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This is to certify that

Mr: HO BAO LINH, NGUYEN PHAN TRUONG AN, MANH THAI SON, VO THANH TUNG

Has successfully Design & Developed


Inventory Management

Submitted by: HO BAO LINH Date of Issue: Jul - 10 - 2010 Authorized Signature: _________

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

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Table of Content
Review 1 REQUIREMENT ANALYZE......................................... 4 1. Problem definition .................................................................... 5 2. Customer requirement specification ......................................... 6 3. Function diagram ...................................................................... 7 Review 2 DATABASE DESIGN .................................................... 8 1. Entity Relationship Diagram .................................................... 9 2. Entity - Attributes .................................................................. 10 3. Table........................................................................................ 12 4. Relationship table ................................................................... 15 5. Data Flow Diagram ................................................................. 16 6. Task sheet................................................................................ 19 Review 3 DESIGN FORM ............................................................ 20 1. Main function .......................................................................... 21 1.1 Main form(Login) .............................................................. 21 1.2 Login form ......................................................................... 23 1.3 Profile Form ....................................................................... 24 1.4 Change pass Form.............................................................. 25 2. Function Admin ...................................................................... 26 2.1 User Manager Form ........................................................... 26 2.2 Add Item and Category Form ............................................ 29 2.3 Change price Form ............................................................ 31 3. Sales Function ......................................................................... 33 3.1 Search Item ........................................................................ 33
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3.2 Produce bills Form ............................................................. 34 3.3 View and Report Inventory Form...................................... 37 3.4 Notice Exception Form ...................................................... 39 4. Sales Manager Function ......................................................... 40 4.1 Check Statistic Form.......................................................... 40 4.2 View Report From Sales Form .......................................... 42 4.3 Create Sales Chart Form .................................................... 43 5. Inventory manager Function ................................................... 44 5.1 Statistics inventory form .................................................... 44 5.2 Create trends Form ............................................................ 46 6. Task sheet................................................................................ 47

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Review 1

REQUIREMENT ANALYZE

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1. Problem definition
Introduction Camp connection is general stores selling various fast moving consumer goods (FMCG). The store is in existence from almost 5 years and is situated in the heart of the city. Since last 2-3 years it has been doing exceptionally well because of the huge complexes built around the area and people prefer to visit the nearest place to buy various FMCG. The store is able to cater to the need of people but at the same time finding it difficult to manage the sales and stock details. Existing Scenario The owner of the store has employed salesmen, sales manager, and inventory manager. Salesmen look after selling the products to the customers; sales manager is looking after producing the invoices and managing sales related data whereas inventory manager is taking care of stock checking and re-ordering the products. The sales manager and inventory manager maintain the registers of the various records required. But due to increase in sales they are finding it difficult to manage the large amount of transactions which are causing discrepancies in the data. Proposed Solution Now a days use of computers is the best to manage the large amount of data easily and effectively. And hence looking at the situation at the store, the owner of the shop has decided to move a step ahead and make use of computer to maintain the data. At the same time he has also thought of expanding the products in the stores by including the fruits, juices etc. He has thought of development of Sales and Inventory Management System (SIMS) which will store all the information and required data can be retrieved with ease. You are expected to develop a Sales and Inventory Management System (SIMS) so that users can manage the details and admin functionalities. There are registered people in the system: sales people working in the shop, inventory managers, admin. Each one of them may have some exclusive privileges.

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2. Customer requirement specification


Input data: Products information (name, category, price,); customers information (name); bills price (customers have to pay for saler); new arrival products (update by admin); products have to restore (update by inventory manager); products are deleted from database(delete by admin). Output data: Customers bill (create by saler); products have been sold in the day (create by sale manager); generate sales-trend graphs for each of the item (create by sale manager); products have been cancelled in the day (create by sale manager). Treatment process: Export bills for customers; make a caculations for the total price; search for each item in database; show informations of each item; when admin update items it has to be save in database; decentralization for each person whom login to the system. Hardware and software requirements: Developer Hardware (minimun conditions) CPU Pentium IV 3.0GHz RAM: 1 GigaByte HDD: 40 GigaByte Software Java Development Kit 6 (jdk 6) Netbeans IDE 6.5 SQL Server 2005 Limitation of project: This project require us to make a effective program to manage the inventory and create bills for customers; its also require us to decentralization for each person whom login to the system; We have to report how many item we have been sold in the day and month to make a sales-trend graphs; To store informations of each item in database so we can manage them well.
Project Group No : 3 Signature Date Prepared by (Student) Approved by (Faculty)

