A blank slide can be daunting; don't let it be. Soon you'll feel comfortable filling it up.

COURSE TEXT LESSON TEXT

There it sits in the middle of the PowerPoint window: a big, blank slide. "Click to add title," says the text on the screen. It sounds easy, but you've never done this before, and the blank canvas is daunting. Yet you have to start somewhere. In this lesson, get comfortable with typing onto slides, arranging text, adding new slides, and navigating in the PowerPoint window. Then see how to prepare notes as you create the show, to refer to when you present. To start your career as a PowerPoint pro, click Next and read on.

Note If you want the superfast method of creating a show that is, the cake mix instead of the simple cake recipe from scratch use the AutoContent Wizard. Steps for it are in the Quick Reference Card at the end of the course. By contrast, this course's lessons show you how to do all the basic stuff yourself.

In the slide pane, type text directly onto the slide, within the placeholder. On the left is a thumbnail version of the slide you're working on. This area is the Slides tab, and you can click the slide thumbnails here to navigate among slides. The notes pane. Type notes that you'll use when presenting. You can drag the borders of the pane to make the notes area bigger.
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The window that first opens in PowerPoint has a big working space in the middle, with smaller areas around it. That middle space is the slide area, officially called the slide pane.

Working in this space, you type text directly onto the slide. The area you type into is a box with a dashed border called a placeholder. All the text that you type onto a slide resides in a box like this. Most slides include one or more placeholders for titles, body text such as lists or regular paragraphs, and other content such as pictures or charts.

Add new slides

Use the Slides tab, the area on the left where the slide thumbnail is, to add new slides. Right-click the thumbnail that you want the new slide to follow, and then click New Slide on the shortcut menu.
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When PowerPoint opens, there's only one slide in the show. It's up to you to add the rest. Add them as you go or several at a time, as you prefer. There are multiple ways to insert a new slide; you'll see all of them in the practice session. For now, here are two quick methods for adding a slide. On the Slides tab in the left of the window, either

Or:

Click the slide thumbnail that you want the new slide to follow, and then press ENTER.

Right-click the slide thumbnail that you want the new slide to follow, and then click New Slide on the shortcut menu.

Type text

Type text such as lists into a body text placeholder. The body text placeholder is usually positioned below a title. Its default formatting is a bulleted list. At the end of a paragraph, press ENTER and then TAB to get to the next level of indent down.
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The picture shows text typed within a body text (as opposed to a title) placeholder. This placeholder typically has five levels of text indents available, each with its own bullet style and ever-reducing type size. You'll rarely need so many indents, but PowerPoint offers them.

If you don't want a bulleted list, select the placeholder by clicking its border. Then click the Bullets button the Formatting toolbar, such as the Center button , are handy for positioning text.

. Other buttons on

The indent buttons, such as Decrease Indent keyboard methods.

, help you position text at the right level of indent, and you can also use

Automatic text fit If you type more text than fits in the placeholder, PowerPoint reduces the text size to fit it all in. You can turn this behavior off, if you prefer. You'll work with this and other aspects of text in the practice.

Navigate among slides

Ways to navigate: Click the slide thumbnail to display that slide, or click the Previous Slide or Next Slide button.
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Once you have several slides in the show, you'll need to move among them as you add content. Here are three good ways to do that:

Or:

Click the slide thumbnail on the Slides tab to display that slide.

Or:

Next to the slide, at the bottom of the scrollbar on the right, click the Previous Slide or Next Slide button.

Press the PAGE UP or PAGE DOWN key.

Create notes for the show

The process of writing notes. Notes pane in normal view. Drag the split bar up to enlarge the notes pane, then type your note text. The notes page layout as seen in notes view or when the notes are printed.
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As you put text on your slides, type your speaker notes (if you want any) in the notes pane, below the slide. As the picture shows, you can enlarge the notes pane so that it's easier to work in. Your notes are saved in a notes page, which you can print before the show. You'll see how to view and edit the notes page in the practice session. Suggestion Use notes to embellish or elaborate on the points on the slide. This helps you keep from overloading the slide, and your audience, with text. Warning and tip either: If your notes exceed the space on the notes page, they will get cut off when you print. To prevent this, you can

Or:

Change the layout of the notes page.

Send the presentation to Microsoft Word before printing.

Both these methods are detailed in the Quick Reference Card.

