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Process Depreciation Run Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Depreciation run -> Execute - AFAB 2. Process Investment Grant Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Investment grant - AR11 3. Process Revaluation Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Revaluation for the balance sheet -> Post revaluation - AR29 4. AA Fiscal Year Change Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Fiscal year change - AJRW 5. AA Fiscal Year Close Account Reconciliation Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Account reconciliation - ABST2 6. AA Fiscal Year Close Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Execute - AJAB 7. Produce Asset History Sheet Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> International -> Asset History Sheet or Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> Country Specifics - various 8. Produce GR/IR Balance Report Logistics -> Materials Management -> Inventory Management -> Environment -> Balances Display -> List of GR/IR Bals. - MB5S 9. Maintain GR/IR Clearing Account Logistics -> Materials Management -> Invoice Verification -> Invoice Verification -> Further processing -> Maintain GR/IR acct - MR11 10. Material Revaluations Price Changes (manual) Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Change price - MR21

11. Material Revaluations Debit/Credit Material Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Debit/cred. material - MR22 12. Product Costing Material Price Change Accounting -> Controlling -> Product Cost Controlling -> Product Cost Planning -> Material Costing -> Price Update - CK24 13. Material Ledger Closing Logistics -> Materials Management -> Valuation -> Actual Costing/Material Ledger -> Periodic material valuation -> Post closing - CKMI 14. Materials Management Closing Logistics -> Materials Management -> Material Master -> Other -> Close period - MMPV 15. Materials Management Closing Control Posting to Prior Period Logistics -> Materials Management -> Material Master -> Other -> Allow posting to previous period - MMRV 16. Lowest Value Determination Market Prices Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Market prices - MRN0 17. Lowest Value Determination Range of Coverage Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Range of coverage - MRN1 18. Lowest Value Determination Movement Rate Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Movement rate - MRN2 19. Lowest Value Determination Loss-Free Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. lowest values -> Loss-free valuation - MRN3 20. LIFO Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> LIFO Valuation - Various 21. FIFO Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> FIFO Valuation - Various 22. Physical Inventory Processing Logistics -> Materials Management -> Physical Inventory - Various

23. Analyze GR/IR Clearing Accounts and Display Acquisition Tax Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Regroup -> GR/IR clearing - F.19 24. Define Adjustment Accounts for GR/IR Clearing IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Regrouping -> Define Adjustment Accounts for GR/IR Clearing - OBYP 25. Print Balance Confirmation Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count -> Balance confirmation: Print or Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation -> Print letters - F.17 26. Configure Balance Confirmation Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count -> or Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation - F.1B, F.1A 27. Post Individual Value Adjustment Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. trans. posting -> Without clearing - F-21 28. Define Account Determination for Flat-Rate Individual Value Adjustment IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations -> Define Accounts OBB0 29. Configure Flat-Rate Individual Value Adjustment IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations -> SPRO 30. Calculate Flat-Rate Individual Value Adjustment Accounting -> Financial accounting -> Accounts receivable -> Periodic processing -> Closing -> Valuate -> Further valuations - F107 31. Writing-Off Doubtful Receivables Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. trans. psting -> With clearing - F-30

32. Customizing Exchange Rates IMG -> General Settings -> Currencies - Various 33. Maintaining Exchange Rates Accounting -> Financial accounting -> General ledger -> Environment -> Current settings -> Enter exchange rates - OB08 34. Customizing Valuation Methods IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Define Valuation Methods - OB59 35. Foreign Currency Open Item Valuation Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing>>Valuate -> Valuation of Open Items in Foreign Currency - F.05 36. Account Determination for Exchange Rate Differences IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Prepare automatic postings for foreign currency valuation - OBA1 37. Regroup Receivables and Payables Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Regroup -> Receivables/ Payables - F101 38. Account Determination for Regrouping Receivables and Payables IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Regrouping - OBBV, OBBW, OBBX 39. Revalue Foreign Currency G/L Account Balances Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Foreign Currency Valuation of Inventory - F.06 40. Posting Accruals/Deferrals Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Enter Accrual/Deferral Doc. - FBS1 41. Posting Accrual/Deferral Reversal Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Reverse Accrual/Deferral Document - F.81 42. Generate Recurring Entry Posting Accounting -> Financial accounting -> General ledger -> Periodic processing -> Recurring Entries -> Execute - F.14

