REPUBLIC OF THE MARSHALL ISLANDS OFFICE OF THE MARITIME ADMINISTRATOR

GUIDELINES FOR NAUTICAL INSPECTORS

MARINE SAFETY

Headquarters 11495 Commerce Park Drive Reston, Virginia 20191-1506 USA Telephone: +1-703-620-4880 Telefax: +703-476-8522 Email: inspections@register-iri.com

- affiliated with Marshall Islands Maritime and Corporate Administrators, Inc. Rev. 8/08 MSD 255

ISSUE AND REVISION HISTORY REVISION DATE (mm/dd/yr) 08/19/08 DESCRIPTION Revised Section 2 to reflect changes in Divisions; revised Section 4 to reflect changes in the inspection forms; updated forms in Annexes I, II, III & IV; added new Annexes V, VI & VII & re-numbered rest; updated forms in newly re-numbered Annexes VIII & X; updated Table of Contents to reflect the above changes Revised Section 4, Parts A & B (pages 5 8); revised Safety Inspections Forms in Annexes I & II to reflect new editions of MARPOL and IAMSAR (pages 50 56); revised Passenger Safety Inspection Form to reflect quarterly breakout forms in Annex III (pages 60 76); updated Table of Contents to reflect repagination Revised Section 4 Part A (pages 6 7) to reflect updated Safety Inspection Form (MSD 252) in Annex I (pages 50 53) Revised Section 4 Parts A & B (pages 5 8); updated forms in Annexes I & II (pages 50 56) Revised Sections 1 & 2 (pages 1 2); revised Section 4 (pages 4 22) to reflect change in Safety Inspection Form (MSD 252); revised Sections 5 & 6 to reflect new forms (pages 23 25); created new Section 8 from previous Section 13 and renumbered following Sections accordingly (pages 27 40); updated inspection forms in Annexes I & II (pages 59 65); updated and added Contravention Citation forms to Annex VI (pages 66 68); added new Annex VII (MSD 294, Detention Order) (page 69) and renumbered following Annex (page 70) Added new form for Annex III and renumbered other Annexes accordingly (pages 56 68), updated form in new Annex IV (page 59) Revised Section 1, added Annex VI Revised Section 4, Part B: Publications, item 6 (Oil Record Book) Entire document reformatted and repaginated; revisions to Sections 1, 3, 4, 5, 6, 8, 9, 14 and 16 and Annex III Eliminated all obsolete references 4-7 Part F: Revised Medical Care Provider Certification comment Sections. 4, 15, RLM-252 Pass., extensive changes & Table of Contents 4-7, 7-1 4-3,4,6,15,21/6-1/13-1/16 & RLM-252 Pass. 5(n) Table of Contents

09/28/06

08/23/05 04/27/05 12/17/03

02/15/02 05/23/01 05/21/01 05/01/01 02/01/00 07/27/99 02/26/99 02/21/97 12/31/97

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TABLE OF CONTENTS SECTION 1 NAUTICAL INSPECTOR CONTRACTS IDENTIFICATION CARDS AND MATERIALS ...........................................................................................................1 OPERATIONAL CONTROL IN THE DIVISIONS OF MARINE SAFETY INSPECTION SERVICES.......................................................................................3 BOARDING OF VESSELS .....................................................................................4 COMPLETION OF REPORT OF SAFETY INSPECTION ...................................5 GENERAL CRITERIA FOR VESSEL DETENTION: CATEGORIES OF DEFICIENCIES/DEFINITIONS ...........................................................................26 CERTIFICATION AND MANNING: CONTRAVENTION CITATIONS/DETENTION ...................................................................................27 VESSEL DETENTION: CERTIFICATION/CERTIFICATE OF RECEIPT OF APPLICATION......................................................................................................29 SIGHTING OF ORIGINAL CERTIFICATES OF COMPETENCE AND SEAFARER IDENTIFICATION AND SPECIAL QUALIFICATIONS/TRAINING ..........................................................................30 RE-INSPECTION AND SPECIAL INSPECTIONS WHEN REQUESTED BY MARINE SAFETY ................................................................................................32

SECTION 2

SECTION 3 SECTION 4 SECTION 5

SECTION 6

SECTION 7

SECTION 8

SECTION 9

SECTION 10 INFLATABLE LIFE RAFTS/HYDROSTATIC RELEASE .................................33 SECTION 11 RENEWAL OF PYROTECHNIC DISTRESS SIGNALS AND EMERGENCY COMMUNICATIONS BATTERIES ....................................................................34 SECTION 12 SERVICING OF FIREFIGHTING AND EMERGENCY EQUIPMENT.............35 SECTION 13 NAVIGATIONAL CHARTS AND PUBLICATIONS .........................................37 SECTION 14 ANSWERING SERVICE FOR TELEPHONE CALLS FROM NAUTICAL INSPECTORS DURING NON-WORKING HOURS ..........................................38 SECTION 15 SOLAS REQUIREMENTS FOR ONBOARD TRAINING MANUALS .............39 SECTION 16 INTERNATIONAL SAFETY MANAGEMENT CODE......................................41
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ANNEX I ANNEX II ANNEX III

MSD 252 Report of Safety Inspection ................................................................51 MSD 252 MODU/MOU Report of Safety Inspection for MODU/MOU ...........62 MSD 252 LGC Supplementary Report of Safety Inspection for Liquefied Gas Carrier ....................................................................................................................65 MSD 252 PASSQ2 Supplementary Report to Safety Inspection for Passenger Vessels, Second Quarter ........................................................................................68 MSD 252 PASSQ3 Supplementary Report to Safety Inspection for Passenger Vessels, Third Quarter ...........................................................................................72 MSD 252 PASSQ4 Supplementary Report to Safety Inspection for Passenger Vessels, Fourth Quarter..........................................................................................77

ANNEX IV

ANNEX V

ANNEX VI

ANNEX VII MSD 339MI Fire Emergency Drill .....................................................................81 ANNEX VIII Contravention Citations .........................................................................................82 ANNEX IX ANNEX X MSD 294 Detention Order ..................................................................................85 Nautical Inspector Information & Qualification Sheet ..........................................86

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SECTION 1 NAUTICAL INSPECTOR CONTRACTS IDENTIFICATION CARDS AND MATERIALS

National Flag State Nautical Inspectors are provided with a standard contract for inspection services that are issued for a period of three (3) years. If you are already under contract, a copy of your contract should be maintained in Annex X of this Guide. Nautical Inspectors are selected based upon their qualifications including professional experience, training/education work history, certificate held, etc. A rsum or curriculum vitae is to be submitted for initial approval on application. A resume of recent changes since initial approval should be submitted on contract renewal. Any additional changes in information should be provided as needed using the Nautical Inspector Information & Qualification Sheet found in Annex X of this Guide. All Inspectors and those located in Division I (see Section 2 for Division breakdown) should submit applications for contract and I.D. cards to Marine Safety in Hong Kong, PRC. Those inspectors located in Division II may, however, submit applications via Division II, London, U.K., and those Inspectors located in Division III may submit applications via Division III, Reston, VA. Nautical Inspectors agree to fulfill all of the duties of Nautical Inspector in accordance with the applicable maritime regulations of the Marshall Islands, these Administrator's Guidelines for Nautical Inspectors, and the current guidelines of the Head of Marine Safety and any other Administrator having responsibility in overseeing the Inspector (collectively, the "Maritime Inspection Rules"). Inspectors are assigned to and are responsible for conducting, completing, and reporting the findings of inspections and investigations at such locations that are agreed upon from time to time by the Inspector and the Administration. Nautical Inspectors are expected to use their best efforts to be available to fulfill the duties described herein, including conducting ship inspections and investigations, during reasonable working hours on weekdays, and, upon prior request of the Administration and/or ship owner or agent, during hours and days outside thereof. I.D. cards are issued to nautical inspectors. A recent passport type photograph (2) and description of personal characteristics should be included with an application including: date of birth, citizenship, eye and hair color. This may be done using the Nautical Inspector Information & Qualification Sheet found in Annex X of this Guide. The ID card is to be used only for its intended purpose, as evidence that the person shown thereon is duly authorized by the Republic of the Marshall Islands to carry out the duties of Nautical Inspector pursuant to the provisions of the Marshall Islands Maritime Law and Regulations. The ID card is non-transferable. In the event that the ID card is lost or destroyed, please notify Marine Safety
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immediately for a replacement. The ID card is the property of the Administration, and as such, can be revoked without notice, and in such an event, must be surrendered to Marine Safety in Reston, or a Regional Office representative, upon demand. For Inspection Companies, it is important that every inspector in your company performing inspections on behalf of the Republic of the Marshall Islands has made application for an ID card. If not, contact Marine Safety at Email: inspections@register-iri.com, or Fax: +1-703-476-8522, for details. The Administration provides Nautical Inspectors with publications, materials and related items necessary for Inspectors to perform their work. Such items, however, are to be considered the property of the Administration, and Inspectors agree to return them, except where they have been expended by the Inspector in performing his or her duties described herein, upon the request of the Administration. Nautical Inspectors are expected to arrange for and maintain computer capability and Internet access for the transfer of information. The Administration maintains a website through which to provide materials and information necessary for Inspectors to perform their work. We want all of our Nautical Inspectors to have a copy of the Marshall Islands Combined Publications Folder (MI-300) for their use when necessary. The MI-300 details the Maritime Law, Regulations, Notices and Requirements of the Republic of the Marshall Islands, with which you should become familiar. If you do not have a copy of the MI-300, please go to www.register-iri.com to download the MI-300 contents for your use. Our Publications department can courier a CD ROM copy to you upon request. A copy of this Nautical Inspector Guide can also be found on the website. The Nautical Inspector Guide details how the inspection should be completed and the information we would like to see about a ship and its condition.

