totals Transaction Set Trailer O M 1 1 N3/010 Used Must use

Shoebuy850v2.rtf

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Purchase Order - 850 Id GE IEA Segment Name Functional Group Trailer Interchange Control Trailer Req M M Max Use 1 1 Repeat Notes Usage Used Used

Segments:
Pos

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Purchase Order - 850 Pos: Max: 1 - Mandatory Loop: N/A Elements: 16

ISA
Element Summary:
Ref _ ISA01 Id_ I01

Interchange Control Header

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA02

I02

Element Name _ Authorization Information Qualifier Description: Code to identify the type of information in the Authorization Information All valid standard codes are used. Authorization Information Description: Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01) User Note 1: Spaces

Req M

Type ID

Min/Max Usage_ 2/2 Must use

AN

10/10

Must use

ISA03

I03

Security Information Qualifier Description: Code to identify the type of information in the Security Information Code 00 Name _ No Security Information Present (No Meaningful Information in I04)

ID

2/2

Must use

ISA04

I04

Security Information Description: This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03) User Note 1: Spaces

AN

10/10

Must use

ISA05

I05

Interchange ID Qualifier Description: Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified All valid standard codes are used. User Note 1: Shoebuy.com's Id Qualifier is '12'

ID

2/2

Must use

ISA06

I06

Interchange Sender ID Description: Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element User Note 1: Shoebuy.com's Id is '6174512929'

AN

15/15

Must use

ISA07

I05

ISA08

I07

Interchange ID Qualifier Description: Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified All valid standard codes are used. Interchange Receiver ID Description: Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ID

2/2

Must use

AN

15/15

Must use

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08/10/05 Ref _ ISA09

Id_ I08

Element Name Interchange Date Description: Date of the interchange Interchange Time Description: Time of the interchange Interchange Control Standards Identifier Description: Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer All valid standard codes are used. Interchange Control Version Number Description: This version number covers the interchange control segments All valid standard codes are used. Interchange Control Number Description: A control number assigned by the interchange sender

Req M

Type DT

Purchase Order - 850 Min/Max Usage_ 6/6 Must use 4/4 Must use Must use

ISA10

I09

TM

ISA11

I10

ID

1/1

ISA12

I11

ID

5/5

Must use

ISA13

I12

N0

9/9

Must use Must use

ISA14

I13

ISA15

I14

ISA16

I15

Acknowledgment Requested Description: Code sent by the sender to request an interchange acknowledgment (TA1) All valid standard codes are used. Usage Indicator Description: Code to indicate whether data enclosed by this interchange envelope is test, production or information All valid standard codes are used. Component Element Separator Description: Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

ID

1/1

ID

1/1

Must use

1/1

Must use

User Note 1:
ISA*00* *00* *12*6174512929 *12*0123456789 *000529*1518*U*00401*000000001*0*P*>~

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Purchase Order - 850

Shoebuy850v2.rtf

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Purchase Order - 850 Pos: Max: 1 - Mandatory Loop: N/A Elements: 8

GS
Element Summary:
Ref _ GS01 Id_ 479

Functional Group Header

To indicate the beginning of a functional group and to provide control information

GS02

142

Element Name _ Functional Identifier Code Description: Code identifying a group of application related transaction sets All valid standard codes are used. Application Sender's Code Description: Code identifying party sending transmission; codes agreed to by trading partners User Note 1: Shoebuy's Id is '6174512929'

Req M

Type ID

Min/Max Usage_ 2/2 Must use

AN

2/15

Must use

GS03

124

Application Receiver's Code Description: Code identifying party receiving transmission. Codes agreed to by trading partners Date Description: Date expressed as CCYYMMDD Time Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (0023), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) Group Control Number Description: Assigned number originated and maintained by the sender Responsible Agency Code Description: Code used in conjunction with Data Element 480 to identify the issuer of the standard All valid standard codes are used. Version / Release / Industry Identifier Code Description: Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed All valid standard codes are used.

