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com

Company > Overview

Gallery Systems has developed collection management and web publishing software solutions TMS and eMuseum for the finest cultural institutions throughout the world for over 25 years.
Gallery Systems remains dedicated to constantly improving the way organizations manage and share their collections with their communities.
Innovation Gallery Systems plays a leading role in developing and exploring the potential of new technology. Museums, government agencies and private and corporate collectors throughout the world choose TMS. TMS helps organize collection information and media through improved inventory control and accountability. It supports efficient management of activities such as conservation, exhibitions, loans and shipping. In addition, Gallery Systems provides a cost effective web-publishing tool, eMuseum, for online collection sharing. With the help of eMuseum, public access to virtual collections is interactive and engaging. Partnership We establish a unique partnership with our clients. As trusted advisors, our clients provide suggestions that help us continually refine our software solutions. As a result of this relationship, our global user community is growing faster than ever, with over 600 clients benefiting from our solutions. We are proud to count among our clients the Smithsonian Institution, The J. Paul Getty Museum, Tate, and The Museum of Modern Art. Experience Gallery Systems President and CEO, Jay Hoffman, founded the company with the development of collection management software for the Metropolitan Museum of Art. Since then, Gallery Systems has become the leading choice for collection management solutions for organizations of all types and sizes. Our highly experienced staff delivers first-rate technical support, combined with an in-depth knowledge of the cultural arena. Best Practice From its inception, Gallery Systems has actively participated in the cultural world, taking part in conferences, symposia and other forums that develop industry and data standards for cultural institutions. As a corporate member of professional organizations, Gallery Systems sets the stage for continual reinvention, driving the industry forward.

TMS > Overview

Bring Your Collection Back Into Focus
Developed in partnership with museums, TMS makes capturing, managing and accessing collection information quick and easy. Core activities such as cataloguing, organizing digital assets, recording location transactions and managing loans and exhibitions have never been simpler.
Many collections, one solution no two collections are alike, so TMS is highly configurable and flexible. TMS provides multiple search and display choices, robust reporting features and a range of import and export options, including easy-to-use tools to configure the systems to meet the needs of each user, object and collection type. Drag-and-drop we understand the need to work more efficiently and have incorporated drag-and-drop technology throughout TMS. This means regular updates and edits take a fraction of the time in TMS compared to other systems. Add images to object records, objects to loan records, and prepare moves all by the click of your mouse. Cost effective TMS provides streamlined support for all collection management procedures and processes. TMS is open architecture so your collection data can easily be integrated with other enterprise systems either through Oracle or Microsoft SQL Server. TMS is licensed concurrently allowing you to only purchase what youll use.

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TMS is used by collections of all types and sizes, ranging from private collectors to the largest multi-site museums. It is a fully relational database so data is entered in one place, then linked automatically to other objects or records. Records are entered into modules, with supporting activities associated: Objects Constituents Media

The Collection and Exhibition Management System chosen by over 600 museums worldwide.
Feature Spotlight
Exhibition Management
Integrated Exhibition, Loan and Shipping information, gives control at every stage of the exhibition lifecycle and a configurable exhibition dashboard provides at-a-glance status information for venues, objects and dates. Manage all your media files with ease; drag-and-drop a single digital asset file or multiple files to instantly create media records automatically linked to Objects, Conservation, Constituents, Sites, Events, and other modules. Media can include images in any form, documents, PDF files, digital scans, Excel spreadsheets, and most other electronic file types.

Exhibitions Loans Shipping Bibliography

Media Management

Events Sites Insurance Activities: - Conservation management - Location and movement - Accessioning - Valuation - Rights and Reproductions - Deaccessioning and disposal

TMS > Services

A service engagement for every stage of the software lifecycle.
Ensure project success and peace of mind by utilizing our years of museum experience. With a stable of professionals around the world, were sure youll find the right subject matter expert for your project.

EVALUATE
Requirements Gathering Benefit from Gallery Systems years of museum experience by asking us to gather and document your functional and organizational requirements. This will ensure your project gets off to the best possible start, with clear direction and momentum. Needs Analysis Our staff is best placed to assess an organizations requirements within the context of collection management and particularly Gallery Systems products, identifying specific configuration points and utilizing knowledge learned from similar projects.

