British Council RFP for Exam Venue Provider

Request for Proposal for Selecting Examination Venue Provider
Reference No. : RFP/British Council Division/2011/11
REQUEST FOR PROPOSAL (RFP)

[xxx xxxx xxxx xxx] BY
British Council Division
DOCUMENT CONTROL SHEET
S. No. 1. 2. 3. 4. 5. 6. 7. 8. 9.
Particular Document Reference Number Start date of issue of RFP Pre bid meeting Last date of issue of RFP Last date and time for receipt of proposals
Details RFP/British Council/2011/11 11.04.2011 (Monday) 21.04.2011 (Thursday) at 11:00 A.M. 02.05.2011 (Monday) 03.05.2011 (Tuesday) upto 03:00 P.M.
Date and time of opening of Pre Bid Proposals 03.05.2011 (Tuesday) at 03:30 P.M. Date and time of opening of Technical Proposals Date of Presentation and Opening of Commercial bids Venue for pre bid meeting & opening 1
Ref. No. : RFP/British Council/2011/11
09.05.2011 (Monday) at 11:00 A.M. (tentative) 13.05.2011 (Friday) at 11:00 A.M. (tentative)
Request for Proposal for Selecting Examination Venue Provider proposals 10. 11. 12. Cost of RFP document Earnest Money Deposit (EMD) Office Address (for purposes related to this RFP document) Website
Rs. 5,000/ Rs. 1,00,000/ (Rupees One Lakh Only)
13.
This document is not transferable
Agriculture, Punjab
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TABLE OF CONTENTS
S. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Document Control Sheet
Contents
Page No. 2 4 5 15 16 20 21 33 34 51 52 94 95 96 97 98 100
Section 1: Invitation for Proposals (IFP) Section 2: Instructions to Bidders (ITB) Section 3: General Contract Conditions (GCC) Section 4: Scope of Work (SOW) Section 5: Proposal Formats Annexure A: About the Department Annexure B: Special Power of Attorney Annexure C: Contract Agreement Annexure D: Performance Bank Guarantee Format
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Section 1: Invitation for Proposal (IFP) 1.1. 1.2. Background Invitation Agriculture, Punjab
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Request for Proposal for Selecting Examination Venue Provider Section 2: Instructions to Bidders (ITB)
2.1.
Definitions
Unless the context otherwise requires, the following terms whenever used in this RFP and Contract have the following meanings: a) Bidder means firm/ company who submits proposal in response to this Request for Proposal document. b) Committee means committee constituted for evaluation of Proposals. c) Consultant means the firm/ company, selected through competitive tendering in pursuance of this RFP, for providing venues for conducting exams as under the contract. d) Contract means the Contract entered into by the parties for providing venues for conducting exams along with the entire documentation specified in the RFP. e) Department means the British Council Division, Examination Services Department f) GCC means General Contract Conditions, specified in Section 3 of RFP. g) IFP means Invitation for Proposals, specified in Section 1 of RFP. h) ITB means Instructions to Bidders, specified in Section 2 of RFP. i) Personnel means professional and support staff provided by the Consultant to perform services to execute the assignment and any part thereof. j) Proposals means proposal submitted by bidders in response to the RFP issued by the Department for selection of Examination Venue Provider. k) Services means the work to be performed by the Consultant pursuant to this RFP and to the contract to be signed by the parties in pursuance of any specific assignment awarded by the Department. l) SOW means Scope of Work for the Consultant, specified in Section 4 of RFP.
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Request for Proposal for Selecting Examination Venue Provider 2.2. 2.3. Introduction Conflict of Interest
The Consultants should provide professional, objective, and impartial advice and at all times hold the Departments interests paramount, strictly avoid conflicts with other assignments/jobs or their own corporate interests and act without any consideration for future work. The consultant shall not deploy employees of Departments competitor companies or sub-contract without knowledge and approval from the Department. 2.4. Validity of Proposals
a) Proposals shall remain valid for a period of 120 (one hundred and twenty) days from the date of opening of Proposal. The Department reserves right to reject a proposal valid for a shorter period as non responsive. b) In exception circumstances, the Department may solicit the bidders consent to an
extension of the period of validity. The request and the response thereto shall be made in writing. Extension of validity period by the bidder should be unconditional. A bidder may
refuse the request without forfeiting the Earnest Money Deposit. A bidder granting the request will not be permitted to modify its Proposal. 2.5. Right to accept or reject Proposal(s)
The Department reserves the right to annul the RFP process, or to accept or reject any or all the Proposals in whole or part at any time without assigning any reasons and without incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s) of the grounds for such decision. 2.6. Fraud and Corruption
It is required that the Bidders submitting Proposal and the Consultant agency selected through this RFP must observe the highest standards of ethics during the process of selection of Examination Venue Provider and during the performance and execution of contract. a) for this purpose, definition of the terms are set forth as follows: i) "Corrupt practice" means the offering, giving, receiving or soliciting of any thing of value to influence the action of the Department or its personnel in 6
Request for Proposal for Selecting Examination Venue Provider contract executions. ii)
"Fraudulent practice" means a misrepresentation of facts, in order to influence a selection process or the execution of a contract, and includes collusive practice among bidders (prior to or after Proposal submission) designed to establish Proposal prices at artificially high or non competitive levels and to deprive the Department of the benefits of free and open competition;
iii)
Unfair trade practice means supply of services different from what is ordered on, or change in the Scope of Work given in Section IV.
iv)
Coercive practice means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the selection process or execution of contract.
b) Department will reject a proposal for award, if it determines that the Bidder recommended for award, has been determined to having been engaged in corrupt, fraudulent or unfair trade practices. c) Department will declare a Consultant ineligible, either indefinitely or for a stated period of time, for awarding the contract, if it at any time determines that the Consultant has engaged in corrupt, fraudulent and unfair trade practice in competing for, or in executing, the contract. 2.7. Clarifications and amendments of RFP
a) During process of evaluation of the Proposals, Department may, at its discretion, ask Bidders for clarifications on their proposal. The Bidders are required to respond within the prescribed time frame. b) Department may for any reason, modify the RFP from time to time. The amendment(s) to the RFP would be clearly spelt out and the bidders may be asked to amend their proposal due to such amendments. 2.8. Earnest Money Deposit (EMD)
a) The bidder shall furnish, as part of Acceptance & Pilot Project, an Earnest Money Deposit (EMD) amounting to Rs. 10,00,000/ (Rupees Ten Lakh Only). b) The EMD shall be in Indian Rupees and shall be in the form of Bankers Cheque or Demand Draft. c) Refund of EMD: The earnest money of unsuccessful bidder shall be refunded on 7
Request for Proposal for Selecting Examination Venue Provider request by the bidder after final award of contract. d) The EMD lying with the Department in respect of other tender/ RFP/ Expression of Interest awaiting approval or rejected or on account of contracts being completed will not be adjusted towards EMD for this RFP. The EMD may however, be taken into consideration in case RFP are re invited. e) EMD of the successful bidder will be released after the bidder signs the final agreement and furnishes the Performance Bank Guarantee (PBG). f) The Earnest Money will be forfeited on account of one or more of the following reasons: 1. Bidder withdraws its Proposal during the validity period specified in RFP
and in the Form 1a: Covering Letter. 2. 3. 4. Bidder does not respond to requests for clarification of its Proposal. Bidder fails to provide required information during the evaluation process
or is found to be non responsive. In case of a successful bidder, the said bidder fails to sign the Agreement
in time; or furnish Performance Bank Guarantee.
5.
Damages to the Department in form of ............... of any kind due to
leakage of information provided, harm to people or property
Agriculture, Punjab
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2.9.
Process for Selection of Examination Venue Provider
This enquiry is in the nature of Request for Proposal (RFP) intended to result in selection of an Examination Venue Provider for the Department. The responses received pursuant to this RFP will be evaluated as per the criteria specified in this document and the successful Consultant will be awarded contract. The Consultant would be involved to undertake the assignments as mentioned in the Section 4: Scope of Work for the Department: 2.10. Eligibility Qualifications
a) This invitation to submit Proposals to the RFP is open to those bidders who meet the following pre qualification criteria: 1. Registered company/ firm incorporated under the Indian Companies/
Society Act, 1956 and have been in existence for a period of atleast 3 years as of 31.03.2011. 2. 3. The bidder should have valid Service Tax registration in India. The bidder should have an average turnover of Rs. XX crores only during
the last 3 financial years (2008 2009, 2009 2010 & 2010 2011). The turnover should not include other transactions with its subsidiary companies or with any one under reciprocal agreements. It is further emphasized that persons / concerns having proven expertise in identical or similar successful projects shall be given due weight age. 4. The bidder should have ISO 9001:2008 and/or BS 8901 certification or
must have implemented any other Internal Quality System with defined quality policy and Standard Operating Procedures. 5. The bidder should have an employee base of atleast 50 full time
professionals (in management, BPR and financial analysis) on the roll of the company.
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Request for Proposal for Selecting Examination Venue Provider Agriculture, Punjab
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b) Bidders failing to meet these criteria or not submitting requisite supporting proof as specified in Form 1b are liable to be rejected during pre qualification evaluation. 2.11. Disqualifications
Department may at its sole discretion and at any time during the evaluation of Proposal, disqualify any Bidder, if the Bidder has: a) Made misleading or false representations in the forms, statements and attachments submitted in proof of the eligibility requirements; b) Exhibited a record of poor performance such as abandoning works, not properly completing the contractual obligations, inordinately delaying completion or financial failures, etc. in any project in the preceding three years; c) Submitted a proposal that is not accompanied by required documentation or is non responsive; d) Failed to provide clarifications related thereto, when sought; e) Submitted more than one Proposal; f) Declared ineligible by the Government of India/State/UT Government for corrupt
and fraudulent practices or blacklisted. g) Submitted a proposal with price adjustment/variation provision. 2.12. Pre Bid Meeting
a) Department shall convene a pre bid meeting as prescribed in document control sheet to address any RFP related queries. b) The prospective bidder or its official representative is invited to attend a pre bid meeting. c) Amendments necessitated as a result of the pre bid meeting or otherwise shall be made available on website. It shall be the responsibility of the bidders to fine tune their proposals incorporating the amendments so communicated through the website. Department shall not be responsible for any oversight or negligence on part of the bidders on the amendments to the terms and conditions of the RFP document and notified through the website.
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2.13.
Preparation of Proposal
The Bidder must comply with the following instructions during preparation of Proposals:
a) The Bidder is expected to carefully examine all the instructions, guidelines, terms and condition and formats of the RFP. Failure to furnish all the necessary information as required by the RFP or submission of a proposal not substantially responsive to all the requirements of the RFP shall be at Bidders own risk and may be liable for rejection.
b) The Proposal and all associated correspondence shall be written in English and shall conform to prescribed formats. Any interlineations, erasures or over writings shall be valid only if they are initiated by the authorized person signing the Proposal. c) The Proposal shall be typed or written in indelible ink (if required) and shall be signed by the Bidder or duly authorized person(s) to bind the Bidder to the contract. The latter authorization shall be indicated by written power of attorney and shall accompany the Proposal. d) In addition to the identification, the envelopes containing the Proposals shall mention the name and address of the Bidder to enable the proposal to be returned in the case it is declared late pursuant, and for matching purposes. e) Proposals received by facsimile shall be treated as defective, invalid and rejected. Only detailed complete proposals in the form indicated above shall be taken as valid. f) No bidder is allowed to modify, substitute, or withdraw the Proposal after its submission. 2.14. Submission of Proposal
a) Bidders shall submit their Proposals at the office address on or before the last date and time for receipt of proposals mentioned in document control sheet. b) Proposals shall be submitted in three parts. Each part should be 12
Request for Proposal for Selecting Examination Venue Provider separately bound with no loose sheets. Each page of all parts should be page numbered and in conformity with the eligibility qualifications should be clearly indicated using an index page. The proposals should not contain any irrelevant or superfluous documents. c) Every page of the documents submitted by the bidder must be duly signed by the authorized signatory of the firm/ Company along with the Company seal. d) The three parts of the Proposal should be as per following: 1.
Pre qualification Proposal The envelope containing pre qualification proposal shall be sealed and superscripted Pre qualification Proposal Selection as Examination Venue Provider along with document reference number.
Following list of documents shall be submitted as part of Pre qualification Proposal: i. ii. RFP document fee (if downloaded)/ or its receipt (if purchased) Annexure B: Special Power of Attorney, duly authorizing the
person(s) signing the proposal documents to sign on behalf of the bidder and thereby binding the bidder. iii. Form 1a: Covering Letter The covering letter on bidders
letterhead requesting selection as Examination Venue Provider. iv. v. Form 1b: Pre Qualification Eligibility Information. All supporting proofs, information and documents as
specified in Pre Qualification Form 1b which are relevant to eligibility qualifications (arranged in seriatim as mentioned in 2.10) 2. Technical Proposal The envelope containing technical proposal
shall be sealed and superscripted Technical Proposal Selection as Examination Venue Provider along with document reference number. Following list of documents shall be submitted as part of Technical Proposal: i. Technical Proposal Formats comprising of Technical Form
2a, Technical Form 2b, Technical Form 2c & Technical Form 2d along with details, supporting information and documents. 3.
Commercial Proposal The envelope containing commercial proposal
shall be sealed and superscripted Commercial Proposal Selection as
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Examination Venue along with document reference number. Commercial Proposal is to be submitted in Form 3 Commercial Proposal Format.
2.15.
Evaluation of Proposals Department will constitute Evaluation Committee to evaluate the Proposals submitted by Bidders for a detailed scrutiny. Subject to terms mentioned in the RFP, a three stage process, as explained hereinafter, will be adopted for evaluation of Proposals submitted by the specified date and time. 2.15.1. a) Pre qualification Evaluation
Preliminary Scrutiny: Preliminary scrutiny of the Proposals for eligibility will be done to determine whether the Proposals are generally in order and complete, whether the documents have been properly signed, whether any computational errors have been made. Proposals not conforming to such preliminary requirements are subject for being rejected.
b)
Conformance to eligibility criteria: Proposal responses conforming to preliminary scrutiny requirements will be checked for conformance to the eligibility qualifications stated in Section 2, Clause 2.10. Non conforming Proposals will be rejected.
2.15.2.
Evaluation of Technical Proposal
b) Technical Proposals would be evaluated only for those Bidders, who qualify the Pre qualification evaluation. c) The Technical evaluation would be based on following parameters and weightages: S.No. 1. 2. 3. 4. 5. Criteria W eightages (in % ) Past Relevant Experience 10 Commercial Proposal 10 Understanding of Work & Methodology 40 Profiles of Personnel Constituting Project Team 15 Work Plan 25
c) It is further emphasized that persons / concerns having proven expertise in identical or similar successful e Gov projects in primary 14
Request for Proposal for Selecting Examination Venue Provider sector in other states shall be given due weight age. d) The bidders would be required to give a presentation about their technical proposal. The presentation should focus on the above parameters that would be considered for the purpose of technical evaluation. It would be preferred that the presentation is made by the project team who will be involved in the assignments. Special attention shall be paid to the approach, methodology and understanding by the project team. e) Evaluation Committee may, at its discretion, call for additional information from the bidder(s). Such information has to be supplied within the set out time frame, otherwise Evaluation Committee shall make its own reasonable assumptions at the total risk and cost of the bidders and the proposal is liable to be rejected. Seeking clarifications cannot be treated as acceptance of the proposal. For verification of information submitted by the bidders, the committee may visit bidders offices at its own cost. The bidders shall provide all the necessary documents, samples and reference information as desired by the committee. The bidders shall also assist the committee in getting relevant information from the bidders references. f) For calculating the Technical Score (TS) the individual scores, as per respective weightages, for each of the four parameters mentioned above will be summed up. In order to qualify technically, a proposal must secure a minimum of 70 after summing up. Only those proposals which have a minimum score of 70 will be considered for further evaluation. The technical scores from the Technical Evaluation will be used for the final evaluation. 2.15.3. Evaluation of Commercial Proposal
a) Commercial Proposals of only those bidders would be opened who qualify the technical evaluation, as per technical evaluation process described above.
b) The proposal with lowest total Project Cost (PC) proposed in Form 3 will 15
Request for Proposal for Selecting Examination Venue Provider be designated as L1 and will be awarded a Commercial Score of 100. c) Commercial Scores for other technically qualified bidders will be evaluated using the following formula Commercial Score of Bidder (CS) = (PC of L1 / PC of the Bidder) X 100 % (rounded off to 2 decimal places) 2.15.4. Final Evaluation
a) A composite score shall be calculated for technically qualified bids only. The weightage for the composite evaluation is as described below: i. Technical 70% ii. Commercial 30%
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b) Bidder with the highest final composite score (Final Score = TS*0.7 + CS*0.3) will be called for negotiating the contract. In case of a tie in the final composite score the bidder with the higher Technical Score will be invited for negotiations and selection first. 2.16. Award of Contract
Department will notify the successful bidder in writing that its proposal has been accepted. The Consultant will sign the Contract Agreement as per Annexure C within 7 days of the notification. After signing of the Contract Agreement, no variation in or modification of the term of the Contract shall be made except by written amendment signed by the parties.
2.17.
Confidentiality
a) Information relating to the examination, clarification and comparison of the Proposals shall not be disclosed to any Bidder or any other persons not officially concerned with such process until the selection process is over. The undue use by any Bidder of confidential information related to the process may result in rejection of its Proposal. During the execution of the project except with the prior written consent of Department, the Examination Venue Provider or its personnel shall not at any time communicate to any person or entity any confidential information acquired in the course of the Contract. b) Confidential information shall mean and include any and all confidential or proprietary information furnished, in whatever form or medium, or disclosed verbally or otherwise by the Bidder/ Consultant and/ or the Department to each other including, but not limited to, the services, plans, financial data and personnel statistics, whether or not marked as confidential or proprietary by the parties.
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Request for Proposal for Selecting Examination Venue Provider Section 3: General Contract Conditions (GCC) 3.1. Application
These general conditions shall apply to the extent that provisions in other parts of the Contract do not supersede them. For interpretation of any clause in the RFP or Contract Agreement, the interpretation of Department shall be final and binding. 3.2. Relationship between the Parties
Nothing mentioned herein shall be constructed as relationship of master and servant or of principal and agent as between Department and the Consultant. The Consultant subject to this contract for selection has complete charge of its personnel in performing the services under the Project from time to time. The Consultant shall be fully responsible for the services performed by it or any of its personnel on behalf of the Consultant hereunder.
3.3.
Standards of Performance
The Consultant shall perform the services and carry out its obligations under the Contract with due diligence, efficiency and economy in accordance with generally accepted professional standards and practices. The Consultant shall always act in respect of any matter relating to this contract as faithful advisor to the Department. The Consultant shall always support and safeguard the legitimate interests of the Department, in any dealings with the third party. The Consultant shall abide by all the provisions/Acts/Rules etc. of Information Technology prevalent in the country. The Consultant shall conform to the standards laid down in the RFP in totality. 3.4. Consultants Downstream Business Interest
The Consultant shall not be eligible to bid for the activities relating to the implementation of this project. Further, the consultant shall give a declaration that they do not have any interest in downstream business, which may ensue from the RFP prepared through this assignment.
3.5.
Consultant Personnel
a) The Consultant shall deploy and provide such qualified and experienced personnel as may be required to perform the services under the project. b) Ordinarily, the Consultant would not replace its personnel deployed for the 18
Request for Proposal for Selecting Examination Venue Provider assignments. However, the replacement will only be allowed with prior permission of
Department.
3.6.
Applicable Law
Applicable Law means the laws and any other instruments having the force of law in India as may be issued and in force from time to time. The Contract shall be interpreted in accordance with the laws of the Union of India. 3.7. Intellectual Property Rights
No services covered under the Contract shall be sold or disposed by the Consultant in violation of any right whatsoever of third party, and in particular, but without prejudice to the generality of the foregoing, of any patent right, trademark or similar right, or any charge mortgage or lien. The Consultant shall indemnify Department from all actions, costs, claims, demands, expenses and liabilities, whatsoever, resulting from any actual or alleged infringement as aforesaid and at the expenses of the Consultant, Department shall be defended in the defence of such proceedings. 3.8. Governing Language
The Contract shall be written in English. All correspondences and other documents pertaining to the contract, which are exchanged between the parties, shall be written in the English 3.9. a) Performance Bank Guarantee (PBG) Within 7 days of notifying the acceptance of proposal for the award of contract, the Consultant shall furnish a Performance Bank Guarantee, as per Annexure D, amounting to the 10% of the entire contract value valid for contract period as its commitment to perform services under the contract. b) Failure to comply with the requirements shall constitute sufficient grounds for the forfeiture of the PBG. c) The PBG shall be released immediately after expiry of contract provided there is no breach of contract on the part of the Consultant. d) 3.10. No interest will be paid on the PBG. Performance Assessment 19
Request for Proposal for Selecting Examination Venue Provider This RFP is for selection of the Consultants for execution of the assignments under the RFP from time to time. If during execution of the contract, following problems are found, then a penalty of 1% of the Contract value per week (subject to maximum of 20%) may be imposed by the Department, which will be the part of the RFP: a) Quality of deliverable is not up to the mark, (till the quality is improved to the required extent). b) Delays in deliverables. c) Not assigning adequate resources on time. d) Not deploying resources on a dedicated basis, when required. e) Assigning resources that do not meet Departments requirements. f) Inadequate interaction with Department. g) The work is either not complete or not completed satisfactorily as per the approved time schedule or the quality of deliverable. If the delay is beyond 10 days then Department may rescind the Contract and shall be free to get it done from some other source at the risk and costs of the Consultant. The Consultant may be debarred for applying in future project consultancy assignments. 3.11. Termination of Contract
The Consultants association with the Department will terminate in following ways: a) The term of Contract expires b) Termination of Contract by the Department due to non performance during the execution of Project i. ii. iii. 3.12. Performance is below expected level. Non adherence to the timelines of the Project. Quality of work is not satisfactory. Termination for Insolvency, Dissolution etc
Department may at any time terminate the Contract by giving written notice to the Consultant, if the Consultant becomes bankrupt or otherwise insolvent or in case of dissolution of firm/company or winding up of firm/company. In this event termination will be without compensation to the Consultant, provided that such termination will not prejudice
or affect any right of action or remedy, which has accrued or will accrue thereafter to Department.
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Request for Proposal for Selecting Examination Venue Provider 3.13. Termination for Convenience Department reserves the right to terminate, by prior written notice, the whole or part of the contract, at any time for its convenience. The notice of termination shall specify that termination is for Departments convenience, the extent to which performance of work under the contract is terminated, and the date upon which such termination becomes effective. 3.14. Force Majeure
a) The Consultant shall not be liable for forfeiture of its PBG or termination of contract for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. b) For purposes of this clause, Force Majeure means an event beyond the control of the Consultant and not involving the Consultants fault or negligence, and not foreseeable. Such events may include, but are not restricted to, acts of Department in their sovereign capacity, wars or revolutions, riot or commotion, earthquake, fires, floods, epidemics, quarantine restrictions and freight embargoes. c) If a Force Majeure situation arises, the Consultant shall promptly notify Department
in writing of such condition and the cause thereof. Unless otherwise directed by Department in writing, the Consultant shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.
3.15.
Taxes and Duties
a) The Consultant shall be entirely responsible for all taxes; duties, etc. incurred. b) Department shall not pay any increase in duties, taxes and surcharges or any other charges on account of any revision, enactment during the period of validity of proposals or during the contract period. 3.16. Resolution of Disputes
If any dispute arises between parties, then these would be resolved in following ways: 3.16.1. Amicable Settlement 21
Request for Proposal for Selecting Examination Venue Provider Performance of the Contract is governed by the terms and conditions of the Contract, however at times dispute may arise about any interpretation of any term or condition of Contract including the scope of work, the clauses of payments etc. In such a situation either party of the contract may send a written notice of dispute to the other party. The party receiving the notice of dispute will consider the Notice and respond to it in writing within 30 days after receipt. If that party fails to respond within 30 days, or the dispute cannot be amicably settled within 60 days following the response of that party, then the second Sub clause of resolution of disputes shall become applicable. 3.16.2. Resolution of Disputes
In case dispute arising between the Department and the Consultant, which has not been settled amicably, the Consultant can request the Department to refer the dispute for Arbitration under Arbitration and Conciliation Act, 1996. Such disputes shall be referred to the British Council Division. The Indian Arbitration and Conciliation Act, 1996 and any statutory modification or re-enactment thereof, shall apply to these arbitration proceedings. Arbitration proceedings will be held at New Delhi. The decision of the arbitrator shall be final and binding upon both the parties. All arbitration awards shall be in writing and shall state the reasons for the award. The expenses of the arbitration as determined by the arbitrator shall be borne by the Consultant. However, the expenses incurred by each party in connection with the preparation, presentation shall be borne by the party itself. 3.17. Legal Jurisdiction
All legal disputes between the parties shall be subject to the jurisdiction of the Courts situated in New Delhi only. Section 4: Scope of Work (SOW) 4.1. Introduction
This section deals broadly with activities to be undertaken by the selected Examination Venue Provider who would provide its services under the RFP 22
Request for Proposal for Selecting Examination Venue Provider 4.2. Project Objectives
The objective of the project is to establish a network of examination venues across India at cities mentioned below:
North
South
East
West
Please note: Apart from the cities mentioned above, the Department may extend its network to other cities in future which the Consultant may consider serving. a) Minimizing overall network cost by improving operational efficiencies across the length and breadth of activities involved in venue selection, booking and management as per British Council quality requirements b) Improved quality of delivery, standardization of services and uninterrupted service c) Improved reporting and monitoring of activities mentioned in this RFP 4.3. Integration with Existing Infrastructure
At location/s where the Consultant does not have presence, it may choose to use our current venue vendors for negotiated rate agreeme
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Request for Proposal for Selecting Examination Venue Provider 4.4. Activities of Work, Deliverables, Timelines and Payment Terms
Activities Deliverable Duration Paym ent
P hase Description
Study the present delivery structure, functions and services of the Department relating to venue management Assessment As Is Status Objectively assess & analyze the current process flow and service delivery system of the Department andidentify the functional areas for improvements report Study & document the process flow, allocation of Business rules for delivery of services as per the Departments quality standards
3 weeks
x % of Total Cost
II
Design
Detailing of the Proposed processes Document new process and map with British Council Quality Standards Some of the key points of the report will be o The performance measures of different functions/ services/ processes
To Be Process maps
1 week
x % of Total Cost
The job descriptions of resources involved in all activities listed

