Outlook Duplicate Remover

- Remove duplicate emails from Outlook -

http://www.stellaroutlooktools.com/scan/outlook-duplicate-remover.php

Index

Duplicate emails in Microsoft Outlook.........................................3

Reasons for duplicate emails......................................................4-6

How to remove Outlook duplicate emails....................................5-6

Outlook Duplicate Remover........................................................7-8

Outlook Duplicate Remover Process........................................9-11

Duplicate emails in Microsoft Outlook

In every sphere of your life whether it is professional or personal, users access their emails from different email application and devices. Emails are fast, instant and easily accessible. These are great way of communication and also let you organize your important information in a secure manner.

Microsoft Outlook, one of the prominent email program offers various exemplary features to access emails and other Outlook objects. These features allow you to work in a efficacious manner. However sometimes Outlook may show you some errors. As every error has some reason behind it, so it is always good to understand what could be the possible reason and error which could stop the normal working of Outlook.

Corruption of Outlook data file (.pst) is one of the complex issue which hinders the working of Outlook. So it is necessary to find out the reasons and to take precautionary steps to address particular issues. One of the reason which impedes the working of Outlook is the occurrence of Duplicate emails in your mailbox. Increased volume of duplicate emails in your Outlook increases the size of your .pst file which could further results into the corruption of .pst file. So it is always recommended to keep the size of your .pst file small.

Reasons for duplicate emails in Outlook

Duplicate emails in Outlook may cause performance issues and can make your Outlook processing slow. It is necessary to identify the possible reasons of the occurrence of duplicate items in Outlook. Some of the prime reasons of duplicate items in Outlook are mentioned as below:

1. Synchronization of Outlook with other devices 2. Emails downloaded from one or more POP3 accounts 3. Firewall and Anti-virus may cause Outlook duplicates 4. Recreation of profile 5. Outlook Rules

1. Synchronization of Outlook with other devices : When you synchronize Outlook with other devices like mobile phone or PDA then the chances of duplicates in Outlook increases. For example if you have stored a contact with first name in your mobile phone and full name in Outlook then it will consider both as separate entity and duplicate record will be created.

2. Emails downloaded from one or more POP3 servers: In case you have
configured multiple accounts and also marked the option to leave the copy on POP3 server then it may provide multiple copies of messages.

3. Firewall and Anti-virus may cause Outlook duplicates : During the send/receive operation, the anti-virus or a strictly configured firewall may interrupt the

download of messages and this may result into duplicate emails in your mailbox. 4. Recreation of profile : When you have recreated a profile and already enabled the option to leave a copy of emails on server then all the Outlook emails will again come to your mailbox. As the new profile as no information regarding whether these messages are already present or not. 5. Outlook Rules : Creation of Outlook rules such as moving an email from particular sender and creating other rule as moving emails with a specific word may create duplicate. If both rules are applicable on a particular email then it will lead to duplicate emails in Outlook.

How to remove Outlook duplicate emails

Removing duplicate emails is essential to keep the size of the .pst file small and to avoid the corruption. Thus it is necessary to consider the above mentioned factors in mind which causes duplicates and the methods to remove duplicates. Below mentioned are steps which can be taken to remove duplicate items in Outlook. Steps: 1. On View menu Current View (In Outlook 2003, View Arrange By Current View) then click to change the folder view to a table type view. 2. On a column heading, right click and click Field chooser. 3. In Field chooser top list, select the All <item name> fields. 4. Now drag the modified field to table heading, 5. Check that the duplicate items should have unique date from original items. Now in 5

case it is unique, click on Modified heading to sort the items by this field.

6. Click on first item to delete, scroll down to the last, click on last item to delete while holding the SHIFT key and press DELETE to delete these items permanently.

Outlook Duplicate Remover

To remove duplicate items automatically with minimal time and efforts, a separate third party tool is available. Stellar Phoenix Outlook Duplicate Remover is software with powerful features and advanced functionality to remove duplicate email items from Microsoft Outlook. It helps in avoiding .pst file corruption by removing duplicate email items. The software is enriched with extraordinary features and provide support for multiple platforms.

Key Features :
1. Identify the duplicate emails from Inbox, Outbox, Sent box, deleted items folder and removes them. 2. Gets installed as an Add-ins in Outlook itself. 3. Allows to remove duplicate emails based on different time periods like last day, last 2 days, last 5 days and more.

4. Able to remove duplicate emails from multiple mailboxes. 5. Removes duplicate emails based on different scan criteria such as 'Subject', 'Sender Name', 'Recipient name', 'Internet Header' and more.

6. Provides log report for whole process. 7. Easy to use Interface.

8. Allows customized actions like 'Copy to folder', 'Move to Folder', 'Mark as Expired', 'Delete Permanently' and more.

System Specifications -

Processor Pentium Class RAM 256 Minimum ( 512 recommended) Operating Systems : Windows (7/vista/XP/2003) Hard Disk 50 MB of free space Outlook versions support : 2010, 2007, 2003

For More details visit - http://www.stellaroutlooktools.com/scan/outlook-duplicateremover.php

Outlook Duplicate Remover Process

With the following steps, Stellar Phoenix Outlook duplicate remover software performs its operations efficiently. 1. Choose Mail Folders to find duplicate emails

2. Select 'Time Span', 'Comparison Criteria' and 'Action'

3. Scanning Process for finding duplicate items

4. Total Duplicate items found

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5. Save Log

With the above mentioned steps, duplicate emails in Outlook can be removed in less time. It decreases the size of your .pst file and lowers the chances of .pst file corruption. Also helps in organizing the Outlook mailbox efficiently.

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