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COMPLIANCE GUIDE FOR SELF-EMPLOYED INDIVIDUALS/PROFESSIONALS

I. REGISTRATION

Processing of Application for TIN and Registration of Self-Employed Individuals, Estates, Trusts including their branches and facilities

Who may Avail :

Individuals engaged in trade or business or those in the practice of their professions, Estates and Trusts with proprietary activities including their branches and facilities, if any.

Where to Avail

:

1)

Revenue District Office (RDO) having jurisdiction over the place where the Head Office and branch is located, respectively;

 

2) RDO having jurisdiction over the place of residence, in the case of those who conduct business transactions in a nomadic or roving manner, such as peddlers, mobile stores operators, privilege store owners and the like;

3) Estate - RDO having jurisdiction over the domicile of the decedent at the time of death. In the case of a non-resident decedent, the estate shall be registered with the RDO where the executor or administrator is registered. Provided, however, that in case of such executor or administrator is not registered, registration of the estate shall be made with the RDO having jurisdiction over the legal residence of the executor or administrator; and

4) Trust – RDO having jurisdiction over the registered address of the Trustee. Provided, however, that in case of such Trustee is not registered, registration of the estate shall be made with the RDO having jurisdiction over the business address of the Trustee.

What are the

:

BIR Form 1901*

Documentary

For single proprietors, mixed income earners

Requirements

Mayor’s Business Permit or duly received Application for Mayor’s Business Permit, if the former is not available

For Professionals and where PTR is not required (i.e. Consultants, Agents, Artists, Underwriters & the like):

a) Occupational Tax Receipt (OTR)/ Professional Tax Receipt (PTR);

b) Birth Certificate;

c) Marriage Contract, if applicable; and

d) Contract/Company Certification.

Other documents for submission only if applicable:

a) Contract of Lease;

b) DTI Certificate of Registration of Business Name, if business trade name

shall be used;

c) Certificate of Authority, if Barangay Micro Business Enterprises (BMBE) registered entity;

d) Proof of Registration/Permit to Operate with Board of Investment (BOI/Board of Investment for Autonomous Region for Muslim Mindanao (BOI-ARMM), Philippine Export Zone Authority (PEZA), Bases Conversion Development Authority (BCDA) and Subic Bay Metropolitan Authority (SBMA);

e) Franchise Agreement;

f) Sworn Statement of Capital;

g) Working Permit for non-resident;

h) Waiver of husband, if wife claims additional exemption;

i) Marriage Contract; and

j) Birth Certificate of declared dependents.

For Estate (under judicial settlement) In addition to the requirements enumerated under ‘a’ to ‘j’ above, photocopy of the Death Certificate of the deceased.

In the case of registration of branch/Facility type:

a) Copy of the Certificate of Registration (COR) of the Head office for facility type to be used by a particular branch;

b) Mayor’s Permit or duly received Application for Mayor’s Business Permit, if the former is not yet available;

c) DTI Certificate of Registration of Business Name, if business trade name shall be used; and

d) Contract of Lease, if applicable.

Documentary Requirements for new application of Authority to Print (ATP)

BIR form 1906* together with the following:

- Job order;

- Final & clear sample;

- Photo copy of COR/paid Annual Registration Form (ARF) of Taxpayer (TP) & Printer;

- Printers’ Certificate of Delivery (PCD).

Documentary Requirements for new Registration of Books of Accounts

Duration

How to Avail of the Service

BIR form 1905* together with the following:

- New sets of books of accounts;

- Photocopy of COR & paid current ARF (for immediate verification and in case of systems downtime).

