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Identification No 850217-12-5789
880726-08-6471
Maskulina Nuyaban
870510-49-5680
810910-03-5961
890927-01-5900
Table of Content
Chapter 1 Page 1.1 1.2 Introduction 3 Background studies 4 chapter 2 2.1 5 2.2 2.3 2.4 6 2.5 2.6 7 2.7 Proposed System Current System Importance of the project Problem Statement Scope of project Objectives proposed system Aim Company background
Chapter 1
COMPANY BACKGROUND 1.1 Introduction
In today's society, the cost of a college or university education becomes more expensive each semester for incoming first-year students, as well as for continuing students. With the cost on the rise, college administrators need to address the long term financial management associated with the increased responsibility of student personal debt. Their purpose is to organize the financial and accounting affairs including the preparation and presentation of appropriate accounts, and the provision of financial information for students. Therefore, the employees who works in the finance department must ensure that their have the proper system to manage their daily task more efficiently. In the past, the entire task are done by handwriting and written on the papers. But since the technology become more sophisticated, the traditional method is replaced to a new system that makes use of the technology. It is most advantageous for finance department to access
data with the new system. The reason behind this is because nowadays it is possible for computer application program to be developed as a student payment system. Today, this system is widely used in many colleges especially finance department. The system defines the process of identifying, measuring, recording and communicating financial information about the students. It is important in helping the finance department to carry out their daily operation, especially in the decision making process. It provides student a better service the finance department.
1.2
Background studies
This student payment system is developed for our institution in IUCTT Bangi Campus. It came into existence on 16 August 2007 after a successful merger with Strategy College. The campus is on 12 acres of land at Kampung Sungai Tangkas, Kajang Selangor, consisting of 21 hostel blocks and a Club House. In this Intensive English Programme, 1798 students across Malaysia waiting for their STPM results enrolled in the 3 month programme. This was a joint effort between IUCTI and Dana Hamzaid. Since then, the intake for student increases every year. Due to this demand, it requires a system to manage the financial status of each student enrolled properly. Currently the Bangi Campus has 4 faculties and 2 centres. There are the Faculty of Business and Finance (FBF), Faculty of Multimedia and Creative Technology (FMCT), Faculty of Computer Science and Information Technology (FCSIT) and the most recent being the Faculty of Education
(FE). The 2 centres are Centre for Foundation Studies (CFS) and the Centre for language and Malaysian Studies (CLMS). Bangi Campus is operated by 25 admin staff and 50 lecturers to serve 645 students from local and International. Therefore, it is best to devel op the student payment system for IUCTT Bangi Campus in order to improve services for student and operational efficiency. A registration fee occurs when a student wants to enrolled in the current semester by registering their subjects. This is a requirement for students to continue before their classes started. In our assessment, we will develop a system that keeps a record in a file when a student makes a payment for registration at the finance department. Repeating a subject also included in this system. This function is needed when a student fail in one of their subject. As a fine, they have to pay a sum of money to retake or redo their failed subject. When a student discontinue their studies suddenly without any reason, they are consider to be listed Missing in Action (MIA). Unfortunately this also will cost them money before they leave the college. Differing a subject refers to student who made adjustment whether to drop or take a subject. Every subject they add will be charge. Therefore, all these function will be developed for the system.
not only cost the management to gain the wrong or misplaced information, but also discourage the student from paying their course fee prior to poor quality of service. Keeping files in the cabinet also requires a lot of spaces in the finance department. The more student record is kept, the more space taken to keep them. This is not the best way of keeping the students record. It is much easier for employees in the finance department to have extra room to work than to keep large amount of files. The process of filling information is time consuming for the staff in the finance department by using the traditional method. This will lead them to tiredness when there is a time that many students are registering to make payments. Thus, the current system is not an effective system as the proposed system capable of doing.
The system is developed for users in the finance department that make use of functions. The functions in the system are built to let the user define, create, and maintain the database and that provides controlled access to this system. Whenever a new student wants to register, the system will create a record to keep in it. The user also can delete the wrong information and replace it to make correction. This saves time and space for finance department. The language used to develop this system is by using the SQL (structured Query Language) which is easy to learn by the user.