o The impact of the processes on the overall performance
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Request for Proposal for Selecting Examination Venue Provider Agriculture, Punjab
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Agriculture, Punjab
Pilot III
Project management during pilot (50% / atleast 20 sites) implementation phase Periodic Review & monitor pilot sites preparation & implementation work relevant Project Project management, monitoring and evaluation during the onsite pilot implementation SLA monitoring Manage Issues and plan for risk mitigation strategies Reviews, Statuses, Audit and Appraisal Reports
Project Appraisal Report measuring the project benefits as against the objectives and goals for pilot
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P hase Description Roll out Activities Project management during roll out phase (All locations as per contract) Periodically review & monitor the project roll out implementation Project management, monitoring and evaluation during the project roll out SLA monitoring Manage Issues and plan for risk mitigation strategies Conducting audits Measure the project benefits as against the objectives and goals on a periodic Basis Deliverable Periodic relevant Project Reviews, Statuses and Audit Reports D uration Payment
a) To be responsible for set up of test centres/venues selected by the Department as per agreement and specifications prescribed by the Department b) To be responsible for providing support staff for set-up of test venue, overall management, test day photography, quality check etc. c) Consultant will work in close coordination with the Department at all times d) In case of partnership model, sign agreement with the partner for the entire tenure of the project (four years) to provide services as per requirements and guidelines of this RFP. e) In case of 25% subcontracting, sign agreements with all partners/sub-contractors for the entire tenure of the project (four years) to provide services as per requirements and guidelines of this RFP. f) To jointly with the Department, be responsible for inspection of quality on each test day. g) To address on time, areas identified during daily and monthly audits as requiring improvement h) To issue immediate formal disciplinary measures in case of centres/venues breach of contract in any form i) To immediately inform the Department if any centre/venue/partner indicates that they may withdraw from a contract with the primary bidder or from running a test day 27
Note:
1. Department would have full right to prematurely close the project or reduce the scope of work at any time without assigning any reasons.
2. Payments shall be released against the pre receipted bills submitted by the Consultant in triplicate in the name of the Department and after the recommendation by the Project Review and Monitoring Committee. 3. All payments will be made subject to TDS (Tax deduction at Source) as per the Income Tax Act, 1961 and other taxes if any as per Government rules.
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Request for Proposal for Selecting Examination Venue Provider 4.7. Roles & Responsibilities
4.7.1.
Roles & Responsibilities of the Consultant
The Consultant will be responsible for the following: m) Consultant will carry out the activities as indicated in Section 4 of this document and submit all the mentioned deliverables within the stipulated time frame. n) Consultant will ensure that the time lines will be adhered to. If there are any perceived slippages on the timelines, Consultant would deploy additional manpower, free of any additional charges. o) Consultant will make the best effort to ensure that the quality of deliverables meets the expectations. p) The Consultant would get relevant sections of deliverables, particularly the deliverables of Assessment phase and the To Be process, duly verified/ validated from the Department q) The deliverables will be accepted only if they conform to the specifications as laid down in this Scope of Work. Deliverables of the consultant will be considered to have been formally accepted only after the Department communicates so in writing. Any queries regarding the deliverables will have to be answered by the Consultant within 5 working days. r) The consultant will share all intermediate documents, drafts, reports, surveys and any other item related to this assignment. No work products, methodology or any other methods used by the consultant should be deemed as proprietary and non shareable. s) Consultant shall organize weekly/fortnightly review meetings to review functionality issues and progress of work. The frequency of meetings will be intimated by the consultant in consideration of requirements in the interest of the project. Consultant would prepare the minutes of the review meetings mentioning the issues discussed, decisions taken on them and appropriate level at which these require to be resolved.
29

4.7.2.
Roles & Responsibilities of the Department
The Department will be responsible for the following: a) Award Contract to the selected Examination Venue Provider. b) To provide close tie ups with the stakeholders in the project, to provide commitment and support, help to bring in the process changes and overall guidance to the project. c) To identify the Project Champion ensuring complete involvement of the Project Champion from start to the finish of the project. d) Providing sign offs for the deliverables. e) Release payments subject to bills/ invoice and supporting documents being in order. f) To notify test dates and expected volumes xx days in advance g) To provide documented evidence on the performance of all test centres/venues with consent from the chosen Consultant h) To send Departments test day staff for administration of tests on the day of tests i) To conduct other activities like recruitment, training and payment of invigilators, examiners; distribution and collection of answer sheets, providing security guards etc j) To conduct test centre/venue staff training on quality and management requirements k) To inspect the quality test centres/venues daily and monthly and send reports in ten working days, highlighting areas of improvements and timelines l) To recommend approval or closure of test centres/venues as per requirements m) To deal with all candidate complaints on the test day for any matter relating to test centre/venue or any other factor n) To manage promotion and marketing of exams across the country
Section 5: Proposal Formats
The Department invites the Proposals from Consultants for execution of e Governance project in the Department. The selection of Consultant would be done by examining the Eligibility Qualification of the bidders as per their Pre Qualification, Technical and Commercial Proposals submitted under the RFP. Following are the proposal formats to be used by the bidders for submitting their Proposals for selection as Consultant under the RFP.
S.No. 1. 2. 3. 4. 5.
Form Form 1a Form 1b Technical Form 2a Technical Form 2b Technical Form 2c
Description Covering Letter Pre Qualification Eligibility Information Past Relevant Experience Understanding of Work and Methodology Profiles of Personnel Constituting Project Team 30
6. 7.
Technical Form 2d Form 3
Request for Proposal for Selecting Examination Venue Provider Work Plan Commercial Proposal Format
[Note: Italicized comments in rectangular brackets of formats have been provided for the purpose of guidance/ instructions to bidders for preparation of the Proposal Formats. These should not appear in the final Proposals to be submitted by the bidders]
31
Form 1a:
Covering Letter requesting selection as Examination Venue Provider
Date: Reference No. : RFP/British Council/2011 [Bidders are required to submit the covering letter as given here on their letterhead] To Punjab State E-Governance Society, c/o Deptt. of Information Technology, Punjab SCO 193-195, Sector 34-A, Chandigarh Sub: Proposal for Selection as Examination Venue Provider. Dear Sir, 1. We, the undersigned, having carefully examined the referred RFP, offer to
Propose for the selection as Examination Venue Provider, in full conformity with the said RFP. 2. 3. We have read all the provisions of RFP and confirm that these are acceptable to us. We further declare that additional conditions, variations, deviations, if any,
found in our proposal shall not be given effect to. 4. We agree to abide by this Proposal, consisting of this letter, our Pre
qualification, Technical and Commercial Proposals, the duly notarized written power of attorney, and all attachments, for a period of 120 days from the date fixed for submission of Proposals as stipulated in the RFP and modifications resulting from contract negotiations, and it shall remain binding upon us and may be accepted by you at any time before the expiration of that period. 5. Until the formal final Contract is prepared and executed between us, this
Proposal, together with your written acceptance of the Proposal and your notification of award, shall constitute a binding contract between us. 6. We declare that we do not have any interest in downstream business, which
may ensue from the RFP prepared through this assignment. 7. We hereby declare that all the information and statements made in this
proposal are true and accept that any misrepresentation or misinterpretation 32