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SECTION 2 OPERATIONAL CONTROL IN THE DIVISIONS OF MARINE SAFETY INSPECTION SERVICES DIVISION I China, Far East, Southeast Asia, Australia/New Zealand, India Control of the operations of Division I will be exercised by the Regional Officer-in-Charge in the Hong Kong office coordinated with Marine Safety in Reston. He will make inspection assignments, handle all calls from Nautical Inspectors and will take appropriate action whenever Inspectors report the existence of Class A deficiencies or any other matter requiring immediate attention. Assistance may also be sought from Marine Safety or the Duty Officer in Reston as necessary. (See Section 14.) DIVISION II Europe, Mediterranean, Middle East, Africa Control of the operations of Division I will be exercised by the Regional Officer-in-Charge in the Roosendaal office coordinated with Marine Safety in Reston. He will make inspection assignments, handle all calls from Nautical Inspectors and will take appropriate action whenever Inspectors report the existence of Class A deficiencies or any other matter requiring immediate attention. (See Section 14.) Assistance may also be sought from the Regional Officer-in-Charge in London or Piraeus when necessary. DIVISION III - North, Central and South Americas Control of the operations of Division III will be exercised by Marine Safety in Reston, Virginia. Whenever the Manager of Marine Safety is absent, the Administrative Assistant of Marine Safety or the Duty Officer will exercise control of the operations of inspections. All calls from Nautical Inspectors to report the existence of Class A deficiencies or any other matter requiring immediate attention should be directed to Marine Safety or the Duty Officer in Reston. (See Section 14.)

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SECTION 3 BOARDING OF VESSELS

It is very important that you contact Marine Safety or local Regional Officer-in-Charge for authorization prior to conducting a nautical inspection on a vessel. This will avoid double scheduling of a particular vessel. Whenever possible, it is recommended that the inspector liaise with the vessels local agent well in advance of the ships arrival. The agent should notify the Master of the inspectors intentions and in order to advise the inspector of changes in the ETA if necessary. Nautical Inspectors are urged, whenever possible, to board vessels for inspection immediately after arrival unless the vessel is in port for an extended time period. The inspection should be carried out with all crewmembers on board and the ship fully operational. The Nautical Inspector must present his or her I.D. Card to the Master of the vessel before commencing the inspection. The standard fee is for a typical eight (8) hour safety inspection plus incidental expenses, which include mileage, travel time, postage, phone calls, meals which are all considered reimbursable expenses. In cases where inspections are requested outside of the inspectors port area or normal working hours the inspector should obtain the concurrence of the local agent with respect to payment of additional travel or other expenses in advance. These additional expenses, however, will be reimbursed to the Inspector upon submission of supporting documentation and invoiced back to the owner/operator by Reston. Upon completion of an inspection, Inspectors must notify the Regional Officer-in-Charge or Marine Safety in Reston by telephone, fax or email in order to update the inspection date of the vessel to preclude an inadvertent inspection by another port.

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SECTION 4 COMPLETION OF REPORT OF SAFETY INSPECTION

This Guide has been prepared for the use of Nautical Inspectors when completing the Report of Safety Inspection (MSD 252), Annex I. The information in the report is needed for review by Marine Safety. This Guide and the Report form are the first transitional steps in the reorganization of marine safety inspections. This Guide follows the numbering of the Report of Safety Inspection. The information in the various parts of the Report of Safety Inspection is to be considered as being the minimum data required by Marine Safety. In the Remarks section inspectors should elaborate further with comments or suggestions as necessary, since additional information is useful to the Administration and to the vessels owner and operators. A check mark is assumed to mean that the item is satisfactory. MSD 252 MODU/MOU, Annex II, should be used for all MODU/MOU inspections rather than MSD 252. The MSD 252 LGC, Annex III, should be used in addition to MSD 252 for the inspection of Liquefied Gas Carriers. The Passenger Ship Supplement Forms MSD 252 PASSQ2; MSD 252 PASSQ3 and MSD 252 PASSQ4, Annexes IV, V and VI respectively, should be used in addition to MSD 252 for each passenger vessel quarterly, as well as annual, inspection. Sample copies of the forms are included in the Annex. The forms shown here may not be the latest version. .To get the latest version of any inspection form, go to our website www.register-iri.com and click on FORMS AND PUBLICATIONS on our homepage. Forms and publications are organized by control number. These forms can be filled out on the computer then printed out for signing or just printed out and filled in manually. GENERAL INFORMATION The name of the vessel should be preceded by the abbreviation m.s. (motor screw), s.s. (steam screw) or n.p. (non-propelled), etc. Enter name and address of the Designated Person Ashore (DPA) of the vessel in order that contact may be established if so required. Print this information as completely and as legibly as possible. Specify whether the vessel is a tank vessel; i.e., product tanker, crude tanker, chemical tanker, gas (LNG, LPG) tanker, general cargo, bulk carrier, container ship, passenger ship, etc. The certificate of registry includes ship type. Enter the vessels IMO Number, Official Number, Gross Tons and Year Built. Indicate type of present inspection, date, start and end times and the geographic port name, not the name of a terminal within a port area. For offshore areas indicate the field or regional area. All dates should be expressed with the day and year in numbers and the month by the first three (3) letters of the month. For example June 10, 2001, should be expressed 10 Jun 01.
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PART A: SHIPS DOCUMENTS - STATUTORY CERTIFICATES. Check the expiration date of all certificates and date of issuance/last endorsement as applicable. NOTE: A certificate becomes invalid after the expiration date or shall cease to be valid if the mandatory annual survey is not carried out within the prescribed range dates as required by the particular Classification Society and Marshall Islands Administration agreement. Normally more than three (3) months after the anniversary date the certificate is considered invalid unless a short term certificate or extension is issued by class. Short term or interim certificates are valid for no more than five (5) months. Nautical Inspectors should familiarize themselves with the Revised Part A of the Safety Inspection Report form which lists all statutory international convention certificates for different types of vessels.

NOTE:

Inspectors should complete Part A accurately. 1. A passenger ship is a ship that carries more than 12 passengers. a) A passenger ship must have on board the certificates numbered 1, 2, 3, 7, 8, 9, 13, 15, 16, 17, 18 and 19 as listed in Part A. 2. A cargo ship is every ship subject to SOLAS other than a passenger ship. a) A cargo ship must have on board the certificates numbered 1, 4,5, 7, 8, 9, 11, 13, 15, 16, 17, 18 and 19 as listed in Part A. Bulk carriers are included in this definition which is a cargo ship primarily designed with a single deck, single sides, topside tanks and hopper tanks in cargo spaces and intended to carry dry cargo in bulk, and includes ore carriers and combination carriers. NOTE: General cargo, container, RO/RO type cargo ships are required to hold an ISM Code SMC on and after 1 July 2002. 3. An oil tanker must have on board certificates numbered 1, 4,5, 7, 8, 9, 13, 15, 16, 17, 18 and 19 as listed in Part A. A chemical tanker must have on board certificates numbered 21, 4,5, 7, 8, 9, 10, 13, 15, 16, 17, 18 and 19 as listed in Part A. A gas tanker must have on board certificates numbered 1, 4,5, 7, 8, 9, 12, 13, 15, 16, 17, 18 and 19 as listed in Part A.

4.

5.

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[Please refer to Part A of MSD 252 MODU/MOU, Annex II for the below items] 6. A MODU is a self-propelled drill ship and non-self propelled drilling unit. An MOU includes a Floating production/storage unit (FPSO/FSO) and accommodation unit. a) A MODU/MOU must have on board certificates numbered 1, 2 or 3 as applicable, 4, 5, 6, 8 and 9, plus 10 and 11 where applicable. Non-self-propelled MODUs/MOU (including FPSO/FSO) are not required to hold an ISM Code SMC. NOTE: MODUs, i.e., self-propelled drill ships, are required to hold an ISM Code SMC on and after 1 July 2002.

PART B: PUBLICATIONS. 1. Combined Publications Folder. The Combined Publications Folder (MI-300) is now published as a CD. A revised edition is issued every one (1) to two (2) years. The latest series should be on board. Enter the date of the series. Articles of Agreement. Check that official form is being maintained in a current and accurate manner. Check date of last entry. Oil Record Book. The Oil Record Book is required to be in the form(s) specified in appendix III to Annex I of MARPOL. It should be closely examined to ensure that the entries comply with the instructions. Tankers must carry separate oil record books for machinery space and cargo/ballast operations. Inspectors must ascertain whether an official Oil Record Book is carried on board. If not, the Master should obtain an Oil Record Book or Books promptly, as required by the applicable Flag State regulations and MARPOL 73/78. Check date of last entry. Latest instructions are dated 3/05 (MI-332A and MI-332B). Cargo Record Book for Chemical Carriers. This is required to be issued by the applicable Flag State. Inspector should check that this official book is maintained on board chemical tankers. Check date of last entry. Latest instructions are dated 12/06 (MI-333A). Garbage Management Plan. Garbage Record Book. Cargo Securing Manual (CSM) (Required for cargo ships carrying other than bulk liquid or bulk solid cargo). Ballast Management Plan. Intact Stability Booklet.

2.

3.

4.

5. 6. 7.

8. 9.

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10.
11.

Damage Control Booklets. Bulk Carrier Booklet. Shipboard Oil Pollution Emergency Plan (SOPEP)/Shipboard Marine Pollution Emergency Plan (SMPEP). (Approved by Flag State or Classification Society) MI Marine Notice 2-013-8 on MARPOL Annex VI.

12.

13.

[Please refer to form MSD 252 in Annex I for the edition dates to the below publications.] 14 15. 16. 17. SOLAS Consolidated Edition. MARPOL 1973/78. STCW 95. IMO International Maritime Dangerous Goods (IMDG) Code. cargo/break bulk ships, container ships, Ro/Ro ships. Required on general

18.

IMO Code of Safe Practice for Timber Deck Cargo. Only required on vessels that carry timber deck cargoes. IMO International Code of Signals. IAMSAR Manual. International Safety Guide for Oil Tankers and Terminals. ICS Tanker Safety Guide (Chemicals). Only required on Chemical Tankers. ICS Tanker Safety Guide (Liquefied Gas). Only required on Gas Carriers. Medical Publications. Manuals for onboard maintenance of life saving appliances. Indicate the latest edition on board. When publications are missing or outdated, the Masters attention should be drawn to the appropriate Marine Notice that explains how to obtain forms and publications. Out-of-date publications should be removed from the vessel.

19. 20. 21. 22. 23. 24. 25.

