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If you can access the Exact database using the Excel Add-in, you can also do this directly using Microsoft Query. Microsoft Query is a Microsoft product and the basic principle of this product is described here. With Microsoft Query, you can quickly retrieve tables and fields from the database. The data can be used for mailings or standard reporting. This chapter explains in short how this can be achieved. For a more detailed description refer to your ODBC manual and / or Microsoft Excel manual.
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Individual fields can be added by expanding the table by clicking on the + and moving the columns or tables to the right:
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02/02/2012
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For a description of the fields in the database, see the [Data dictionary help documentation]. Click 'Next' to add the filter criteria:
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In the example above, only ledger records where adm_nr equals 621 will be shown, ie all g/l accounts of company 621 will be shown. After clicking 'Next', you can choose how the records should be sorted:
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02/02/2012
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After clicking 'Next', you can return the results directly to Excel or you can view or edit the query in Microsoft Query:
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02/02/2012
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Now you have your general ledger account table in Excel. You can adjust the list by activating a cell in the list followed by clicking the right mouse button. Now you can edit your query using Edit query or extract the data out of the database again using Refresh data. Please note that if you choose the latter option, the subtotals are also refreshed.
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02/02/2012
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Further on, you can copy this field to all other fields in this column until the last line in the list is reached. Now you have a dynamic overview of your balance sheet.
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02/02/2012