Request for Proposal for Selecting Examination Venue Provider contained in it may lead to our disqualification.
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8. We understand you are not bound to accept any proposal you receive, not to give reason for rejection of any proposal and that you will not defray any expenses incurred by us in bidding. 9. Bankers Cheque/ Demand draft no. _________ dated ______ drawn on ________ for Rs. 1,00,000/ is enclosed towards EMD.
10*.Bankers Cheque/ Demand draft no. _________ dated ______ drawn on ________ for Rs. 5,000/ is enclosed towards RFP document cost as document was downloaded from website. 10*.RFP document was purchased by us by making cash payment vide receipt number _____
dated ________ of your office. Signature. In the capacity of Duly authorised to sign Proposal for And on behalf of..
Date.. Place.
[10 : Strike off whichever is not applicable]
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Form 1b: Pre Qualification Eligibility Information Date: Reference No. : RFP/British Council/2011/11 [Bidders are required to provide details as per following format. Bidder must fill the corresponding particulars under Description/ Details column. The information will be used to check conformance of bidders to the Pre qualification criteria. Bidder must submit requisite supporting proof as mentioned under the Reference Documents column and the reference page number of the supporting proof document must be entered in the Page No. column. In case bidders desire to add more citations about IT/ E Governance Project experiences, these may be appended at last in the format. However, number of such citations should be restricted to a maximum of 5 citations as only the first 5 citations may be considered for the pre qualification evaluation] SN A. Particulars Name of Bidder Description/ Details Reference Docum ents P ag e No.
B.
Contact Details a) Address
b) Telephone c) Fax d) Email e) Website C. Incorporation Details a) Incorporation Number b) Date of Incorporation c) Authority 36
Certified copy of incorporation under Indian Companies Act, 1956
Request for Proposal for Selecting Examination Venue Provider D. Service Tax Regn Detail Agriculture, Punjab Certified copy of
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SN
Particulars a) Service Tax No. b) Date c) Regn. Authority
Description/ Details
Reference Documents valid Service Tax Registration in India
P ag e No.
E.
Financial Turnover a) 2007 08
b) 2008 09
c) 2009 10
Extracts of audited profit & loss statements and balance sheets and certificate from Statutory auditor that average turnover of Rs.15 crores is from Information Technology Services only that should not include IT or other transactions with subsidiary companies or with any one under reciprocal agreements Statutory auditor certifying minimum turnover of Rs.2 crores from IT Consulting Services (other than sale and implementation of Hardware, Software and Networking equipment) 38
F.
Turnover from IT Consultancy Services a) 2007 08 b) 2008 09 c) 2009 10
Request for Proposal for Selecting Examination Venue Provider G. ISO 9000 or any other Internal Quality System Agriculture, Punjab Copy of Certificate or
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SN
Particulars implemented a) Issue Date b) Valid Upto c) Authority
Reference Documents Brief on Quality policy and System being followed
P ag e No.
d) Field/ Area
H.
No. of Professionals a) Management b) IT Consulting c) Development Economics d) BPR e) Financial Analysis f) Total
Self certification that bidder has an employee base of atleast 50 fulltime professionals (in Mgmt, IT consulting, economic, BPR & financial analysis)
I.
Name of Authorized Signatory a) Position b) Telephone c) Fax d) Mobile e) Email
Annexure B: Special Power of Attorney, duly authorizing the person signing the proposal documents to sign on behalf of the bidder and thereby binding the bidder Atleast two work orders along with certificate from the organization 40
J. J1
IT/ E Governance Project Experience Project No. 1
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SN
Particulars a) Name of Client b) Address
Reference Documents for whom the bidder has completed/ currently executing project / project management jobs for an IT/e governance project for consulting value of over Rs. 40 lacs each in last three years
P ag e No.
c) Contact Person Name & Mobile/ Telephone d) Project name and brief scope
e) Start Date f) End Date g) Duration h) Order value J2 Project No. 2 a) Name of Client b) Address c) Contact Person Name & Mobile/ Telephone d) Project name and brief scope e) Start Date f) End Date
g) Duration h) Order value J3 Project No. 3 42

Agriculture, Punjab
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SN
Particulars a) Name of Client b) Address
Reference Docum ents
P ag e No.
c) Contact Person Name & Mobile/ Telephone d) Project name and brief scope
e) Start Date f) End Date
g) Duration h) Order value
Signature. In the capacity of Duly authorised to sign Proposal for And on behalf of..
Date.. Place
44
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Technical Proposal Formats

Date: Reference No. : RFP/British Council/2011/11
[Bidders are required to submit the following details of information in the relevant formats, which would be used for Technical evaluation purposes] 1. Technical Form 2a: Past Relevant Experience 2. Technical Form 2b: Understanding of Work and Methodology 3. Technical Form 2c: Profiles of Personnel Constituting Project Team 4. Technical Form 2d: Work Plan Technical Form 2a: Past Relevant Experience
[Bidders are required to provide details of relevant experiences in the format give below, highlighting experience of designing & implementing a similar e Governance project. This should be restricted to a maximum of 5 citations only as only the first 5 citations would be considered for the technical evaluation purposes. Use separate sheet for each citation]
SN Particular 1. 2. 3. 4. Citation Serial Number Name of Project Name of Client Address of Client
Details 1
5. 6. 7. 8. 9.
Contact Person Name & Mobile/ Telephone Total assignment value(Rs) Value of Consultancy Work Start & End Date Project Timelines/ Duration (in months) From: To:
10. Whether completed or 46

Request for Proposal for Selecting Examination Venue Provider ongoing
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SN Particular 11. If on going: which of the assignments have been accomplished which are in pipeline & ongoing 12. No. of personnel man months provided by the Consultant
Details
13. Project Consultancy Team Size 14. Name of key team personnel involved and functions performed by them 15. Brief narrative description of Project
16. Assignments undertaken by the consultant that are relevant to current project 17. Plan for bringing knowledge and experience of this consultancy into project
Signature. In the capacity of Duly authorised to sign Proposal for And on behalf of..
Date.. Place
48
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Technical Form 2b: Understanding of Work & Methodology [Based on the broad areas of work outlined in the RFP and bidders own experiences, bidders are required to provide details of bidders understanding regarding: i. ii. Functions of the Department Requirements of the assignment and activities of work involved as Examination Venue Provider in executing the e Governance project iii. Approach & methodology intended to be adopted to address the requirements
The details on above must be precise, coherent and complete. It is desirable that the bidder would use Industry Standard Methodologies]
50
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Technical Form 2c: Profiles of Personnel Constituting Project Team [Bidders are required to provide the profiles of personnel/ core project team members who will be involved in the assignments (having relevant experiences) as per format given below. Use separate sheet for each citation. Each citation should be signed by the respective staff themselves or by authorized signatory] Serial Number: 1 Name: Age & Date of Birth: Photograph Designation: Nationality: Languages Known: Basic Qualification(s) 1. 2. Relevant Professional Qualification(s) Relevant Professional Certification(s) Membership of any relevant organization/ associations 1. 2. 1. 2. 1. 2.
Relevant Training(s) undertaken 1. 2. Total years of experience No. of years with the Bidder Employment Record (Starting from present position, list in reverse order) 1. From: Employer: 2. From: Employer: From: To: Position held: 52
To:
Position held:
To:
Position held:
Request for Proposal for Selecting Examination Venue Provider Employer:
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n.
From: Employer:
To:
Position held:
Summary of Past Professional Experience(s)/ Skill Set (in the areas of Mgmt., IT consultancy, Development Economics, BPR & Financial Analysis) that best illustrates capabilities to handle task(s) under the current assignment(s) should be restricted to a maximum of 5 citations of [This maximum 10 lines per citation with focus on following points] 1. Name of Project: Period From: To: Position held: Client Name: Client Address: Main project features: Activities performed: 2. Name of Project: Period From: Client Name: Client Address: Main project features:
To:
Position held:
Activities performed: Specific Position under the current Project Whether part time or full time involvement under current assignment Assignment(s) to be performed under the current Project I, the undersigned, certify that above profile correctly describes about qualifications and experiences about myself/ my staff to best of my knowledge. I understand that any willful misstatement described herein may lead to my disqualification or dismissal, if engaged. [Signature of staff member or authorized signatory And on behalf of..]
Date.. Place
54
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Technical Form 2d: Work Plan

[Bidders are required to provide a detailed work plan reflecting each milestone, deliverable and related task along with resource allocation, effort estimate, and time schedule to ensure that the work is completed in time. The proposed work plan should reflect the activities/ tasks of the methodology proposed, showing a good understanding of the assignments to be undertaken and ability to translate them into feasible working plan]
1. Team Composition & Task Assignment S.No. Name of Staff Area of Position under the Expertise current Assignment Professional Staff 1. 2. 3.
Task(s)/ Activities Assigned
n.
Support Staff 1. 2. 3.
n.
56
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2.
S. No. 1. 2.
Staff Deployment Matrix

Name of Personnel Position Assigned Location* A ssessm en t 3 w eeks W W W W W 1 2 3 1 2 D esign 8 w eeks W W W W W 3 4 5 6 7 W 8 Man Weeks Onsite Offsite Total
n. Totals S. No. 1. 2. Name of Personnel Position Assigned
Onsite Offsite Onsite Offsite Onsite Offsite Onsite Offsite
Location* W 1 Onsite Offsite Onsite Offsite Onsite Offsite Onsite Offsite W 2
Construction 6 weeks W W W 3 4 5
W 6
Man Weeks Onsite Offsite
Total
n. Totals
* Location means as to the place, the personnel would make their Headquarter during the duration of the Assignment. Here, Onsite means that the Personnel would be stationed at State Department or District level, whereas, Offsite means that the Personnel shall be working from his/her Companys Office.
[Note: Format of Staff deployment matrix has been shown for Assessment, Design & Construction Phases. Bidders are required to provide the Staff deployment matrix for all phases.]
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Request for Proposal for Selecting Examination Venue Provider 3. Activity Schedule 1. Assessment Phase 3 Weeks S. Activity No . 1.1 Study the present organization structure, functions and services of the Department 1.2 Study the existing IT infrastructure of the Department 1.3 Conduct International Research of
similar systems/Department and the research on the Indian Best Practices.
Consultant Personnel (No & Names)
W1
Time Frame W2 W3
1.4 Identify the Services of the Department

for Government Process Reengineering (GPR) and E Enablement.
1.5 Identify the e Governance areas for the Department and prepare the roadmap for the Department 2. Design Phase 8 Weeks S. Activity Consultant No. Personnel (No. & Names) 2.1 Study the existing processes for the identified services for e Governance enablement 2.2 Design of the re
engineered processes (for the prioritized services) to make effective use of IT for improving the efficiency of the Department. 2.3 Identify the MIS requirements of the Department and design a system for the identified processes
W1
W2
W3
Time Frame W4 W5 W6
W7
W8
2.4 Identification of regulatory/statutory 60


changes and help the Department in drafting the changes.
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2.5 Prepare the Training

and re orientation plan for the Department.
2.6
2.7
Prepare the DPR for e Governance

Prepare a Change Management Plan
[Note: Format of Activity Schedule has been shown for Assessment & Design Phases. Bidders
are required to provide the Activity Schedule for all activities and sub activities of the
assignment. Bidders may preferably include delivery of reports (interim and final reports)
and other benchmarks such as the Departments approvals.]
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Form 5: Commercial Proposal Format [To be submitted by the bidder as per the format given below in a separate sealed cover]
Date: Reference No. : RFP/British Council/2011/11
Particulars Value (INR) in figures A. Cost of Project Consultancy including out of pocket expenses B. All Taxes and other duties Total Project CostA + ( B)
Value (INR) in words
Note: The commercial figure quoted will be an all inclusive figure inclusive of out of pocket expenses, traveling, boarding, lodging and all taxes, duties, etc payable. No such expenses will be reimbursed separately. Should the commercial quote include separate out of pocket expenses or any taxes, duties, etc., such a commercial proposal will be treated as an invalid.
Dated this [day / month / year] Authorized Signatory (in full and initials): Name and title of signatory:
Duly authorized to sign this Proposal for and on behalf of [Name of Consultant] Name of Firm: Address:
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Annexure A: About the Department and its key Functions

A.1 The main functions & duties of Department Of Agriculture
a) Imparting training to the farmers about latest technology developed by research institutes for the production of different crops. b) Monitoring the supply and quality of Agricultural inputs like seeds, fertilizers, pesticides, irrigation water and machinery & equipments etc. c) d) Monitoring the soil health and health of crops in the field and to promoted Integrated Nutrient Management (INM) for balanced use of fertilizers.
To propagate the minimum the use of pesticides and to control the environmental
pollution with adoption of integrated pest management. (IPM)

e)
Diversification of areas from traditional crops to oilseeds & pulses crops, sugarcane,
maize, cotton etc. f) Implementation of beneficiary oriented schemes for economic upliftment of farming community e.g. Contract farming, Bee Keeping, vermiculture, etc. g)
h)
Promotion of Resource Conservation Technologies (RCT) for NRM