NOTE:

For MODU/MOU Publications and Edition dates, please refer to Part B of MSD 252 MODU/MOU, Annex II.
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PART C: MANNING AND SEAFARERS CERTIFICATES. 1. Minimum Safe Manning Certificate (MSMC) (Issued by the Marshall Islands only). Inspector must enter the number of officers and crew required in the Minimum Safe Manning Certificate, and the actual number on board at the time of inspection as indicated in the crew list. Should there not be the required complement on board, the Master is to be immediately advised to acquire a replacement or a Flag State dispensation before the vessel is allowed to sail. (See Section 6.) It may be necessary to issue a Detention Order until manning is in compliance. 2. List any missing officers/ratings by rank. Check for appropriate Flag State GMDSS Certificates. 3. Issue Noncompliance Contravention Citations to the Master, if required, and attach a copy to the report. (See Annex VIII.) Remind the Master that potential fines are involved. Senior Officers include the Master, Chief Mate and Chief Engineer. Marshall Islands Regulation 7.38 prohibits a vessel from sailing unless these officers hold a valid Marshall Islands Certificate of Competence, or CRA or a valid facsimile authorization, each containing the certificate number assigned to that officer. Should these officers not possess the appropriate documents, a Detention Order is to be issued and only removed after compliance is established. (See Section 6.) Indicate the grade certificate. In the case of an engineering officer, also indicate if qualified for steam or motor or both. It should be indicated if the original certificate is not sighted and or available and whether certificates are posted as required by Flag State regulations. 5. List here names of officers not holding valid Flag State certificates of appropriate rank, holding expired certificates or holding no certificates at all. Issue Noncompliance Contravention Citations to the Master, if required, and attach a copy to the report. (See Annex VIII.) Remind the Master that potential fines are involved. Your attention is especially drawn to other Nautical Inspector Guides as follows: Section 6 Section 7 Section 8 7. Certification and Manning; Contravention Citations; Detention; Vessel Detention; Officers certificates; Certificate of Receipt of Application; Sighting of Original Certificates.

4.

6.

NOTE:

Inspector must indicate whether all officers and crew are holding a valid Flag State Seafarers Identification and Record Book.

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8.

Inspector must indicate number of persons holding Special Qualifications after examination of Flag State ID books and check off in the boxes below. This must include Tankerman Special Qualifications where appropriate. The STCW Convention, 1978, as amended, has phased in new certified tankermen requirements in management level applicable to Master, Chief Mate, C/E, 1 A/E; Operations level-officers in charge of cargo watch, 2nd, 3rd Mates. All must be qualified person-incharge (P-I-C) for the appropriate type of cargo corresponding to the Tankerman certificates. Support Level - Ratings assisting in cargo operations. (See Section 8 of this manual)

9.

Issue Noncompliance Contravention Citations to the Master, if required, and attach a copy to the report. (See Annex VIII.) Remind the Master that potential fines are involved. SAFETY MANAGEMENT SYSTEM (SMS)

PART D:

Check that the SMS manual and documents are written in a language understood by the crew; that the Master and senior officers can identify the designated person; that the Master understands and performs his SMS responsibilities; that the crew is familiar with company safety and environmental protection policy; that procedures for contacting the company in an emergency are in place; that annual internal SMS audits are conducted and any necessary follow-up actions taken; that SMS maintenance procedures are followed and records maintained; and that SMS includes a plan for drills and training and that they are being carried out. PART E: DRILLS AND RECORDS

Flag State vessels do not require a standard official National form of the Bridge Log Book, however detail entries required by the Flag State regulations and International regulations should be made in such a log. The Master should be called upon to give a full explanation of entries of apparent significance made in the Log Book if necessary. In particular check entries noting regular weekly and monthly inspections and maintenance of all lifesaving equipment; testing of emergency general alarm and line throwing apparatus, steering gear, emergency steering drill, emergency generator, etc. Check for regular use of the Masters night order book or the Masters standing orders. Engine/Bridge Movement Records. On vessels equipped with a data logger or engine movement recorder, this record should be maintained to record all orders passed between the Navigation Bridge and Engine-room. Where an automatic recorder is fitted, check that this is operational and records correct time and movements. A separate Bell Book/Bridge Movement Books is not required if the engine orders are incorporated in both the Deck Log/Engine Log. Check date of last entry. Dates and details of boat drills/fire/emergency drills and other onboard training shall be recorded in the log. If drills and training are not held circumstances should be given as well as extent of training held. A record of work hours and/or rest periods must be maintained. Check for the record. Watch schedules are required to be posted. Check the completeness and posting of same.
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PART F: 1. & 2. 3. 4. 5.

NAVIGATION EQUIPMENT Radars. Whenever circumstances permit, sets should be switched on and operated by one of the officers, with the Inspector checking both operation and performance. ARPA/Radar Plotting Facilities. Check type provided and whether operational. On all vessels manual radar plotting must also be available. Global navigation satellite or terrestrial radionavigation system. Magnetic Compass. Check and record date of last adjustment from the deviation card. Inspect the compass error book, and note if any irregularity of deviations. Deviations < +/- 3 degrees are acceptable. Continual deviation > 3 degrees may indicate the need for compass adjustment. Gyro compass and Repeaters. Compare the headings of the master compass with repeaters and with true heading for berth. Check supply of heading information to Emergency Steering Positions. May be either Gyro or Magnetic or by Telephone (or movable compass). Echo Sounding Equipment. Should be tested regularly by each watch. For graph type equipment, it should be checked that there are a sufficient number of spare rolls of recording paper. Course Recorder. Note if used. Examine previous voyage tracings. Check for spare rolls of paper. Check that time and course indicators are correct. Rate of Turn Indicator. Indicate whether operational. (As of 1 July 2002, required on all ships over 50,000 g.t.) Speed and Distance Indicator. Speed and distance through the water is required for ARPA input. As of 1 July 2002, all ships of 50,000 Gross Tons and upwards must have speed and distance measuring devices, or other means, to indicate speed and distance over the ground in the foreward and athwartships directions. Voyage data recorder. Automatic Identification Systems (AIS): The required installation date for Automatic Identification Systems (AIS) for ships, other than passenger ships and tankers, of 300 gross tonnage and upwards but less than 50,000 gross tons is now not later than the first safety equipment survey after 1 July 2004 or by 31 December 2004, whichever occurs earlier. The first safety equipment survey means the first annual survey, the first periodical survey or the first renewal survey for safety equipment, whichever is due first after 1 July 2004, and, in addition, in the case of ships under construction, the initial survey. There is a companion amendment that requires that all ships fitted with AIS maintain the AIS in operation at all times except where international agreements, rules or standards provide for the protection of navigational information.
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6.

7.

8. 9. 10.

11. 12.

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Masters should be aware of Regulation 8 of Chapter XI-2 titled, Masters discretion for ship safety and security (see Para 1.3.3 below). This regulation reinforces and provides the Master with significant discretion concerning the safety and security of his or her ship. 13. 14. 15. 16. 17. 18. NOTE: Satellite Transponder (S.A.R.T.). One stowed on each side of bridge (one for each boat) total (2) check batteries. Emergency Position Indicating Radio Beacon. E.P.I.R.B. - check for valid battery/coding, float free, certified test date. V.H.F./PORTABLES - hand held VHF Radio. 1 per boat - intrinsically safe on tankers/gas ships - total (3) check batteries. NAVTEX. Indicate Exempt, Fitted, Operational. GMDSS Navigation lights including duplication and failure alarm. While SOLAS 74 specifically states that malfunctions of certain navigation equipment shall not be considered as making a ship unseaworthy, nor be a reason for delaying a vessel in any port where repair facilities are not readily available. Prolonged malfunction of these aids to navigation should be reported to the Marine Safety Division in Reston as this probably constitutes a Class A or Class B Deficiency and may render the vessel liable to detention. NAUTICAL CHARTS AND PUBLICATIONS

PART G:

Regulation 20 of Chapter V of SOLAS 74 states: All ships shall carry adequate and up-to-date charts, Sailing Directions, Light Lists, Notices to Mariners, Tide Table and all other nautical publications necessary for the intended voyage. Outdated navigation charts and nautical publications should be disposed of and not retained on board. Your reporting in this section should be guided by the above Regulation and Section 13 of this manual. Deficiencies in this section should always be pointed out to the Master who should be given the opportunity of rectifying the deficiency in ample time prior to departure. 1. Chart List or Catalogue. Only one is required to be carried, which should be issued by the same authority as the charts carried on board. This may therefore be either B.A. (U.K.) or D.M.A. (U.S.) or any other acceptable National Authority. In such a case, the nationality of
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origin of the list should be noted. Likewise it may be necessary for some vessels to carry two (2) or more lists. In all cases, if a list in use is more than two (2) years old, the Master should be advised to order an up-to-date edition. 2. Navigational Charts. Spot check on charts for the next voyage to ensure they are up to date. Check that date of last correction appears on each chart. Spot check that charts are of latest issue. Some vessels may have been at sea for a long period of time, so check last corrections with latest Notices to Mariners on board and compare with voyage records to check corrections have been carried out during voyage. There should be a record of all navigational charts on board. May also be used in connection with recording Notices to Mariners corrections made to each chart. Date should indicate the last correction/entry on this list. 3. Pilot Books/Sailing Directions. Check extent of coverage. Date of publications. Check whether up-to-date supplements are with each book in use, or if corrected up to date. Notices to Mariners. State issuing authority and date of last Notice received. Check notices are issued by same authority as charts and publications. Indicate if a record of receipt is kept or a chart correcting system maintained. List of Lights/Radio Aids. Record the date of Light List and Radio Aids on board and the date of last correction. Note that some versions are supplied in uncorrected state, so a latest edition would still require correcting from Notices to Mariners from the date of Issue. Warn Master of dangers of retaining old editions on board, even though editions for present trading are fully corrected. Radio Aids to Navigation may also be known as List of Radio Signals. Volume required is one giving details for radio direction finding stations. Record the date of publication and correction. Check for volumes including Wx Nav warnings, GMDSS and VTS/Port Ops. Tide Table. Check for current year and trading area. Nautical Almanac. Check for current year. (Navigational Tables, Publications such as H.O.214, H.O.229, Nories or any national publication used for navigational purpose are acceptable.) Passage Planning. Inquire from Master if regular passage planning is followed as well as basic bridge procedures as contained in the ICS publication Bridge Procedure Guide or similar recommendations.

4.

5.

6. 7.

8.

PART H: CREW ACCOMMODATIONS, HOSPITAL AND MEDICINE CHEST. The IMDG Supplement is recommended for all ships except those that carry a full time medical staff, i.e., Passenger Ships.