Design and layout

A design template, a layout, and decorative Clip Art give a boost to the look of your show.
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When you've nailed down the text for your slide show, lift the presentation out of its black-and-white doldrums by applying a design template. A template provides color, style, and decorative accents. Also, your slide won't always contain only text, and you'll need a way to arrange all that you put onto it this is where slide layouts come in. See how these help your composition. And get some tips on just how you insert those extra graphical elements pictures, charts, and tables onto slides. To read more on all this, click Next.

Pick a design

Applying a design template. Select a single slide thumbnail on the Slides tab. In the Slide Design task pane, click a template thumbnail to apply the template to all slides.
COURSE TEXT The design template determines the look and colors of the slides, including the slide background, bullet and font styles, font color and size, placeholder position, and varied design accents. Apply a template at any stage of creating the show. If you decide later that you'd rather use a different design template, you can apply another one. As the picture illustrates, the Slide Design task pane is the place to go. PowerPoint has many templates to choose from. In the pane, choose to install even more PowerPoint templates if you like, or go directly to Microsoft Office Online for additional ones (you'll see a quick way to do that in the practice). Note Though the default look of your slides is blank, there is a template applied. You'll get more familiar with it in the practice session.

Pick a layout

Applying a layout. Select a slide thumbnail. In the Slide Layout task pane, click a layout thumbnail to apply its layout to the selected slide.
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As you create slides, you'll confront the issue of where to place the things you want on them. As you saw in the first lesson, PowerPoint tries to help you here by displaying slide layouts to choose from each time you add a slide. The layout, when applied, arranges content to fit into a specific combination of placeholders. For example, if you know you'll have text on the slide and you also want a picture or graphic of some kind, choose a layout that supplies the placeholder types and arrangement that you want. The picture shows some of the layouts available in the Slide Layout task pane. In the practice, as you work with layouts, you'll use a menu that's on the layout thumbnails. One of the choices there enables you to insert new slides that use that thumbnail's layout. Make your best guess on a slide's layout as you go; you can apply a different one later, though this can sometimes mean that you need to adjust the content.

Work within the layout

A slide with a layout that includes space for a title, text on the left, and content such as a picture on the right. Title placeholder. Text placeholder. Content placeholder. Click one of the icons to insert a table, chart, piece of Clip Art, picture file, diagram from the Diagram Gallery, or media clip, such as a sound or video file.
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Whenever you type within a placeholder, you're working within the layout because placeholders what type of content they're for and how they're arranged make up the layout. The picture shows the effect of applying a layout that has a text placeholder on the left and a content placeholder on the right. Each has built-in properties that support the type of content. In the Lesson 1 practice session, you typed into a text placeholder and saw some of its behavior: a default bulleted list and the AutoFit Options button that accommodates overflow text. A content placeholder has its own built-in behavior. It will position a picture or other graphical element in that space, and it provides icons that you can click to insert pictures, charts, or tables. It also will automatically reposition content in some cases when you introduce a new element onto the slide. Using an icon in a layout is one way to insert, and it's described in more detail next.

Insert by using the layout icon

Using a layout icon to insert a piece of Clip Art. Click the Insert Clip Art icon within the placeholder. Type in a keyword to search for a clip. Then click a clip within the Select Picture dialog box, and click OK.
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The icons are one method for inserting content. The picture illustrates how you'd use one of the icons in the layout to insert a piece of Clip Art. The piece of art would automatically be sized to fit this layout, although you could change its size. With something like a banner, you might also want to rotate it. You'll see how in the practice session. You don't have to use the layout icons to insert pictures and other things. See the next section for another method that gives you a few more options.

Insert by using the menu

Using the Insert menu to insert content onto the slide. Be sure to select the content placeholder before you insert from the menu. Choose the type of item you want from the Insert menu, with its wide range of options.
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Another way to insert an item like a picture or chart is through the Insert menu. As long as you have the placeholder selected before you insert, the item will be placed in the correct area of the layout. It will also benefit from the automatic-layout behavior built into the placeholder. The picture shows options on the Insert menu. When you point to Picture, there are a variety of additional choices that go beyond what you get by clicking an icon in the layout. Caution about pictures Pictures, particularly high-resolution photographs, can quickly inflate the size of your presentation. Be mindful of ways you can optimize such pictures to make them as small as possible. See the lesson Optimize pictures for more information. There are additional resources in the Quick Reference Card, too.

