User Training Manual - PS - TP - End User V1.0

BSNL
User Manual Project System

Transmission Projects
Reference Business Process No.-BSNL_BBP_PS_TP
Version:1.0
25.05.2010
User Manual:Title:Module Name:Business Process:-
PS_UTM_TP_01 Project System Transmission Projects
Version Control
Date Version 0.1 0.2 1.0 Author Gaurav Verma Rajeev Sharma Rajesh Jain/Rajeev Sharma/Gaurav Verma/Pawan Yadav Change Description Draft Review Final Submission and agreement
The document has been prepared to be used by the following stake-holders:

End Users Performing day to day transactions as per their Roles and Authorizations in SAP System. Core Team Directly involved in the Projects and supporting the various activities in Project Phases Business Process Owners Respective Business Leaders, involved in validating the process design.
Important Note:
The information in this document is only meant to be a reference for ERP Process configured as per the Business Process approved by BSNL Management for Project System Module and is not a complete description of the SAP product and its functionalities. Its main purpose is to serve as a reference Document for User Training and Support.
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Course Overview
SAP Project System supports comprehensive functions for planning, controlling and organizing all the activities carried out during the course of a project. It helps you manage your project structures, dates, costs, and resources throughout the entire project lifecycle. Course provides you with an overview of the functions in SAP Project System.
Target Audience
This course is intended for the following audiences: Project managers Project team members Consultants
Course Prerequisites
Knowledge of navigating SAP systems Basic knowledge of project management
Course Goals
This course will prepare you to: Discuss the basic functions of SAP Project System for structuring, planning, executing, and monitoring projects
Course Objectives
After completing this course, you will be able to: Use work breakdown structures, activities, and networks to structure projects Discuss aspects of planning dates, resources, materials, costs, and revenues Name the functions used for budgeting Explain aspects and processes used for executing projects Explain various period-end closing activities in Project Management Use reporting options for monitoring project data
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Table of Contents
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. OPERATIVE PROJECT DEFINITION & WBS ...................................................................................... 6 SEND WBS FOR DETAILING/OBSERVATIONS USING NOTE SHEET ...................................... 15 READ NOTE SHEET RECEIVED IN THE SAP INBOX ..................................................................... 16 OPERATIVE NETWORK ....................................................................................................................... 17 ASSIGN INTERNAL ACTIVITY ........................................................................................................... 20 ASSIGN MATERIAL TO AN INTERNAL ACTIVITY ....................................................................... 22 ASSIGN & EXPLODE BILL OF MATERIALS ..................................................................................... 24 ASSIGN SERVICE ACTIVITY .............................................................................................................. 29 ASSIGN GENERAL COST ACTIVITY ................................................................................................. 31 RELATIONSHIP BETWEEN ACTIVITIES .......................................................................................... 32 ATTACH MILESTONE TO AN ACTIVITY ......................................................................................... 34 ATTACH MILESTONE TO A WBS ELEMENT ................................................................................... 35 PROJECT SCHEDULING ....................................................................................................................... 37 CREATE & ASSIGN SURVEY REPORT TO PROJECT ..................................................................... 38 UPDATE THE PROJECT STATUS TO TECHNICALLY APPROVED ............................................. 42 UPDATE THE PROJECT STATUS TO SURVEY DONE. ................................................................... 44 SEND WBS FOR SURVEY APPROVAL TO COMPETENT AUTHORITY ..................................... 45 UPDATE THE PROJECT STATUS TO SURVEY SENT FOR APPROVAL (SRSP) ........................ 46 READ NOTE SHEET RECEIVED IN THE SAP INBOX ..................................................................... 47 UPDATE THE PROJECT STATUS TO SURVEY APPROVED (SRVA) ........................................... 48 UPDATE THE PROJECT STATUS TO PE CREATED ........................................................................ 49 SEND WBS FOR PE APPROVAL TO COMPETENT AUTHORITY USING NOTE SHEET ......... 50 READ NOTE SHEET RECEIVED IN THE SAP INBOX ..................................................................... 51 REVIEW PROJECT ESTIMATE CREATED ......................................................................................... 52
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25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47.
UPDATE THE PROJECT STATUS TO PE APPROVED (PEFI) ......................................................... 53 UPDATE THE PROJECT STATUS TO PE SENT FOR APPROVED (PESA) ................................... 54 UPDATE THE PROJECT STATUS TO PE APPROVED (DGM) ....................................................... 55 LINK WBS ELEMENT TO AN INVESTMENT PROGRAM POSITION ......................................... 56 BUDGET DISTRIBUTION TO PROJECT ............................................................................................ 58 CHANGE ORIGINAL BUDGET ........................................................................................................... 59 UPDATE THE PROJECT STATUS TO FUND ALLOCATED............................................................ 61 UPDATE THE PROJECT STATUS TO DETAIL ESTIMATE (DE) CREATED ................................ 62 UPDATE THE PROJECT STATUS TO DETAIL ESTIMATE (DE) APPROVED............................. 63 UPDATE THE SYSTEM STATUS OF A WBS ELEMENT TO RELEASED ...................................... 64 UPDATE THE SYSTEM STATUS OF A NETWORK TO RELEASED .............................................. 65 ACTIVITY CONFIRMATION ............................................................................................................... 66 MILESTONE CONFIRMATION ASSIGNED TO A WBS ELEMENT ............................................. 69 MILESTONE CONFIRMATION ASSIGNED TO AN ACTIVITY ................................................... 69 UPDATE THE PROJECT STATUS TO PRE AT DONE ...................................................................... 71 UPDATE THE PROJECT STATUS TO AT DONE .............................................................................. 72 UPDATE THE STATUS OF A WBS ELEMENT TO TECO (TECHNICALLY COMPLETE) .......... 73 UPDATE THE STATUS OF A NETWORK TO TECO (TECHNICALLY COMPLETE) .................. 74 UPDATE THE PROJECT STATUS TO COMMISSIONING DONE ................................................ 75 UPDATE THE PROJECT STATUS TO MAKE OVER DONE ........................................................... 76 UPDATE THE PROJECT STATUS TO TAKE OVER DONE ............................................................. 77 UPDATE THE SYSTEM STATUS OF A WBS ELEMENT TO CLOSED .......................................... 78 TRANSACTIONS FOR PROJECT MONITORING:- .......................................................................... 79
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OVERVIEW
SAP Project System supports comprehensive business Process for Planning, Controlling & Organizing all the activities carried out during the course of a Project. It helps you to manage your Project structure, dates, cost & task throughout the entire Project lifecycle. Western Telecom Projects is responsible for planning, survey and execution of various long distance Telecom Transmission Projects and Switching Projects for building up National Telecom Infrastructure in different Zone for Optical Fiber Cable system, Digital Microwave, Trunk Automatic Exchange (TAX) and Satellite based communication systems in entire Western part of the country which includes states of Maharashtra Gujarat Madhya Pradesh Chattisgarh Goa
Important information to be noted: All documents are to be created in reference to the preceding document. All SAP Transactions can be executed either by navigating to the required Transaction through the Menu Path or by simply entering the Transaction Code for the respective Transaction in the Command Field.
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1. Operative Project Definition & WBS