User CPU Pentium IV 3.0GHz RAM: 512 MegaByte HDD: 20 GigaByte Java Runtime Environment (JRE) SQL Server 2005

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3. Function diagram

BEGIN
Message Login again Username Password

No

Check
Yes

Admin Application

Salesmen Application

Sales Manager Application

Inventory Manager Application

Process

Process

Process

Process

END
FlowChat: Sales and Inventory Management System
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Review 2

DATABASE DESIGN

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1. Entity Relationship Diagram

Inventories
m m

contain

contain m

Sales
contain 1 m

Categories

contain

Units
1

Users

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2. Entity - Attributes
2.1 Inventory entity
Status ItemID

Name

Inventories

Price

VAT

NumberCurrent

2.2 Sales entity


SaleID Date NameCus PhoneCus

Exception

sales

AddressCus

Status TotalAccount DiscountSale

Payment

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Management 2.3 Users entity


Password Username Worktype

Phone

Users

IDCard

Email Address BirthOfYear

Gender

2.4 Category entity Categories

CategoryID

CategoryName

2.5 Unit entity Units

UnitID

UnitName

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3. Table
3.1 Inventories table
Name itemID Data int Length 5 Validation primary key Description this is the key field of the Inventories table Name of the item
foreign key

name categoryID

varchar int

30 5

this is key of type of the item this is key of unit of the item Number of such units available currently int the inventory this is price of a item

unitID

int

foreign key

numberCurrent

int

default 0

price VAT status

float float bit default 0 default FALSE

this is VAT of a item status page offered by sallers

3.2 Sales table


Name saleID Data int Length 5 Validation primary key Description this is the key field of the Sales table the date and time of the transaction 30 30 Prepared by (Student)
foreign key

date

datetime

username nameCus Project Group No : 3 Signature Date

varchar varchar

this is key of salesmen this is name of customer Approved by (Faculty)

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varchar

100

this is address of customer this is phone of customer payment modes default 0 promotion money the total amount of the transaction

phoneCus payment discountSale totalAmount

varchar varchar float float

15 30

status exception

bit varchar

true/false 1000

buy or return inform the sales manager about any exceptions

3.3 Users table


Name username Data varchar Length 30 Validation primary key Description this account to login system this password of this account this is work type of user ID Card of employee gender of employee Births year of employee 100 30 15 Prepared by (Student) Address of employee email of employee phone of employee Approved by (Faculty)

password

varchar

100

worktype IDCard gender birthOfYear address email phone Project Group No : 3 Signature Date

varchar varchar bit int varchar varchar varchar

30 20

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Management 3.4 OrderDetails table


Name saleID itemID status discountItem Data int int bit float Length 5 5 bit Validation primary key primary key primary key reduce the amount of each product the number of a item Description this is the key fields of the OrderDetails table. Status field is buy or return this item.

amount

int

3.5 Categories table


Name categoryID Data int Length 5 Validation primary key Description this is the key field of the Categories table Name of the category

categoryName

varchar

30

3.6 Units table


Name unitID Data int Length 5 Validation primary key Description this is the key field of the Units table Name of the unit

unitName

varchar

30

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4. Relationship table

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5. Data Flow Diagram

User
User Details

Sales and Inventory Management Process


DFD LEVEL 0 Context Diagram

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ADMIN APP

User

Add user

User details

Username password

Salesmen App

User details Get help

User details

LOGIN
Report items category-wise

Inventory Manager App

Report about any exception

User detail s

Generate salestrend graphs

Sales Manager App


Report about item (not available)

DFD LEVEL 1 Application Process

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User
Commands User information

Check account

Account
Get permission

Management (view, insert, update, delete, search)