Copying other slides into the show

In the Slide Finder dialog box, browse to the presentation with the slides you want to use. If you only want some of the slides, select those slides. To retain slide formatting, make sure that the Keep source formatting check box is selected. Click Insert for selected slides, or Insert All to insert all the slides from this show.
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You may need to use slides from an existing presentation in your show. That's no problem. Just remember that those slides are probably using a different design template than the one that's in your presentation. PowerPoint will adapt the inserted slides to the current designor not, if you tell it not to. There are two methods. Either:

Or:

Use the Slide Finder dialog box (on the Insert menu, click Slides from Files), pictured here.

Copy and paste the slides, and then use the commands on the Paste Options button to get the design you want. will appear under the slides you've pasted. Point to the button, click the arrow that appears,

The Paste Options button

and make your formatting choices.

Proof, print, prep for the show

Review your show in slide show view.

COURSE TEXT LESSON TEXT

You've finished creating your slides. What are the next steps? Start with previewing the show on your computer. Run a spelling check. Then use print preview to see how your notes and handouts will look, and select the right printing options for them. Next, package your presentation file and then either copy it to a server or burn it to a CD to make it available when you present. Last, get some pointers for preparing to present the show.

To read on, click Next.

Preview on your computer

Opening, viewing, and escaping slide show view. To open slide show view, select the first slide, and then click the Slide Show button. (Or just press F5 to always start on slide 1.) The computer screen here shows slide show view, with the Slide Show toolbar appearing on the lower left. This toolbar has two navigation arrows and two menus. If you don't want to click through all the slides, press ESC to return to your last view in PowerPoint.
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As you create a show, preview it at any time in slide show view. As shown in the picture, this view fills the computer screen with your slides. This is an approximation of how the slides will look when projected. To navigate through the show, you have several choices:

Click the mouse. Press the DOWN ARROW key. Click the Next arrow on the Slide Show toolbar (see the arrow selected on the computer screen in the picture).

By default, PowerPoint assumes that the show will be presented by a speaker and projected on a screen. But there are other ways to present: You'll see how to set these up in the practice session. For in-depth instructions about navigation in a slide show, see the course Navigation know-how.

Check spelling, make printouts

In print preview, choose from the types of printouts in the Print What box. Your handout can include up to nine slides per page. The Handouts (3 slides per page) option includes lines for audience notes. A preview of the handout that has three slides per page.
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In normal view, run a spelling check by clicking the Spelling button

. Your slides and notes are checked.

What are your choices for printed handouts? The picture shows you the options as they appear in print preview. The ones that you're concerned with here include:

Printing the slides, one to a page. Printing a handout, which includes choices ranging from one to several slides per page (see the example in the

picture). Printing notes.

About print preview: This is a great way to prepare the show for printing. You get to it by clicking the Print Preview button See the next section about your choices for color or black and white.

Tip In this view, you can also adjust headers and footers on the printouts. These include slide and page numbers and other text, such as the date. For details, see the course The small print: headers and footers.

Color options for printing

Use the Options button to print in three different ways. To choose a color option for the printout, click the Options button, and then point to Color/Grayscale. The effect of clicking Color. The effect of clicking Grayscale. The effect of clicking Pure Black and White.
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In print preview, check out the printing choices available by clicking the Options button:

Color. This reproduces all the colors of the show on your printout.

If you are printing to a black and white printer, this option becomes Color (On Black and White Printer). In this version, the show's colors are rendered in blacks, whites, and grays.

Grayscale. You get a modified version of the show's colors in blacks, whites, and grays. If you're printing in black

and white, this option saves your ink cartridge while giving a somewhat artistic result. Pure Black and White. This is the default. You get less gradation here fewer grays and you lose the

dimension that shading offers, while gaining some economy.

Package the presentation

Use the Package for CD command on the File menu to copy your presentation file and other files it needs to a folder or a CD.
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As preparation for presenting, package your presentation to a folder or burn it to a CD (details below) and be sure that you have access to it from the presenting computer. "Package" refers to the process of copying your presentation file and any other files the presentation needs. Read on. The Microsoft Office PowerPoint 2003 Package for CD feature bundles your presentation file and any other files you want available for this presentation into one folder, which you can then copy to a network server or burn to a CD. (Examples of additional files you might need include sound or movie files that are only linked to the presentation and not part of the presentation file.) Always save your presentation before packaging it to a folder or CD. About packaging for CD To package and then copy to a CD from PowerPoint, you must have Microsoft Windows XP or later and a CD burner. If you have Microsoft Windows 2000, you can still use this feature to package the presentation files to a folder, and then use a third-party program to burn the folder to a CD. For in-depth information about this process, see the lesson Package to a CD.