Project Definition: Project Definition is a binding framework in SAP for all Organizational Elements created within a Project (e.g. WBS and SAP Networks). Data like Company Code, Plant and Person Responsible can be defaulted in a WBS Element if it is initially entered in the Project Definition. WBS: Work breakdown structure (WBS) is a model of the Project that organizes Project tasks into a hierarchy. It forms the operative basis for planning Costs, Revenues, and Payments, as well as for Scheduling, and Budgeting. Following steps shall be followed to create a Project:Create Project CJ01
Menu path
Logistics Project system Project Special Maintenance function Work Break Down Structure(WBS) Create CJ01
Transaction
1. Click on open number (Refer Fig. below)
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2. Select the appropriate coding mask (For example TP/10/000001) for Project Definition in the Start value. Definition-Open Number-This is the free number available in the System. Press Enter to use the proposed Project Definition
Click on Open No.
3. Enter Project profile: BSNL_TP Transmission Project (Fig. below) 4. Enter Standard Project Definition (Project to be copied) in the Template section (Refer Fig. below)
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Select the Project Profile
Press Enter (Definition-Project profile-This contain default values and control parameters for processing objects and functions in the Project System) 5. Enter description/Short text for Project: 6. Click on Basic data tab (Organization section) and, Enter Company Code, Business Area & Plant (Refer Fig.) For Example: Field Description Person Responsible Start Date Finish Date Company Code Business area Plant Profit Center Remarks Enter the Person Responsible Enter the Start date of Project Enter the Planned finish date of Project Select the relevant Project circle Select the Project Area Select the relevant Plant Select the Relevant Profit center
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7. Click on Details Project Definition customer fields & enter the data
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8. Click on WBS Element Overview
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9. Click on Include and save. 10. Now, Click on WBS Element Overview
11. Ensure that the PE (Planning Element) indicator is ticked for all the WBS Elements (Except the Level 1 WBS Element)
(Definition-Planning Element: An Element of a work breakdown structure for which costs can be planned) If this indicator is un-ticked for a particular WBS Element, system will not allow cost planning for that WBS Element. 12. Ensure that the Acct(Account Assignment Element) indicator is ticked for all the WBS Elements (Except the Level 1 WBS Element) (Definition-Account Assignment Element: An Element of a work breakdown structure for which Actual Costs can be posted) If this is un-ticked for a particular WBS Element, system will not allow Posting of actual cost on that WBS Element.
Project Type
Planning Indicator Page 11 of 81
Account Assignment Indicator
13. Select the respective WBS & click on
at the bottom left corner. Select the
relevant Project Type & Person Responsible.
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14. Now, Click on the Dates Tab. Enter the Basic start & Basic Finish Dates for the WBS Element.
15. Click on continue 16. Click on Details WBS Element Customer Fields
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17. Enter the Project details as shown below
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Change Project
CJ02
Menu path
Logistics function CJ02
Project system Project Special Maintenance Work Break Down Structure(WBS) Change
Transaction
For making any changes in the parameters once the Project is created the above menu path OR the Transaction is to be used.
Display Project
CJ03
Menu path
Logistics function CJ03
Project system Project Special Maintenance Work Break Down Structure(WBS) Display
Transaction
2. Send WBS for Detailing/Observations using Note Sheet