S.No

TCODE

PARTICULARS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

EC08 FTXP OBCL OAOB OAOA AS08 AO90 OAYZ AO21 FBN1 OAYR OAYO AFAMD AFAMS AFAMP AFAMA AS01 AS11 F-90 AW01 AFAB F-92 ABUMN ABAVN

COPY CHART OF DEPRECIATION CREATION OF 0% TAX CODES ASSIGN TAX CODES FOR NON-TAXABLE TRANSACTIONS ASSIGN CHART OF DEP. TO COMPANY CODE SPECIFY ACCOUNT DETERMINATION CREATE SCREEN LAYOUT RULES DEFINE ASSET CLASSES DEFINE NUMBER RANGES FOR MASTER CLASSES INTEGRATION WITH GL DETERMINE DEPRECIATION AREAS IN ASSET CLASSES DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA DEFINE SCREEN LAYOURS FOR ASSET DEP. AREAS DEFINE NUMBER RANGES FOR DEP. POSTINGS SPECIFY INTERVALS AND POSTING RULES SPECIFY ROUND UP NET BOOK VALUATION DEPRECIATION KEYS DEFINE BASE METHOD DEFINE DECLINING BALANCE METHODS DEFINE MULTI LEVEL METHODS DEFINE PERIOD CONTROL METHODS DEFINE DEPRECIATION KEY ASSET MASTER CREATION CREATION OF SUB-ASSET ASSET PURCHASE POSTING ASSET EXPLORER DEPRECIATION RUN SALE OF ASSET TRANSFER OF ASSET SCRAPPING OF ASSET

he depreciation can either be planned or unplanned. Planned depreciation is one which brings down the value of the asset after every planned period; say every month, until the asset value is fully depreciated over its life period. With this method, you will know what the value of the asset at any point of time in its active life. On the contrary, unplanned depreciation is a sudden happening of an event or occurrence not foreseen (there could be a sudden break out of a fire damaging an asset, which forces you to depreciate fully as it is no longer useful economically) resulting in a permanent reduction of the value of the asset.

Use this procedure to post an unplanned depreciation manually. Ordinary depreciation reflects the deduction for wear and tear during the normal use of the asset. Unusual influences, such as damage that leads to a permanent decrease in the value of the asset, are covered by unplanned depreciation.

SAP Assets Accounting Depreciation The depreciation is collectively executed at the company code level. Each asset master contains the necessary information to calculate the depreciation like: Capitalization date Depreciation areas Useful life Scrap Value Asset Value Date The depreciation run is an important periodic processing activity which takes care of calculating depreciation for the assets. This run posts the corresponding transactions in both AA and FI. The depreciation calculation is done through AFAB session and the AFAB posting session posts the different depreciation areas 01 and 15. Test run can be executed for individual asset or entire fixed asset depending upon the requirement. System posts A/c following entry. Dr

Depreciation To Accumulated Depreciation A/c Cr

The depreciation posting can be done as per following. 1. Planned posting run 2. Repeat 3. Restart 4. Unplanned posting run Planned posting run: It is used to post depreciation of the asset at the end of planned period. The planned period is going to be every month end. Repeat: If we want to post additional depreciation for any additional posting after planned posting run, it can be achieved through repeat posting run. If any asset is booked after planned posting run, depreciation of the same can be posted using repeat run in the same period provided period is open.