To promote judicious use of irrigation water through better on farm water management
and to monitor the water level behavior and its quality. The major programmes of the Department are:
Training camps of farmers at the district level where scientists of the PAU update the progressive farmers and field staff of the Deptt. of Agriculture about the latest scientific techniques on crop production and marketing. These are organized both in Kharif and Rabi seasons at all the district head quarters. Later on, the staff of the Deptt. of Agriculture organizes farmers training camps at block and village level. Every year about 3 lakhs farmers are trained on scientific crop production.
A campaign is launched both in Kharif and Rabi seasons for soil testing so that the farmers may use balanced dose of fertilizers. Punjab State Seeds Corporation and other agencies produce certified seed of various crops and distribute to the farmers, Deptt.of Agriculture procures seeds 66
Request for Proposal for Selecting Examination Venue Provider from the Punseed and makes available to the farmers at the focal points.
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Field staff of the Deptt. of Agriculture organizes demonstration plots particularly on the use of seed treatment against pests, method of sowing, irrigation and pests control.
Integrated Pest Management is one of the major programmes launched by the Deptt. of Agriculture so that excessive use of pesticides is reduced. For this purpose farmers are trained about the use of insecticides, economic thresh hold level of the damage caused by pests and minimum use of pesticides. For balanced & judicious use of fertilizers, the Integrated Nutrients Management (INM) is promoted. To reduce cost of inputs & Resource conservation technologies (RCT) are encouraged amongst the farmers.
Beneficiaries schemes are implemented for the economic uplift of farming community. Various schemes under Work Plan, Technology Mission and Second Push in Agriculture
are implemented for the benefit of the farmers. Major stress on diversified crops like Cotton, Oilseed, Pulses, Sugarcane etc.
About AGRISNET
The Department of Agriculture under the Ministry of Agriculture, Government of India has brought forth the scheme for strengthening /promoting agriculture informatics and communication. AGRISNET is an important component of the project.
To safeguard the interest of farmer community, it is essential to have coordination between the farmers and the Department in implementing the schemes. Many states have adopted AGRISNET proposal for dissemination of the availability of the services to the farming community through the use of ICT for higher productivity, profitability and prosperity of farmers. Punjab state is one of such states selected for the purpose. Department of Agriculture, Punjab is responsible for planning and execution of the schemes related to agriculture development. As such, Department is the focus of attention for the state/central govt. More than 35 organizations right from research institutions to procurement agencies are linked with the Department of Agriculture, Punjab in one way or the other. Quite often, the similar types of information/statistics are required for urgent planning. Department is also the quality control wing of the govt. for ensuring standard of various agricultural inputs. Public demands transparency in the
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system and the information about availability of the various inputs at different
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locations. Through ICT, it will be possible to provide coordinated information on a single platform. With the help of various tools of ICT, the communication system will be faster and cut short the inordinate delays in taking remedial measures at the time of natural calamities. Similarly, the availability of Information to Public under the act of Right to Information will be streamlined for time bound reply. Department of Agriculture also monitors the status of natural resources like soil & water. ICT will present the holistic picture about availability of the natural resources and scheduling of power and canal water in the proper prospective for sustainable agriculture. Extension and Training is the most important activity of the Department. The Department is responsible for disseminating latest research and package of practices to the farmers through training camps, mass media like Doordarshan and All India Radio etc. ICT will revolutionize the system of extension and training to cover large number of farmers. ICT can play a vital role in bringing broad based agricultural extension services, location specific modules for availability of various inputs, provision of daily market information services for sustainable agricultural development and bring transparency in the working of the Department. The objective of the project under AGRISNET is to provide complete (seed to seed) services through Information Communication Technology to the farmers residing in even remote corners of the state. Main objectives are: To provide online extension services to farmers in regard to latest package of
practices and availability of inputs. To provide online latest technologies and researches in the field of agriculture. To redress / attend the complaints, difficulties and suggestions of the farmers.
To exhibit marketing scenario of agricultural produce for maximum return to the
farmers. To warn against the natural calamities and disasters.
To provide timely information to the farmers in regard to availability of water and
power. 70
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To
link
the
various
Departments
at
government
level
through
video
conferencingconnected with agriculture development for monitoring availability of inputs, sowing and procurement etc. To provide facility of video conferencing to the various field offices of the
Department of agriculture for optimum utilization of time. To provide electronic connectivity to all the field officers upto the level of
Agricultural Development Officers (in charge of the blocks). To bring the allied organizations under the umbrella of AGRISNET for speedily
exchange of information. To disseminate information in regard to incentives offered by government from
time to time. To bring transparency in the implementation of Fertilizer Control Order (FCO)
and other allied acts governing quality of agricultural inputs. To bring efficiency in the administration for cordial relations between employer
and employees.
A.2 Departments Structure
The Department of Agriculture in the state of Punjab is headed by Director of Agriculture (DA) under the administrative control of Financial Commissioner (Development) at the government level. All the Centrally sponsored /State schemes are implemented after the administrative & financial approval of Financial Commissioner (Development) and Technical personnel in the Department are classified into four wings i.e. administrative, engineering, statistical and geological. All the four wings are manned by Joint Directors of Agriculture in their respective category. There are seven officers of the rank of Joint Director in administrative wing, two in the statistical wing, and one each in engineering and geological wing. In addition to the four technical wings, there is a establishment wing consisting of Joint Director of Agriculture (Admn PCS Officer), Deputy Director of Agriculture (Head Quarter DDA HQ) and Establishment Officer (EO). All the three officers are supported by different branches. Also, there is a finance wing headed by Joint controller of Finance and Accounts (JC&FA). Budget and Planning is looked after 72
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Administrative wing is manned by seven joint directors of agriculture namely inputs, plant protection, innovation and pulses, extension and training, cash crop, high yielding varieties and a Cane Commissioner for sugarcane development. Each joint director is assisted by Agriculture Development Officer (ADO)/ Technical Assistant (TA) and office superintendent for official purposes. Information received from the districts is processed by respective joint directors. Similarly progress of the various schemes is also monitored by the respective joint directors.
Some of the joint directors of the administrative wing have direct control of the specialized sections (like seed testing labs, fertilizer, pesticide testing labs , Bio fertilizer Prod. lab , Bio Control Agent Prod. lab and Agmark Labs) headed by state level officers. JDA (Input) controls fertilizer testing labs stationed at Ludhiana and Faridkot. Another state level officer i.e. Field Manure Officer ( FMO) is also under the direct control of JDA (Input). CIF responsible for implementing Fertilizer Control Order is under the direct control of JDA (Inputs) Similarly JDA (PP) controls three labs for testing of pesticides/weedicides located at Ludhiana, Amritsar and Bhatinda. Another state level officer DDA (LCPP) coordinates with Chief Agricultural Officers for procurement of various pesticides, weedicides and plant protection equipment etc and is also under the direct control of JDA (PP). JDA (HYVP) controls three seed testing labs situated at Ludhiana, Gurdaspur and Faridkot. Another state level officer DDA (seeds) assists JDA (HYVP) regarding seed related issues.
JDA (CC) controls the marketing wing of the Department. In addition a state level officer DDA (Oil seeds) is also under the direct control of JDA (CC). Assistant Maize Development Officer (AMDO) looks after the development of maize in the state and is also under the direct control of JDA (CC). JDA (Innovation and Pulses) looks after the subjects related to pulses and cotton. JDA (E & T) looks after the most important activity of the Department i.e. extension and training. He is assisted by District Training Officer at the district level who is under the direct control of Chief Agricultural Officer at district level. JDA (E & T) is assisted by Agriculture Information Officer who is responsible for publication of the literature for the Department and issue the press releases etc.
Cane Commissioner of the rank of joint director of agriculture looks after the production of
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sugarcane in the state. The officer is also responsible for enforcing various acts, rules and
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orders in this regard. In the field, he is assisted by one Project Officer and eight Assistant Cane Development Officer who are under his direct administrative control.
Assistant Director (Budget & Planning) assists DA for preparing the various budget proposals and work plan of different schemes. He is also responsible for distribution of the budget to the respective DDOs for implementing the various schemes. The Accounts section of the Department at the directorate level is looked after by JC&FA assisted by ACFAs (2). The accounts wing is responsible for maintaining the salary expenditure, GPF accounts of the employees and monitoring of the loans and other account related cases etc. The accounts wing is also responsible for affecting purchases through Departmental Purchase Committee by inviting tenders etc.
JDA (Engineering) supervises the work of 3 state level officers viz 2 Agriculture Engineer (Implements) for development and popularization of farm machinery, bio gas etc. and Agriculture Engineer (Tube wells) for installation of tube wells etc. The officer of the implement section also assists NABARD in fixing the unit cost of various implements/ farm machinery for providing incentive/subsides to the farmers. In the field both AEs (Imp) are assisted by 17 Assistant Agricultural Engineers who are under the administrative control of CAO. Agriculture Engineer (Tube well) looks after construction and development of efficient tube wells. Four Assistant Agriculture Engineers are under the direct control of AE (TW).
Under the statistical wing, there are two Joint Directors of Agriculture namely statistical and census. JDA (Statistics) scrutinizes and finalizes the statistical data in respect of area, yield and production in coordination with Director Land Records, Punjab. The officer is responsible for preparing the document on Minimum Support Prices (MSP) for various crops. JDA (Statistics) also coordinates for the national/zonal conferences for making arrangements of various agriculture inputs. These conferences are held in Ministry Agriculture Government of India. JDA (Census) arranges the agriculture census and minor irrigation census in the state. Both the Joint directors are assisted by a state level officer Statistician at head quarter. All the field reports pertaining to statistical and various census are forwarded to statistician for scrutiny & compilation. Statistician after scrutiny forwards the same to the respective Joint Director.
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Request for Proposal for Selecting Examination Venue Provider Geological wing is controlled by Joint Director of Agriculture (Hydro geology). The
hydrogeological wing is responsible for assessment and monitoring of the ground water
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Request for Proposal for Selecting Examination Venue Provider regime. Projects related to water harvesting, water logging etc arealso implemented by this wing. G eological wing assists NABAR D in fixing the unit cost and standard design of
tube wells in different parts of the state. JDA (HG) is assisted by two state level officers viz Geologist/ Hydrologist. There are eleven Assistant Geologists in the field working under both the Geologists for monitoring and collection of the data. There are three chemical labs for analysis of the water samples for irrigation located at Chandigarh, Bhatinda and Kapurthala. Geophysical surveys for site selection and electrical logging of the pilot holes is carried out on customary basis. As representative of DA Punjab, JDA (HG) is the member of the Competent State Authority for pollution and environmental clearance of the industrial projects. The wing is under the direct administrative control of JDA (HG). There are 20 districts in the state of Punjab. At district level, activities of the Department are coordinated and monitored by Chief Agriculture Officer (CAO). CAO is assisted by Statistical Officer, District Training Officer (DTO), and Project Officer & Assistant Agriculture Engineer (Implements). At the district head quarter, he is assisted by Agriculture Officer. In the field, CAOs are assisted by Agricultural officers (BAO) at block level. These officers are in turn assisted by ADOs. There are about 66 soil and water testing labs located all over the state. Chemical tests are conducted for determining the deficiency and category of the soil and water. Statistical wing at the field level is directly under the administrative control of CAO. Similarly, AAEs of the implement section are also under the control of CAO. These officers assist CAO in installation of biogas units, popularization of agricultural implements/farm machinery, demonstration of improvised implements etc. The field officers and staff of Geological wing, Tube well section, Marketing section and Cane section are under the direct control of their respective Joint Directors.. In addition, various specialized testing labs like seed, fertilizer, pesticides/weedicides Agmark and Bio fertilizer testing labs are also under the direct control of their respective state level officers.
A.3
LIMITATIONS IN CURRENT WORKING
The economy of the State of Punjab mainly depends on the development of agriculture. After
introduction of WTO, the agriculture has become most competitive. The situation has been
further aggravated due to the environment and ecological hazards that followed green revolution. Because of the global warming, there are certain frequent meteorological changes that have
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become a regular phenomenon affecting the yield of the crops. Loss of soil fertility
and depleting water resources are areas of serious concern for sustainable agriculture.
R ef. N o. : RFP/B ritish Council/2011/11
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Diversification from paddy wheat rotation by value added crops is much talked about. The success of such programmes depends upon the timely transmission of information to the farmers /citizens.
In the present working of the Department of agriculture, most of the procedures are time consuming. Sometimes documents reach proper destination after the emergency is over. AGRISNET will cover up the following limitations in the current working of the Department.
AGRICULTURE Department A COORDINATING AGENCY: For proper planning of agriculture, the Department of agriculture in the state coordinates with more than 35 government Departments/research
organizations/government undertakings etc. Similar types of data are presently provided to the allied organizations on manual basis thus delaying the planning and execution.
COORDINATION WITH RESEARCH ORGANISATIONS: Department works in close coordination with Punjab Agriculture University (PAU), ICAR & other research organizations in the country. Effective coordination with various Departments of PAU is not possible under the present system because of communication gap between the field, planners and researchers.
EFFECTIVE EXTENSION AND TRAINING:
Presently the only source of providing technical information/guidance to the farmers is through training camps being organized by the Department. In addition, Departmental officers are often invited by Akashwani/ Doordarshan for participation in panel discussion on the specific problems faced by the farmers. Lot of the farmers are still left uncovered. Updating of the website on regular basis will enable the farmers to know about the latest developments/ govt. policies in the agriculture sector.
METROLOGICAL INFORMATION:
In the absence of AGRISNET, it is not possible to intimate the farmers regarding Weather Forecast and warn about the natural calamities & disasters.
AVAILABILITY OF INPUTS: Continuous information regarding location specific availability of various

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inputs is not available under the present system. MARKETING FORCES:

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The farmers are not aware of the day to day variations in the market rates in context of the global scenario for marketing/planning of their crops. Procurement schedule by different government agencies is also not presently available to the farmers. LEGAL STATUS AND TRANSPARENCY IN CONTROL CASES: In the absence of AGRISNET, the results from labs are confined to field office for long time. With the help of e governance, the results can be simultaneously transmitted to the responsible officers for initiated/ monitoring action in the matter. AVAILABILITY OF VARIOUS FORMS: Various application forms for registration/ renewal of licenses are not easily available for implementation of the various acts. PURCHASES THROUGH TENDERS: At present tenders are advertised in the various newspapers. Cost on account of such advertisements is invariably high. Moreover, the present system of collecting the tenders from the office is cumbersome, expensive, and time consuming. HUMAN RESOURCES DEVELOPMENT: Present system of processing the administrative work is time consuming. Welfare of the employees & quick disposal of their administrative/ financial grievances is not possible under the present system. MAINTENACE OF BULKY RECORDS: Under the government rules, bulky records are required to be maintained for number of years. It requires lot of space and is vulnerable to fire and floods.
NON AVAILABILITY OF AGRICULTURE AND MINOR IRRIGATION CENSUS:
Details of both the census are not readily available to the farmers.
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A.4
SERVICES AND SERVICE GOALS
Through ICT, information will be available on different aspects of agriculture. Services provided by Department of Agriculture, Punjab are varied in nature. Salient features of the same are given below. A) EXTENSION AND TRAINING Training Camps jointly arranged at state, district, block and village level to disseminate information regarding package of practices and availability of inputs and dos and donts. Schedule of various agricultural programmes to be telecast/ broadcast on Doordarshan and radio. Schedule of Kissan Melas for Kharif & Rabi. Location specific information in regard to availability of approved varieties of seeds, fertilizers and pesticide etc for which licenses have been issued. On line suggestion /complaint system by the farmers and Immediate attention by the Departments. On line interaction with the selective progressive farmers in agricultural planning. MSP or otherwise prevalent market prices of various crops. Recommendations regarding use of specific bio fertilizer and organic manures viz a viz their availability Internal Training Programme of the Department. B) INFORMATORY 1. Inputs Optimum use of various inputs based on intensive soil and water testing reports Network of existing input dealers in the state. Approved prices of various inputs. Details of black listed dealers and misbranded inputs. District wise statistical information on yield and production of the various crops based on crop cutting experiments. 3. Water and Power Resources
Forecast of weather, rains and natural calamities viz draught, flood, hail storm etc. Schedule of availability of canal water (Wara Bundi) and special closures if any .
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Holistic and historical picture regarding ground water level behavior and ground water quality zones. Zone wise cost and design of tube wells. Various incentive on minor irrigation schemes from NABARD, Cooperative, and Commercial banks. 3. Sugarcane Information regarding area covered by various sugar mills in cooperative and private sector. Information regarding supplies of sugarcane varieties to the specific mills and location of weigh bridges. C) ENGINEERING AND CUSTOMARY SERVICES
Schedule of rates for geo physical surveys, electrical logging, construction and development of efficient tube wells, availability and capacity of machinery.
Technological details and prices of improvised farm machinery. D) SCHEMES/ SUBSIDIES/ INCENTIVE/ LOANS AND CREDIT
Subsidies on seed, chemical fertilizer, bio fertilizer and organic manure. Subsidies/incentives on spray pumps, farm machinery, tractors etc. Use of improved implements such as Rotavator, Zero Till Drills, Bed Planter and Laser leveler, straw reaper; and success stories of usage of such implements.
Pattern of subsidies and procedure for claims/reimbursement etc. Eligibility and agency wise availability of crop loans.
Guidelines to implement of the non plan, plan, central by sponsored schemes/ programmes. E) FINANCIAL AND ADMINISTRATIVE Budgetary provision, allocation and utilisation of different schemes available with various DDOs. Routine administrative matters like grant of increment crossing of efficiency bar, seniority, promotion and super annuation etc. GPF accounts of the employees and recovery of loans. GIS record of all employees. Tenders/Purchase Document. 86
Request for Proposal for Selecting Examination Venue Provider F) LEGAL
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Various acts covering the inputs like seed, fertilizer, pesticide etc. Status of pending court cases. Hearings/appeals pending with D.A Punjab as appellate authority.
A.5 FARMING COMMUNITY AND ICT
ICT network will provide Internet services, and the latest advances of technology in the field. Support system to be developed under the programme will communicate to the farmers living in remote rural areas. The system will enable the farmers to know about the latest agriculture operation (seed to seed) at various stages. Main benefits of ICT to farming community are as follows: Enlargement of network of extension and training services of the Department to
the remotest corner of the state. Latest package of agricultural practices and introduction of new varieties of
seeds indicating the nutritional value. Monitoring of Seed Replacement Programme for higher production. Rationalization of sale, availability and distribution of various inputs like seeds,
fertilizer and pesticides etc. Status of natural resources like soil and water. Popularize bio fertilizer, bio manure and bio mass. Schedule of availability of power and canal water. Measures for water conservation. Guidelines for maintenance of farm machinery. Measures against natural hazards and disasters. Effective feed back and coordination with research organizations for problem
oriented research.
A.6
Diversification Programmes and various government plans. Incentive and Subsidies offered by government. Crop Loan Programme for less dependence on money lenders.
POTENTIAL SERVICES (G2C, G2G, G2B)
The e Government strategic framework is centered on following three critical relationship
dynamics: 88
Request for Proposal for Selecting Examination Venue Provider Government to Citizen (G2C) Government to Business (G2B)
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Government to Government (G2G) To move these three critical sectors towards the e Government vision, following are the five strategic areas: 1) 2) 3) 4) 5) Reinventing Government. Delivering Integrated Electronic Services. Being Proactive and responsive. Using ICT to build capabilities and capacities. Innovating with ICT. G2C Services After implementation of ICT in Agriculture Department, Punjab, the farmers will get the following services on the Web portal: 1. 2. 3.
4.
Regularly updated Weather Forecast information. Information about various schemes and programs of state /center for Guidelines about agricultural policies and various acts.
Information about availability of seeds, pesticides, fertilizer, bio fertilizers, organic
manures, IPM, implements and farm machinery etc.