AN

2/15

Must use

GS04

373

DT

8/8

Must use Must use

GS05

337

TM

4/8

GS06

28

N0

1/9

Must use Must use

GS07

455

ID

1/2

GS08

480

AN

1/12

Must use

User Note 1:
GS*PO*6174512929*0123456789*20001015*1518*1*X*004010~

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Purchase Order - 850 Pos: 010 Max: 1 Heading - Mandatory Loop: N/A Elements: 2

ST
Element Summary:
Ref _ ST01 Id_ 143

Transaction Set Header

To indicate the start of a transaction set and to assign a control number

ST02

329

Element Name _ Transaction Set Identifier Code Description: Code uniquely identifying a Transaction Set All valid standard codes are used. Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Req M

Type ID

Min/Max Usage_ 3/3 Must use 4/9 Must use

AN

User Note 1:
ST*850*0001~

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Purchase Order - 850

BEG
Element Summary:
Ref _ BEG01 Id_ 353

Beginning Segment for Purchase Order

Pos: 020 Max: 1 Heading - Mandatory Loop: N/A Elements: 12

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Element Name Transaction Set Purpose Code Description: Code identifying purpose of transaction set Code 00 Name Original

Req M

Type ID

Min/Max Usage_ 2/2 00 Must use

BEG02

92

Purchase Order Type Code Description: Code specifying the type of Purchase Order Code SA Name Standalone _

ID

2/2

Must use

SA

BEG03

324

Purchase Order Number Description: Identifying number for Purchase Order assigned by the orderer/purchaser Release Number Description: Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction Date Description: Date expressed as CCYYMMDD

AN

1/22

Must use

BEG04

328

AN

1/30

Not Used

BEG05

373

DT

8/8

Must use

User Note 1:
BEG*00*SA*123456-1**20001015~

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Purchase Order - 850

SAC

Service, Promotion, Allowance, or Charge Information

Pos: 120 Max: 1 Heading - Optional Loop: SAC Elements: 2

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge Element Summary:
Ref _ SAC01 Id_ 248 Element Name _ Allowance or Charge Indicator Description: Code which indicates an allowance or charge for the service specified All valid standard codes are used. Req M Type ID Min/Max Usage_ 1/1 N Must use

SAC03 SAC04

000 1301

Allowance or Charge Qualifier Description ZZ Agency Service, Promotion, Allowance, or Charge Code Description: Agency maintained code identifying the service, promotion, allowance, or charge Code Name OHDS - Order Handling Drop Shipment

C C

ID AN

1/1 1/10

Must use Used

ZZ OHDS

User Note 1:
SAC*N**ZZ*OHDS~

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Purchase Order - 850

DTM
Element Summary:
Ref _ DTM01 Id_ 374

Date/Time Reference

Pos: 150 Max: 10 Heading - Optional Loop: N/A Elements: 6

To specify pertinent dates and times

Element Name _ Date/Time Qualifier Description: Code specifying type of date or time, or both date and time Code Name 010 Requested ship date

Req M

Type ID

Min/Max Usage_ 3/3 Must use

DTM02

373

Date Description: Date expressed as CCYYMMDD

DT

8/8

Used

User Note 1:
DTM*010*20001015~

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Purchase Order - 850

TD5
Element Summary:
Ref _ TD501 Id_ 133

Carrier Details (Routing Sequence/Transit Time)

Pos: 240 Max: 12 Heading - Optional Loop: N/A Elements: 15

To specify the carrier and sequence of routing and provide transit time information

TD502

66

TD503

67

Element Name _ Routing Sequence Code Description: Code describing the relationship of a carrier to a specific shipment movement All valid standard codes are used. Identification Code Qualifier Description: Code designating the system/method of code structure used for Identification Code (67) All valid standard codes are used. Identification Code Description: Code identifying a party or other code Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment All valid standard codes are used. Routing Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's identity Shoebuy will be sending one of the following free-form descriptions: UPS Ground UPS 2nd Day UPS Next Day UPS 3-Day