ZPS_NOTESHEET
Use the T-Code ZPS_NOTESHEET to open the Note sheet. Enter the WBS element and employee id of the person to whom the note sheet is to be sent.
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In the Comment box add/see the comments and press If you want to see the details of the WBS element in edit mode press If you want to see the details of the WBS element in display mode press To see the comment added by other users Press .
3. Read Note Sheet received in the SAP Inbox

SBWP
Menu path Transaction
Office SBWP
Workplace
Click on the
The note sheet screen will appear. Add the details and forward it to next level, as explained in the Step-6. Alternatively use the note sheet by the T-Code ZPS_NOTESHEET to open the note sheet.
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4. Operative Network
A Network represents the flow of Activities or Tasks in a Project. Network Header can be used to default certain values for all the Activities in that Network.
Create Network CN21
Logistics function CN21
Project system Project Network Create
Special Maintenance
1. Select the Network Profile: BSNL_TP Transmission Project Network Profile and press Enter (Refer Fig. below) (Definition-Network Profile- Profiles contain default values and control parameters for processing objects and functions in the Project System) 2. Enter Following data Field Description Network Type Plant MRP Controller Remarks Select ZPS2 Select the relevant Plant Select the Relevant MRP Controller
3. Enter the Std. Network (If required) from which data is to be copied.
Network Profile
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4. Enter description for the Network & Relevant Business Area
5. Go to the Assignments tab and Enter Project Definition and WBS Element (Operative Project).
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6. Click on Save 7. Note down the Network number created.
Change Network Menu path Transaction Logistics Project system Network Change CN22 Project
CN22 Special Maintenance function
For making any changes in the Network once it is created the above menu path or the Transaction Code CN22 is to be used.
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Display Network Menu path Transaction Logistics Network CN23 Project system Display Project
CN23 Special Maintenance function
To view the Network created the above menu path or the Transaction Code CN23 is to be used.
5. Assign Internal Activity