5. Availability of different forms for manufacturers/ traders for getting renewal of licenses.
6. 7. 8. 9.
Schedule of Training Programs. Direct linkage of farmers with top hierarchy of the deptt. Information on post harvest technology. Regular information regarding MSP & day to day variations of rates in the mandis of the state.
10.
11.
Providing GIS based soil health card and soil map & water table fluctuations
Location and addresses of laboratories, distributors of various agriculture related items.
12.
Information regarding customary services like geophysical surveys and drilling and development of the tube wells. G2G Services
1. 2.
Better coordination between Research Scientists and Extension Workers. Statistical information on yield and production of the various crops through crop cutting experiments.
3.
Proposals of MSP & prevalent market prices of various crops. 90

Request for Proposal for Selecting Examination Venue Provider 4. Information on crop and location specific bio fertilizers and organic manures.
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5. 6. 7.
Proper allocation of canal water through BBMB and Irrigation Department, Punjab. Holistic and historical picture regarding ground water level behavior. To formulate guidelines to implement the non plan, plan, centrally sponsored schemes/programs.
8. 9.
Budgetary provision of different schemes available with various DDOs. Routine administrative matters like grant of increment, crossing of efficiency bar, seniority, promotion and super annuation etc. (preferably classified as G2E*)
10.
GPF account of the employees and recovery of loans etc. (G2E) * G2E Government to Employees
G2B Services 1. Fertilizer Control Order and Sugarcane Control Order and other related acts etc. 2. Licensing Procedure and availability of forms for registration / renewal.
3
Details of black listed / misbranded inputs.
4. 5.
Approved prices of various inputs. Allocation of various inputs to different companies.
A.7 IDENTIFIED THRUST AREAS
The following thrust areas have been identified to implement the IT in the Deptt. of Agriculture.
Farmer Information System a. b. Training Information System Package of Practices. Information regarding latest agricultural implements/ farm machinery availability and maintenance. c. Inputs availability System Location specific availability of seeds, fertilizers, pesticides and insecticides etc (separate modules for each input) d. e. f. Quality and Condition of Fertilizers. Yearly percentage replacement of seeds crop wise. Suggestions/complaint system Feed back system for the ground reality at the various stages of the crop. g. Demo (Mandi Board, Other Agencies & Farmer) with Audio & Video Visuals at Block Level. h. Customary services like drilling and development of tube wells; geophysical surveys and electrical logging etc. 92
Request for Proposal for Selecting Examination Venue Provider Dynamic Web Site of Punjab Agriculture
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a. b.
Related site linking with different Departments. Provide online facility and updated information to the Farmer/citizen. GIS Dynamic Query Based System
a. b. c. d.
e.
GIS based water level and seasonal fluctuation maps. GIS based groundwater quality maps. Location specific projects for additional ground water recharge. GIS based soil health card and soil map.
Result of resistivity survey, electrical log, strata chart, ground water quality &
development details etc. Agriculture Information System a. b. c. Irrigation Census Information System (type of Tube wells, Discharge) Climate Forecasting System. Agriculture Census. Scheme Monitoring System a. b. c. d. Various government schemes of incentives / subsidy etc. Progress of monthly, quarterly, yearly reports of physical and financial progress. Data Conversion. Statistical data for area, yield and production (crop cutting experiments) Statistical data for MSP. Weather variations including rain fall. Relief to be given on account of natural calamities Dealer Information / Registration System a. b. c. Information about various Acts. Dealers Registration System. Renewal, suspension, cancellation & blacklisting of the firms. Monitoring System a. b. c. d. Dealer Monitoring. Mechanism of Quality Control System through Analytical Labs. Stock Monitoring & Inventory monitoring system. Information on banned products. 94
Request for Proposal for Selecting Examination Venue Provider Personnel Management System
a. Salary Generation.
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b. c. d. e. f. g.
GPF details of Employees. GIS details of the employees. Service Book details. Service Rules Monitoring of enquires Pension and Retirement benefits Budget Information System Budget Details of various Drawing and Disbursing Officers. Inventory Management System
a. b. c.
Information relating to sale and stock of controlled agricultural inputs. Consumption and sale of Pesticides, Insecticides and Weedicides. Sale of bio fertilizers and organic manures. Legal Cases Monitoring System
a. b. c.
Status of pending court cases. Various acts governing the inputs like seeds, fertilizers, pesticides etc. Monitoring of legal cases including appeals before Director of Agriculture
A.8
OUTPUTS AND DELIVERABLES
Agriculture in Punjab has reached a plateau where further development requires planning at micro level. AGRISNET will result in the development of a user friendly knowledge system for transfer of technology in regard to package of practices for the crops and management of the natural resources. As Internet services are available under AGRISNET, latest world scenario of the agriculture practices will be available to the Department for proper planning. Interconnectivity of various factors like timely availability and efficient use of inputs; advantages of Integrated Pest Management & local technologies will be available for reducing the cost of cultivation. Optimum use of the various inputs and natural resources for sustainable agriculture are some of the issues that AGRISNET addresses for improving the socio economic conditions of the farming community. AGRISNET will enable access to agriculture information through the farmers through internet. Farmers will be also in a position to forward their suggestions, difficulties and complaints if any. With the tools of ICT Department will take immediate action. Landmark
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Request for Proposal for Selecting Examination Venue Provider decisions taken by the Department will be disseminated through out of the state.
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Many state government undertakings like PAIC and Markfed etc have entered into the field of crop diversification for popularizing the valued added crops. Through AGRISNET, farmers will be in a position to know about the contract farming programmes of the state.
The portal provides links to the allied Departments. Better coordination of agriculture Department with the line Departments will enable the Department for timely supply of information. It will help in proper planning for preparation of exigency plans at the govt. level. The portal provides links to line Departments such as Horticulture, Sericulture, State Marketing Board, State Agriculture University and other Research organizations. AGRISNET portal provides an interface where in the farmer is made aware of the agriculture related information and also facilitates access to service delivery mechanism for redressal of his/her problem in an effective manner. BROAD OUTPUTS OF AGRISNET The broad outputs of AGRISNET are as follow: Efficient interaction between Research Scientist & Extension workers on one
hand and with the farmers on the other hand. Dissemination of latest information at the various camps. AGRISNET shall
otherwise create general awareness and make available the published literature amongst the farmers at large. Inform the farmers about the optimum requirements of the various inputs and
location specific availability Market information/ fluctuations (daily) in the prices and procurement schedule of
government undertakings. On line access to all agriculture related applications, model projects and success
stories of farmers.
On line access to various acts like, Plant Protection Act, Cane & Seed Act, Fertilizer
Control Order (FCO) and Sugarcane Control Order and other related acts etc.
On line information regarding schedule of power and surface water availability. Weather information early warning about heavy rainfall, floods, hailstorm, frost
and abnormal fluctuations in the temperature. Holistic and historical picture of ground water level behavior for planning & 98
Request for Proposal for Selecting Examination Venue Provider construction of efficient tube wells. Development of strategy for agricultural farm planning and farm mechanization etc.
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Mobile phone facility upto grass root level. Video Conferencing with allied Departments at government level and offices of EXISTING INFRA STR UC TURE/M A NPO W ER Head Quarter
agriculture Department, Punjab. A.9
Sr. No 1
Location Head Office (Directorate
Server of 1
Computers Printers 35 35
Agriculture, Pb. 2 3 Field Agriculture Offices Extension & Training Branch 11 13 11 13
Districts/Block (Field) * Sr. No 1 2 Location District level offices Block level offices Server Computers Printers 30 24 30 24
Most of the equipment in the District/Block offices are obsolete and used largely only for office work. Provision for the new has been made under AGRISNET.
Manpower Approximate staff strength of Department of Agriculture, Punjab is 2354. However, the working strength may be 30 40% lower because of retirements and non filling of the vacant vacancies.
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A.10
Allied Departments/ Organizations
List of Research Organizations, allied Departments / Govt. undertakings to Department of Agriculture Punjab. I Research Institutions. 1. 2. II Indian Council of Agriculture Research (ICAR) Punjab Agricultural University (PAU)
Govt. of India. 1. Department of Agriculture & Cooperation, Ministry of Agriculture.
III 1.
State Government Departments Department of Finance, Punjab. 2. 3. 4.

IV
Punjab State Planning Board Soil and Water Conservation Department, Punjab Department of Horticulture, Punjab
Government Undertakings
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Punjab State Agro Industries & Export Corporation Punjab State Agri Export Corporation Punjab Agri Food Grain Corporation Punjab State Ware housing Corporation Centre of Remote Sensing. Punjab State Seed Corporation. Seed Certification Authority Punjab State Container Corporation (Con ware) Punjab State Warehousing Corporation Punjab State Agricultural Marketing Board
A.10.1 Department of Soil & Water Conservation, Punjab (Also see Web Site: http://dswcpunjab.gov.in)
ORGANIZATION SET UP
The Department of Soil and Water Conservation was established as a independent Department in the year 1969, Earlier it was a wing of Agriculture Department. The Department of Soil and
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Water Conservation, Punjab is headed by Chief Conservator of Soils, Punjab and has its Headquarters at Chandigarh. There are total 5 posts in the rank of Conservator of Soils with 1
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post in the rank of Conservator of Soils (HQ) at Chandigarh and 1 post of Conservator of Soils designated as Director Technical (State Land Use Board). Also, 3 posts of Conservator of Soils are in the field and they control territorial circles in their jurisdiction. Under the Conservator of Soils, there are 3 or 4 officers in the rank of Divisional Soil Conservation Officers. Each Divisional Soil Conservation Officer controls 3 or 4 Sub Divisional Soil Conservation Officers. Apart from it, there is one Soil Survey Division, one Machinery Division and one Training Institute each headed by a Divisional Soil Conservation Officer.
INFRASTRUCTURE The Department has its own state of art complex at phase VI, Mohali spread over 10 Acres which includes Training Institute, Auditorium with seating capacity of 500 persons, Conference Room, Rest House, Hostels for Trainees, Soil Testing Laboratory, Beautiful Lush Green Lawns and orchards with demonstration of Drip Irrigation System, Machinery House, Canteens besides housing Offices of Director State Land Use Board, Conservator of Soils Mohali, Soil Survey Division, Machinery Division, Training Institute and Divisional Soil Conservation Officer Works Division and also residential quarters for class IV employees. The Department has its own computer lab with all facilities like internet, office networking and dedicated employees at headquarters Chandigarh
The Department has a staff strength of 2220 employees, out of which 1500 employees are in the technical cadre and 720 employees are in the ad ministerial cadre. The head office has a strength of 80 employees in the ministerial cadre/Technical Cadre. The technical staff like Soil Conservation Officers, Junior Engineers, Surveyors, Agriculture Sub Inspectors, Draftsmen and Junior Draftsmen is posted in the field offices to carry out soil and water conservation works. Apart from territorial divisions, there are three divisions who carry out works through out the state. The Divisional Soil Conservation Officer (Machinery) maintains a fleet of machinery in the Department and Divisional Soil Conservation Officer (Training Institute) heads a Departmental Training Centre. Soil Survey Division carries out of Soil Survey work throughout the state. The Department also has a nucleus cell of State Land Use Board headed by Director (Technical) in the rank of Conservator of Soils.
SCOPE
Punjab has a total geographical area of 50.36 lacs hectares. Out of which, 42.68 lacs ha area is
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under cultivation. The soils in the State of Punjab is facing severe degradation because of many reasons, which includes soils erosion, raising water table, salt affected soil, over use of chemical
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etc. About 39% of the Soils in the State are degraded. The Shivaliks receive about 1100 mm of annual rainfall every year as compared to 500 mm in Southern Zone and 730 mm in Central Zone. About 80% of the mean annual rainfall is received in three monsoon months. The total water resources available are 31 Lacs Hectare metre, surface Canals provide 14.5 Lacs Hectare metre and ground water recharge (rains ands canal seepage) provides 16.8 Lacs Hectare metre of water. The demand of water for agricultural purposes is 43.7 Lacs Hectare metre and the excess demand of 12.4 Lacs Hectare metre is met through over exploitation of ground water resources. Though there is not much change witnessed in the last few years in the surface water resources, the underground water resources have deteriorated to a large extent especially as a result of Paddy wheat cycle followed during and after Green Revolution. The ground water is Govt. of Indian down by 30 cm per year. It is declining in 77% area of the state where ground water quality is good and canal water is limited. The area of Central Punjab where water table has gone down below critical depth of 10m was 3% in 1973, 25% in 1990 and 46% in 1994. This calls for urgent steps to conserve the available ground water and increasing the recharge of ground water resources.
This Department is serving the state since the year 1969 for conservation of 2 important natural resources of soil & water. Till date, the Department, through various Govt. of India/State schemes, has benefited 746637 hectares of land by way of various activities like Land leveling, Bench Terracing, Underground Pipeline Systems, Contour bunding, Gully Reclamation, Waste land development, Watershed Management, Water Harvesting Structure, Tapping of Hill Seepage, Lift irrigation schemes including Hydrams, Field Drainage, Drip Irrigation etc. These works are also helping to save approx. 329 Million Cubic Metres (MCM) of water every year. In the absence of these works, the surface & ground water resources would have suffered greater losses as this quantity of water was to be drawn out of them only.
For the current year of 2004 05, the Department has fixed a target of 14750 hectares that will help in saving & recharge of a minimum of 3.69 MCM of water by the implementation of its state plan and centrally sponsored schemes. Also, through these additional works with financial assistance from other Govt. of India/State Departments/ agencies, the Department, intends to benefit an area of approx. 22700 hectares and may help in saving & recharging approx. 10.40 MCM of water.
Though a provision of Rs 4523 Lacs has been made for carrying out these soil & water
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conservation works in the state in the year 2004 05, there is a little possibility that these funds
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shall be fully released to the Department. therefore, the Department has started some new initiatives in the current year to arrange funds from the sources other than the State Govt. Some of the major initiatives of the Department in the year 2004 05 are as follows: a. Ground water recharging
To keep a check on the continuously degrading ground water resource in Punjab, Ground Water Recharging is the only solution. Out of the total 138 of the state, 93 blocks have turned Dark where the under ground water development has crossed 100%. Under this scheme, funds are taken from Central Ground Water Board for installing ground water recharging projects in the affected districts especially Patiala, Sangrur and Ropar. Earlier, these projects were undertaken on experimental basis but from the current year, such projects have been given special emphasis by including them in a special Integrated proposal of soil & water conservation.
b. Integrated Wasteland Development Programme