You're about to present

Before your actual presentation, go to the room where you'll present and run through the show.
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A must before you present: Go to the room where you'll be presenting, make sure that you can access your presentation from the computer you're using, and run through the slide show. Take your printed notes with you so that you can practice referring to them while you practice clicking through the show. You might also ask someone else to go along, listen, and give feedback.

Tips that could prevent woe

Fonts If you see odd text-wrapping in the presentation on the presenting computer, it's likely that the computer lacks a font you used in the original presentation. To see if there's a font missing, on the Format menu, click Replace Fonts. Click the Replace list and look for a question mark before any font names in the list, which indicates that that font is missing. You can either try to install the font or replace it with another font. To help avoid this problem, be sure the option to embed fonts is selected when you package a presentation for a folder or CD. Unfortunately, there are legal restrictions against embedding some fonts, so while this option can help, it won't guarantee you'll have all your fonts. Also, when you choose a font color, select one that has a strong visual contrast to the background color. This makes a great difference for people who are color blind or visually impaired. Display You'll have the best results if you set the screen resolution on the computer to the same as the projector's resolution.

PowerPoint 2003 To guarantee that the show will run exactly as you expect, verify that the presenting computer has PowerPoint 2003. If it doesn't, you can use the viewer that's included with Package for CD (see more about the viewer in the Quick Reference Card). You can also use an earlier version of PowerPoint, but note that some animation features are not supported in versions earlier than PowerPoint 2002.

Working with slides and text

AutoContent Wizard
The wizard includes content templates that contain suggested text content for Microsoft Office PowerPoint slides, and it has a design already in place. To open the wizard:

1. 2. 3.

On the File menu, click New. In the New Presentation task pane, click From AutoContent wizard. Step through the wizard and click Finish when you're done.

The presentation you've chosen opens in PowerPoint, and you fill in the sample content with your own content.

Insert slides from another show

To copy slides by using the slide finder:

1. 2. 3.
4.

With your current presentation open, position the pointer on the Slides tab at the point where you want to insert the

new slides. Click Slides from Files on the Insert menu. Use the Browse button to find the presentation whose slides you want to copy, select the presentation, and click

Open. Hold down CTRL as you click the slides you want to copy. To keep the slides' current formatting after they're inserted, select the Keep source formatting check box. Click Insert to include selected slides; click Insert All to include all slides.

5. 6.

AutoFit text
When the amount of text exceeds the space available in the placeholder, by default the text will reduce in size to fit, and you'll see the AutoFit Options button . This button offers options for sizing the text and remains there until you perform a different action on the slide. Points to remember:

To undo the text resizing that's been applied, click Stop Fitting Text to This Placeholder. To turn AutoFit Options off altogether, click Control AutoCorrect Options. In the AutoCorrect dialog box, clear

these check boxes on the AutoFormat As You Type tab: AutoFit title text to placeholder and AutoFit body text to placeholder.

Working with notes and other printouts

View notes pages
On the View menu, click Notes Page. Add more notes in this view and apply additional text formatting.

Preview and print

To preview slides, notes, and handouts before printing, click the Print Preview button preview, do any of the following:

on the Standard toolbar. In print

menu.

To select a type of printout, select from the Print What box. To set color or black and white printing options, or to access the Header and Footer dialog box, click the Options

To print, click the Print button.

Send notes to Word

Microsoft Office Word gives you unlimited room for notes. To print your notes and your slides in Word:

1. 2.

On the File menu, point to Send To, and click Microsoft Office Word. Select either of two options: Notes next to slides or Notes below slides.

Word opens and inserts your slides and any notes you've written. You can edit the notes and print from Word.

Layout and design

Apply a design template
To apply a design template:

1.
2.

On the Format menu, click Slide Design. (Or: click the Slide Design

button on the Formatting toolbar.)

If you want the design template to apply to all slides in the show, select one slide thumbnail, and then click the

design template to apply it. If you want the design template to apply to only some of the slides, select those slides (press and hold CTRL as you click the slide thumbnails to select them), and then click the design template you want.