PLAN
Project Management Professional project management is key to the success of any project. At Gallery Systems, we have a team of Project Managers with years of museum experience, skilled in delivering projects on time, on budget and to specification. Policies and Procedures Policies and procedures are vital to the success of a collection management system and the museum as an organization. Gallery Systems facilitates discussions and workshops to define your policies and procedures.

BUILD
Data conversion Migrate your legacy data with the utmost efficiency and accuracy. Configuration TMS and eMuseum are highly configurable - either configure yourselves or Gallery Systems can do the work for you. Customization Gallery Systems can create custom processes and plug-ins to support your unique workflow. Web design As well as offering our webpublishing toolkit, eMuseum, you can also commission Gallery Systems to design your entire website.

DEPLOY
Implementation Gallery Systems provides server configuration and application installation services, as well as dedicated onsite assistance to ensure a smooth implementation. Hosting Reduce your IT burden and let Gallery Systems host TMS and eMuseum for you. Training We offer a suite of training courses for administrators and end users.

OPERATE
Support Application support is available 8am 11pm GMT via phone, email or our online support center. Maintenance Software upgrades are offered to clients with a maintenance agreement. Knowledge Transfer We provide access to monthly webinars and newsletters, as well as regular user group meetings.

Discover the full range of our end-to-end services:

Looking for a Database Administrator?

Introducing....

vDBA

Whether Youre...
A DBA looking for a little support, an institution in between database administrators, or in need of enterprise-level database administration... Gallery Systems will work with you to find a flexible and costeffective plan for your institution.
www.gallerysystems.com info@gallerysystems.com

Our virtual solution for your database management needs.

We understand museums.

More information about services options can be found at www.gallerysystems.com

www.gallerysystems.com info@gallerysystems.com

TMS > Training

Gallery Systems clients benefit from a wide selection of training courses.
Both classroom and web-based remote training are available.

From advanced application training to report writing workshops, we have the right option for you. Gallery Systems trainers combine hands-on experience in the cultural arena with advanced technical expertise. Because our trainers are committed to giving each student personal attention, class size is limited to a maximum of 10 participants.

Training Packages

The basic training package for TMS includes one day of system administration training and three days of application training. An optional two-day report-writing workshop is also recommended. Syllabi for all three courses are available upon request.
System Administration

For the staff responsible for maintaining the database and application. The one-day course encompasses installation of the software, as well as security, configuration options, TMS administration and associated utilities. Participants should be knowledgeable in relevant third-party applications such as the database server and Windows Server operating systems.
TMS Core Users

A three-day course to teach beginners how to use TMS. The course is designed for intensive users of the program, covering all functions of TMS, including configuration and setting authority lists. Core users training may also include strategic discussions on how TMS will be used in the future. The instructor is available not only for teaching, but also for advice on how best to use TMS.
TMS Customized Training

This in-depth, advanced training on specific workflow is ideal for users who only work with portions of TMS. For example, curators mainly learn about object fields and cataloguing functions, while exhibition organizers focus more intensely on the Exhibitions module.
Data Conversion Review Overview training provides users with enough knowledge of TMS to allow them to review data conversions and provide feedback between conversion iterations. Crystal Reports and TMS

This course teaches Crystal Reports in conjunction with TMS data structure. Prior experience with TMS is recommended.

More information about training options can be found at www.gallerysystems.com

TMS > System Requirements

Database and Software Server Operating System
TMS is a client/server application that operates under the following database management systems: Microsoft SQL Server 2000 or SQL Server 2005 (with latest SQL Server service pack applied) Oracle 10G Enterprise Edition (version 10.2.0.4 Patch 14 higher) Server operating system will be determined by choice of database. Licenses for supported Operating Systems and database servers must be purchased and installed separately, prior to the installation of TMS.