The state has 2,22,840 hectares (4.42% of total) of land categorized as waste/degraded lands. Apart from the on Govt. of India, State Plan and Centrally Sponsored schemes, the Department is also managing to work for reclamation of wasteland and degraded lands of the state through the DRDAs of the respective districts. The Department has already treated 3016 hectares in the districts of Gurdaspur, Muktsar & Ropar and has got approved new projects for the districts of Amritsar, Sangrur, Hoshiarpur (Mahilpur) & Mansa. A total of 50000 hectares of area is likely to be treated in the Tenth Plan with the approval of additional new projects for the districts of Sangrur, Amritsar, Gurdaspur & Nawanshaher.
c.
Schemes for Wet Land Improvement
To control the soil erosion, water harvesting and other works in the Ropar Wet land and Harike Wet Lands, funds are provided by Punjab Science and Technology Department to the Department. d. Encouraging crop diversification.
There is a proposal of the state Govt. to diversify cropping pattern in 10 lac hectares. For successful implementation of the proposed crop diversification plan in the state, there is need to make existing Soil & Water resources compatible to the new cropping system. Apart from correcting the soil structure by latest techniques like residue management, chiseling etc, efficient use of available water and recharging of harvested rainwater/runoff, on farm water management etc. are needed to be taken up on priority. However, to involve the large number of small and
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marginal farmers (44.8%) in the diversification process, incentives in the shape of
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crop inputs, Minimum Support Price (MSP), Value addition, Agro processing industry etc are must. also Subsidy & incentives may also be provided to farmers to enable them to adopt investment intensive water conserving techniques like underground pipeline systems, drip irrigation, ground water recharging etc. The Department is chipping in the diversification process through its schemes of soil & water conservation on farmers' fields.
e. Restoring the Capacity of existing water harvesting structures and Construction of new
water harvesting structures (ACA) Restoring the capacity of 60 water harvesting structures which is already constructed along with construction of 8 new water harvesting projects. This scheme is being implanted in the entire state and especially in Kandi region at a total cost of Rs. 400 Lacs as a special assistance from Govt. of India. f. Land Use Policy and Water Use Policy.
The land under agriculture is bound to decrease in Punjab due to other pre occupations like Govt. Infrastructure (e.g., roads, canals etc.), residential buildings, industries etc. Though there is need of a proper legislation to control the uncontrolled and unsystematic spread of land holdings for various uses, this Department is already in process of framing a land use policy for the state through the Punjab State Land Use and Wasteland Development Board. Also, the Department is also associating with the Department of water resources in framing a Water Use Policy for the state. g. Integrated Project for Conservation of Soil & Water Resources of Punjab
Under this new proposal submitted to the State Govt., a number of techniques have been proposed for not only conserving the existing ground water resources but also to recharge the ground water aquifer. The Department intends to undertake construction of Rainwater Harvesting Structures, Perennial Flow (Makkowal Type)/Hill Seepage Structures, Lift Irrigation Projects, Construction/renovation of ponds alongwith inlet/ outlet structures, Construction of Retaining Walls, Construction of Roof top Rainwater Harvesting Structures and Artificial Groundwater Recharging Projects totaling 3115 structures in 9100 hectares at a cost of Rs 6731 Lacs. 90% cost shall be borne be Govt. of India, 5% by the beneficiaries and 5% by the State Govt. h. Integrated Project for Special assistance on Drip / micro sprinkler irrigation systems in Punjab 110
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Under this new proposal submitted to the State Govt., 50% subsidy has been proposed for the installation of Drip/micro sprinkler irrigation systems on a minimum of 5000 hectares of area benefiting more than 12500 farmers. The total cost of the scheme shall be Rs. 1320 Lacs on 90:10 sharing basis between Govt. of India and State Govt.
i. Special NABARD Assisted Project for Conservation Of Soil & Water Resources In Kandi
Area Of Punjab (Under Govt. of India RIDF X Programme) Under this new proposal submitted to the State Govt., construction of Rainwater Harvesting Structures, Perennial Flow (Makkowal Type)/Hill Seepage Structures and Lift Irrigation Projects have been proposed for not only conserving the existing ground water resources but also to recharge the ground water aquifer. The total cost of the scheme shall be Rs. 1330 Lacs on 90:10 sharing basis between NABARD and the State Govt. j. Reclamation of Selenium Affected Area In Nawanshaher & Hoshiarpur Districts
To provide immediate relief to the Selenium Affected Area In Nawanshaher & Hoshiarpur Districts, the Department has submitted a new proposal to benefit 1150 acres at a total cost of Rs. 119.55 Lacs. k. Proposal For Installation Of Deep Tubewells In Beet Area of District Hoshiarpur
To provide immediate relief to the farmers of Beet area of Hoshiarpur District, the Department has submitted a new proposal to benefit 1000 Hectares of area at a total cost of Rs. 402 Lacs
BASIC FUNCTIONING OF Department OF SOIL & WATER CONSERVATION, PUNJAB The Department of Soil and Water Conservation Punjab takes care of Soil and Water in the State. The natural resources of Soil and Water are most important for sustaining agricultural production. The preservation and up gradation of soil and water resources is being given the top priority at the national level. Therefore, the Department has an important role in conservation of these resources. The Department carries out the following functions:
1. The Department carries out survey of soils and prepares soil inventory of different
type of soils in the State. The soils are classified as per their capability. The data bank on the soils is utilized for formulating strategy and schemes for best utilization of the soils and also preparing schemes for conservation and up gradation of soils and water resources.
2. The Department executes schemes/ projects for conservation of soils and water 112
Request for Proposal for Selecting Examination Venue Provider resources in the State. These projects are being implemented under the State Plan Schemes and Centrally Sponsored Schemes.
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3. The nucleus cell of State Land Use Board, functions under the Department and is responsible for maintaining updated data of soil & water resources and keeps liaison with other Departments and organizations connected with the land use and for generating awareness for optimum and judicious use of soil and water resources in the State.
ACTIVITIES OF Department OF SOIL & WATER CONSERVATION, PUNJAB The type of Activities/Works executed by the Department under various schemes of Soil Conservation and Water Management: A.Soil Conservation Activities on Watershed Basis 1. Land leveling/ Land grading. 2. Bench Terracing. 3. Gully reclamation & soil erosion control works on watershed basis 4. Water Harvesting structures are constructed 5. Tapping of perennial flow(Makowal type) 6. Contour bunding 7. Drainage line treatment. 8. Chiseling of Soils. 9. Scrapping of sand dunes 10.Ravine reclamation. 11.Reclamation of alkaline/saline & water logged area. 12.Contour Vegetative hedges. 13.Horticulture Development. 14.Earthen Loose boulders with vegetative support in upper, middle and lower reaches. 15.Loose boulders with Gabion structures. 16.Spillways. 17.Percolation Tanks. 18.Land use incentive for moisture conservation. 19.Silvipastural development. 20.Afforestation. 21.Agro forestry. 22.Vegetative filter stripes in place of diversion drains. 114
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25.Composite horticulture. 26. Household production system such as poultry, Piggery, bee keeping,
Sericulture, mushroom cultivation, Production of bio fertilizers. 27. Bio mass/Agro processing such as basket making, rope making leaf
plants and saucers, wood carving and toy making, extraction, poultry, Charkha. 28.Bank stabilization with vegetative measures. 29.Small dugout/sunken ponds. 30.Runoff management dug out pond with vegetative inlets and outlets. 31.Live stock management. B. Water Management Works 1. Laying of Underground pipeline for irrigation from tubewells, canal outlets etc. 2. Natural & Artificial Ground Water Recharging. 3. Construction & maintenance of common watercourses. 4. Utilization of sullage water for irrigation. 5. Drip irrigation. 6. Micro Sprinkler Irrigation. 7. Lift Irrigation projects. C.Soil Survey works 1. Collection of field information of soils. 2. Laboratory analysis. 3. Correlation and Classification. 4. Mapping of soils. 5. Establishing & drawing boundaries of different kind of soils on the
standard base map and prediction about the potential of soils for alternate use. 6. mapping etc. 7. The projects of soils survey are Soils map, Soil Survey reports. D. Machinery Division: The Department has a fleet of 5 bulldozers, 1 Excavator cum loaders & 3 Tractors for undertaking various soil & conservation works in the State. There is a separate 116
Different types of soil survey are conducted in the field i.e.
Reconnaissance Survey, Semi detailed survey, Detailed soil survey, Wasteland
Request for Proposal for Selecting Examination Venue Provider division for running & maintenance of machinery working under Divisional Soil Conservation Officer with its Headquarter at Mohali.
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E. Training Institute: There is Training Institute at Mohali to impart training to farmers and Technical persons up to the level of Soil Conservation Officers. The courses cover all the practical aspects of Soil & Water Conservation works such as land leveling, bench terracing, contour bounding, gully reclamation, water harvesting dams and drainage etc and also give lessons of practice in preparation of plan & estimates etc. F. State Land Use Board: A nucleus cell i.e. Land Use Board has been created to assess the land resources like soil, water & vegetation and is responsible for maintaining a soil inventory, to keep liaison with other Departments and organizations connected with land use and for generating awareness for optimum & judicious use of soil & water resources in the State.
A.10.2 Department OF HORTICULTURE, PUNJAB (Also see Web Site: www.horticulturepunjab.org) Horticulture is an integral part of agriculture, which plays a major role in diversification of agriculture in the state by providing food security, nutrition, employment as well as enhancing per unit income of the farmers. Food processing is another subsidiary wing of horticulture by which the entrepreneurship gets promoted in the state. At present area under different horticulture crops is as under: Sr. No. 1. 2. 3. 4. Crops Fruits Vegetables Flowers Aromatics & Spices Area in Hac. 66580 178000 1700 5000
Regarding National Horticulture mission (NHM) The main objective of the Mission is to double the horticulture production from the existing level by the year 2011 12 adopting cluster approach, technology promotion, extension ,post harvest management processing and marketing which ultimately will improve nutritional security and income support to farm household. To achieve the target of doubling the existing production ,it becomes imperative to adopt all the possible technologies for this purpose. A handsome amount of assistance is being provided under NHM.
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This assistance comprises 85% of GoI share and 15% of State share.
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Objectives of Department of Horticulture The main objectives are as under: Diversification from traditional crops to horticulture crops. To provide holistic growth of the horticulture sector through an area based regionally differentiated strategies. To enhance horticulture production, improve nutritional security and income support to farm households.
To establish convergence and synergy among multiple on going and planned
programmes for horticulture development.

To promote, develop and disseminate technologies, through wisdom and modern
scientific knowledge To create opportunities for employment. Future Strategy: To achieve the main objective of enhancing the area & production of horticulture crops, true to type virus free healthy planting material is the pre requisite factor. To fulfill the demand of healthy planting material, Department is emphasizing the production of containerized planting material under protected conditions which will be free from disease & virus infection. To meet the arising demand of planting material Department is boosting the tissue culture technique which will help to produce lakhs of plants. Demand of planting material will be met from the 25 nurseries of Horticulture Department, 7 of PAU and 65 nurseries in private sector registered with the Department. As Citrus is the commercial and more paying crops, major area is under the citrus crops. To boost the citrus cultivation in state five Citrus Estates have been established where in the farmers will get the all facilities under one roof.
To increase the productivity & quality of vegetable crops emphasis has been given for the cultivation of high yielding hybrid cultivars. To obtain the high yield and quality production, net house technology will be promoted. It is proposed to establish 1500 units of net houses (2 canal each). To increase the yield, hybrids of different vegetable will be promoted.
To overcome the expected glut of horticulture crops, it is envisaged to establish more processing unit. To reduce the post harvest losses, cold chain infrastructure (Cold storage, C.A. Cold storage, Reffer Vans) will be established. 120
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Depleting water table is the major problem of the state. Besides this brackish ground water is also the major problem of southern district of Punjab. To overcome this problem, community water tank will be established to store the rain/canal water. This water will serve the purpose for irrigation during the scarcity period. Provision of assistance under NHM Sr. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. Programme Establishment of New Orchard. Rejuvenation of old orchards Flower Cultivation Spices & Aromatic Plants Community Water Tank Adoption & Certification of Organic Farming Pollination through Bee Keeping Green House Cold Storage Assistance per hac.(Rs.) 22,500 15,000 7920 to 45,000 11,250 10,00,000 10,000 800 per box. 125 to 325 per sq.m. 50,00,000 per cold storage having capacity of 5000 MT. 10. 11. Vermicompost Unit Model Nursery (Private Sector) 30,000 per unit 1,50,000 to 9,00,000
A.10.3 Punjab Agro Industries Corporation Limited (Also see website http://www.punjabagro.co.in/paic.html)
Punjab Agro Industries Corporation Limited(PAIC) is the premier organization of Punjab
Government, entrusted with the responsibility of promotion and facilitation of agro based
industries including agro processing, dairy processing, poultry processing, agro residue processing, food & horticulture processing, agro chemicals manufacturing etc. in Punjab. PAIC was incorporated in 1966 with the objective to provide quality agri inputs viz. fertilizers, pesticides and tractors to farmers. In early 1980s, PAIC ventured into project development activities and implementation of agro processing units in the public sector. Subsequently, to encourage private investment in agro processing sector, PAIC shifted its focus to promote such units in the joint/assisted sector. As on 31.3.2007, the paid up capital of PAIC was Rs.492 millions, with the share holding of
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State Govt., Central Govt. and Punjab Rural Development Board at 92%, 2.5% and 5.5% respectively. The Board of Directors comprises of eminent people
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with varied administrative and technical expertise. The various Departments of PAIC are headed by highly qualified and experienced professionals. PAIC identifies technically feasible and economically viable projects and invites offers for financial collaboration for their implementation in the joint/assisted sector. PAIC also welcomes project ideas brought by entrepreneurs and after studying its commercial viability, it participates in the equity capital of the project ranging from 11 26%.
Apart from equity participation, PAIC actively assists private Indian/foreign collaborators in obtaining all kinds of statutory sanctions/approvals as well as various grants/subsidies from State/Central Govt. PAIC has so far implemented 44 projects in assisted/joint sectors with an aggregate investment of Rs.7050 million including PAIC equity contribution of Rs. 699 million. Currently two projects involving a total cost of Rs.335 million are under implementation wherein equity contribution by PAIC shall be to the tune of Rs.34 million.
The State Govt. vide its notification endst. no. 18/62/05 Agri.II(8)/10321 dated 7.12.2005 has declared PAIC as Nodal Agency to facilitate investment in the agriculture sector including agro processing under its Mega Project Scheme announced as part of Industrial Policy, 2003. The Empowered Committee for Mega Projects has approved 42 projects as on 31.1.2008 with a total investment of Rs. 35,464 million. The State Govt. has issued General Procedure for approval of agri mega projects which also specifies conditions & concessions including the format of application to be filed under this scheme.
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A.10.4 Punjab Agro Foodgrains Corporation (Also see website http://www.punjabagro.co.in/pafc.html) Punjab Agro Foodgrains Corporation (PAFC), a wholly owned subsidiary of Punjab Agro Industries Corporation, came into existence in 2002 with the objectives to carry out the marketing of agri inputs, procurement of foodgrains and support diversification of agriculture through Contract Farming. The main objectives of the corporation, include all kinds of activities relating to Foodgrains, Minerals, Metals, Fertilizers, Chemicals, Pesticides, Machinery and Engineering Products including to process, sell, purchase, import, export, store, preserve or otherwise deal in all kinds of inputs and other materials required for agriculture, horticulture and other activities and to process, sell, purchase, import export, store, preserve, distribute or otherwise deal in all kinds of produce of agriculture, horticulture and other activities and to undertake, assist and promote operations pertaining to agriculture, horticulture and other activities. The authorized and paid up Share Capital of the Company is Rs.50 million and is fully subscribed by PAIC.The turn over of the Company is Rs. 16461.20 million as on 31 3 2007 and earned a profit of Rs.9.096 million after taxes. PAFC provides the farmers with quality fertilizers, pesticides, insecticides, diesel, lubricants etc. PAFC Acts as a procurement agency on behalf of Food Corporation of India for procurement of food grains. The major crops procured are wheat and paddy in which the corporation has a share of 8 10%. The Diversification of Agriculture through Contract Farming has grown over the years with area going up from 9029.36 hectares in the year 2002 to 102385.63 hectares during 2006 07. The objective is to shift area under wheat and paddy crops to the crops requiring lesser irrigation to conserve water and to improve soil health for better productivity. The crops being promoted are Hybrid rapeseed mustard (Hyola) and Malting Barley etc. In order to reduce labour costs, PAFC got developed crop specific equipments based on new technology which are made available to the farmers free of cost, for the crops undertaken in the Contract Farming. A.10.5 PUNJAB AGRI EXPORT CORPORATION LIMITED (Also see website http://www.punjabagro.co.in/pagrexco.html) PAGREXCO is a Company jointly promoted by Punjab Agro Industries Corporation 126
Request for Proposal for Selecting Examination Venue Provider Limited and Punjab Mandi Board with equal participation.
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A.10.6 PUNJAB AGRO JUICES LIMITED (Also see website http://www.punjabagro.co.in/pajl.html)