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Medicine Chest with instructions - check whether instructions on dispensation of medicines are in language understood by officers. - Not required in ships with a full time doctor. STCW requires a designated medical care person in charge, (management level) for each ship. Either a Special Qualification issued by the vessels Flag Administration, a Certificate of training or notation on a National License or Seafarers Identification from one of the Flag Administrations signatory to STCW, or completion of training from a recognized school will be accepted as adequate certification. Ship hospitals should not be used for other than medical purposes. The Master is required to assign a person or committee to be responsible for Accident Prevention. Identify the person so assigned to be in charge. Medical Person In Charge Medical First Aid Provider All officers and crew are required to be in possession of a current physical medical examination certificate no more than two (2) years old. Mark the crew list of those with certificates issued more than two (2) years ago. A visual inspection of crew accommodation is to be carried out and may be done when the Inspector is also checking safety equipment within the accommodations. Items to be spot checked should include, but are not limited to the following: 1. Interior finishing and decoration - Check for condition and cleanliness. Insulation - ships side and deckhead. Check condition. Ventilation - Check for efficiency and any obstructions. Lighting - Check for efficiency, missing or broken fittings and guards. Access and Escape Arrangements - Clear of obstructions and readily accessible and clearly marked. Sanitation - Check toilets and washrooms for adequate water supply and general cleanliness. Check sanitary/soil pipes for condition and leaks. Check for signs of insect/rodent infestation. Drinking Water - Check supply and arrangements. Galleys - Check for cleanliness and general condition and particular attention should be paid to the cleanliness of the galley range hood and grease traps. Note fire suppression system. Stowage of Ships Stores or Equipment in Crew Spaces - not permitted - verify.
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2. 3. 4.

5.

6. 7.

8.

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9.

Check for training/maintenance/crew familiarization manuals and that they are being used. See Section 15 of this manual. SECURITY

PART I

Check that vessel is operating on at least the security level set by the port and that security measures are in place, understood and documented. LRIT vessels must have a Conformance Test Report (CTR) on board indicating compliance with SOLAS Chapter V, Regulation 19.1 as of the first Safety Radio survey after 31 December 2008. PART J: GENERAL SAFETY. Check that SOLAS training manuals are available, fire control plans are posted and escape ways are accessible. 1. Pilot Boarding Arrangements. Inspectors should examine the pilot ladder and accommodation ladder (when forming part of the pilot boarding arrangement, Reg. V/17) or any mechanical pilot hoists to ascertain whether their conditions are satisfactory and comply with the provisions of SOLAS 74, Chapter V, Regulation 17. If unsatisfactory, give details in Section 9. Mechanical pilot hoists having a single fall hoisting arrangement are not acceptable. Spot check should confirm that: Pilot ladder/accommodation ladder: side ropes, man ropes and steps are in good condition; the illumination of the ladder and boarding position are in good order; a heaving line and lifebuoy with self-igniting light are readily at hand. PART K LIFESAVING APPLIANCES

Safety Inspections are intended to assist the Master, officers and crew in maintaining a high level of safety in the operation of the vessel and to advise the owners/operators of the conditions noted during the inspection. Inspectors are required to spot check the vessels safety and firefighting equipment to ensure that it is operational and the crew is competent in its use, in compliance with the provisions of the Flag State Maritime Regulations and appropriate international conventions codes and practices. It is not intended that Nautical Inspectors should conduct a full-scale safety equipment survey for which the Classification Society is responsible. However, a spot check of lifesaving and fire fighting equipment should be made to ensure the equipment is maintained properly and continues to be serviceable. PLEASE NOTE: If during your inspection, you find that the above equipment is missing, not in the proper amount or not in serviceable condition as required by MI regulations and
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or does not correspond to the statutory certificate contact Marine Safety in Reston for further guidance. The applicable Classification Society should be called to the ship by the Master to verify conditions. See Marshall Islands Marine Notice 5-034-1. It is recommended that each inspector refer to maintenance records of safety and firefighting equipment. Lifeboat falls are required to be renewed when necessary due to deterioration of the falls or at intervals of not more than five (5) years, which ever is the earlier. 1. Date Lifeboats Last Lowered Into Water. Inspectors must enter the date when the lifeboats were last lowered into the water. Remind the Master that the Maritime Regulations requires all lifeboats to be lowered into the water at least once in every three (3) months and the crew exercised in boat operations. Free fall lifeboats should be launched every six (6) months if conditions allow. Rescue boats should also be launched/waterborne at least every three (3) months. Fire Drill - Abandon Ship Drill. Must be held weekly unless prevented by force majeure and reason entered into log. Performance of the crew should be noted, i.e., are they competent and are they familiar with their duties as per the muster list assignment. Onboard training and instructions - each crew member must be given instructions/ training in the use of the ships lifesaving appliances, firefighting equipment and survival craft equipment as soon as possible but not later than two (2) weeks after joining the ship. This information should be recorded in a log and retained on board. See Section 15 of this manual. 3. Lifesaving Equipment - a spot check should confirm that: Lifejackets: the ship is provided with the number of lifejackets required, each with whistle, light, retro-reflective material; lifejackets are in serviceable condition; and lifejackets are stowed in accessible and clearly marked places. Immersion Suits and Thermal Protective Aids: the ship is provided with the number of immersion suits and thermal protective aids required in serviceable condition with retro-reflective material. Please note if an exemption certificate has been issued or is justified. Lifebuoys are: highly visible in color, fitted with beckets and readily accessible; marked in block capitals with name and port of registry of the ship;
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fitted with lines, self-igniting lights or lights and smoke signals; and capable of being rapidly cast loose (and not secured in any way). Line throwing equipment check should confirm: line throwing appliances, with rockets and lines and distress signals are in satisfactory condition; and the dates of manufacture and/or dates of expiry of the following items should be recorded: PART L line throwing rockets, line throwing igniter cartridges (if applicable), and fully equipped with lines/buoyant rockets. FIREFIGHTING EQUIPMENT

Emergency Escape Breathing Devices (EEBDs): As of 1 July 2002, these devices are now required in sufficient number in machinery spaces and at least two (2) in crew accommodation spaces. Refer to Marine Notice 2-011-5. Indicate the number in each location; check the Fire and Damage Control Plan for their location. Pyrotechnic distress signals: red parachute signals. Muster lists: are in the language understood by the crew; are properly posted in several areas about the ship; assigned duties clearly stated including: closing of watertight doors, fire doors, valves, scuppers, sidescuttles, skylights, portholes and other similar openings in the ship; equipping of the survival craft (with blankets) and other life-saving equipment;
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preparation and launching of survival craft; general preparation of other life-saving appliances; use of communication equipment; manning of fire parties assigned to deal with fires; special duties assigned with respect of the use of fire-fighting equipment and installations; named responsible officers for maintenance of life-saving and fire-fighting equipment and that equipment is ready for immediate use are shown; named alternate responsible officers; and officers are familiar with fire control plans/damage control plans.

On passenger ships or if passengers are carried on board the following shall also be noted in addition: procedures for locating and rescuing passengers trapped in their staterooms; warning of passengers; ensuring they are suitably dressed and properly donned with a lifejacket; assembling passengers at muster stations; keeping order in passageways, stairways and generally controlling the movement of passengers. 5. Fire Fighting Equipment. Fire pumps, firemain, hydrants, hoses, etc. of water fire fighting system and international shore connection. Spot check should confirm that: fire pumps, including the emergency fire pump, are provided which are capable of producing the required two (2) jets of water (while also permitting, in case of tankers, the simultaneous operation of foam fire-extinguishing system). pumps, firemain, hydrants, hoses, nozzles, applicators, spanners, relief valves and international shore connection are in good condition.

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each fire hose complete with couplings, nozzle and tools are kept ready for use at all times. Portable fire extinguishers. Spot check should confirm that: extinguishers are of approved type, fully charged and stowed in their proper positions as required; the dates of their last recharging/servicing and hydrostatic test date should be checked as recorded by the ship. in each boiler space, where a box containing sand is not fitted, an approved portable fire extinguisher is provided. sufficient spare charges for extinguishers other than gas extinguishers are provided, an additional 10% spare for each different type should be on board. Non portable fire extinguishers and portable foam applicator units. Spot check should confirm that: non-portable extinguishers and portable applicator units are of approved types, fully charged and stowed in their proper position as required; dates of their last recharging/servicing/hydrostatic test date are to be checked as recorded by the ship. Firefighters outfits. Spot check should confirm that: the ship is provided with the complete number of units as required, all stowed in their proper locations and in serviceable condition. each self-breathing apparatus is provided with air cylinders, including (2) spare cylinders, fully charged. the air compressor for air cylinder recharging (if provided) is operating satisfactorily. smoke masks with air pumps and hoses (if provided) are operating satisfactorily. Fixed fire-extinguishing systems and fire protection systems. Spot check should confirm that: NOTE: Your attention is drawn to Section 11 of this manual: Servicing of Firefighting and Emergency Equipment.

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PART M 1.

EMERGENCY PREPAREDNESS

Abandon Ship and Fire/Emergency Drills. A fire/emergency and abandon ship drill should be held as if an actual emergency exists unless prohibited by terminal/port rules. If, in the course of an inspection, the Inspector comes to the conclusion that the vessel is substantially deficient in this respect, he must not hesitate to order complete boat and fire drills to be held at another port under the supervision of another nautical inspector. This should be noted in the report of inspection for follow-up action by the appropriate division. Also note that fire/emergency drills should be held regularly in the engineering spaces. Emergency escape routes, cut-out procedures for fuel and ventilation systems should also be checked. Note ability of crew to communicate effectively during drills. Fire Drill. Each inspection should include: starting the Emergency Generator and other standby sources of power switching to Emergency Power and energizing emergency circuits starting bilge/fire pumps and the emergency firepump(s) checking emergency (auxiliary) steering procedures putting water on deck at full pressure from at least two (2) hoses operation of ventilation dampers and closures check firefighters outfits and breathing apparatus. Date of recharge of fire extinguishers must be noted and ensure that 10% extra charge is carried. Crew members/responsible officers should be familiar with operation of emergency machinery/equipment and fire control/damage control plan. Abandon Ship Drill. Each abandon ship drill shall include: summoning of passengers and crew to muster stations with the alarm followed by drill announcement on the public address or other communication system and ensuring that they are made aware of the order to abandon ship; reporting to stations and preparing for the duties described in the muster list; checking that passengers and crew are suitably dressed;

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checking that lifejackets are correctly donned; lowering of at least one lifeboat after any necessary preparation for launching; operating of davits used for launching life rafts, if applicable; checking the condition of the hull of the boats; checking the condition of the blocks, tackles and lowering gear. Date when falls last renewed or end for ended should be checked and noted; checking whether personnel safety measures are observed while the boat is being lowered; starting the boat engine and testing the reverse gear (on tankers, the boat engine should not be started if the ship is loading or discharging); spot-checking the boat inventory; (This check should always include water, food and distress signals. Date of expiration of distress signals to be entered in Report. Date of last maintenance/check by crew should be noted.) a mock search and rescue of passengers trapped in their staterooms; and instruction in the use of radio life-saving appliances. The Inspector shall confirm in Part 6 of this section that the above procedures were followed. 2. The Inspector shall then check the date of last inspection of the life rafts and hydrostatic release and fill in Part 7 of this section. Masters ISM Code responsibilities, SMS manual on board. See Section 16 of this manual. Observations. The Inspector shall set forth his views and observations as to the overall condition of the vessel and expand upon any deficiencies not noted elsewhere in the report. This is an opportunity to identify problem areas needing special attention. It may also be used to provide positive comments as well. HULL

3. 4.