SQL queries

ResultSet

Process
DFD LEVEL 1-1 Data Process

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6. Task sheet
Project Ref. No. Sr. No. Project Title Date of Preparation of Activity Plan Actual Start Date Actual Days Team Member Name Son, Linh Completed 06/07/2010 6 Linh, An, Tung

Task

Activity Plan Prepared by

Status

Requirement Analysis Database Design

06/05/2010 Inventory Management

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Review 3

DESIGN FORM

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1. Main function
1.1 Main form(Login) There have 4 choices to login Administrator: can control every function in the program (Administrator, Sales, Sales Manager, Inventory Manager). Account of admin is: admin pass: admin. Sales: just can control Sales function . Sales Manager: can use Sales Manager function. Inventory Manager: can use only Inventory Manager function.

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Control Name jMenuBar1 mnAccount mnAdministrator mnSales mnSalesM mnInventoryM


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Control Type JMenuBar

Constraint

Event

JMenu

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mnHelp dtpMain JDesktopPane

1.2 Login form Login to use program

Control Name txtUsername

Control Type JTextField

Constraint must have valid value must have valid value

Event Action Performed

txtPassword cboRemember btnLogin JButton btnReset JCheckBox

Action Performed

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Management 1.3 Profile Form View profile of account login.

Control Name txtUsername btnPassword txtWorktype txtBirthOfYear txtGender

Control Type JTextField JButton

Constraint

Event

ActionPerformed

JTextField

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txtIDCard txtPhone txtEmail txaAddress JTextArea

1.4 Change pass Form Change valid password of account login

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Control Name txtPassCu txtPassNew txtPassConf btnChange btnCancel

Control Type

Constraint must have valid value

Event

JTextField

not empty must coincide txtPassConf with actionPerformed actionPerformed

JButton

2. Function Admin
2.1. User Manager Form Admin can add new user with work type for each user and after that password will be encrypt.

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Control Name tblUser btnAdd btnUpdate btnDelete btnRefresh btnCancel

Control Type JTable

Constraint

Event

JButton

ActionPerformed

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Control Name cboWorktype txtUsername txtPassword txtPassConf

Control Type JCompoBox

Constraint must choice not empty and not blank character not empty must coincide with txtPassword

Event

JTextField txtBirthOfYear txtIDCard txtPhone txtEmail txaAddress rdbMale JRadioButton rdbFemale btnAdd btnReset btnCancel JButton ActionPerformed JTextArea Male or Female 7-17 digital or null vd: a@a.a or null 4 digital or null

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Management 2.2. Add Item and Category Form Admin can add new item with all information and change price with change price button.

Control Name jTabbedPane1 txtName cboCategory

Control Type JTabbedPane JTextField JComboBox

Constraint

Event

not empty when insert

cboUnit txtNumber
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JTextField
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txtPrice txtVAT btnInsert btnChangePrice JButton btnDelete btnReset tblItem JTable

float when insert

ActionPerformed

MouseClicked

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Control Name txtName btnAdd btnChange

Control Type JTextField

Constraint not empty when insert

Event

JButton btnDelete btnReset tblCategory JTable

ActionPerformed

MouseClicked

2.3. Change price Form Admin can change price in another window. You click to a row you want to change and edit it, finally you press the Change button.

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Control Name txtname txtPrice txtVAT btnChange

Control Type

Constraint

Event

JTextField float when insert

JButton btnCancel tblItem JTable

ActionPerformed MouseClicked

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3. Sales Function
Sales people just can use Sales function above. 3.1 Search Item Admin can search item in four ways: search with item id, Name, Category and Price. Or you press the Refresh button to display all item.

Control Name txtItemID txtName

Control Type

Constraint

Event

JTextField txtPriceFrom txtPriceTo


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KeyReleased

Approved by (Faculty)

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cboCategory btnRefresh btnCancel btnPrint tblItem

JComboBox

StateChanged

JButton

ActionPerformed

JTable

3.2 Produce bills Form Admin can create produce bill for customer. First, you have to enter ItemID throw Browse button, second you enter all information and press Add button, the information will be display to the table below.