Punjab Agro Juices Limited was established in February 2006 by the Government of Punjab as a special purpose vehicle to implement two Multi Fruit & Vegetable Processing Units in Punjab. One of these plants is located in Village Jahankhelan, Distt. Hoshiarpur while the second one is located in Village Alamgarh, near Abohar , District Ferozepur. The Company has been set up with the objective to add value to horticultural crops of Punjab and provide the farmers with an opportunity to sell their produce at competitive rates.
The authorized and paid up capital of the company is Rs. 500 million.
A.10.7 Council for Citrus & Agri Juicing in Punjab (Also see website http://www.punjabagro.co.in/councils.html)
Council for Citrus & Agri Juicing in Punjab was conceived to promote and propagate Citrus based industry through introduction of location specific cultivars, rootstocks and the improved cultivation practices. Considering the ideally suited conditions for the growth, Citrus has emerged as a Golden opportunity for Crop Diversification in Punjab. In order to encourage crop diversification and to find suitable alternative for wheat paddy cropping pattern in Punjab, a program for introduction and evaluation of latest Citrus cultivars was initiated in 2002 in collaboration with Tropicana /PEPSICO. Focus on moving Punjab from a producer of primary agricultural and low value produce to high value processed products. Kinnow had been very popular with the farmers but is currently on a decline due to irregular yields, short tree life and poor fruit quality due to excessive seeds and bitterness. Also Kinnow is harvested only during Jan Feb resulting in a market glut and low returns to the farmers. Due to these reasons many farmers chose to uproot their Kinnow orchards. In order to stabilize farmer returns some exotic imported Citrus cultivars were chosen to complement Kinnow by giving fruit before and after Kinnow.
Under this programme, 17 Citrus combinations were imported as finished trees and planted at five locations, in North and South Punjab to find their suitability under different agro climatic conditions in 2003. In lieu of the captive operations by the Citrus Council, two very lucrative schemes have been 128
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introduced for setting up Orchards by taking land on lease from the willing farmers. Plantation of appropriate citrus cultivars suitable for different agro climatic conditions in Punjab.
Based on soil sand water suitability a lease amount is finalized between Rs.8,000/ Rs.10,000/ and Rs.12,000/ under the following models: 1. In the first model for the 12 years of the lease period the rent goes up by 20%
every 3rd year. 2. In the second model during 12 years the lease period rent is only paid for the first 6 years and in 7 year onward, the Net profit is shared by 50% with the farm owner. At the end of 12 years, fully developed Orchards along with the Drip system and other infrastructure will be handed over to the owner, free of cost. This would ensure much better returns to the farmers.
In order to organize technology transfer through training, extension and carrying out R&D related to Citrus Farming, two nurseries with world class infrastructure equipped with green houses, screen houses, micro irrigation system etc has been established in Jallowal and Lesriwal villages in district Jalandhar. One more nursery will be set up for south Punjab at a suitable site. Where most suitable cultivars with high yielding range of easy peel varieties currently not grown in the country will be propagated. These varieties would give fruits before and after Kinnow, there by avoiding glut in the market. For extensively implementing this project MOU have been signed between the council and Pepsi Food Pvt. Ltd. The Council for Citrus & Agri Juicing in Punjab was formed under the aegis of The Govt. of Punjab, vide notification no.18/15/2006 Agri II (8)/1376 dated 09.02.2006. The Council was established to fulfill the following:
To further the crop diversification agenda of the State Government and especially
focus on implementing the citrus programme. Improve the economic condition of the farmer (small and marginal). Create jobs/employment for the youth of Punjab. Provide impetus to the food processing industry, which would result in increased
prosperity in the State. Improvement in soil fertility. Rational use of water through drip irrigation, resulting in recharging of ground water. 130
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The Honble Chief Minister of Punjab is the Chief Patron of the Councils. The Chief Secretary, Punjab and Chairman, Punjab State Farmers Commission are the Patrons of the Council.
The Governing body of the Council consists of: Financial Commissioner (Development), Punjab Managing Director, Punjab Agri Export Corporation Limited. Shri Himmat Singh, IAS Principle Secretary to The Govt. of Punjab
Dept. of Industries & Commerce Vice Chancellor, Punjab Agricultural University, Ludhiana Secretary, Punjab Mandi Board Director, Horticulture Punjab Chief Executive Officer, Councils
Update The Council has already acquired 2098.30 Hectare (5185 acres) to plant Citrus. 1011.72 Hectare (2500 acres) have already been planted and all sites are
showing very good initial plant growth. Intercrops currently at various stages, have been planted for approx. 485.62
Hectare (1200 acres.) Work in Progress Land preparation nearing completion in the balance area to be planted. Planting and infilling has commenced in all the districts with a target of
completing 2100 hectares. Planting is being done at a spacing of 24 X 12 with a plant population of 373
plants per hectare, incurring an initial planting cost of Rs.1,11150 per hect. approx. and another Rs.88920 per hect. approx in the next 3 years. Jallowal and Lesriwal nurseries have 1.3 Million plants in stock at present for
planting another about 3442 hect. and have the capacity to produce 4 million plants per year to plant 8097 hect. per year. Notifications & Govt. Schemes
The Industrial Policy 2003 notified by the Punjab Govt. recognizes agro base industry as a thrust
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Special package of Incentives for development of new/expansion of agri mega
projects having fixed Capital investment of Rs. 25 crores and above. PAIC provides secretarial support to the Govt.All applications in this regard may be submitted to PAIC, Projects Division. For development of border area, state government will provide capital subsidy 30% of the fixed capital Investment upto maximum of Rs. 30 lacs per unit to New Small Scale Industrial Units except those in negative list. State Govt. will facilitate development and growth of Sugar Industry by: 1. Automatic clearance for manufacture of ethanol. 2. Automatic clearance for setting up of distilleries.
3. Co generation of Electricity will be allowed in Sugar Industry, Willing of surplus power so generated
will
also
be
allowed
to
other
Industries/PSEB.
DEFINITION OF AGRO & FOOD PROCESSING INDUSTRY

For the purpose of this policy, Agro Food Processing Industries would mean an activity involved in the production of value added/high end products from primary
agricultural/horticultural crops including floriculture & vegetables and their residues available in the state. It will also include cultivation of processing/superior quality and high yielding varieties of all kinds of crop and their post harvest operations such as cleaning, grading, packaging, storage, transportation, marketing etc. The extent of value addition should be at least 50% of the basic value. However, this will not include rice, pulse and cereal mills, decorticating, expelling, crushing, roasting and frying of oil seeds, preparing of bread other than by mechanized bakery, refining and hydrogenation of edible oils, including manufacture of Vanaspati. It will further include the non molasses based alcohol plants
INCENTIVES 1. For agriculture commodities other than Wheat and Paddy no market fees shall be
levied on purchases made by agro and food processing units. 2. Similarly, for commodities other than wheat and paddy purchased by food and
agro processing unit, no Rural output tax shall be charged. 3. of As regards wheat, the concessions regarding market fee given in the Department agriculture notification No. G.S.R. 96/P.A.23/61/S.43/Amd.(58)/2001, 134 dated
Request for Proposal for Selecting Examination Venue Provider 11.09.2001 shall be retained.
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4.
All processing units will be allowed to purchase agricultural products directly from
the farmers and necessary exemption for this purpose will be given to them under the Punjab APMC Act. 5. Sales tax on packaging material will be reduced to minimum floor level. 6. Sales tax on ISI mark pumps and motors will be reduced to the minimum floor level. 7. There will be no restriction on any dealer for stocking/movement of food grains,
sugar and edible oils in view of Removal of Licensing Requirements Stock Limit and Movement Restrictions on Specified Food Stuffs Order, 2002.
8. For agro and food processing units other than those processing wheat and paddy, input
tax credit in respect of sales or purchase tax paid, as envisaged under the proposed VAT regime, will be allowed provided the finished products are taxable under the local tax act or under the CST act. This input tax credit shall be allowed at the rate of tax on inputs or the rate of tax output, whichever is lower. In respect of wheat, paddy/rice industry, this input tax credit will only be allowed to those agro and food processing
units which have a fixed capital investment of at least Rs.50.00 crore. NEGATIVE LIST OF INDUSTRIES 1. Rice, Pulse and Cereal Mills. 2. Mere Bottling of Aerated Waters, Soft Drinks and Alcoholic Drinks. 3. Decorating, Expelling, Crushing, Roasting and Frying of Oil Seeds. 4. Wire Drawing of steel and Stainless Steel and Bright Bars Manufacturing. 5. Bricks and Brick Tiles, excluding Ceramics, Vitreous and PVC Tiles. 6. Conduit Pipes and manually welded furniture, expect ERW and Seamless Pipes. 7. Lime Kiln. 8. Stone Crushers. 9. Bus/Truck Body and Cargo Boxes Manufacturing. 10. Refining and hydrogenation of edible oils, including manufacture of Vanaspati. 11. Distilleries & Breweries. 12. Tobacco & Gutka.
A.10.8 Punjab Mandi Board (Also see Web Site: http://mandiboard.nic.in) 136
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Board of Directors The Board of Directors of Punjab State Agricultural Marketing Board consists of a Chairman nominated by the State Government and Sixteen other members.
Official members(8) representing the Department of Finance, Horticulture Agriculture, Cooperation, Animal Husbandry, Colonization, Food & Supplies, and Secretary of the Board. Non Official members(8) One shall be a agricultural producer member of a market committee, one shall
be from among such persons licensed under section 10 as are members of a committee, one shall be from among such persons licensed under section 13 as are members of a committee, one shall be a member of a register organization of farmers, three shall be progressive producers of the Punjab, one from each division and one representing the Co operative Societies. Secretary of the Board shall be appointed by the State Government from
amongst the members of the Indian Administrative Services. Term of the office of the non official members of the Board shall be three years.
Thrust Areas:
Punjab Agricultural Export Corporation (PAGREXCO) It was being felt for the last decade that some major initiatives are required for marketing of fruits and vegetables being grown in the State because of highly perishable nature of the produce. A major initiative was taken by the State Government by establishing a separate Corporation namely Punjab Agricultural Export Cooperation with PSAMB and Punjab Agro Industries Corporation contributing 50 % equity each for the establishment of this Corporation. Punjab Agricultural Export Corporation is dedicated to promoting export of fruits and vegetables outside the country and also to the distant markets with in the country in order to help the farmers to realize better returns for their produce. Provision/Strengthening of Marketing Infrastructure in Mandis Punjab State Agricultural Marketing Board has raised a loan of approximately Rs.89 crores from Oriental Bank of Commerce for providing additional infrastructural facilities in various principal yards, sub yards and Purchase Centers. This project will cover 53 Market Committees with development works at 178 different places in the State. The main components of this project are provision of pucca auction platforms, metalled roads, water supply, sewerage system, permanent electrification,
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drainage and construction of cover sheds on auction platforms in selective mandis. The Board is laying emphasis for provision of cover sheds in all important mandis to guard against inclement
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weather during the peak procurement time for paddy and wheat in order to minimise the losses to farmers as well as to the Govt. in the procurement operations. The Board is also contributing seed money in case of those Market Committees, which are economically weak. By raising loan from banks for provision of additional infrastructure, the Board would be able to give facilities in the mandis within a period of two years which in the normal course would have taken eight to ten years. This massive project would be completed by the end of June, 2000. Repair/ Maintenance and Construction of Link/Approach Roads The State of Punjab has been gainfully utilizing the funds collected from levy of market fees and rural development fee for construction and repair of rural link / approach roads and it is matter of pride for the state of Punjab that every village has at least one link but some of the villages have even more than one link. All the villages of the State are linked with the Mandis through this vast network of rural link roads which are carpeted every six years with the premix. The success of agricultural marketing operation in the state owes much to the efficient road network of the state and its good maintenance. The total length of rural link roads as on 30.06.2002 was 42000 KM . After wards, about 6000 KM of link roads have been constructed under various schemes viz 1500KM, 3000KM, Pradhan Mantri Gram Sadak Yojna and others approved by Honble Chief Minister and Chairman, Punjab Mandi Board. The total length of link roads as on now is about 48000KM.
In addition to new construction, 17235KM of link roads which were last repaired during the period 1994 1998 have been repaired with an expenditure of Rs. 678 crore. Another 8284KM of link roads which were last repaired during period 1998 2000 are being repaired with the cost of Rs. 397.12 crore.
Punjab Horticulture Post Harvest Technology Centre In order to minimize the post harvest losses the State Government has established Post Harvest Technology Centre at Punjab Agricultural University Ludhiana with the financial assistance of PSAMB. The basic purpose of this centre is to develop techniques for increasing the shelf life of horticultural and vegetable produce and to impart training to the producers, traders, concerned government Department employees for proper handling, grading, storage, packaging and transportation of produce. This will benefit the growers as well as traders to improve quality and minimize losses of fruit and vegetables in the State, ultimately benefiting consumers. Arranging Loans for Development works of Market Committees The Board and Market Committees are committed to provide infrastructure in the field of Agricultural Marketing. To 140
Request for Proposal for Selecting Examination Venue Provider achieve this goal, special project has been finalized to arrange loan of Rs.78.87 crore for 52
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Market Committees from Oriental Bank of Commerce. The projected amount earmarked for this purpose is Rs.100.64 crore.
A.10.9 Punjab State Seeds Corporation Limited (Also see Web Site: http://www.punseed.org)
Punjab State Seeds Corporation Limited was incorporated in 1976 with the objective to provide better quality seeds at reasonable price to farmers and develop such a seed production infrastructure that is able to respond rapidly to the fast changing demand of seeds of all kinds with least possible costs. The specific objectives of the Corporation are as under: a) To implement the State Seeds Project forming part of National Seeds Programme in accordance with the arrangements between International Development Agency/International Bank for Reconstruction Development, Government of India, National Seeds Corporation Limited, Punjab Government and the Company or between any two or more of them.
b) To undertake the production of certified seeds in sufficient quantities to support the National Production Program and of any crops or varieties coming under the preview of seeds Act.
c) To provide quality seeds at reasonable prices to farmers to support the high yielding varieties program d) To process certified seeds on scientific and commercial lines. e) To install, manage and operate processing plants and seed storage facilities.
f) To undertake and promote research in agriculture in general and seed production, processing, preserving and storage techniques in the particular, in collaboration with ICAR, Agricultural Universities and National Seeds Corporation Limited and other Institutions.
g) To make arrangements for supply of foundation seed to grower share holders through the National Seeds Corporation Limited for varieties of all India and regional importance and through other agencies for other varieties h) To carry on business as seed merchants, to buy, sell, prepare for market and deal in seeds of all kinds.
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A10.10 Punjab State Seed Certification Authority

The P.S.S.C.A. was established in the year 1976 as an autonomous body with well defined objectives under the provisions of Section 8 of the Seed Act, 1966 and was registered on March 15, 1976 under the Societies Registration Act, 1860. The first Governing Board of Punjab State Seed Certification Authority was constituted vide Pb. Govt. notification No. 422(M) Agri.I (V) 76/14805 dated April 22, 1976. The Authority started its functioning with effect from Ist May, 1976 with the appointment of Director as its Chief Executive. The Authority is discharging its functions entrusted to it under Section 9 and 10 of the Seed Act, 1966.
Aims and Objectives Seed Certification is a designed procedure through which genetic identity, physical and physiological purity is maintained in seeds and propagating materials of notified kinds and varieties. As a result, the certified seed is of known pedigree, high varietal purity and good seedling value confirms to the prescribed field as well as laboratory standards in respect of genetical and physical purity, germination, moisture percentage. Objectives: The main objective of the Punjab State Seed Certification Authority is to maintain, provide and make available to the public high quality seed of notified varieties and propagating materials grown and distributed so as to ensure their genetic identity and purity. Thus seed certification includes: (a)Inspection of seed crops during crop growth in the fields; (b) Analysis of seeds in the testing laboratory for quality attributes; (c) Grow out tests to ascertain genetic purity. According to the Memorandum of Association of Punjab State Seed Certification Authority, the objectives of its establishment are to: Certify seed of any notified kind / variety; Maintain a list of sources of Breeder and Foundation seeds approved by the Central Seed Certification Board; Outline the procedure for submission of application for growing, harvesting , processing, storing, labeling and tagging of seed intended for certification till the end to ensure the seeds lots finally approved for certification are true to variety; Verify upon the receipt of an application for eligibility of seed for certification, seed used for sowing is from approved source and the application has been submitted in accordance with the prescribed procedure. 144