Change Network Menu path Transaction Logistics Project system Network Change CN22 Project CN22 Special Maintenance function
1. Enter the Network number created and press Enter (Refer Fig. below) 2. Go to the Activity Overview .
3. On the Int. processing tab, enter the relevant description and assign it to the relevant WBS Element. (Refer Fig. below)
Select the Line for Activity & Click on details at the bottom left corner of the screen
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Click on Click on Save
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6. Assign Material to an Internal Activity

Change Network CN22
Menu path
Logistics Project system Project Special Maintenance function Network Change CN22
Transaction
1. Enter the Network number created and press Enter (Refer Fig. below). 2. Click on Activity Overview .
3. Search the relevant Material code through the Search option (F4)
4. Click on Continue.
5. Select the Activity & click on Component Overview at the bottom of screen
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6. Enter following data. Material Requirement Qty Item Category Procurement type Line wise enter the Material code required for the Activity Enter quantity to be procured. Enter L for stock item. A submenu opens, where we have to select the required button.
7. Choose the relevant Procurement type
8. Press Enter Click on Save
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Note:- Procurement Types Reservation for Network: To be used if a reservation is to be created for the Network items kept in stock. Reservation for WBS Element: To be used if a reservation is to be created for the WBS Element items kept in stock. Purchase requisition + Reservation for WBS Element: This creates a MR which will be converted to a Purchase Order and then reserves the received Material for the specific WBS Element. Preliminary Purchase Requisition for WBS Element: Creates a preliminary requisition for a long lead time item. This creates a Preliminary order. After Goods Receipt for the purchase order, a receipt is posted to the Project stock. 3rd party requisition for WBS Element: Creates a 3rd party requisition. The Purchase Order is created telling the Supplier to supply Material to the third party. The Reservation is generated automatically as soon as we assign the Material. In case, Requisition is to be generated, it will get generated on releasing the Network. If the Network is already released, Go to Procurement Parameter tab and modify field res/ Purc req to Immediately When the record is saved, the MR is automatically generated. Continue attaching the remaining required Items. See the details by pressing the detail button and enter the Purchase Group / Purchase Org / Price and currency. The G/L account flows from the settings and should not be changed.
7. Assign & Explode Bill of Materials

Change Network CN22
Logistics Project system Network Change CN22
Project
Special Maintenance function
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1. Enter the Network number created and press Enter (Refer Fig. below) 2. Click on Activity Overview 3. Select the Activity & Click on Component Overview at the bottom of the screen
4. Enter following data. Material Requirement Qty Item Category Procurement type Line wise enter the Material code required for the Activity Enter quantity to be procured. Enter L for stock item. A submenu opens, where we have to select the required button.
5. Search the relevant Material code by Search option (F4)
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6. Click on Continue 7. Double click on the Material.
8. Select the relevant Item Category.
9. Select the relevant Procurement type
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10. Click on Component - Explode BOM
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11. Click on Continue. Select the Materials & click on Copy.
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Click on Save
8. Assign Service Activity

Change Network CN22
Logistics function CN22
Project system Project Network Change
Special Maintenance
1. 2. 3.
Enter the Network number created and press Enter (Refer Fig. below) Go to Activity Overview and click.
On the Ext. Processing tab, Click on the Service Indicator. Enter the relevant description and assign it to the relevant WBS Element. (Refer Fig. below)
4. 5.
Press Enter Select the Activity & Click on Details
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Click on Back
6. Click on Continue. Save
9. Assign General Cost Activity

Change Network CN22
Project
1. Enter the Network number created and press Enter (Refer Fig. below) 2. Go to Activity Overview .
3. On the Prim. Costs tab, enter the relevant description and assign it to the relevant WBS Element. (Refer Fig. below)
4. Select the Activity & Click on
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Click on Save
10. Relationship between Activities

Change Network CN22
Project
1. Enter Network No. 2. Click on Activity Overview. 3. Select the Activity.
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4. Click on
to create relationship between activities:-
5. Activities can be linked together by assigning FS/SF/FF/SS relation by clicking on the connect tab
6. Click on & Back & Click on Save (Ctrl+S)
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11.Attach Milestone to an Activity