Req O

Type ID

Min/Max Usage_ 1/2 Not Used

ID

1/2

Not Used

AN

2/80

Not Used Not Used

TD504

91

ID

1/2

TD505

387

AN

1/35

Used

User Note 1:
TD5*****UPS Ground~

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Purchase Order - 850 Pos: 310 Max: 1 Heading - Optional Loop: N1 Elements: 6

N1
Element Summary:
Ref _ N101 Id_ 98

Name

To identify a party by type of organization, name, and code

Element Name Entity Identifier Code Description: Code identifying an organizational entity, a physical location, property or an individual Code ST Name Ship to

Req M

Type ID

Min/Max Usage_ 2/3 Must use

N102

93

Name Description: Free-form name Identification Code Qualifier Description: Code designating the system/method of code structure used for Identification Code (67) All valid standard codes are used. Identification Code Description: Code identifying a party or other code

AN

1/60

Used

N103

66

ID

1/2

Used

N104

67

AN

2/80

Used

User Note 1:
N1*ST*Shoebuy Customer~

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Purchase Order - 850 Pos: 330 Max: 2 Heading - Optional Loop: N1 Elements: 2

N3
Element Summary:
Ref _ N301 Id_ 166

Address Information

To specify the location of the named party

Element Name Address Information Description: Address information Address Information Description: Address information

Req M

Type AN

Min/Max Usage_ 1/55 Must use 1/55 Used

N302

166

AN

User Note 1:
N3*42 Batterymarch Street*Floor 2~

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Purchase Order - 850 Pos: 340 Max: >1 Heading - Optional Loop: N1 Elements: 6

N4
Element Summary:
Ref _ N401 Id_ 19

Geographic Location

To specify the geographic place of the named party

Element Name City Name Description: Free-form text for city name State or Province Code Description: Code (Standard State/Province) as defined by appropriate government agency Postal Code Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Req O

Type AN

Min/Max Usage_ 2/30 Used

N402

156

ID

2/2

Used

N403

116

ID

3/15

Used

User Note 1:
N4*Boston*MA*02110*US~

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Purchase Order - 850

PER
Element Summary:
Ref _ PER01 Id_ 366

Administrative Communications Contact

Pos: 060 Max: 3 Heading - Optional Loop: N/A Elements: 9

To identify a person or office to whom administrative communications should be directed

Element Name Contact Function Code Description: Code identifying the major duty or responsibility of the person or group named Name Description: Free-form name

Req M

Type ID

Min/Max Usage_ 2/2 RE Must use

PER02

93

AN

1/60

Used

PER03

365

PER04

364

Communication Number Qualifier Description: Code identifying the type of communication number All valid standard codes are used. Communication Number Description: Complete communications number including country or area code when applicable

ID

2/2

Used

TE

AN

1/80

Used

User Note 1:
PER*RE**TE*1-617-451-2880~

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Purchase Order - 850 Pos: 010 Max: 1 Detail - Mandatory Loop: PO1 Elements: 25

PO1
Element Summary:
Ref _ PO101 Id_ 350

Baseline Item Data

To specify basic and most frequently used line item data

Element Name _ Assigned Identification Description: Alphanumeric characters assigned for differentiation within a transaction set Quantity Ordered Description: Quantity ordered Unit or Basis for Measurement Code Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken All valid standard codes are used. Unit Price Description: Price per unit of product, service, commodity, etc. Basis of Unit Price Code Description: Code identifying the type of unit price for an item All valid standard codes are used. Product/Service ID Qualifier Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) Code Name UP Universal Product Code

Req O

Type AN

Min/Max Usage_ 1/20 Used

PO102

330

1/15

Used

PO103

355

ID

2/2

Used

EA

PO104

212

1/17

Used

PO105

639

ID

2/2

Used

PO106

235

ID

2/2

Used

UP

PO107

234

Product/Service ID Description: UPC Product/Service ID Qualifier Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) Code Name SK Stock Keeping Unit