Inspect seed fields to ensure the minimum standards for isolation, rogueing (wherever applicable), use of male sterility (wherever applicable) and similar factors are maintained. Also to ensure the seed borne diseases are present with in the stipulated limits of seed certification.
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Inspect seed processing plants to check the admixtures of other kinds and varieties;
Take samples and inspect seed lots produced as per procedure and have such samples tested to ensure the conformity of seed to the prescribed standards of certification;
Grant certificates (including tags, labels, seals etc.,) in accordance with the provision of the Seed Act; Ensure that action at all stages of seed certification is taken expeditiously; Undertake education programmes designed to promote the use of certified seed, including a publication listing certified seed growers and sources of certified seed. Functions & Duties: The main functions of the Punjab State Seed Certification Authority are as under: To act as the Certification Authority established under section 8 of the Seeds Act, 1966 (54 of 1966). To discharge the functions entrusted to the Certification Authority under Section 9 & 10 of the Seeds Act, 1966 (54 of 1966). Diffusion of scientific knowledge regarding standardization of seeds according to the National /International Standards.
To recognize varieties and kinds, where improved varieties are not available, eligible for seed certification and publish annually lists indicting the name of such varieties and kinds.
To verify upon receipt of an application for certification that the application has been submitted in accordance with the procedure prescribed by the Central Seed Certification Board and that the source of seed, used for planting, is from approved sources. To do the inspections of seed processing plant and seed lots in accordance with the procedure outlined by the Central Seed Certification Board. To carry out educational programmes designed to promote the use of certified seed. To ensure that the seeds certified in the state confirm to the standards prescribed by the Central Seed Certification Board. To register organic farms, their inspections to ensure that only permitted materials are applied in such farms as per the national/ international standards. To undertake promotional activities for organic farming in the state. 146
Request for Proposal for Selecting Examination Venue Provider To have coordination with different Departments of the State Government, Central Government and other Agencies.
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(B) Organizational and Administrative Setup: The P.S.S.C.A. performs executive functions by undertaking seed certification work it the state both in public and private sectors. The Authority has its Governing Board headed by Secretary to Government Punjab, Agriculture Department as Chairman, and has representatives of the Punjab Finance Department, Punjab Agricultural University, Department of Agriculture, Department of Horticulture & Punjab State Seed Corporation. A10.11 CANE COMMISSIONER Punjab
Punjab is a sub tropical State, which has extreme weather, conditions with severe cold during December January and scorching heat during May June. Thus climate of Punjab is not conducive for the optimum growth of sugarcane crop as the active growth of the crop is restricted to only four months from July to October after which drop in temperature induces sugar accumulation and ripening. But, even though the climatic conditions for sugarcane cultivation in Punjab are not as conducive as in tropical areas, yet sugarcane has emerged as an important commercial crop. It provides alternative to widely adopted wheat paddy cropping system. Development of improved varieties and new crop production, plant protection and processing technologies have played a vital role in promoting sugarcane cultivation and expansion of sugar industry.
Objectives To increase the production cum productivity of sugarcane and increase the recovery of sugar. To improve the efficiency and reduce the cost of cultivation by adopting latest technologies. Rapid multiplication of disease free seed of new improved varieties of sugarcane. To encourage diversification in agriculture. To safeguard the interests of cane growers and sugar industry by monitoring and enforcing the Acts Rules and orders. Roles and Responsibilities of field Officers Implementation of the Orders, Acts and Rules regarding Sugar and Sugarcane. Implementation of instructions issued by the Govt. of India, State Govt. and Cane Commissioner, Punjab from time to time. Regulation and supervision of payment of cane prices by the mills to the sugarcane growers.
Regulation and supervision of proper weighment of cane, checking of binding material, crushing of sugarcane and all other activities of the sugar mills related to sugarcane.
Monitoring of the survey of area sown under sugarcane. Random checking of the survey done by the sugar mills. Surveillance of the insect pests and diseases on sugarcane from time to time.
Support Services Provided To ensure rapid multiplication and availability of seed of high yielding, disease and pest resistant improved varieties to increasee the area under sugarcane 148
Request for Proposal for Selecting Examination Venue Provider To ensure the maintenance of varietal balance of 3:2:1 for early, mid and late group varieties respectively.
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To help in improving the efficiency and reducing the cost of cultivation by educating the farmers regarding the adoption of modern technology. To ensure the adoption of package of practices recommended by P.A.U., Ludhiana regarding ratoon amnagement, plant protection measures, etc. to maximize the yield of sugarcane. Intercropping of sugarcane with other suitable crops for additional financial gains.
To organize seminars, interfaces, farmer training camps to pass the latest scientific know how, modern techniques for cultivation of sugarcane for improving the recovery of sugar etc. to the cane growers and to help in solving day to day problems.
A10.12 Punjab Agricultural University (PAU), Ludhiana
See website www.pau.edu
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Annexure B: SPECIAL POWER OF ATTORNEY

Know all me by these presents that we <<name of company>> incorporated in India under the Companies Act, 1956 and having its registered office at <<registered office address>> (India) (Hereinafter called the Company) DOTH hereby nominate, constitute and appoint <<name of person in whose favour authority is being made under the attorney >>, <<Designation of the person>>, s/d/o <<fathers name of the person>>, to be true and lawful attorney in fact and at law of the Company for and in the name and on behalf of the Company, to do, execute and perform all or any of the following acts, deeds, matters and things namely:
1. To appear for and represent the Company to all intents and purposes in connection with the matters pertaining to signing and submission of tender (RFP No.<<RFP/British Council/2011/11>>) for selection of Examination Venue Provider for implementing e Governance in the << Department of Agriculture >> for the State of Punjab and all affairs ancillary or incidental thereto. 2. AND the Company hereby agree that all acts, deeds and things lawfully done by the said attorney shall be construed as acts, deeds and things done by the Company itself on the above matter and the Company hereby undertakes to ratify and confirm all and whatever its attorney shall lawfully do or cause to be done for and on behalf of the Company by virtue of the powers hereby given. In witness whereof <<name of person authorized to execute the attorney on behalf of Company>>, <<Designation of the person>> of the Company acting for and on behalf of the Company under the authority conferred by the <<reference of body/ notification/ authority orders like Board of Directors of the Company>> in its << reference/ number/ meeting held on>> dated <<date of reference>> has signed this Power of Attorney at <<place>> on this day of <<day>> <<month>>, <<year>>. The signatures of <<name of person in whose favour authority is being made under the attorney >> given below are hereby certified.
<<signature, name & designation of person executing attorney and name of company>> WITNESS: <<signature, name & designation of person witness to this attorney>> <<signature & name of the person in whose favour authority is being made under the attorney >> CERTIFIED:
152
Request for Proposal for Selecting Examination Venue Provider <<signature, name & designation of person executing attorney and name of company>>
Ref. No. : RFP/British Council/2011/11 100
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Annexure C: Contract Agreement Date: Reference No. : RFP/British Council/2011/11 CONTRACT AGREEMENT THIS AGREEMENT is made on the <<day>> day of <<month>> 2011 BETWEEN:
Department of <<Department of Agriculture>>, Government of Punjab having its office at the o/o <<SCO 85 86, Sector 34 A, Chandigarh >> India hereinafter referred to as Department (which term or expression unless excluded by or repugnant to the subject or context shall mean and include its successors in office and assigns) of the FIRST PART;
AND
M/s <<name of selected company>>, incorporated in India under the Companies Act, 1956 and having its registered office at <<registered office address>> (India) and place of business at <<business address of company>> hereinafter referred to as The Company (which term or expression unless excluded by or repugnant to the subject or context shall mean and include its successors in office and assigns) of the SECOND PART;
WHEREAS a) Department is desirous that the Consultant should implement the Project of
e Governance in the Department. For the purpose, Department floated Request for Proposal (RFP No. RFP/British Council/2011/11), for selecting Examination Venue Provider to implement e Governance in the Department. b) The Consultant, having represented to Department that it has the required
professional skills, and personnel and technical resources, has agreed to provide the services on the terms and conditions set forth in this Contract; NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: a) In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the RFP. b) The following documents in relation with Request For Proposal issued for
selection of Consultants shall be deemed to form and be read and construed as part 154
Request for Proposal for Selecting Examination Venue Provider of this Agreement viz:
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1. 2. 3. 4.
Invitation for Proposals (IFP) Instructions to Bidders (ITB) General Contract Conditions (GCC) Scope of Work (SOW)
5. All Annexures, amendments, supplements, corrigendum or clarifications thereto 6. Notification of Award.
c) The contract shall begin from the date of signing of the contract, as and when the Project would be assigned to the Consultant. d) The mutual rights and obligations of Department and the Consultant shall be as set forth in the Contract, in particular: 1. the Consultant shall carry out the services in accordance with the
provisions of the Contracts; 2. the Consultant shall provide professional, objective and impartial advice
and at all times hold Departments interest paramount, strictly avoid conflicts with other assignments/ jobs, downstream projects or their corporate interests and act without any consideration for future work; and 3. Department shall make payments to the Consultant in accordance with
the provisions of the Contract.

IN WITNESS WHEREOF, the parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
Signed by:
Signed by:
(Name and designation)

Authorized Signatory of Department
(Name and designation) Authorized Signatory of the Company
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Annexure D: PERFORMANCE BANK GUARANTEE FORMAT <<Name & Address of the Department>>
This deed of Bank Guarantee made this <<day>> day of <<month>> <<year>> by <<Name of Bank>> having its office at <<office address of the Bank>>, hereinafter referred to as The Bank which expression shall include their successors, in favour of <<Name of the Department>> situated at << Address of the Department>> (hereinafter referred to as The Department which expression shall include their successors).
2.
Whereas the Department has issued notification no. <<Notification no.>> dated <<date of notification>> to M/s <<Name of the Company>> a company incorporated in India under the Companies Act, 1956 and having its registered office at <<registered office address>> (India) and place of business at <<business address of company>> hereinafter referred to as The Company (which term or expression unless excluded by or repugnant to the subject or context shall mean and include its successors in office and assigns) for Selection as Examination Venue Provider to implement e Governance in the Department.
3.
In consideration Department selecting the Company as Examination Venue Provider to implement e Governance in the Department as per the terms and conditions of the Agreement entered into between Department and the Company, we the Bank, hereby irrevocably and unconditionally guarantee to pay the Department on first demand without demur any sum upto Rs. _____________________ (Rupees ______________ Only) <<10% of total contract value>> merely on claim or demand by telex and/ or writing by the Department by reason of breach by the Company of any of the terms or conditions contained in the said Agreement or by reason of the Companys failure to perform the said Agreement. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee.
4.
We, the Bank, undertake to pay to the Department any money so demanded notwithstanding any dispute(s) raised by the Company in any suit or proceeding pending before any court or Tribunal relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the Company shall 158
Request for Proposal for Selecting Examination Venue Provider have no claim against us for making such payment.
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5.
The Banks liability herein contained in this guarantee shall not be impaired or discharged by any extension of time or any forbearance of neglect on the part of the Department or any variations or alterations made, considered or agreed to with or without knowledge or consent of the Bank by or between the Department and the Company.
6.
The guarantee shall remain in all force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of Department under or by virtue of the said Agreement have been fully paid and its claim satisfied or discharged or upto 24 (twenty four) months from the date of its execution i.e. upto <<day>> day of <<month>> <<year>>. or the Department certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the Company and accordingly discharges this guarantee
7.
We, the Bank, further agree with the Department that the Department shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said Company from time to time or to postpone for any time or from time to time any of the powers exercisable by the Department against the Company and to forbear or enforce any terms and conditions relating to the said Agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the Company or for any forbearance, act or omission on the part of the Department or any indulgence by the Department to the said Company or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.
8.
The Bank Guarantee shall not be discharged due to any change in the constitution of the Bank or the Company.
9.
NOTWITHSTANDING anything contained herein,

a. Our liability under this Bank Guarantee is restricted to _____________________
(Rupees ______________ Only) <<10% of total contract value>>, b. This Bank Guarantee shall be valid up to dd.mm.yyyy inclusive of the
claim period, and 160

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c.
We are liable to pay the guaranteed amount or any part thereof under this
Bank Guarantee only and only if Department serve upon us a written claim or demand on or before dd.mm. yyyy. 10. We, the Bank, undertake not to revoke this Bank Guarantee during it currency expect with the previous written consent of Department in writing and the guarantee shall be continuous and irrevocable upto the sum stated hereinabove. Place
Date
(Signature of Authorized signatory & Stamp of Bank)
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British Council RFP for Exam Venue Provider

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British Council RFP for Exam Venue Provider

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Request for Proposal for Selecting Examination Venue Provider

Reference No. : RFP/British Council Division/2011/11

REQUEST FOR PROPOSAL (RFP)

British Council Division

DOCUMENT CONTROL SHEET

Rs. 5,000/ Rs. 1,00,000/ (Rupees One Lakh Only)

This document is not transferable

Request for Proposal for Selecting Examination Venue Provider

S. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Document Control Sheet

Page No. 2 4 5 15 16 20 21 33 34 51 52 94 95 96 97 98 100

Request for Proposal for Selecting Examination Venue Provider

in time; or furnish Performance Bank Guarantee.

Damages to the Department in form of ............... of any kind due to

leakage of information provided, harm to people or property

Request for Proposal for Selecting Examination Venue Provider

Process for Selection of Examination Venue Provider

Request for Proposal for Selecting Examination Venue Provider

Request for Proposal for Selecting Examination Venue Provider

shall be sealed and superscripted Commercial Proposal Selection as

Request for Proposal for Selecting Examination Venue Provider

Evaluation of Technical Proposal

Request for Proposal for Selecting Examination Venue Provider

Taxes and Duties

The job descriptions of resources involved in all activities listed

Request for Proposal for Selecting Examination Venue Provider

Request for Proposal for Selecting Examination Venue Provider

Request for Proposal for Selecting Examination Venue Provider

Request for Proposal for Selecting Examination Venue Provider

Section 5: Proposal Formats

Form Form 1a Form 1b Technical Form 2a Technical Form 2b Technical Form 2c

Technical Form 2d Form 3

Request for Proposal for Selecting Examination Venue Provider

Covering Letter requesting selection as Examination Venue Provider

proposal are true and accept that any misrepresentation or misinterpretation 32

Ref. No. : RFP/British Council/2011/11

Request for Proposal for Selecting Examination Venue Provider

[10 : Strike off whichever is not applicable]

Request for Proposal for Selecting Examination Venue Provider

Ref. No. : RFP/British Council/2011/11

Request for Proposal for Selecting Examination Venue Provider

Contact Details a) Address

Certified copy of incorporation under Indian Companies Act, 1956

Request for Proposal for Selecting Examination Venue Provider

Particulars a) Service Tax No. b) Date c) Regn. Authority

Reference Documents valid Service Tax Registration in India

Financial Turnover a) 2007 08

Turnover from IT Consultancy Services a) 2007 08 b) 2008 09 c) 2009 10

Request for Proposal for Selecting Examination Venue Provider

Particulars implemented a) Issue Date b) Valid Upto c) Authority

Reference Documents Brief on Quality policy and System being followed

Name of Authorized Signatory a) Position b) Telephone c) Fax d) Mobile e) Email

IT/ E Governance Project Experience Project No. 1

Request for Proposal for Selecting Examination Venue Provider

Ref. No. : RFP/British Council/2011/11

Request for Proposal for Selecting Examination Venue Provider

Particulars a) Name of Client b) Address

g) Duration h) Order value J3 Project No. 3 42

Request for Proposal for Selecting Examination Venue Provider

Ref. No. : RFP/British Council/2011/11

Request for Proposal for Selecting Examination Venue Provider

Particulars a) Name of Client b) Address

Reference Docum ents