Apply a slide layout

To apply a slide layout:

1.
2. Tip

On the Format menu, click Slide Layout. (Or: right-click a slide thumbnail on the Slides tab, and then click Slide

Layout on the shortcut menu.) Be sure that the slide thumbnail you want the layout for is selected; then click a layout thumbnail to apply it. To insert a new slide with the layout you want, point to the layout thumbnail you want, click its arrow, and then

click Insert New Slide in the list.

Insert a picture or other content

Using icons in a layout:

1.

In the Slide Layout task pane, apply a content layout (look for placeholders that contain icons).

2.

On the slide, click the icon for the content you want.

Using the Insert menu:

1.

Apply the content layout you want. Then click the content placeholder that you'll insert the content into to select it. On the Insert menu, click the type of content you want to insert.

2.
Tip

This lesson gives tips on how to keep picture file sizes small: Optimize pictures.

Getting ready to present

Preview a slide show
To switch to slide show view:

Press F5 (to start on the first slide) or SHIFT+F5 (to start on the current slide). Or: Click the slide you want to start from, and then click the Slide Show button in the lower left of the window.

Press ESC to return to your last view. Tip For keyboard shortcuts and detailed navigation information, see the course Navigation know-how.

Package your presentation

Use the Package for CD feature, new in Microsoft Office PowerPoint 2003, to bundle and then copy all your presentation files to a folder or CD. To package and then copy to a CD from PowerPoint, you must have Microsoft Windows XP or later and a CD burner. If you have Microsoft Windows 2000, you can still use this feature to package the presentation files to a folder, and then use a thirdparty program to burn the folder to a CD. Tip If you're not sure whether the presenting computer will be running PowerPoint 2003, include the Microsoft Office PowerPoint 2003 Viewer when you run Package for CD. For in-depth information about this process, see the lesson Package to a CD. For more information about the PowerPoint Viewer, see PowerPoint Help.

Additional resources
For more training about PowerPoint, see an article with descriptions of other courses: Roadmap to PowerPoint 2003 Training. To learn about using animation special effects, see the course Animations I: Preset and custom animation.

Overview

Next

Make text and pictures fly in, bounce, and zoom out using the animation features in Microsoft PowerPoint. Apply preset animation schemes, and use custom animation to modify them or create animation sequences of your own.

GOALS

ABOUT THIS COURSE

After completing this course you will be able to:

This course includes:

Apply consistent, lively animation effects to text

Three self-paced lessons and practice sessions

using preset schemes. Use custom animation to change preset effects or

for hands-on experience. A short test at the end of each lesson; tests are

to create animation sequences of your own. Animate text by word, letter, or line and add

not scored. A Quick Reference Card you can take away from

dimming and sound effects. Use entrance and exit effects to fade pictures in

the course.

and out with items in a bulleted list.

COURSE TEXT

Animation effects give motion to text, pictures, and other content on your slides. Besides adding action, they help you steer audience focus, emphasize important points, transition between slides, and maximize slide space by moving things on and off. Used well, animation effects bring flair, spice, and surprise. This course covers both the simplest way to add animations and the more detailed, customized way. For more about the course, read the overview in the center of this page or the detailed table of contents in the left column. Click the Next button to start the first lesson.

Preset animation schemes

Applying an animation scheme involves little more than choosing a menu command and selecting a scheme from a list.
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This lesson discusses the easiest way to add animations, which is to use a preset, or readymade, animation scheme. A scheme is a polished sequence of effects that you can apply to several slides or your whole show with just a couple of mouse clicks. It's a big time-saver and makes for quick results. A scheme also gives you consistency because the same effects are used on every slide. And, a scheme isn't set in stone; it's easy to remove, replace, or customize. To continue reading about schemes, click the Next button.

What's a scheme?

This animation scheme starts with a transition, which "wipes" the slide into view. A title and bulleted list then appear one by one, fading in with an entrance effect; text dims with each subsequent bullet point. At the end, all list items disappear using an exit effect.
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A preset animation scheme ties together several types of animation effects that complement each other. Instead of applying each effect, you just apply one scheme to get the whole range. Click the Play button on the left to see a typical scheme. The general types of effects used, in different variations, are:

paths.