AN

1/48

Used

PO108

235

ID

2/2

Used

SK

PO109

234

Product/Service ID Description: SKU identifier Product/Service ID Qualifier Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) Code SZ Name Size

AN

1/48

Used

PO110

235

ID

2/2

Used

SZ

PO111

234

Product/Service ID Description: Size Product/Service ID Qualifier 17

AN

1/48

Used

PO112

235

ID

2/2

Used

BO

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Id_

Element Name _ Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) Code Name BO

Req

Type

Purchase Order - 850 Min/Max Usage_

PO113

234

Product/Service ID Description: Color Product/Service ID Qualifier Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) Code ZZ Name Width

AN

1/48

Used

PO114

235

ID

2/2

Used

ZZ

PO115

234

Product/Service ID Description: Width, if applicable.

AN

1/48

Used

User Note 1:
PO1*1*1*EA*40.5**UP*123456789012*SK*SHOE-0101*SZ*9.5*BO*Black*ZZ*W~

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Purchase Order - 850 Pos: 050 Max: 1 Detail - Optional Loop: PID Elements: 9

PID
Element Summary:
Ref _ PID01 Id_ 349

Product/Item Description

To describe a product or process in coded or free-form format

Element Name Item Description Type Description: Code indicating the format of a description Code F Name Freeform

Req M

Type ID

Min/Max Usage_ 1/1 F Must use

PID02

750

Product/Process Characteristic Code Description: Code identifying the general class of a product or process characteristic Code 08 Name Product

ID

2/3

Used

PID03

559

PID04

751

Agency Qualifier Code Description: Code identifying the agency assigning the code values All valid standard codes are used. Product Description Code Description: A code from an industry code list which provides specific data about a product characteristic Description Description: A free-form description to clarify the related data elements and their content Contains brand and style name/information.

ID

2/2

Not Used Not Used

AN

1/12

PID05

352

AN

1/80

Used

User Note 1:
PID*F****Men's Cool Hip Shoe~

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Purchase Order - 850 Pos: 010 Max: 1 Summary - Optional Loop: CTT Elements: 7

CTT
Element Summary:
Ref _ CTT01 Id_ 354

Transaction Totals

To transmit a hash total for a specific element in the transaction set

Element Name Number of Line Items Description: Total number of line items in the transaction set

Req M

Type N0

Min/Max Usage_ 1/6 Must use

User Note 1:
CTT*1~

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Purchase Order - 850 Pos: 030 Max: 1 Summary - Mandatory Loop: N/A Elements: 2

SE
Element Summary:
Ref _ SE01 Id_ 96

Transaction Set Trailer

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Element Name Number of Included Segments Description: Total number of segments included in a transaction set including ST and SE segments

Req M

Type N0

Min/Max Usage_ 1/10 Must use

SE02

329

Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

AN

4/9

Must use

Shoebuy850v2.rtf

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Purchase Order - 850 Pos: Max: 1 - Mandatory Loop: N/A Elements: 2

GE
Element Summary:
Ref _ GE01 Id_ 97

Functional Group Trailer

To indicate the end of a functional group and to provide control information

Element Name _ Number of Transaction Sets Included Description: Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element Group Control Number Description: Assigned number originated and maintained by the sender

Req M

Type N0

Min/Max Usage_ 1/6 Must use

GE02

28

N0

1/9

Must use

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Purchase Order - 850 Pos: Max: 1 - Mandatory Loop: N/A Elements: 2

IEA
Element Summary:
Ref _ IEA01 Id_ I16

Interchange Control Trailer

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Element Name _ Number of Included Functional Groups Description: A count of the number of functional groups included in an interchange Interchange Control Number Description: A control number assigned by the interchange sender

Req M

Type N0

Min/Max Usage_ 1/5 Must use

IEA02

I12

N0

9/9

Must use

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