 

:

1 hour and 18 minutes**

:

Step

Taxpayer

 

RDO Activity

Processing

Person

Fees

 

Time

Responsible

1

Submit duly accomplished BIR Form 1901, together with the

Receive application form and verify existence in the ITS

5

minutes

Taxpayer

Annual

 

Assistance

Registration

Officer (TAO)

Fee (P500.00);

 

Documentary

 

Check completeness of supporting documents Inform TP to submit requirements for ATP and books of accounts

5

minutes

TAO

Stamp Tax

required documents

 

(DST) (P15.00)

2

Proceed to the Officer-of-the Day (OD)

Interview TP to determine the applicable tax type, Philippine Standard Industrial Code (PSIC), Alpha Numeric Tax Code (ATC), compute Documentary Stamp Tax (DST) for subscribed capital and contract of lease, if applicable and

15 minutes

OD

 
   

compute penalty for late registration, if applicable

   

Stamp received on the application and assign Document Locator Number (DLN)

5 minutes

TAO

Encode and generate TIN Note: if TP has TIN, do not generate new TIN, update records of TP under issued TIN

7

minutes

Registration

 

Officer

3

Receive TIN

Release TIN - indicate in taxpayer’s receiving copy of BIR Form 1901

3

minutes

TAO

 

(releasing)

4

Pay Annual Registration Fee (ARF) with Authorized Agent Banks (AABs) / Collection Officers

Receive proof of payment of ARF, and DST (if applicable), Application for ATP, Job Order, final and clear Layout of invoice/receipts, new sets of books of accounts

5

minutes

TAO

Pay DST (loose DST / BIR Form 2000* for DST on Contract of Lease, etc)

 

Present proof of payment

 

5

Submit requirements for ATP and registration of books of accounts

Process Authority to Print (ATP)

3

minutes

Registration Unit

 

Head

Encode details of books for registration in ITS

2

minutes

Registration

 

Officer

 

Generate Certificate of Registration (COR)/ATP and forward to TSS Chief for review and initial

5

minutes

Registration Unit

 

Head

Review and initial COR/ATP/Books of Accounts

5

minutes

Taxpayer Service

 

Section (TSS)

Chief

Review and sign COR / ATP / Books of Accounts

15 minutes

Asst. Revenue

District Officer

(ARDO)/Revenue

 

District Officer

(RDO)

6

Receive COR, ARN, ATP and Books of Accounts

Release COR and Ask for Receipt Notice (ARN), ATP and Books of Accounts

3

minutes

TAO

 

(releasing)

*Form is available FREE OF CHARGE **Processing Time per Application

II. TAXES TO BE PAID

Annual Registration Fee – An annual Registration Fee (ARF) of Five Hundred Pesos (P500.00) for every separate or distinct establishment or place of business shall be paid upon registration and every year thereafter on or before January 31 by any person subject to any internal revenue tax

.

Income Tax - Income Tax is a tax on all yearly profits arising from property, profession, trades or offices or as a tax on a person’s income, emoluments, profits and the like.

Creditable Withholding Tax is a kind of withholding tax which is prescribed only for certain payors and is creditable against the income tax due of the payee for the taxable quarter year.

Final Withholding Tax is a kind of withholding tax which is prescribed only for certain payors and is not creditable against the income tax due of the payee for the taxable year. Income Tax withheld constitutes the full and final payment of the Income Tax due from the payee on the said income.

Withholding Tax on Government Money Payments is the withholding tax withheld by government offices and instrumentalities, including government-owned or -controlled corporations and local government units, before making any payments to private individuals, corporations, partnerships and/or associations

Withholding Tax on GMP - Value Added Taxes (GVAT) - is the tax withheld by National

Government Agencies (NGAs)

controlled corporations (GOCCs) and local government units (LGUs), before making any

payments to VAT registered taxpayers/suppliers/payees on account of goods and services.

and instrumentalities, including government-owned and

their purchases of

Value Added Tax - is a business tax imposed and collected from the seller in the course of trade or business on every sale of properties (real or personal) lease of goods or properties (real or personal) or vendors of services. It is an indirect tax, thus, it can be passed on to the buyer.

Percentage Tax - is a tax on any person whose sales or receipts are exempt from the payment of value-added tax and who is not a VAT-registered person equivalent to three percent (3%) of his gross quarterly sales or receipts: Provided, That cooperatives shall be exempt from the three percent (3%)gross receipts tax herein imposed.

Documentary Stamp Tax - is a tax on documents, instruments, loan agreements and papers evidencing the acceptance, assignment, sale or transfer of an obligation, rights, or property incident thereto.

III. FILING of RETURNS and SCHEDULE of PAYMENT

A. Annual Registration Fee Return:

BIR Form 0605 to be paid annually on or before January 31

B. Income Tax Returns – WHO SHALL FILE:

1. A resident citizen engaged in trade, business, or practice of profession within and

without the Philippines.