Transition, in which the slide is revealed using an effect like a wipe or a checkerboard pattern. Entrance, such as text fading in or flying in. Emphasis or dimming emphasis calls attention to a bullet point by making the text stand out; dimming de-

emphasizes a bullet point once you've moved on. Exit a fly out, fade out, bounce out, and the like. Motion path, which traces a pattern for an object to follow. Ellipse and Neutron are two schemes that use motion

A typical scheme for a bulleted list will have the text enter line by line and dim each line when a new line enters. Two such schemes in PowerPoint are called Fade in and dim and Appear and dim.

How to apply one

Click a scheme in the task pane to apply it to slide thumbnails you have selected. If you want the scheme on all the slides in your show, go a step further and click Apply to All Slides.
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Animation scheme options are within the Slide Design task pane. To open the task pane, you click Animation Schemes on the Slide Show menu.

To apply a scheme to some slides, select the slides you want (on the Slides tab), and then click a scheme in the

task pane. To apply a scheme to all slides, click a scheme in the task pane, then click Apply to All Slides. This applies the

scheme to all slides by placing it on the slide master, and will apply the scheme to new slides as you add them, too. Note If you have more than one type of slide master in your show, an additional button, Apply to Master, is available. If you click that, the scheme appears on all the slides that use the master of the selected slides. To use a different scheme than the one that's applied, click another scheme in the task pane and then click Apply to All Slides. For individual slides, select those on the Slides tab and then click a different scheme.

How to remove one

Select No Animation to remove the scheme from thumbnails you've selected. Click Apply to All Slides to remove the scheme from all slides.
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To remove a scheme, do either of the following:

Remove from selected slides: Select the slides on the Slides tab, then click No Animation from within the list of

animation schemes. Remove from all slides: Select a slide on the Slides tab, click No Animation in the list of schemes, then click Apply

to All Slides. Note Again, if you have more than one master, you'll also see an Apply to Master button which removes the scheme from the slides that use the master of the selected slides.

You must remember this...

Schemes are designed for text that's within default text placeholders, the hatchmarked boxes you see in any of the

text layouts in PowerPoint. Schemes don't work for text boxes (shapes you add from the Drawing toolbar); these require custom animation.

Practice

Download size: 94 KB (<1 min @ 56 Kbps)

Problems with the practice? Try our troubleshooting tips

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Imagine your boss has asked you to add animation effects to a presentation that your company, Margie's Travel, has prepared. But you have limited time, so you'll use schemes to apply some straightforward text effects, with just a bit of flashiness.

About the practice session

When you click Practice in PowerPoint, a practice presentation will download to your computer and open in PowerPoint, and a separate window with practice instructions will appear alongside (see picture). Note You need to have PowerPoint 2003 installed on your computer.

Tips

If the practice instructions aren't visible, or disappear when you click in PowerPoint, click the PowerPoint Help

taskbar button and then click the Auto Tile button on the upper-left corner of the instructions. If the practice instructions cover up PowerPoint, click the Auto Tile button on the upper-left corner of the

instructions. f it is already running. ck the Practice in PowerPoint button now.

The Custom Animation task pane. The animation scheme you've applied appears here as itemized effects (shown in the red outline, above) that you can customize.
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Imagine you've applied your animation schemes and you're pretty happy with them, but you'd like a few specific modifications or additions. For instance, you want to change just the title effect on one slide; you want to animate a piece of art; and you'd like some effects to play automatically. Use custom animation to make changes like these. You can also do things like alter the speed and direction of an effect. To read more about custom animation options, click the Next button.

The Custom Animation task pane

The Custom Animation task pane.

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To make specific changes to scheme effects, open the Custom Animation task pane from the Slide Show menu. The picture on the left shows the task pane, in which you see the following: Effects list. This shows the animation effects that make up the scheme, itemized by what they apply to on the slide. Here, two effects show, for the title and subtitle. A number indicates the effect's playing order. "0" and "1" mean the title plays first, on display of the slide, and then the subtitle. The items on the slide will show these numbers, too. A mouse icon means this effect starts with a mouse click. Star symbols indicate the type of effect; green stars, here, show that entrance effects were used (when you hover, a ScreenTip gives the effect's name).