Change Network Menu path Transaction Logistics Project system Network Change CN22 Project CN22 Special Maintenance function
1. Enter the Network number created and press Enter (Refer Fig. below) 2. Go to Activity Overview 3. Select the Activity. 4. Click on Milestone Overview. 5. Milestone can be attcahed by following methods : a) Use Standard Milestone Click on Standard Milestone at the Bottom of screen & Search for suitable Milestone. b) Use Milestone Group Click on Milestone Group at the bottom of screen .Search & select the suitable Miestone Group. Double click on the relevant Milestone Group. All the Milestones assigned to the group will be displayed on the screen . c) Define milestone Enter the Milestone Usage & Description.
6. Select the Row of a Milestone & Click on Details
7. Enter the Plan Date of finish & Percentage of completion.
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8. Click on continue and Save.
12. Attach Milestone to a WBS Element

Change WBS Menu path Transaction Logistics Project system WBS Change CJ02 Project CJ02 Special Maintenance function
1. Enter the WBS Element and press Enter (Refer Fig. below)
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2. Go to WBS Overview 3. Select the WBS. 4. Click on Milestone Overview.
5. Milestone can be attcahed through the following methods : a) Use Standard Milestone Click on Standard Milestone at the Bottom of the screen & Search for the relevant Milestone. b) Use Milestone Group Click on Milestone Group at the bottom of the screen . Search & select the relevant Miestone Group. Press Enter & double click on the Milestone. c) Define milestone Enter the Milestone Usage & Description. 6. Select the Row of a Milestone & Click on details
7. Enter the Plan Date of finish in Fix`Date & Percentage of completion. 8. Click on continue. Save
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13. Project Scheduling

Change WBS CJ29
Logistics CJ29
Project system
Dates
Scheduling
1. Enter the Project number 2. Click on the Sched. Basic dates button
3. On Next Screen Select:- Network & Maintenance/service Order
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4. Click on Execute 5. Click on
. Scheduling Carried out to Check Scheduled Dates for the WBS Element.
6. Select the TOP WBS Element. 7. Click on to view Gantt chart. 8. Click on Save (Ctrl+S)
14. Create & Assign Survey Report to Project

CV01N
Logistics Project system Documents System Document Create CV01N
Document Management
1. On the entry screen, enter the Document Type 2. Enter the Document version 3. Press Enter
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4. Enter the Description of document 5. Click on open original at the bottom of screen
6. Browse the File to be attached & Click on Open.

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7. File will be attached as shown below
8. Save the document. An internal no. will be generated. Note down the No.
Change WBS Menu path Logistics function CJ02 Project system WBS Change Project Special Maintenance
CJ02
Transaction
1. Enter the WBS Element No. Press enter. 2. Select the WBS Element. Click on WBS Element Document Overview
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3. Select the document type. 4. Select the document by using search option
5. Press Enter .Save
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15. Update the Project Status to Technically Approved

Change WBS CJ02
Logistics Project system WBS Change CJ02
Project
1. Enter the WBS Element No. Press Enter. 2. Select the WBS Element. 3. Click on details
4. Click on
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5. Check the Status Profile. Select the relevant status. 6. Click on Back & Check the new status
7. Similarly change the status of other WBS Elements. 8. Click on Save.
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16. Update the Project Status to Survey Done.

Change WBS CJ02
Project
4. Click on
5. Check the Status Profile. Select the relevant status. 6. Click on Back & check the new status
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17. Send WBS for Survey Approval to competent Authority using Note Sheet
ZPS_NOTESHEET
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18. Update the Project Status to Survey sent for Approval (SRSP)
Change WBS CJ02
Project
4. Click on 5. Check the Status Profile. Select the relevant status. 6. Click on Back & Check the new status
7. Similarly change the status of other WBS Elements. 8. Click on Save
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SBWP
Office SBWP
Workplace
Click on the
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20.Update the Project Status to Survey Approved (SRVA)

Change WBS CJ02
Project
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21. Update the Project Status to PE Created

Change WBS CJ02
Project
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22. Send WBS for PE Approval to competent Authority using Note Sheet
ZPS_NOTESHEET
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SBWP
Office SBWP
Workplace
Click on the
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24. Review Project Estimate Created

After receiving the mail, the Project estimate can be reviewed by using this report. This report will give the details of Plan/Actual/Commitment for a Project.
Structure Overview Menu path Transaction Code Logistics Project System Structure Overview CN41 CN41 Information System Structures
1. Enter PS Info prof. 000000000001 2. Enter Project number and the Plan version as 0.
3. Click on Execute. 4. Check the Plan, Actual & Commitment column.
5. Click on Back.
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25. Update the Project Status to PE Approved (PEFI)