Restart: It is used to complete depreciation run which is aborted or not completed due to technical reasons like server is not working during depreciation run. Unplanned: It is used to calculate depreciation other than normally defined planned posting cycle. In case of any gap between the planned posting period, the accumulated depreciation for the gap period can be posted together by the unplanned depreciation run. Manual Value Correction- Unplanned Depreciation: (ABAA) If we want to post additional depreciation which is not considered while depreciation posting run, it can be done through unplanned depreciation. In this case we have to mention amount of depreciation which is not considered against individual asset. This is called as Unplanned depreciation. Asset value date should be on or after capitalization date. Unplanned amount of depreciation posted is initially recorded in Asset module only. It is posted to FI when depreciation run is executed. SAP T code to be used Depreciation Run : AFAB Depreciation Simulation : S_ALR_87012936 Manual value correction-unplanned depreciation

: ABAA

SAP Assets Accounting End User Documents This set of documents explain in step by step manner with screenshots, how to do transaction in SAP FI Assets Accounting (FI-AA). These documents can be used for power user training or end user training in the final preparation phase during implementation. These documents help you to understand how to run transactions in SAP and complete your business process. These documents are very helpful for the entire sap user even if they are new to SAP screens. In this document set we cover following transactions Master data AR31 Edit Worklist AS01 Create Asset AS02 Change Asset AS03 Display Asset AS05 Lock AS06 Delete AS11 Create Sub Number AS21 Create Group Asset AS24 Create Group Asset Sub Number AW01N Asset Explorer Acquisition ABGF Credit Memo in Next Year ABGL Credit Memo in Current Year ABZON Acquisition with Automatic Offsetting Entry F.14 Post Recurring Entries F-47 Down Payment Request F-48 Create Down Payment F-90 Acquisition with Vendor

F-91 Clearing Offsetting Entry FBD1 Enter Recurring Entry Transactions AB02 Change Asset Document AB08 Reverse Asset Document ABAON Sale without Customer ABSO Miscellaneous ABUMN Transfer within Company Code ABZU Create Write Up AIAB AUC Settlement with Line Items AIBU AUC Settlement AIST Reverse Settlement of of AUC Retirement ABAVN Retirement by Scrapping AR31 Mass Retirement F-92 Retirement with Customer Period End Closing ABAA Unplanned Depreciation AFAB Depreciation Run Execution AFAR Recalculation of Depreciation Reporting S_ALR_87011964 Asset Balances S_ALR_87011979 Physical Inventory List S_ALR_87011990 Asset History Sheet S_ALR_87012004 Total Depreciation S_ALR_87012039 Asset Transactions S_ALR_87012050 Asset Acquisition List S_ALR_87012052 Asset Retirements S_ALR_87012936 Depreciation Simulation Forecast S_ALR_87099918 Primary Cost Planning Year End Closing ABST2 Preparation AJAB Asset Year End Closing AJRW Asset Fiscal Year Change

Process Fixed Asset Depreciation


Every asset transaction immediately causes a change of the forecasted depreciation. However, it does not immediately cause an update of the depreciation and value adjustment accounts for the balance sheet and profit and loss statements. The planned depreciation is posted to the general ledger when you run the periodic depreciation posting run. This posting run uses a batch input session to post the planned depreciation for each posting level for each individual asset as a lump sum amount.

The calculation and scheduling of depreciation, interest and revaluation are automatically controlled by keys in the system, or you can control them manually using a special posting transaction. In both cases, planned depreciation from Asset Accounting must be periodically posted to the corresponding asset and expense accounts of the general ledger. You carry out this posting using a batch input session. In addition to the various depreciation types, interest and revaluation, this batch input session also posts the allocation and writing off of special reserves. When the system posts depreciation, it creates collective documents. It does not create separate documents for each asset. Depreciation Posting Run is done via transaction code 'AFAB'. The program creates batch input sessions for posting depreciation and interest to the G/L accounts in Financial Accounting and/or to Controlling. Fields Description :Company code : Your Company Code Fiscal Year : Your fiscal year Posting period : Your depreciation period Reason for posting run (choose one) Planned posting run : X (default) List assets : (tick if you want to see the detail) Test run : (tick if you run in test mode else untick for production run) Main asset number : (you can specify certain asset number if you click repeat run or test run) Note : Click the execute button if this is a test run. Click the menu bar -> Program -> Execute in background if this is a production run. You should get this message : Background job was scheduled for program RABUCH00 and print out the output. Release and Process the Batch Input Session in transaction code 'SM35'. Process Session RABUCH00 X - Display errors only Additional functions X - Dynpro standard size

Click the Process button If there is error, the system will pop up the error message. Correct the error and recreate the session in transaction 'AFBD'.