PART N

The inspection form is divided into categories as follows: All ships All ships over 10 years old Cargo ships & bulk carriers over 10 years All tank vessels
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Each category contains items to be checked. PART O MACHINERY AND ELECTRICAL

The ship is fitted with fixed systems as required and with the following systems for each of the protected spaces listed below, as applicable: - Engine room - Boiler room - Pump room - Dry cargo spaces - Cargo tanks - Galley exhaust ducts - Paint locker Each of the spaces mentioned above should be confirmed in general good condition upon spot checking as far as practicable; in particular, piping and nozzles are in good condition and free from obstructions and gas release alarm system is operating satisfactorily. THE SYSTEMS LISTED BELOW ARE FOR GENERAL INFORMATION ONLY. SYSTEMS INSTALLED ON PARTICULAR TYPES OF SHIPS SHOULD BE REGULARLY TESTED, SERVICED AND INSPECTED BY AN AUTHORIZED COMPANY ASHORE AND CHECKED BY THE CLASSIFICATION SURVEYOR. THEY SHOULD BE INCLUDED IN THE VESSELS REGULAR PLANNED MAINTENANCE SYSTEM FOR PERIODICAL CHECKS/TESTING BY THE CREW. CHECK FOR REGULAR MAINTENANCE BY CREW AND PROPER RECORD KEEPING. SPOT CHECK AS NECESSARY. Carbon Dioxide System: the system is in good condition upon spot checking as far as practicable; the dates of the last check of CO2 containers contents, of the last pressure test of CO2 containers and of the last servicing of the system itself are to be recorded. Halon System: the system is in good condition upon spot checking as far as practicable; the dates of the last check of halon containers contents, of the last pressure test of halon containers and of the last servicing of the system itself are to be recorded. Foam System: the system is in good condition upon spot checking as far as practicable; the date(s) of the last test of foam-forming liquid sample(s) are to be recorded.

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Fixed Pressure Water Spraying System: the system is in good condition upon spot checking as far as practicable. Automatic Sprinkler System: the system is in good condition upon spot checking as far as practicable, a visual and audible alarm is activated whenever the system operates. Dry Powder System on Gas Carriers: the system is in good condition upon spot checking as far as practicable. Fixed Fire Detection and Fire Alarm System: all parts of the system are in satisfactory condition upon spot checking as far as practicable and are operating properly. a visual and audible alarm is automatically activated, if visual and audible signals at the control panels have not received attention within two (2) minutes. Inert Gas System on Oil Tankers, Chemical Tankers and Gas Carriers: the system is assigned with a special class notation. the following system components, opened up and examined as necessary, are in satisfactory condition: inert gas generator, if any, scrubber and blowers.

The following system components, examined as necessary, are in satisfactory condition: Rev. 8/08

inert gas distribution line, non-return valve, deck seal, shut-off valves, soot blower interlocking devices, effluent piping; and overboard discharge for the scrubber.
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The following system components are satisfactory upon test: all alarms fitted, automatic shut-down devices.

The complete system, tested under working condition, operates satisfactory. Special arrangements in machinery spaces and cargo spaces. Spot check should confirm that: the remote controls for the means of stopping machinery and shutting off oil fuel suction pipes are operating satisfactorily; ventilator dampers, funnel openings, skylights, doorways and tunnel doors can be closed from outside the machinery spaces; ventilating fans and ventilators and all other openings serving cargo spaces can be stopped or closed from outside those spaces. Ships with periodically unattended machinery spaces. Spot check should confirm that: the required fixed fire detection and fire alarm system fitted in periodically unattended machinery spaces, (PUMS) including audible and visual alarms are operating satisfactorily; the required remote controls for sea inlets and discharges below the waterline and bilge injection system, if fitted, are operating satisfactorily; Ships with Ro-Ro cargo spaces and other spaces intended for the carriage of motor vehicles with fuel in their tanks for their own propulsion: all required special arrangements as required and spot checked as far as practicable, are in satisfactory condition. Ship engaged in the trade of carrying dangerous goods: the required special arrangements and equipment as required which are fitted onboard the ship are checked as far as practicable, are in good condition and operating satisfactorily. Oil tankers and chemical tankers:

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cut out valves in the foam main and in the fire main and piping of fixed fire fighting system for cargo tanks and cargo pump room, externally examined as far as practicable, are in satisfactory condition.

PART P

STEERING

Check type and verify full rudder movement, proper operation of steering linkage, means of communication between bridge and steering compartment nad hand emergency steering system.

PART Q

GENERAL COMMENTS

General remarks regarding overall condition of the vessel and the competence of the officers and crew and observations and/or recommendations. Reviewing, signing, copying and submission. Review the report with the Master and discuss any issues. The Master should be invited to provide his comments in the report before the Inspector and the Master sign it. Now that most ships are provided with computers, faxes, copy machines, email and internet access, it will only be necessary to produce one (1) original and one (1) copy. The original is to be sent to Marine Safety in Reston, and the copy provided to the Master for retention on board. If the Inspector wants a copy, fine. Make another copy. The most desirable method of submission would be by email with scanned jpeg file attachments. Other wise the report and attachments may be faxed followed by the originals by mail. If email or fax is not used, the originals must be couriered for quickest delivery.

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SECTION 5 GENERAL CRITERIA FOR VESSEL DETENTION: CATEGORIES OF DEFICIENCIES/DEFINITIONS

1.

Deficiencies are categorized as follows: Class A Class B vessel may be subject to immediate detention depending on the circumstance of the case; rectification required prior to next inspection;

2.

A Class A deficiency is any defect in hull, machinery, equipment, manning or senior officer certification which clearly and materially compromises the safety of the vessel or persons on board, the safety of other vessels or persons, the safety of cargoes and port installations or the safety of the marine environment. Any Class A deficiencies found are to be reported immediately to Marine Safety or the Duty Officer. (See Section 14.) A Class B deficiency is any default in fulfillment of legal requirements which falls short of a Class A deficiency. Several Class B deficiencies cited in one inspection or repeatedly unrectified Class B deficiencies may constitute a Class A deficiency. Should an Inspector ever be in doubt as to the seriousness of any situation and whether the issuance of a Detention Order is necessary, that Inspector should immediately contact Marine Safety Services or the Duty Officer in Reston. (See Section 14.) Annex IX provides a basic Detention Order form.

3.

4.

5.

6.

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SECTION 6 CERTIFICATION AND MANNING: CONTRAVENTION CITATIONS/DETENTION

Required Certificates The Maritime Regulations require each officer serving on board to hold a certificate of competence issued by the Flag State Authority. Position on Board Master (First Officer/Chief Mate) (Second Officer/Second Mate) (Third Officer/Third Mate) Chief Engineer (Second Engineer/First Assistant Engineer) (Third Engineer/Second Assistant Engineer (Fourth Engineer/Third Assistant Engineer Radio Officer Grade Certificate Master Oceans (i.e., Worldwide) Chief Mate Second Mate Third Mate Chief Engineer--(Steam or Motor as appropriate to ships propulsion.) First Assistant Engineer--(Steam or Motor as appropriate to ships propulsion.) Second Assistant Engineer--(Steam or Motor as appropriate to ships propulsion.) Third Assistant Engineer--(Steam or Motor as appropriate to ships propulsion.) RTO, General, or First or Second Class--(On passenger ships, General or First Class is mandatory.)

GMDSS equipped ships must have on board either one (1) GMDSS Radio Electronic Operator/Maintainer or two (2) deck officers with GMDSS General Operator Certificates. If the requirements prescribed above are not complied with, the ship may be placed under Class A deficiency detention and not permitted to proceed to sea until all licensing certification has been rectified. Contravention Citations In exceptional circumstances, where an officer does not hold a valid Flag State certificate of competency as appropriate but does possess a valid National certificate of rank, Marine Safety in Reston may grant permission for the ship to continue trading for a period not exceeding ninety (90) days (only those countries national certificates recognized on an equivalency basis may be granted permission to continue sailing). (See Annex VIII.) In the event that, at the expiration of this 90-day period, any delinquent officer does not possess a valid Flag State certificate, or he has not been
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replaced, the vessel will be subject to Class A deficiency detention (wherever she may be). In cases where Marine Safety invokes this procedure the Nautical Inspector will be authorized to serve a Contravention Citation on the Master, stating what rectification of licensing deficiencies is required and specifying the terminal date of the 90-day period of grace. (See Annex VIII.) The original Citation will be handed over to the vessels Master while a copy will be attached to the Report of Safety Inspection to be submitted to Marine Safety in Reston. An application for certificate of competency must be filed with a request for facsimile authorization as required by flag requirements, prior to the vessels sailing. Detention (a) A non-Flag State officer certificate cannot be recognized in fulfillment of the certification requirements. A Class A deficiency exists and immediate remedial action must follow in any situation in which the vessel does not have aboard and in service a duly-certificated Master, a dulycertificated Chief Mate, and a duly-certificated Chief Engineer holding a Flag State certificate of competency of rank (steam or motor as appropriate). Applications are never acceptable in lieu of issued certificates of competency in these grades. Only Certificates of Receipt of Application (CRAs), Facsimile Authorizations or faxed Flag State dispensations may be considered as an immediate remedy.