Change WBS CJ02
Project
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26.Update the Project Status to PE sent for Approved (PESA)

Change WBS CJ02
Project
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27. Update the Project Status to PE Approved (DGM)

Change WBS CJ02
Project
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28. Link WBS Element to an Investment Program Position

Change WBS CJ02
Project
1. Select the Relevant WBS Element 2. Follow the path as shown below:
3. Search the Relevant Position ID by using search option
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4. Double click on the Relevant Position ID
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5. Click on Continue. 6. Similarly assign the relevant IM Position to other WBS Elements.
Click on Save.
29. Budget Distribution to Project

Budget distribution IM52
Accounts Investment Management Budget Distribution Edit IM
Programs
Budgeting
1. Enter Investment Program, Position ID & Approval Year in the selection screen 2. Click on Execute.
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30. Change Original Budget

(THIS STEP IS TO BE PERFORMED IF THERE IS A BUDGET TO BE DISTRIBUTED FROM THE TOP LEVEL WBS ELEMENT I.E. WBS ELEMENT WHICH HAS RECEIVED THE BUDGET FROM IM POSITION AND ALSO HAS LOWER LEVEL WBS ELEMENTS) CJ30
Change Original Budget
Logistics Project System Financials Budgeting Original Budget Change CJ30
Planning
1. On the entry screen, enter the WBS Element No. & Press enter
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2. Select the Period. 3. Select the rows of WBS Elements. Click on Edit Copy View & Copy the Planned Value to copt the cost planned for WBS.
4. Press Enter & save.
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31. Update the Project Status to Fund Allocated

Change WBS CJ02
Logistics Project System Project Special Maintenance Functions Work Break Down Structure (WBS) Change CJ02
1. Enter the WBS Element No. Press Enter. 2. Select the WBS Element 3. Click on details
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32.Update the Project Status to Detail Estimate (DE) Created

Change WBS CJ02
4. Click on 5. Check the Status Profile. Select the relevant status. 6. Click on Back & Check the new status.
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33. Update the Project Status to Detail Estimate (DE) Approved

Change WBS CJ02
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34. Update the System status of a WBS Element to Released

Project Release CJ02
1. Enter the WBS Element No. Press Enter. 2. Select the WBS Element 3. Go to Menu to Menu Bar Edit Option Status Release (Refer Fig. below)
4. This will change the System Status from Created to Released.
Following error message might appear while changing the status to Release.
In that case, co-ordinate with Finance to run the transaction CJBV .
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5. Check the status
6. 7.
Similarly change the status of all other WBS Elements & the the Project Definition. Click on Save
35.Update the System status of a Network to Released

Change Network CN22
Logistics Project System Project Functions Network Change CN22
Special Maintenance
1. Enter the Network No. 2. Go to Menu Bar Edit Option Status Release (Refer Fig. below)
3. This will change the Network Status from Created to Released
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4. Check the status 5. Click on Save
36. Activity Confirmation

Change Network Menu path Transaction Logistics Project System Project Functions Network Change CN22 Special Maintenance CN22
1. Go to the Activity Overview on the Header Details screen of the Network :2. Go to the tab for Int. Processing as shown below and select the internal activity
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3. Click on the Confirmation icon on the lower part of the screen
4. On the Next screen carry out the following steps for Partial Confirmation of the Activity:5. Enter the Start and Finish Date in the respective fields as shown below:-
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6. Select the Reason by selecting the Reason ID 7. Press Enter. 8. Click on the Back button. 9. Save the Network. 10. Ignore the Warnings. 11. Click on Final Confirmation and Completed Indicators for Full and Final Confirmation by repeating the above steps for the same activity
12. Click on Back icon

13.
Click on Save (Ctrl+S)
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37. Milestone Confirmation assigned to a WBS Element

Change WBS CJ02
Logistics Project system Project Special Maintenance function WBS Change CJ02
1. Enter the WBS Element No. and press Enter (Refer Fig. below) 2. Go to WBS Element Overview. 3. Select the WBS Element. 4. Click on Milestone Overview.
5. Select the Row of a Milestone & Click on details
6. Enter the Actual Date. 7. Click on Back. 8. Click on Save (Ctrl+S) .
38. Milestone Confirmation assigned to an Activity