Depreciation: AFAB
Use

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A posting to a fixed asset initially causes the planned depreciation to change in Asset Accounting. The accumulated depreciation accounts and depreciation accounts of the balance sheet and profit and loss statement are not updated immediately, however. The total planned depreciation is not posted to Financial Accounting until the periodic depreciation-posting run is executed. The depreciation posting should be run periodically (annually, semi-annually, quarterly, or monthly). When executed as an update run, the program has to be started in the background. The system creates posting documents for each depreciation area and account group in accordance with the posting cycles specified in Customizing. As the posting date, the system uses The last day of the period for normal periods (no special periods) The last day of the fiscal year for special periods

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Prerequisites Document type AF has to define for posting depreciation. In definition of the document type, number range 03 has to specify with external number assignment. Also specify that the depreciation in depreciation areas 01 (book depreciation), 03 (reserves for special depreciation), and 20 (cost-accounting depreciation) is posted in the general ledger.

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Define the depreciation posting cycle by specifying the length of time in posting periods between two posting runs. The system is set in such a way that depreciation is posted monthly. You do not have to keep strictly to this posting cycle. You can also choose an unplanned depreciation-posting run using an indicator on the initial screen of the depreciation posting run. When you set this indicator, you can skip over several periods and post the total depreciation for all of the skipped periods in one period. The system supports two different procedures for distributing the forecasted depreciation over the posting periods. The difference between the two procedures becomes evident when you process acquisitions within the fiscal year or handle post-capitalization. With the catch-up method, depreciation due on a transaction within the fiscal year (from the depreciation start date, according to period control, up to the current period) is posted in one total. The depreciation posting program posts this amount in the period in which the posting date of the acquisition lies. With the smoothing method, the annual depreciation amount determined is distributed equally over the periods from the current posting period to the year-end. For each depreciation area, you have to specify whether depreciation is to be posted to the cost center and/or to the order. This information is taken from the asset master record and passed on to Financial Accounting as an additional account assignment. For depreciation area 20, the system is set to assign the cost-accounting depreciation and interest to the cost center.

Planned Posting Run You can post to the next period that is specified according to the posting cycle. During a regular posting run of this kind, the system does not allow you to limit the run to particular assets. Repeat Run You can request a repeat posting run for the last period posted. You might need to carry out a repeat run if the depreciation terms were changed for individual assets in connection with the year-end closing, for example. During a repeat posting run, the system only posts the differences that resulted between the first posting run and the repeat posting run. You can limit the run to particular assets.

Restart If a posting run terminated for technical reasons and changes had already been made to the database, you have to restart the program in restart mode. Using the restart mode ensures that all system activities that were interrupted by the termination are repeated.

Unplanned Posting Run If, for whatever reason, you want to skip over one or more posting periods, you can do this by specifying an unplanned posting run. The system then creates postings for all the periods that were skipped, as well as for the period entered. The posting period that you specify, however, must fit into the posting cycle. If you specify period 7 for a quarterly posting cycle, for example, no posting occurs.

Once you have made all the necessary entries, execute the depreciation posting run in the background (Program Execute in Background). You can monitor the job scheduled in the background.

The job always appears under the name RAPOST2000. The Status column shows the current status of the job. Choose Refresh or F8 to update the information. As soon as the status of the job is "Finished", select your job and choose Spool.

To go from the overview to your list, choose F6. When this list was generated, the fixed assets in question were also updated to include the posted depreciation. The planned depreciation for every complex fixed asset is not totaled for each posting level and posted directly to Financial Accounting until the periodic depreciation posting run has been executed. Result The planned depreciation is posted to the accounts defined in Customizing. Note that the system always creates collective documents (not individual documents for each asset) when posting depreciation.