Other options
Above the list of effects in the task pane are a range of options, including the Change button ways to modify an effect. and various

Change or add an effect

Changing an animation effect. Select the effect you want to change. In the Modify section, you see settings for the applied effect (here, that's Curve Up). Change any of these. To replace the applied effect with another, choose a different effect on the Change menu.
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Here's the straight skinny on two important tasks.

Change an effect
To replace one effect with another, select the effect in the effects list (see the picture on the left), then click the Change button to expand its menu and submenu, and choose a new effect from the menu. Tip Another way to select the effect in the effects list is to click the corresponding order number for that effect on the slide.

Add an effect
To add an effect, click the thing on the slide that you want to animate the title, subtitle, picture, or whatever. The Change button turns into the Add Effect button this in the practice that follows. , and you choose an effect from its menu. You'll do

Note If effects have been added to the slide master, which is what happens when you apply a scheme to all slides, the effects must be copied to the slide before you can make changes to them on the slide. There's more on this later in the lesson

Start the effect

Figure 1

Seeing the start setting for an effect.

Select the effect. In the Modify area, the setting (With Previous) shows up in the Start box. Figure 2 Changing the start setting.

The selected subtitle effect was originally set to play on mouse click (mouse icon). To change it to play automatically after the title effect, choose After Previous from the Start list.
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There are three ways to start an effect:

On Click With Previous After Previous

"On click" means "when you click the mouse." The other two bear a little more explanation.

With Previous
Figure 1 shows that the "Title 1" effect, selected in the effects list, has been set to start With Previous (see the Start box). With Previous starts an effect automatically with the start of the previous effect. Since the title effect is the first effect on this slide, With Previous will just make it play automatically when the slide displays. An effect with these conditions is given 0 as the order number.

After Previous

Figure 2 shows that the "See Canyon Country" subtitle effect (selected, at the bottom of the figure) is currently set to play On Clickthat is, by click of the mouse (see the Start box). To modify the effect to play automatically after the title, set it to start After Previous. It then plays on its own, after the title is done. You'll see this in more detail in the practice.

Direction and speed

Direction options for the Wipe effect that's applied to the subtitle. If you want the effect to play faster or slower, choose a new Speed option.
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Some effects come in from a certain direction. For example, the Wipe effect moves from left to right. When it is applied, the Direction list becomes available with other options for the direction. Speed choices range from Very Slow to Very Fast. You can build in slight delays, if you want, between effects that you have starting at the same time if you make one of them Fast and one of them Medium. You'll see an example of this in the next lesson's practice.

Remove effects

Select the effect you want to remove. Click Remove to clear the effect.
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To remove an effect you've applied, in the effects list, select the effect or effects you want to remove and click the Remove button.

Copy effects from master to slide

The light gray effects "Master: Title" and "Master: Body" in the Custom Animation task pane represent effects on the slide master. To modify the effects, click one of the effects in the list, display its drop-down menu, and click Copy Effects to Slide. You can then modify the effects for the slide.
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Before you move to the practice for this lesson, here are some important points about customizing a preset animation scheme:

pane.

If you apply a preset scheme to all slides, the scheme effects are put on the slide master, which is a kind of style

template for all your slides. If, by contrast, you apply a scheme to selected slides, the scheme effects apply only to the slides themselves and

aren't put on the master. They can be modified directly when you open the Custom Animation task pane. To access effects that have been placed on the master, click the Copy Effects to Slide command within the task

Note It's possible, and advisable sometimes, to go directly to the master to modify or remove effects. This will be discussed at length in a later course

Custom effects for text and pictures

Click the Play button to see an animated example of text interspersed with pictures. After each bulleted item, a picture appears using an entrance effect and then disappears using an exit effect when the next bulleted item appears.
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While a preset animation scheme is an efficient way to put effects in a slide show, it's certainly not the way you have to begin. You can also do all of your animating the "custom" way. This lesson further explores custom animation, showing you how to animate text by word or letter, hide text after its effect plays, dim text with another color, and use a sound enhancement. Finally, see how to use entrance and exit effects with pictures in a bulleted list. To continue reading this lesson on your own, click the Next button.

Animate a list

Figure 1

A collapsed list of effects.

In the task pane, the effect for a bulleted list shows with the list collapsed. Changes apply to the entire collapsed list. Expand arrows: Click them to expand the list. Figure 2 An expanded list of effects.