3.

A trustee of a trust, guardian of a minor, executor/administrator of an estate, or any person acting in any fiduciary capacity for any person, where such trust, estate, minor, or person is engaged in trade or business.

4. An individual engaged in trade or business or in the exercise of their profession and receiving compensation income as well.

Period Covered

Form to be used

Due Date

1 st Quarter

1701Q

April 15

2nd Quarter

1701Q

August 15

3rd Quarter

1701Q

November 15

Annual Return

1701

April 15 of the following year

Note:

2304 - Certificate of Income Payment Not Subject to Withholding Tax(Excluding Compensation Income). should be attached to the Annual Income Tax Return

2306 - Certificate of Final Income Tax Withheld

2307 - Certificate of Creditable Tax Withheld at Source

For EWT - This should be attached to the Quarterly/Annual Income Tax Return – BIR Form 1701

C. Withholding Tax Return- WHO SHALL FILE:

This return shall be filed in triplicate by every withholding agent (WA)/payor who is either an individual or non-individual, required to deduct and withhold taxes on compensation paid to employees (1601-C), on income payment subject to Expanded/Creditable Withholding Taxes (1601-E), on income payments subject to Final Withholding Taxes

(1601-F).

1. Compensation, Expanded Withholding Taxes, Final Income Taxes (including dividends

Period Covered

Form to be used

Under Manual

Under EFPS

Due Date

Due Date

January

1601-C / 1601-E / 1601-F

February 10

February 15

February

1601-C / 1601-E / 1601-F

March 10

March 15

March

1601-C / 1601-E / 1601-F

April 10

April 15

April

1601-C / 1601-E / 1601-F

May 10

May 15

May

1601-C / 1601-E / 1601-F

June 10

June 15

June

1601-C / 1601-E / 1601-F

July 10

July 15

July

1601-C / 1601-E / 1601-F

August 10

August 15

August

1601-C / 1601-E / 1601-F

September 10

September 15

September

1601-C / 1601-E / 1601-F

October 10

October 15

October

1601-C / 1601-E / 1601-F

November 10

November 15

November

1601-C / 1601-E / 1601-F

December 10

December 15

December

1601-C / 1601-E / 1601-F

January 15

January 20

Period Covered

Form to be used

Under Manual

Period Covered

Jan.-Dec.

1600

Every 10th of the ff. month

Every 10th of the ff. month

Jan.- Nov.

1602

Every 10th of the ff. month

Every 15th of the ff. month

December

1602

January 15

January 20

Note:

1601-E,1601-F & 1600 should be attached with Monthly Alphalist of Payees (MAP)

1600

1601-C – Monthly Remittance Return of Income Taxes Withheld on Compensation

1601-E - Monthly Remittance Return of Creditable Income Taxes Withheld Expanded)

1601-F - Monthly Remittance Return of Final Income Taxes Withheld

1602 - Monthly Remittance Return of Final Income Taxes Withheld on Interest Paid

- Monthly Remittance –Withholding on VAT

and Yield on Deposit Substitutes/Trust/etc.

2. Fringe Benefits paid to employee other than rank and file:

 

Period Covered

Form to be used

Due Date

1st Quarter

1603

April 10

2nd Quarter

1603

July 10

3rd Quarter

1603

October 10

4 th Quarter

1603

January 10

1603 – Quarterly Remittance Return of Final Income Taxes Withheld on Fringe Benefits paid to Employees other than Rank & File

3. Annual Information Returns in taxes withheld on compensation and final withholding taxes shall be submitted in diskette if taxpayer has 10 or more employees

Period

 

Form to be used

Due Date

Covered

 

For Taxable

1604

–CF (attached with Alphabetical

On or before January 31 of the following year

Year

Lists)

4. Annual Information Returns of Creditable Income Taxes Withheld (Expanded) and Income Exempt from Withholding Taxes – WHO SHALL FILE:

This return shall be filed in triplicate by every employer or withholding agent/payor who is either an individual, estate, trust, partnership, corporation, government agency and instrumentality, government-owned and controlled corporation, local government unit and other juridical entity required to deduct and withhold taxes on compensation paid to employees and on other income payments subject to Final Withholding Taxes. The tax rate for and nature of income payments subject to withholding tax on compensation and final withholding taxes are printed in BIR Form 1601-C and 1601-F, respectively. If the payor is Government of the Philippines or any political subdivision or agency/instrumentality thereof, or government-owned and controlled corporation, the return shall be made by the officer or employee having control of the payments or by any designated officer or employee. If the person required to withhold and pay the tax is a corporation, the return shall be made in the name of the corporation and shall be signed and verified by the president, vice president or authorized officer and shall be countersigned by the treasurer or assistant treasurer. With respect to fiduciary, the return shall be made in the name of the individual, estate or trust for which such fiduciary acts, and shall be signed and verified by such fiduciary. In case of two or more fiduciaries, the return shall be signed and verified by one of such fiduciaries.

Period

 

Form to be used

Due Date

Covered

 

For Taxable

1604

–E

(attached with Alphabetical

On or before March 1 of the following year

Year

Lists)

D.

2550 M & 2550Q - Value Added Tax Returns : WHO SHALL FILE

2550M - This return/declaration shall be filed in triplicate by the following taxpayers;

1. A VAT-registered person; and

2. A person required to register as a VAT taxpayer but failed to register.

2550Q - This return/declaration shall be filed in triplicate by the following taxpayers;

1. A VAT-registered person; and

2. A person required to register as a VAT taxpayer but failed to register.

Quarter

Months

Forms to be used

Under Manual

Under EFPS

Covered

Due Date

Due Date

Ist Quarter

January

2550M

February 20

February 25

February

2550M

March 20

March 25

 

March

2550Q

April 25

April 25

 

April

2550M

May 20

May 25

2 nd Quarter

May

2550M

June 20

June 25

June

2550Q

July 25

July 25

 

July

2550M

August 20

August 25

3 rd Quarter

August

2550M

September 20

September 25

September

2550Q

October 25

October 25

 

October

2550M

November 20

November 25

4 th Quarter

November

2550M

December 20

December 25

December

2550Q

January 25

January 25

2550M and 2550Q should be attached with SAWT

2307 For Percentage Taxes on Government Money Payments - This Certificate is to be attached to the Quarterly Percentage Tax return (BIR Form No. 2551M and 2551Q).

2550Q contains the cumulative transactions for three (3) months of the quarter

E. Percentage Tax Returns – WHO SHALL FILE:

1.

Persons whose gross annual sales and/or receipt do not exceed P1,919,500 and who are not VAT-registered persons;(RR 16-2011)

 

2.

Domestic carriers and keepers of garages, except owners of bancas and owners of animal-drawn two wheeled vehicle;

3.

Operators of international air and shipping carriers doing business in the Philippines;

4.

Franchise grantees of gas or water utilities;

 

5.

Franchise grantees of radio and/or television broadcasting companies whose gross annual receipts of the preceding year do not exceed Ten Million Pesos (P10,000,000.00) and did opt to register as VAT taxpayers;

 

6.

Banks, non-bank financial intermediaries and finance companies;

7.

Life insurance companies; and

 

8.

Agent of foreign insurance companies.

 

Months

Forms to be used

Under Manual

Under EFPS

 

Due Date

Due Date

January

2551M

February 20

February 25

February

2551M

March 20

March 25

March

2551M

April 20

April 25

April

2551M

May 20

May 25

May

2551M

June 20

June 25

June

2551M

July 20

July 25

July

2551M

August 20

August 25

August

2551M

September 20

September 25

September

2551M

October 20

October 25

October

2551M

November 20

November 25

November

2551M

December 20

December 25

December

2551M

January 20

January 25

F. Documentary Stamp Tax Returns – WHO SHALL FILE:

1. In the case of constructive affixture of documentary stamps, by the persons, making, signing, issuing, accepting, or transferring documents, instruments, loan agreements an papers, acceptances, assignments, sales and conveyances of obligation, right or property incident thereto wherever the document is made, signed, issued, accepted or transferred when the obligation or right arises from Philippine sources or the property is situated in the Philippines at the same time such act is done or transaction had;

2. By a metering machine user who imprints the documentary stamp tax due on the taxable document; and

3. By a revenue collection agent for remittance of sold loose documentary stamps.

Whenever one party to the taxable document enjoys exemption from the tax herein imposed, the other party thereto who is not exempt shall be the one directly liable for the tax.