Change Network CN22
Project
1. Enter the Network no. and press Enter (Refer Fig. below) 2. Go to Activity Overview. 3. Select the relevant Activity.
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4. Click on Milestone Overview at the bottom of the screen 5. Select the Row of a Milestone & Click on details
6. Enter the Actual Date. 7. Click on Back. 8. Click on Save (Ctrl+S) .
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39. Update the Project Status to Pre AT Done

Change WBS CJ02
Project
1. Enter the WBS Element No. Press Enter. 2. Select the WBS Element 3. Click on details
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40. Update the Project Status to AT Done

Change WBS Menu path Transaction Logistics Project system WBS Change CJ02 Project
CJ02
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41.Update the Status of a WBS Element to TECO (Technically Complete)

Change WBS Menu path Transaction Logistics Project System Project Special Maintenance Functions Work Break Down Structure (WBS) Change CJ02
CJ02
1. Enter the WBS Element No. Press Enter. 2. Select the WBS Element. 3. Go to the Menu Edit Status Technically Complete (Refer Fig. below)
4. This will change the System Status of the WBS Element to Technically Complete.
5. Check the status and click on Save.
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42. Update the Status of a Network to TECO (Technically Complete)

CN22
Change Network
Logistics Project System Project Functions Network Change CN22
Special Maintenance
1. Enter the Network No. 2. Go to Edit Status Close Technically (Refer Fig. below)
3. This will change the Network Status to Technically Complete.
4. Check the status 5. Click on Save
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43. Update the Project Status to Commissioning Done

Change WBS CJ02
Project
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44. Update the Project Status to Make Over Done

Change WBS Menu path Transaction Logistics Project system WBS Change CJ02 Project
CJ02
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45.Update the Project Status to Take Over Done

Change WBS CJ02
Menu path
Project
Transaction
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46. Update the System Status of a WBS Element to Closed

Change WBS CJ02
1. Enter the WBS Element No. Press Enter. 2. Select the WBS Element. 3. Go to Menu to Menu Bar Edit Option Status CLSD (Refer Fig. below)
4. This will change the System Status from Technically Complete to Closed.
5. Check the status 6. Click on Save.
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47.Transactions for Project Monitoring:1. Monitor Project Structure (CN41) Enter Database Profile Value after executing the Transaction Code
Enter the Following Information: Project Definition, WBS element or Network No. in Single or Multiple Selection Press Execute Note the Output To Change the layout click on the icon fields. on the top and select the desired
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Remarks:- In the output of this report user can access information as per a no. of categories viz.
2. Monitor Project Cost (CJI3) Enter Controlling Area :- 1000 Enter Database Profile:- 000000000001 Enter the Following Information:Project Definition, WBS element or Network No. in Single or Multiple Selection Press Execute Note the Output
3. Monitor Project Milestones (CN53) Enter Controlling Area :- 1000 Enter Database Profile:- 000000000001 Enter the Following Information:Project Definition, WBS element or Network No. in Single or Multiple Selection Press Execute Note the Output
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BSNL

User Manual Project System

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

The document has been prepared to be used by the following stake-holders:

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

1. Operative Project Definition & WBS

1. Click on open number (Refer Fig. below)

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

Click on Open No.

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

Select the Project Profile

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

8. Click on WBS Element Overview

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

Planning Indicator Page 11 of 81

Account Assignment Indicator

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

13. Select the respective WBS & click on

at the bottom left corner. Select the

relevant Project Type & Person Responsible.

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

17. Enter the Project details as shown below

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

Logistics function CJ02

Logistics function CJ03

2. Send WBS for Detailing/Observations using Note Sheet

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

3. Read Note Sheet received in the SAP Inbox

Menu path Transaction

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

Menu path Transaction

Logistics function CN21

Project system Project Network Create

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

4. Enter description for the Network & Relevant Business Area

User Manual:Title:Module Name:Business Process:-

PS_UTM_TP_01 Project System Transmission Projects

6. Click on Save 7. Note down the Network number created.