Client Workstation Configuration

The current optimum workstation configuration is: 500 MHz or faster Processor 2 - 4 GB RAM 500 MB free hard disk space 8 MB display memory capable of supporting 1024 x 768 or higher resolution Network card Windows 2000 Professional or Windows XP Professional or Vista ODBC drivers for supported database server Clear Network Path for TCP Connection to SQL Server for specified connection port

Server Configuration
The current optimum server configuration is: 2 GHz (or higher) dual Processors 4 GB (or higher) RAM A supported database server Server operating system will be determined by choice of database 300 MB free hard disk space (for installation of software) Additional disk storage sufficient to manage the collections database, thesauri and images, with extra space for growth 2 MB display memory capable of supporting 1024 x 768 or higher resolution Network card Mass storage device or tape drive with appropriate backup software

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TMS > Clients

The Hudson River Museum The Huntington Library, Art Collections and Botanical Gardens Huntington Museum of Art The Hyde Collection Art Museum IIPA Institute of Fine Arts, New York University Instituto Nacional de Cultura, Lima International Center of Photography The J. Paul Getty Museum J. Whitley Smith Consulting Los Angeles Museum of Fine Arts, Boston The Museum of Fine Arts, Houston Museum of Glass The Museum of Modern Art Musical Instrument Museum Naples Museum of Art Nasher Museum of Art at Duke University Nasher Sculpture Center National Academy of Design Museum National Constitution Center National Hispanic Cultural Center National Museum of Naval Aviation National Plastics Center The Nelson-Atkins Museum of Art The Neustadt Collection of Tiffany Glass New Britain Museum of American Art The New Brunswick Museum New York Public Library Newport Restoration Foundation Norfolk Southern Corporation North Carolina Museum of Art Old State House Museum Peter Beard Studio Philadelphia Museum of Art The Phoebe A. Hearst Museum of An thropology Picker Art Gallery, Colgate University Princeton University Art Museum Queens Museum of Art

The Americas
Ackland Art Museum, University of North Carolina at Chapel Hill Advertising Icon Museum Al Held Foundation, Inc. Alberta Parks, Tourism, Recreation and Culture Allen Memorial Art Museum Amarillo Museum of Art American Airpower Heritage Museum The Anchorage Museum at Rasmuson Center The Andy Warhol Museum Art Gallery of Algoma Art Gallery of Hamilton Art Gallery of Ontario Art Museum of Western Virginia Asian Art Museum of San Francisco The Baltimore Museum of Art Birmingham Museum of Art Brigham Young University Museum of Art Brooklyn Childrens Museum

The Brooklyn Museum of Art California Department of Parks and Recreation Centre Canadien dArchitecture Citigroup, Inc. Coleccin Cisneros Colonial Williamsburg Foundation Colonial Williamsburg, Archaeology Commission for Art Recovery The Connecticut Historical Society Cranbrook Educational Community Crystal Bridges - Museum of American Art Dahesh Museum Dallas Museum of Art The Dayton Art Institute Delaware Art Museum Des Moines Art Center The Detroit Institute of Arts

Doris Duke Foundation for Islamic Art Eiteljorg Museum of American El Museo del Barrio Emory University The Estate of Blinky Palermo First Virtual Group Forbes Inc. George Eastman House Intl Museum of Photography and Film Grey Art Gallery and Study Center, New York University Hamilton College Hans Hoffman Catalogue Raisonn Harvard University Art Museums Heckscher Museum Herbert F. Johnson Museum of Art, Cornell University High Museum of Art Honolulu Academy of Arts

Jersey City Museum The Jewish Museum The JP Morgan Chase Art Program Kalamazoo Institute of Arts Leepa-Rattner Museum of Art Louisiana State Museum The Mark Twain House Mashantucket Pequot Museum & Research Center McCord Museum The Metropolitan Museum of Art Miami University Art Museum The Minneapolis Institute of Arts Mosaic Templars Cultural Center Munson Williams Proctor Institute Museo del Vidrio, Monterrey, Mexico Museum of Arts and Design Museum of Contemporary Art San Diego The Museum of Contemporary Art,