 

Form to be used

Due Date

For document made, signed, accepted, transferred within the month

2000

On or before the 5 th of the following month when the document was made signed, accepted and transferred

Note: For one time transactions (ONET) 2000-OT

G. Others

1. Inventory List – to be submitted every 30 th of the following month.

2. Annual Inventory List – to be submitted to the Revenue District Office where Head

Office place of business is located on or before January 30 of the following year

IV. PAYMENT OF TAXES

A. MODES OF PAYMENT

1. Over the Counter Cash Payments- maximum amount allowed per tax payment shall not exceed ten thousand pesos (P10,000.00)

2. Bank Debit System is allowed only if the taxpayer has a bank account with the AAB, provided said AAB is within the jurisdiction of the BIR Revenue District Office (RDO)/Large Taxpayer District Office (LTDO) where the tax payment is due and payable

3. Tax Debit Memo (TDM) together with the photocopy of the Tax Credit Certificate (TCC) should be attached to the BIR tax return/payment form.

4. Checks – the taxpayer shall indicate in the space provided for “PAY TO THE ORDER OF” the following data:

a. Presenting/ collecting bank or the bank where the payment is to be coursed ;

b. For the Account Of (FAO) BUREAU OF INTERNAL REVENUE as payee; and

c. Under the “ACCOUNT NAME” the Taxpayer Identification Number (TIN)

SAMPLE CHECK FORMAT ( where the drawee bank &presenting bank are different from each other)

ACCOUNT No.

 

ACCOUNT NAME JUANA DELA CRUZ TIN: 012-345-678-000

 

Check No.

R/T No.

000-249-15522-6

0765695

01028

 

September 13, 2011

PAY TO THE ORDER OF

 

LANDBANK – BATASAN FAO BUREAU OF INTERNAL REVENUE

 

P

1,000,000.00

PESOS

 

ONE MILLION ONLY

RCBC

 

RIZAL COMMERCIAL

BANKING CORPORATION

A

VOC Company

LEGASPI VILLAGE BRANCH

 

SALCEDO ST., LEGASPI VIL.

 

(Signed)

MAKATI

 

0765695”01028”007=:000249155226

 

SAMPLE CHECK FORMAT ( drawn and presented to the same bank)

 

ACCOUNT No.

 

ACCOUNT NAME JUANA DELA CRUZ TIN: 012-345-678-000

 

Check No.

R/T No.

000-249-15522-6

0765695

01028

 

September 13, 2011

PAY TO THE ORDER OF

 

RCBC – Legaspi Village FAO BUREAU OF INTERNAL REVENUE

 

P

1,000,000.00

PESOS

 

ONE MILLION ONLY

RCBC

 

RIZAL COMMERCIAL

BANKING CORPORATION

A

VOC Company

LEGASPI VILLAGE BRANCH

 

SALCEDO ST., LEGASPI VIL.

 

(Signed)

MAKATI

 

0765695”01028”007=:000249155226

 

The following checks are not acceptable as check payments for internal revenue taxes:

1)

Accommodation checks- checks issued or drawn by the party other than the taxpayer

2)

making the payment; Second endorsed checks – checks issued to the taxpayer as payee who indorses the same

3)

as payment for taxes; Stale Checks – checks dated for more than six (6) months prior to the presentation to the

4)

AAB; Postdated Checks- checks dated a day or several days after the presentation to the AAB.

5)

Unsigned Checks- checks with no signature of the drawer; and

6)

Checks with alterations or erasures.

7)

B. WHERE TO PAY

I. If there is tax to be paid:

1. Proceed to the nearest Authorized Agent Bank (AAB) of the Revenue District Office where

the registered taxpayer concerned is registered.

