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Namibian Marine Phosphate (Pty) Ltd Appendix 1 Page 1 of 6 SCOPING REPORT M ARINE COMPONENT November 2011 PUBLIC CONSULTATI

I ON AND DISCLOSURE PL AN

Appendix 1
Public consultation and disclosure plan

Namibian Marine Phosphate (Pty) Ltd Appendix 1 Page 2 of 6 SCOPING REPORT M ARINE COMPONENT November 2011 PUBLIC CONSULTATI ON AND DISCLOSURE PL AN

Public Consultation and Disclosure Plan


1. The Stakeholders Level Item

Description
Ministry of Mines and Energy (MME) Ministry of Environment and Tourism (MET) Ministry of Agriculture, Water and Forestry (MAWF) Ministry of Trade and Industry (MTI) Ministry of Fisheries and Marine Resources (MFMR)

Methodology for Communication


Institutional Stakeholders and providers of support and infrastructure services. Consult via telecommunications or meetings at national or regional level. All reports are circulated to them for comment.

National

Ministry of Works Transport and Communication (MWTC) National Planning Commission Benguela Current Commission Potential interested and affected parties. Consult via telecommunications or meetings at national or regional level. All reports are circulated to them for comment. Potential interested party. Assist with awareness raising. Consult via telecommunications or meetings at national or local level. All reports are circulated to registered I&AP members from the media for comment. Ministry of Fisheries and Marine Resources Ministry of Environment and Tourism Ministry of Works Transport and Communication Institutional Stakeholders and providers of support and infrastructure services. Consult via telecommunications or meetings at national or regional level. All reports are circulated to them for comment. Is the formal representative institution of the recipient communities. Consult via telecommunications and regular reports and meetings. Assist with community consultation. Marine Neighbors to EPLs Chamber of Mines Walvis Bay Salt Works Potential interested and affected parties. Consult via telecommunications or meetings at national or regional level. All reports are circulated to registered I&APs representing these organizations for comment.

Stakeholder Database

Media

Regional

Erongo Regional Council

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Level

Item

Description
Erongo RED

Methodology for Communication


Provider of services. support and infrastructure

Consult via telecommunications or meetings at regional level. All reports are circulated to registered I&APs from this party for comment. Walvis Bay Municipality Swakopmund Municipality NamPort TransNamib Providers of support and infrastructure services. Consult via telecommunications or meetings at local level. All reports are circulated to registered I&APs representing these organizations for comment. Potential affected parties. Consult via telecommunications or meetings at local level. All reports are circulated to registered I&APs representing these organizations for comment. Potential interested parties. Consult via telecommunications or meetings at national or local level. All reports are circulated to registered I&APs representing these organizations for comment.

Fishing Associations and Industry

Local

Tourism Operators Walvis Bay Chamber of Commerce

NGOs Specialists Other Consultancies Media

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2. The Process Level Item

Description
High Level Initiation Meeting: Windhoek and Walvis Bay

Purpose of Meeting/ Report


Raise awareness/share project information Engage with the key marine and terrestrial authorities regarding the proposed project in order to solicit their ideas and concerns about strategic matters and concepts about the project. This is expected to assist the consultant in defining the parameters for the study in terms of issues to explore in the full EIA phase.

Authorities Initiation Meeting: Windhoek and Walvis Bay

Raise awareness/share project information Consult with the organs of state which have jurisdiction over the areas where the proposed project will be implemented.

Public Participation Process

National and Regional

Since aspects of the proposed project will be implemented at both sea and on land, the concerns and ideas of the marine and terrestrial authorities are to be solicited. Possible solutions to challenges faced with regards to the proposed project can also be provided. Assist the consultant in defining the parameters for the study in terms of issues to explore in the full EIA phase.

Focal Group Meeting: Ministry of Fisheries and Marine Resources

Since a large component of this proposed project will take place at sea with possible affects on the marine life, a separate meeting is to be conducted with MFMR. Obtain their specialized input and have indepth discussions on the project information. Issues raised will further assist in defining the parameters for the study as well as ensuring that the terms of reference for the specialists encompasses specialized issues that needs to be explored.

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Level

Item

Description
Initiation Feedback: Scoping Report

Purpose of Meeting/ Report


Feedback in the form of a scoping report on the public consultation to date, the meetings conducted and issues raised. Outline issues that further need investigation. Identify specialists and final

terms of reference. Allow for comments over a period of two weeks.

Feedback Meeting on EIA

Report on issues investigated, the findings as well as mitigation or enhancement measures identified. Share information, facilitate mutual understanding of findings.

Close-out Feedback: Draft Environmental Impact Assessment Report

Circulate report to all I&APs. mitigation identified. or enhancement

Report on measures

issues investigated, the findings as well as

Allow for comments over a period of two weeks. Incorporate comments in the final report before submitting it to the DEA for approval.

Public Initiation Meeting: Windhoek and Walvis Bay

Raise awareness/share project information. Facilitate public participation, creating a platform whereby the concerns of individuals, groups or local communities could be conveyed and the parameters for

Local

the study in terms of issues to explore in the full EIA phase can be developed. Facilitate transparency with the public which aids in building potential good rapport, while brought identifying challenges

about by the proposed project, along with possible solutions.

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Level

Item

Description
Initiation Feedback: Scoping Report

Purpose of Meeting/ Report


Feedback in the form of a scoping report on the public consultation to date, the meetings conducted and issues raised. Outline issues that further need investigation. Identify specialists and final

terms of reference. Allow for comments over a period of two weeks.

Feedback Meeting on EIA

Report on issues investigated, the findings as well as mitigation or enhancement measures identified. Share information, facilitate mutual understanding of findings.

Close-out Feedback: Draft Environmental Impact Assessment Report

Circulate report to all I&APs. mitigation identified. or enhancement

Report on measures

issues investigated, the findings as well as

Allow for comments over a period of two weeks. Incorporate comments in the final report before submitting it to the DEA for approval.