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Control Name jTabbedPane1 btnBrowse txtItemID txtQuantity txtDiscountItem ccbStatus btnAdd txtNameCus

Control Type JTabbedPane JButton

Constraint

Event

ActionPerformed not enter directly

JTextField

integer float

JCheckBox JButon

check/uncheck buy/return item

= ActionPerformed

not empty JTextField 7-15 digital or null JTextArea JCombobox JTextField JTable Jlabel JtextField JButton ActionPerformed float

txtPhoneCus txaAddressCus cboPayment txtDiscountBill tblItem lblSub txtTotal btnSubmit

After you create produce bill successfully, you go to Bill Details to see or delete bills.

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Control Name txtSaleID txtNameCus

Control Type

Constraint integer

Event

JTextField txtDateFrom enter valid date type txtDateTo btnDelete btnRefresh btnPrint
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JButton

ActionPerformed

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tblBill JTable tblBillDetail pnlBill JPanel pnlBillDetail

MouseClicked

3.3 View and Report Inventory Form Admin can check quantity of each product or display empty product automatically. You check to the box and press Report button to report for inventory manager.

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Control Name cboFrom

Control Type JComboBox

Constraint

Event

cboTo btnViewItem btnViewQuantity btnRefresh btnCheck btnUncheck tblItem btnReport JTable JButton ActionPerformed JButton ActionPerformed

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Management 3.4 Notice Exception Form Admin can send feedback to Sales manager throw this form.

Control Name txtTitle

Control Type JTextField

Constraint Not empty

Event

txtBody btnSend JButton btnReset jMenuBar1 nmiExit


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ActionPerformed

JMenuBar ActionPerformed
Approved by (Faculty)

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4. Sales Manager Function


Sales Manager can use Sales Manager function above. 4.1 Check Statistic Form Admin can check all sale information in the previous day.

Control Name txtBill txtDayBill

Control Type

Constraint

Event

enter valid date type JTextField

txtMoney txtDayMoney
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enter valid date type


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txtBillCancel txtDayBillCancel txtItem txtDayItem btnViewBill btnViewBillCancel btnViewItem btnPrint btnRefresh lblTitleTable lbl JLabel JTable JButton Action Performed enter valid date type enter valid date type

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Management 4.2 View Report From Sales Form And check feedback form Sales.

Control Name jMenuBar1 mniSave mniPrint mniExit txa

Control Type JMenuBar

Constraint

Event

JMenuItem

ActionPerformed

JTextArea

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Management 4.3 Create Sales Chart Form Finally, admin can create a sale chart for each item in each month.

Control Name cboMonth

Control Type JComboBox

Constraint

Event

cboYear lst pnl btnClear


Project Group No : 3 Signature Date

JList JPanel JButton


Prepared by (Student)

ValueChanged

ActionPerformed
Approved by (Faculty)

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5. Inventory manager Function


Inventory Manager just can use Inventory Manager funtion above. 5.1 Statistics inventory form Admin can check item in the inventory available or empty. If item not available or less, you would press the View Detail button and update the quantity for that item.

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Control Name txtCategories txtCategoriesAvai txtItem txtItemAvai txtItemNumber txtItemNot txtItemSold btnViewItemNot

Control Type

Constraint

Event

JTextField

JButton btnViewItemSold lblNameItem txtQuantity btnUpdate btnCancel bnViewAll btnPrint btnRefresh lblTitleTable tblInventory JLabel JTable JButton JLabel JTextField

ActionPerformed

ActionPerformed

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5.2 Create trends Form Admin can create Generate inventory trends for each item.

Control Name lbl lst pnl btnClear

Control Type JLabel JList JPanel JButton

Constraint

Event

ValueChanged

ActionPerformed

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6. Task sheet
Project Ref. No. Sr. No. 1 2 3 4 Project Title Activity Plan Prepared by Date of Preparation of Activity Plan Actual Start Date 06/08/2010 06/16/2010 06/08/2010 06/09/2010 Actual Days 8 6 14 14 Team Member Name Linh Linh Son Tung

Task

Status

Main Function Admin Function Sales Function Sales Manager Function Inventory Manager Function Inventory Management

Completed Completed Completed Completed

06/09/2010

14

An

Completed

Project Group No : 3 Signature Date

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Approved by (Faculty)