AUTHORIZED AGENT BANKS

Allied Banking Corporation

Metropolitan Bank & Trust Company*

Bank of Commerce

Philippine Bank of Communications*

Bank of the Philippine Islands*

Philippine National Bank*

China Banking Corporation*

Philippine Veterans Bank

Citibank, N.A.*

Philtrust Company*

Chinatrust Corporation*

Rizal Commercial Banking Corporation*

Deutsche Bank*

Security Bank*

Development Bank of the Philippines*

Standard Chartered Bank*

Eastwest Banking Corporation

Union Bank of the Philippines*

Hongkong & Shanghai Banking Corp.*

United Coconut Planters Bank*

Landbank of the Philippines*

 

*eFPS AAB

2. In places where there are no AABs, proceed to the Revenue Collection Officer or Duly- Authorized City or Municipal Treasurer within the Revenue District Office where the registered taxpayer concerned is registered and present the duly accomplished BIR Form, together with the required attachments.

3. Electronic Payment

a. eFiling and ePayment can also be made with the BIR’s Electronic Filing and Payment System (eFPS) in accordance with the provisions of existing applicable revenue issuances

b. G-Cash – for payments not exceeding Ten Thousand Pesos (P10,000.00)

c. Efficient Service Machines (ESM) of the Lanbank of the Philippines selected branches

Branch

Bank

Address

Revenue Region / District Office No.

Code

Tuguegarao

086-011

Nat’l. Hiway San Gabriel, Tuguegarao

RDO No. 13-Tuguegarao, Cagayan

Baclaran

086-025

RDO – Paranaque, GRAM Center Bldg., Dr. A. Santos cor. Schilling St., Brgy. San Dionisio, Paranaque City

RDO 52-Paranaque

East Avenue

086-058

QSGC Progress, 13 East Avenue, QC

RDO 39-South, QC

Intramuros

086-027

Palacio del Gobernador Bldg., Aduana, Intramuros

RDO 33 – Intramuros

Caloocan

086-060

Along Samson Rd., Caloocan

RDO 27-Caloocan

Makati –

086-296

G/F The Atrium Makati, Makati Ave., Makati City

RR 8 – Makati

Tellering Booth

Malabon

086-070

Concordia 684 Rizal Ext., Malabon

RDO 26 – Malabon-Navotas

Novaliches

086-135

ENV Bldg., 1039 Quirino Hi-way, Novaliches, QC

RDO 28 – Novaliches

Mandaluyong

086-057

Shaw Blvd. cor. San Clemente, Mandaluyong City

RDO 41 – Mandaluyong

Taytay

086-246

Manila East Arcade Road, Taytay Rizal

RDO 46- Cainta-Taytay

Biñan

086-185

Bonifacio, Canlalay, Biñan, Laguna

RDO 57 – San Pedro, Laguna

Calamba

086-051

Brgy. Real, National Road., Calamba, Laguna

RDO 56 – Clamba, Laguna

Iloilo

086-002

Corner Iznart & Solis Sts., Iloilo

RDO 74 – Iloilo City

Cebu

086-014

Jones Avenue, P. del Rosario, Cebu City

RR 13 – Cebu

Lapu-lapu

086-112

MEPZ Admin. Bldg., National Hi-way, Pajo, Lapu-lapu, Mandaue

RDO 80 – Mandaue City

d.

China Bank E-Z Pay Kiosks

BRANCH

ADDRESS

REVENUE DISTRICT OFFICE

Makati Main

G/F CBC Bldg., Paseo de Roxas cor Villar St., Makati City

RDO 50 – South Makati

Ayala-Alabang

CBC Bldg., Acacia Ave., Madrigal Bus. Park, Ayala-Alabang, Muntinlupa City

RDO 53B – Muntinlupa City

Banawe

CBC Bldg., 680 Banawe Ave., Sta. Mesa Heights, Quezon City

RDO 38 – North Quezon City

Caloocan

CBC Bldg., 167 Rizal Ave., Ext., Grace Park, Caloocan City

RDO 27 – Caloocan

Marikina

308 J.P. Rizal St., Sta. Elena, Marikina City

RDO 45 Marikina

II. If there is no tax to be paid:

Proceed to the Revenue District Office where the registered taxpayer concerned is registered and present the duly accomplished BIR Form, together with the required attachments.

Prepared by:

Taxpayer Information and Education Division

February 14, 2012