(b)

In every case of detention, Nautical Inspectors are to notify the Master that the vessel must bear the cost of verification of deficiency rectifications and the cost of any additional verification inspection which will be held within 90 days following the detention. Where a Contravention Citation is served, the original Citation will be handed to the vessels Master and a copy attached to the Report of Safety Inspection. (See Annex VIII.) Where forgery or fraud with respect to a certificate of competency or Seafarers Identification Book is suspected, the Nautical Inspector should report the facts immediately to Seafarers Documentation or the Duty Officer and where possible confiscate the certificate and transmit it with the Report. (See Section 14.) (See Marine Notice 1-004-1.) It remains the fundamental purpose of the Administration to ensure that no vessel sails in a substandard condition and that it include qualified and adequate numbers and grades of officers, certificated ratings and special qualifications required for the type vessel, in light of the intended voyage and other relevant circumstances. In any exceptional case, the Nautical Inspector concerned is to exercise reasonable discretion in order to achieve this objective and shall immediately make a report of such case to Seafarers Documentation or the Duty Officer in Reston. (See Section 14.)

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SECTION 7 VESSEL DETENTION: CERTIFICATION/CERTIFICATE OF RECEIPT OF APPLICATION

Applicants for equivalent issuance of an MI Officer Certificate of Competency, as appropriate, usually obtain a Certificate of Receipt of Application (CRA); a specimen copy of this Certificate appears as an Annex to Publication MI-118. Fax authorization from Seafarers Documentation, with certificate number assigned, has the same validity as the CRA. Note that the Certificate carries an expiration date that should be ninety (90) days from the date of issue. Each Certificate must be validated by the raised impression or an ink seal of the issuing office to the left of the issuing officers signature. When a valid Certificate of Receipt of Application (CRA) is produced, it is the equivalent of a valid National Flag State certificate of competency and should be accepted as such.

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SECTION 8 SIGHTING OF ORIGINAL CERTIFICATES OF COMPETENCE AND SEAFARER IDENTIFICATION AND SPECIAL QUALIFICATIONS/TRAINING

GENERAL REQUIREMENTS FOR OFFICERS Nautical Inspectors should site the original MI certificate of competency or Certificate of Receipt of Application (CRA) for officers and valid certificates for GMDSS (GOC), Medical Care Person in Charge, and Seafarers Identification and Record Book including Special Qualifications such as Tankerman, COW, etc., as appropriate. Deck officers are considered to be qualified Survival Craft Crewmen/Rescue Boat, except for Special Qualifications for Fast Rescue Boat (passenger ships), therefore Survival Craft Crewmen/Rescue Boat Special Qualifications are not required. New engineering officers are required to hold Special Qualifications as Survival Craft Crewman/Rescue Boat by the STCW Convention, 1978, as amended. FOR RATINGS Nautical Inspectors should site the original MI Seafarers Identification and Record Book with Special Qualifications appropriate for the position serving on board, i.e., Able Seaman, Oiler/Motorman, Ordinary Seaman, including Survival Craft Crewman/Rescue Boat, Tankerman Assist, Medical First Aid Provider (Assist). A copy of the application for Certification of Special Qualifications is valid for a period of 90 days pending receipt of the Seafarers Identification and Record Book. The original of the Physical Examination Report Form is valid for two (2) years and should be retained by the seafarer. The above certificates and Seafarers Identification and Record Books must be checked by the Nautical Inspector at every inspection (including Special Inspections). RO/RO PASSENGER VESSEL TRAINING Senior Officers and every person on board RO/RO passenger ships assigned immediate responsibility for embarking and disembarking passengers, loading, discharging, securing cargo, or closing hull openings shall have evidence of approved training in passenger safety, cargo safety and hull integrity prior to assuming their duties on board. Senior officers and any other person having responsibility for the safety of passengers in emergency situations must have evidence of approved training in crisis management and human behavior. Personnel providing direct service to passengers in passenger spaces on board RO/RO passenger ships shall be evidence of approved safety training.

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PASSENGER VESSEL TRAINING (OTHER THAN RO/ROs) Masters, officers, ratings and all other personnel designated on the muster lists to assist passengers in emergency situations on board passenger ships (other than RO/RO passenger ships) must have evidence of training in the following prior to assuming their duties on board: Crowd Management Familiarization Safety Training (for those persons providing direct service to passengers in passenger spaces) Passenger Safety Crisis Management and Human Behavior FAMILIARIZATION TRAINING Each person on board must have evidence of Familiarization Training before assuming duties or upon being re-assigned to the ship. A record of training for each person must be maintained on board ship. Each ship must maintain a record of all the above training for each person employed on board ship for review by Port State Control officials as well as Flag State inspectors and surveyors as appropriate. Special Qualifications will not be issued by the Marshall Islands Administration for the above training. IRREGULARITIES IN APPEARANCE Nautical Inspectors should be familiar with the appearance of genuine MI certificates in order that any irregularities in appearance may be discovered. If a certificate is irregular in its appearance it should be taken up by the inspector pending verification. Authenticity can be verified quickly through Seafarers Documentation by telephone, fax, email or via the IRI website by clicking on Officer/Seafarer Verification in the index on the left hand side of the IRI homepage. If a forgery is found, the certificate should be sent to Seafarers Documentation in Reston. The Master should be advised and instructed to arrange for an appropriately certified replacement. Marine Safety or the Duty Officer should be notified immediately if it involves the Master, Chief Mate or Chief Engineer. (See Section 14.)

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SECTION 9 RE-INSPECTION AND SPECIAL INSPECTIONS WHEN REQUESTED BY MARINE SAFETY

Nautical Inspectors are requested to make every effort to conduct re-inspection and special inspections, since in all cases such inspections are to ensure correction of outstanding deficiencies from previous annual inspections or port state control deficiencies. When conducting such inspections, the Inspector should refer to the copy of the last Report of Safety Inspection and check for correction. Should the Nautical Inspector for any reason be unable to conduct the re-inspection or special inspection, he should promptly notify the Administration through email to inspections@registeriri.com to that effect in order that alternative arrangements can be made. If it is ascertained that any deficiencies remain uncorrected, the Nautical Inspector should notify Marine Safety or the Duty Officer immediately by telephone, fax, or email, since the vessel is subject to detention. (See Section 14.) Whenever an Inspector carries out a re-inspection or special inspection, he must return the applicable page or pages of the Report of Safety Inspection to Marine Safety in Reston with the findings, and Page 1, Part A, giving the vessels particulars including the name of her managing owner/operator/bareboat charterer. If a special inspection is carried out to ascertain compliance with the provisions of an Order of Detention, a separate sheet should be added to the normal Report of Safety Inspection. This sheet should have the heading Rectification Procedure and should list all the rectifications made before detention was lifted.

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SECTION 10 INFLATABLE LIFE RAFTS/HYDROSTATIC RELEASE

Float-Free Capability Your attention is directed to SOLAS 74 Consolidated Text Chapter III, Regulation 19, which requires Life Saving Appliances to be immediately available at all times. Inflatable life rafts particularly must have a float free capability and the trip line should be adequately secured. The life raft carried on the forward part of the vessel, as required by the above Convention as amended Chapter III, Regulation 31 1.4, need not be float-free.

Servicing (IMO Resolution A273) In accordance with the terms of the above Resolution, the Administration requires that inflatable life rafts be serviced at intervals not exceeding twelve (12) months. Recognizing that efficient servicing stations are not always available, the Administration has instructed Marine Safety to take into consideration the circumstances of each case. Hydrostatic Release Mechanisms should also be checked and tested at an approved servicing facility at regular intervals.

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SECTION 11 RENEWAL OF PYROTECHNIC DISTRESS SIGNALS AND EMERGENCY COMMUNICATIONS BATTERIES

All pyrotechnic signals, including line throwing rockets and cartridges for line throwing projectors, must be checked for expiration dates. SART, VHF/Portables Batteries and Man O/B Signals should be examined annually and must be renewed immediately if any of the following conditions exist: 1) 2) the expiration date marked on the appliance has passed, if the expiration date is not marked on the appliance, renewal is to be effected within four (4) years after the date of manufacture, if the condition, in the opinion of the Inspector, warrants renewal, calcium Smoke floats should be replaced by approved battery types.

3) 4)

Renewal of pyrotechnics included in life raft equipment is to be effected at the annual servicing carried out during the twelve months prior to the expiration date. If the expiration date is not marked, renewal is to be effected at the first annual servicing after three (3) years from the date of manufacture. EPIRBs and VDRs must have batteries and certified test date confirmed.

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SECTION 12 SERVICING OF FIREFIGHTING AND EMERGENCY EQUIPMENT Fixed CO2 and Halon Systems. A visual examination of the system is performed every year. In addition, every two (2) years the contents of the cylinders are verified by weight or isotropic measurement as part of the survey for issuance of the SOLAS Safety Equipment Certificate. Weigh scales may be used to verify cylinder contents and recharging is required if the loss in charge is 10 percent or more. Generally the weigh scale is part of the CO2 system equipment in order to satisfy SOLAS, Chapter II-2, Regulation 5.1.11. Ships officers are responsible for performing the monthly visual inspection of all firefighting system equipment and making the log book entry for the inspection. The inspections described above are an integral part of the annual statutory surveys for the SOLAS Safety Equipment Certificate and must be to the satisfaction of the Classification Society surveyor. The crew may assist in this survey or the surveyor may accept the certificate from an authorized servicing facility, in part or in full, as evidence of servicing. All cylinders must be hydrostatically tested after each 20 years of service, prior to recharging a discharged cylinder, or when visual inspection reveals a potential defect. Hydrostatic test dates must be stamped on the cylinders.

Portable Fire Extinguishers. As with the fixed system, the annual servicing of this equipment is an integral part of the statutory surveys for the SOLAS Safety Equipment Certificate. As such, the Classification Society surveyor must be satisfied with the condition of the extinguishers. Some surveyors may want the crew to service the extinguishers in their presence while others may be satisfied with a spot check of recently serviced extinguishers. There is also the option of the surveyor accepting a servicing certificate from a servicing facility acceptable to the society. Refilling of extinguishers should be in accordance with the manufacturers recommendations. Lacking same, refill is required when the extinguishing media starts to lose effectiveness. The intervals for hydrostatically testing of portable extinguishers is the same as that required by the Classification Society to maintain the vessel in class. It will vary slightly from one IACS Classification Society to another since there is presently no IACS agreed upon interval. A hydrostatic test may also be required if visual examination indicates a potential defect in the cylinder.