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TMS > Clients

(continued)
Red Deer and District Museum The Richard Diebenkorn Catalogue Raisonn Project The Richard H. Driehaus Museum Richard Serra Rock and Roll Hall of Fame and Museum Rockwell Museum of Western Art Roger Hollander Roy Lichtenstein Foundation & Estate Rubell Family Collection Rutgers University, Jane Voorhees Zimmerli Art Museum The Saint Louis Art Museum Samuel P. Harn Museum of Art San Antonio Museum of Art Savannah College of Art & Design Museum of Art (SCAD) Seattle Art Museum The Sixth Floor Museum at Dealey Plaza Smithsonian American Art Museum Smithsonian Institution, CooperHewitt National Design Museum Smithsonian Institution, Freer Gallery of Art and Arthur M. Sackler Gallery Smithsonian Institution, Hirshhorn Museum and Sculpture Garden Smithsonian Institution, National Air and Space Museum Smithsonian Institution, National Museum of African Art Smithsonian Institution, National Portrait Gallery Smithsonian Institution, National Postal Museum The Solomon R. Guggenheim Foundation The Speed Art Museum St. Catharines Museum Stark Museum of Art The Studio Museum in Harlem UCLA Hammer Museum & the Grunwald Center for the Graphic Arts The University of North Carolina at Chapel Hill Vallejo Investments, Inc. Wadsworth Atheneum The Walters Art Museum Wenatchee Valley Museum & Cultural Center Whitney Museum of American Art The Wichita Center for Arts Williams College Museum of Art Yale Center for British Art Yale University Art Gallery Yale University Collection of Musical Instruments ABN AMRO Historical Archives Academisch Medisch Centrum Albertina Bundeskanzleramt Republik sterreich, Artothek Castello di Rivoli Museo dArte Contemporanea Culture Department of the City of Duesseldorf The David Collection De Pont The Downing Collection at Manchester Metropolitan University Dublin City Gallery The Hugh Lane Erfgoed Delft e.o., Archief Fondation pour lArt Contemporain Claudine et Jean-Marc Salomon, Annecy Frans Halsmuseum Fundaci la Caixa Heineken Museum HELICON conservation support b.v. Hochschule fr Gestaltung und Kunst Zrich ING Art Management ING Historical Archives ING Internal Communications The Istanbul Museum of Modern Art Karel Appel Foundation Katoen Natie N.V. Koninklijk Museum voor Schone Kunsten in Antwerpen Krller-Mller Museum Leeds City Council Louisiana Museum of Modern Art Miltaire Luchtvaart Museum mima, Middlesbrough Institute of Modern Art Modemuseum Provincie Antwerpen Moderna Museet Museum Boijmans Van Beuningen Museum Bronbeek Museum der Kulturen Basel Museum der Moderne Salzburg Museum for Religious Art The National Art Collections Fund National Gallery of Ireland The National Gallery National Museum of Antiquities, Rijksmuseum van Oudheden National Service for Archaeological Heritage, Rijksdienst voor het Oud-heidkundig Bodemonderzoek National Loterij Netherlands Foundation of Ethnological Collections Afrikamuseum Museon Museum Gerardus van der Leeuw National Museum of Ethnology, Rijksmuseum voor Volkenkunde Leiden Nijmeegs Museum of Ethnology Tropenmuseum Paleis Het Loo National Museum Rabobank Art Foundation Rabobank Historical Archives RVS Life Insurances NV Sheffield Galleries & Museums Trust Skagens Museum Southwark Council Stedelijk Museum s-Hertogenbosch Stedelijk Museum De Lakenhal Tate

The Travellers Club U.S. Department of State, U.S. Embassy, Rome

University of Leeds, International Textiles Archive University of the Arts London Van Abbemuseum

Other
Australian National Maritime Museum Centro Cultural Eduardo Len Jimenes Hong Kong Heritage Museum, Hong Kong Kerry Stokes Collection, Perth National Archaeological Anthropological Museum of the Netherlands Antilles The State Hermitage Museum William Gross, Ramat Aviv

Europe
Aberdeen Art Gallery and Museums ABN AMRO Art Foundation, ABN AMRO Kunststichting