The four effects in an expanded list. Click a specific effect to make changes only to it. Collapse arrows: Click them to collapse the list.
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The quickest way to animate a bulleted or numbered list is to click the list on the slide, and then add an effect from the Custom Animation task pane. The result is that the entire list gets the effect, and the bulleted items animate one by one (technically, paragraph by paragraph, since each bulleted item is a new paragraph).

The effect you've applied to the bulleted list shows up in the task pane effects list as a collapsed list (Figure 1). The list contains the same effect applied to each bulleted item. Work with these collapsed effects in a couple of ways:

Keep the list collapsed to make changes or apply options to all the effects at once. Use the expand arrows to display all the effects and select individual effects to modify them.

Figure 2 shows the collapsed list expanded, and you see each effect.

Other ways to animate lists

Apply effects to the list one bulleted item (paragraph) at a time. This could make sense if you wanted a different

effect for each bulleted item. To select a bulleted item, select any letter or word in that paragraph. When you apply the effect, it will apply to the whole paragraph. Do this for every bulleted item. The items animate in sequence.

Animate the bulleted items all at once. If you select all the text in the bulleted list and apply the effect, the whole list

animates at once. Note The behavior described applies to lists within default placeholders (the hatchmarked boxes for text that appear in the slide layout). But if you create a list in a shape you've applied, such as a text box, the results vary. For instance, if you just click the list in a text box and apply an effect, the whole list animates at once instead of line by line. To get items to animate in sequence, you have to select each one and apply an effect.

Discover more options for effects

Effect options include animating by word or letter, dimming text, and adding sound. Commands for how to start an effect appear here as well as at the top of the task pane.
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In the Custom Animation task pane, each effect in the effects list expands into a drop-down menu with more commands and options.

Chief for our concerns here is the Effect Options command on the menu. Effect options let you fine-tune and

embellish effects. But note also: All the Start commands (On Click, and so on) appear again here for easy access.

The timing options on this menu are discussed in another course, Animations III: Timi

Animate by word or letter

Text options for the Ease In effect. To make the text appear word by word instead of paragraph by paragraph, click By word.
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When you click Effect Options, a dialog box opens with choices for the specific effect. So, for an Ease In entrance effect for a bulleted list, you could refine the text entrance from All at once (line by line) to either of the following:

By word: each line enters word by word. By letter: each line enters letter by letter; this works better for titles than for whole lists.

Add a sound; dim or hide text

Make a sound punctuate the entrance of bulleted items or just one culminating item. The After animation list gives choices for dimming or hiding. Click a color that a line of text will "dim" to when a subsequent line displays. Alternatively, hide text after the effect for it plays.
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Other options are to choose a sound and either hide or dim an element after it displays. Sound If you want a sound to accompany an effect, choose one in the Sound box. A sound might help to make a point and can definitely add entertainment value. Dim or hide The dim and hide effects are effective for directing audience focus. Use them when you're revealing information line by line: text for one line dims or hides when you introduce the next line, drawing attention to the new point. Dimming vs. emphasis So how is this dimming option different from using an emphasis effect, such as glowing or a color change, for text? Emphasis is geared for something that you want to stand out. An example: your whole bulleted list is already shown, but you want each item to stand out when you come to that point. You apply an emphasis effect that turns the text another color (on mouse click) when you're ready to discuss that point.

Intersperse pictures within a list

Effects in the task pane list with pictures entering after text and then exiting. The first bulleted list item, "Capitol Reef," enters with a mouse click and is accompanied by a picture. As the next bulleted item, "Canyonlands," is clicked to enter, the first picture exits (note the red stars). The supporting picture for "Canyonlands" comes in next. And the process repeats: as the last bulleted list item, "Natural Bridges," appears, the second picture exits; the "Natural Bridges" picture follows.
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Exit effects let you replace one thing on a slide with something else, augmenting the available space on the slide. A typical scenario is to follow one bullet-point of text with a supporting picture, which exits with the next bullet point's entrance, which in turn is followed by its own picture. The example on the left gives an idea of this sequence.

First bullet enters the slide and its picture enters under it. Second bullet enters while the first picture exits, and then the second picture enters. Third bullet enters while the second picture exits, and then the third picture enters.

And so on. To create the sequence, you'd apply the text effects first, then apply the picture effects, one by one, to each picture and order them in the task pane effects list. For the effects that are set to play simultaneously (With Previous), you can alter their speeds to make them a tad sequential. You'll go through these steps in the practice session.