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Hydrostatic testing must be performed shoreside in a servicing facility acceptable to the Classification Society surveyor.

Fixed Foam System. Foam analysis is a part of the survey for issuance of the SOLAS Safety Equipment Certificate and thus is performed every two (2) years. The Classification Society surveyor may require it at other times if there is cause to question the suitability of the foam or condition of the storage tank.

Self-Contained Breathing Apparatus. As with portable fire extinguishers, hydrostatic testing of the cylinders is performed in accordance with Classification Society requirements. Intervals may vary from one Classification Society to another and will depend upon whether the cylinders are standard thickness or the ultra lightweight type. Most, if not all, of the Classification Societies that we recognize will require marking of the hydrostatic test date on the bottles. Servicing must be performed to the satisfaction of the Classification Society surveyor. The use of a specialist firm located shoreside is generally required. We are not aware of any SOLAS requirement or other regulation that requires a low pressure alarm. We see no reason why a pressure indicator could not be accepted.

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SECTION 13 NAVIGATIONAL CHARTS AND PUBLICATIONS

Requirements. Regulation 20, Chapter V of SOLAS 74 states: All ships shall carry adequate and up-to-date charts, sailing directions, lists of lights, notices to mariners, tide tables and all other nautical publications necessary for the intended voyage. The contents of Regulation 20 should be interpreted as a requirement for nautical charts and publications to be up-to-date for the vessels intended voyage, to include the port of final destination and including interim ports or points. Failure of MI vessels to comply in substance with the provisions of the above Regulation constitutes a Class A deficiency that may subject the vessel to detention. Nautical Inspectors are requested to notify Marine Safety in Reston immediately should they conclude during the course of an inspection that the vessel is not sufficiently equipped to comply in substance with the provisions of Regulation 20.

Corrections. With reference to Nautical Charts and Publications, Nautical Inspectors are hereby reminded and requested to enter the date of last correction as well as the year of issued (where applicable) in Part J of the Report of Safety Inspection. It is also urged that Inspectors call the Masters attention to the policies of Port States whereby vessels may be detained for obsolete or uncorrected charts as well as for improper or inadequate log book entries and out-of-date publications and reference materials.

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SECTION 14 ANSWERING SERVICE FOR TELEPHONE CALLS FROM NAUTICAL INSPECTORS DURING NON-WORKING HOURS

Nautical Inspectors are reminded that there is an answering service to receive telephone calls made to the Marine Safety Duty Officer. The answering service is in operation on work days during nonworking hours, and on Saturdays, Sundays and holidays. Whenever an Inspector needs to report a Class A deficiency, a major casualty, or other emergency matter, to the Marine Safety Duty Officer during such non-working hours, he should call the Duty Officer Pager Operations Service at: +1-703-476-3762 or fax to +1-703-860-2284 or email dutyofficer@register-iri.com.

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SECTION 15 SOLAS REQUIREMENTS FOR ONBOARD TRAINING MANUALS

1.

Regulation 19 of SOLAS 74, Chapter III requires regular abandon ship training and drills. This administration requires drills or training sessions weekly rather than monthly as specified in SOLAS. Additionally, onboard training/maintenance manuals required by Regulations 35 and 36, which may also consist of audio-visual aids, and which should as a minimum include the following areas, should be readily available to and used by the crew as follows: 1. 2. 3. 4. is general alarm system explained; donning of lifejackets and immersion suits, as appropriate; muster at the assigned stations; boarding, launching, and clearing the survival craft and rescue boats and use of marine evacuation systems training (if equipped); method of launching from within the survival craft; release from launching appliances; methods and use of devices for protection in launching areas, where appropriate; illumination in launching areas; use of all survival equipment; use of all detection equipment; with the assistance of illustrations, the use of radio lifesaving appliances; use of drogues; use of engine and accessories; recovery of survival craft and rescue boats including stowage and securing; hazards of exposure and the need for warm clothing; best use of the survival craft facilities in order to survive;
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5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.

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17.

methods of retrieval, including the use of helicopter rescue gear (slings, baskets, stretchers), breeches -buoy and shore life-saving apparatus and ships line-throwing apparatus; all other functions contained in the muster list and emergency instructions; and instructions for emergency repair of the life-saving appliances. Onboard training in the use of davit launched life rafts shall take place at least every four (4) months on ships fitted with life rafts launching davits (Passenger vessels).

18. 19. NOTE:

Instructions for onboard maintenance Instructions for onboard maintenance of life-saving appliances should be easily understood, illustrated wherever possible, and, as appropriate, shall include the following for each appliance: 1. 2. 3. 4. 5. 6. 7. a checklist for use when carrying out the inspections required by regulation; maintenance and repair instructions; schedule of periodic maintenance; diagram of lubrication points with the recommended lubricants; list of replaceable parts; list of sources of spare parts; and log for records of inspections and maintenance.

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SECTION 16 INTERNATIONAL SAFETY MANAGEMENT CODE Nautical Inspectors will be able to observe first hand the effectiveness of the ships Safety Management System while conducting a flag state Annual Safety Inspection. It is not intended that the Nautical Inspector conduct an audit of any kind as this is the responsibility of the Company internal auditors and the Recognized Organization (RO) verification audits. Annual Safety Inspections however, will serve as additional checks on the Safety Management System as established by the Company and implemented on board by the Master. The administration does expect, that in conjunction with the safety inspection, the Nautical Inspector report any observations as indicated below that would indicate the ISM Code is not being implemented effectively by the Master. This in turn will be reported to the company management responsible for the ISM Code and to the Recognized Organization (RO) responsible for verifying that the ISM Code meets international and national requirements. If there are no ISM Code statutory certificates or no evidence the Code is being implemented on a passenger ship, oil tanker, chemical tanker, gas carrier and bulk carrier, it may be considered a Class A deficiency and should be reported immediately to Marine Safety in Reston. Likewise the same may be considered for all the cargo vessels. A Safety Management System (SMS) is a written plan on board the ship available to the Master and crew as well as on shore held by the Company. The plan should be in a language understood by the crew. Upon successful audit by an RO, a Document of Compliance (DOC) is issued to the Company ashore indicating the ship type(s) they are authorized to operate. The ship type on the DOC must match the ship type on the Safety Management Certificate (SMC)! A copy of the Document of Compliance (DOC) must be on board the ship issued by an authorized RO together with a Safety Management Certificate (SMC) which should also be issued by an authorized RO. The objective of the ISM Code is to ensure safety at sea, prevention of human injury or loss of life, and avoidance of damage to the marine environment and to property. Therefore each Company develops an SMS or Plan which should include provisions for: a) b) c) safe practices in shipboard operations and a safe working environment. safeguards against all identified risks, including terrorism, hi-jacking and robbery. continuously improve safety management skills of personnel ashore and on board vessels, including preparing for emergencies related both to safety and environmental protection.
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Masters Responsibility and Authority. The Master is responsible for: a) b) c) d) e) implementing the safety and environmental policy of the company motivating the crew in observation of the policy issuing appropriate orders and instructions in a clear and simple manner verifying that specified requirements are observed reviewing the SMS and reporting deficiencies to management.

Each nautical inspector should indicate: Does the Master understand and perform his SMS responsibility. YES / NO SMS Manual in board. YES / NO Can the Master identify, within the SMS, his overriding authority. YES / NO Are procedures in place for contacting the Company in an emergency. YES / NO Has a Company internal audit been carried out as required by the SMS. YES / NO Are reports to Company/Class of accidents, deficiencies and hazardous occurrences available. YES / NO Have records of maintenance of major plant and equipment been sighted. YES / NO Do they reflect the current operational status. YES / NO Have records of maintenance of all life saving and fire fighting appliances been sighted. YES / NO Do they reflect the current operational status. YES / NO Can the Master and senior officers identify the Designated Person. YES / NO Have ships personnel received training and do they understand relevant sections of the SMS identified during the safety inspection. YES / NO Does the Master use a Ships Port Arrival/Departure Safety Check List on arrival and before departure and review the vessel loading/unloading procedures before cargo operations for the safe navigation and operation of the ship as required by Maritime Act Sections 103, 811, 839. YES / NO

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(A 18/RES.741) ISM CODE SAFETY AND POLLUTION PREVENTION MANAGEMENT REQUIREMENTS CONTENTS

Preamble 1. General 1.1 1.2 1.3 1.4 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Definitions Objectives Application Functional requirements for an SMS

Safety and Environmental Protection Policy Company Responsibilities and Authority Designated Person(s) Masters Responsibility and Authority Resources and Personnel Development of Plans for Shipboard Operations Emergency Preparedness Reports and Analysis of Non-Conformities, Accidents and Hazardous Occurrences Maintenance of the Ship and Equipment Documentation Company Verification, Review and Evaluation Certification, Verification and Control

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(A 18/RES.741) PREAMBLE 1. The purpose of this Code is to provide an international standard for the safe management and operation of vessels and for pollution prevention. 2. The Assembly adopted resolution A.443(XI) by which it invited all Governments to take the necessary steps to safeguard the shipmaster in the proper discharge of his responsibilities with regard to maritime safety and the protection of the marine environment. 3. The Assembly also adopted resolution A-680(17) by which it further recognized the need for appropriate organization of management to enable it to respond to the need of those on board vessels to achieve and maintain high standards of safety and environmental protection. 4. Recognizing that no two (2) shipping Companies or shipowners are the same, and that vessels operate under a wide range of different conditions, the Code is based on general principles and objectives. 5. The Code is expressed in broad terms so that it can have a widespread application. Clearly, different levels of management, whether shore-based or at sea, will require varying levels of knowledge and awareness of the items outlined. 6. The cornerstone of good safety management is commitment from the top. In matters of safety and pollution prevention it is the commitment, competence, attitudes and motivation of individuals at all levels that determines the end result. 1. 1.1 GENERAL Definitions 1.1.1 International Safety Management (ISM) Code means the International Management Code for the Safe Operation of Vessels and for Pollution Prevention as adopted by the Assembly, as may be amended by the Organization. 1.1.2 Company means the Owner of the ship or any other organization or person such as the Manager, or the Bareboat Charterer, who has assumed the responsibility for operation of the ship from the Shipowner and who on assuming such responsibility has agreed to take over all the duties and responsibility imposed by the Code. 1.1.3 Administration means the Government of the State whose flag the ship is entitled to fly. 1.2 Objectives 1.2.1 The objectives of the code are to ensure safety at sea, prevention of human injury or loss of life, and avoidance of damage to the environment, in particular, to the marine environment, and to property.
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(A 18/RES.741) 1.2.2 Safety management objectives of the Company should, inter alia: .1 provide for safe practices in ship operation and a safe working environment; .2 establish safeguards against all identified risks; and .3 continuously improve safety management skills of personnel ashore and aboard vessels, including preparing for emergencies related both to safety and environmental protection. 1.2.3 The safety management system should ensure: .1 compliance with mandatory rules and regulations; and .2 that applicable codes, guidelines and standards recommended by the Organization, Administrations, Classification Societies and maritime industry organizations are taken into account. 1.3 Application The requirements of this Code may be applied to all vessels. 1.4 Functional requirements for a Safety Management System (SMS) Every Company should develop, implement and maintain a Safety Management System (SMS) which includes the following functional requirements: .1 a safety and environmental protection policy; .2 instructions and procedures to ensure safe operation of vessels and protection of the environment in compliance with relevant international and flag State legislation; 3. defined levels of authority and lines of communication between, and amongst, shore and shipboard personnel; .4 procedures for reporting accidents and non-conformities with the provisions of this Code; .5 procedures to prepare for and respond to emergency situations; and .6 procedures for internal audits and management reviews. 2. SAFETY AND ENVIRONMENTAL PROTECTION POLICY 2.1 The Company should establish a safety and environmental protection policy which describes how the objectives, given in paragraph 1.2, will be achieved. 2.2 The Company should ensure that the policy is implemented and maintained at all levels of the organization both ship based as well as shore based.

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(A 18/RES.741) 3. COMPANY RESPONSIBILITIES AND AUTHORITY 3.1 If the entity who is responsible for the operation of the ship is other than the owner, the owner must report the full name and details of such entity to the Administration. 3.2 The Company should define and document the responsibility, authority and interrelation of all personnel who manage, perform and verify work relating to and affecting safety and pollution prevention. 3.3 The Company is responsible for ensuring that adequate resources and shore based support are provided to enable the designated person or persons to carry out their functions. 4. DESIGNATED PERSON(S)

To ensure the safe operation of each ship and to provide a link between the Company and those on board, every Company, as appropriate, should designate a person or persons ashore having direct access to the highest level of management. The responsibility and authority of the designated person or persons should include monitoring the safety and pollution prevention aspects of the operation of each ship and to ensure that adequate resources and shore based support are applied, as required. 5. MASTERS RESPONSIBILITY AND AUTHORITY 5.1 The Company should clearly define and document the Masters responsibility with regard to: .1 implementing the safety and environmental protection policy of the Company; .2 motivating the crew in the observation of that policy; .3 issuing appropriate orders and instructions in a clear and simple manner; .4 verifying that specified requirements are observed; and .5 reviewing the SMS and reporting its deficiencies to the shore based management. 5.2 The Company should ensure that the SMS operating on board the ship contains a clear statement emphasizing the Masters authority. The Company should establish in the SMS that the Master has the overriding authority and the responsibility to make decisions with respect to safety and pollution prevention and to request the Companys assistance as may be necessary. 6. RESOURCES AND PERSONNEL 6.1 The Company should ensure that the Master is: .1 properly qualified for command; .2 fully conversant with the Companys SMS; and
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(A 18/RES.741)

.3 given the necessary support so that the Masters duties can be safely performed. 6.2 The Company should ensure that each ship is manned with qualified, certificated and medically fit seafarers in accordance with national and international requirements. 6.3 The Company should establish procedures to ensure that new personnel and personnel transferred to new assignments related to safety and protection of the environment are given proper familiarization with their duties. Instructions which are essential to be provided prior to sailing should be identified, documented and given. 6.4 The Company should ensure that all personnel involved in the Companys SMS have an adequate understanding of relevant rules, regulations, codes and guidelines. 6.5 The Company should establish and maintain procedures for identifying any training that may be required in support of the SMS and ensure that such training is provided for all personnel concerned. 6.6 The Company should establish procedures by which the ships personnel receive relevant information on the SMS in a working language or languages understood by them. 6.7 The Company should ensure that the ships personnel are able to communicate effectively in the execution of their duties related to the SMS. 7. DEVELOPMENT OF PLANS FOR SHIPBOARD OPERATIONS

The Company should establish procedures for the preparation of plans and instructions for key shipboard operations concerning the safety of the ship and the prevention of pollution. The various tasks involved should be defined and assigned to qualified personnel. 8. EMERGENCY PREPAREDNESS 8.1 The Company should establish procedures to identify, describe and respond to potential emergency shipboard situations. 8.2 The Company should establish programs for drills and exercises to prepare for emergency actions. 8.3 The SMS should provide for measures ensuring that the Companys organization can respond at any time to hazards, accidents and emergency situations involving its vessels. 9. REPORTS AND ANALYSIS OF NON-CONFORMITIES, ACCIDENTS AND HAZARDOUS OCCURRENCES. 9.1 The SMS should include procedures ensuring that non-conformities, accidents and hazardous situations are reported to the Company, investigated and analyzed with the objective of improving safety and pollution prevention.
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(A 18/RES.741)

9.2 The Company should establish procedures for the implementation of corrective action. 10. MAINTENANCE OF THE SHIP AND EQUIPMENT 10.1 The Company should establish procedures to ensure that the ship is maintained in conformity with the provisions of the relevant rules and regulations and with any additional requirements which may be established by the Company. 10.2 In meeting these requirements the Company should ensure that: .1 inspections are held at appropriate intervals; .2 any nonconformity is reported with its possible cause, if known; .3 appropriate corrective action is taken; and .4 records of these activities are maintained. 10.3 The Company should establish procedures in SMS to identify equipment and technical systems the sudden operational failure of which may result in hazardous situations. The SMS should provide for specific measures aimed at promoting the reliability of such equipment or systems. These measures should include the regular testing of stand-by arrangements and equipment or technical systems that are not in continuous use. 10.4 The inspections mentioned in 10.2 as well as the measures referred to 10.3 should be integrated in the ships operational maintenance routine. 11. DOCUMENTATION 11.1 The Company should establish and maintain procedures to control all documents and data which are relevant to the SMS. 11.2 The Company should ensure that: .1 valid documents are available at all relevant locations; .2 changes to documents are reviewed and approved by authorized personnel; and .3 obsolete documents are promptly removed. 11.3 The documents used to describe and implement the SMS may be referred to as the Safety Management Manual. Documentation should be kept in a form that the Company considers most effective. Each ship should carry on board all documentation relevant to that ship.

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(A 18/RES.741) 12. COMPANY VERIFICATION, REVIEW AND EVALUATION 12.1 The Company should carry out internal safety audits to verify whether safety and pollution prevention activities comply with the SMS. 12.2 The Company should periodically evaluate the efficiency and when needed review the SMS in accordance with procedures established by the Company 12.3 The audits and possible corrective actions should be carried out in accordance with documented procedures. 12.4 Personnel carrying out audits should be independent of the areas being audited unless this is impracticable due to the size and the nature of the Company. 12.5 The results of the audits and reviews should be brought to the attention of all personnel having responsibility in the area involved. 12.6 The management personnel responsible for the area involved should take timely corrective action on deficiencies found. 13. CERTIFICATION, VERIFICATION AND CONTROL 13.1 The ship should be operated by a Company which is issued a document of compliance relevant to that ship. 13.2 A document of compliance should be issued for every Company complying with the requirements of the ISM Code by the Administration, by an organization recognized by the Administration or by the Government of the country, acting on behalf of the Administration in which the Company has chosen to conduct its business. This document should be accepted as evidence that the Company is capable of complying with the requirements of the ISM Code. 13.3 A copy of such a document should be placed on board in order that the Master, if so asked, may produce it for the verification of the Administration or organizations recognized by it. 13.4 A Certificate, called a Safety Management Certificate, should be issued to a ship by the Administration or organization recognized by the Administration. The Administration should, when issuing the certificate, verify that the Company and its shipboard management operate in accordance with the approved SMS. 13.5 The Administration or an organization recognized by the Administration should periodically verify the proper functioning of the ships SMS as approved.

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ISM CODE CERTIFICATION SCHEME

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ANNEX I MSD 252 Report of Safety Inspection

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ANNEX II MSD 252 MODU/MOU Report of Safety Inspection for MODU/MOU

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ANNEX III MSD 252 LGC Supplementary Report of Safety Inspection for Liquefied Gas Carrier

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66

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ANNEX IV MSD 252 PASSQ2 Supplementary Report to Safety Inspection for Passenger Vessels, Second Quarter

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ANNEX V MSD 252 PASSQ3 Supplementary Report to Safety Inspection for Passenger Vessels, Third Quarter

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ANNEX VI MSD 252 PASSQ4 Supplementary Report to Safety Inspection for Passenger Vessels, Fourth Quarter

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ANNEX VII MSD 339MI Fire Emergency Drill

Republic of the Marshall Islands

Maritime Administrator
11495 COMMERCE PARK DRIVE RESTON, VIRGINIA 20191-1506 TELEPHONE: +1-703-620-4880 Email: maritime@register-iri.com FAX: +1-703-476-8522

THIS IS TO CERTIFY THAT I, , Nautical Inspector for the Marshall Islands, MID attended on board the m.s. O.N. on in order to witness the required fire emergency drills and abandon ship drills as required by Chapter III, Reg. 19 of SOLAS 74/78, as amended. The performance of the crew during the drills (was/was not) found to be in conformity with international and flag state regulations. All participants were observed to be proficient in the performance of their duties. It (was/was not) noted that a language/communication difficulty existed on the part of those officers directing the drill and the crew members participating in the drills.

PORT Nautical Inspector, MID No.

DATE Master

RECOMMENDATIONS:

Rev. 2/03

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ANNEX VIII Contravention Citations MSD 293A Contravention Citation, Officer Certification

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MSD 293B Contravention Citation, Seafarers Identification and Record Books

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MSD 293C Contravention Citation, Special Qualifications Certification

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ANNEX IX MSD 294 Detention Order

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85

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ANNEX X Nautical Inspector Information & Qualification Sheet

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87

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