Induction Training - HR

Jasmin Xiao
HR Consultant, SAP Labs China

First Day Roadmap @ SAP Labs China

Office Access Card Contact: Team Assistant Stationary Contact: Team Assistant

Desktop/Laptop/Tele Contact: ITS Ext: 8800

Personnel Procedures Contact: HR Name: Ms Jasmin Xiao Ext: 3841

Business Card Contact: Team Assistant

Credit Card /Travel Advance/Reimburse Contact: F&A Name: Joyce Pan Ext:3338

Info about SAP Contact: Marketing Name: Miss Tao Qin Ext: 3003

Your Seat Contact: Your Manager and admin of your dept.

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Hiring Process Compensation & Benefits Training & Development MISC

Hiring Process Employee Registration You should have filled or signed

- Employee Datasheet - Non-disclosure Statement - Conflict Letter - Medical Insurance Questionnaire

You are required to provide

- ID copy - Payroll copy - Reference letter (not applicable to graduates) - Diploma copies

You should have received

- Welcome gift

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Hiring Process Official Hiring Process Local employee with Shanghai Residency
- Employment manual () - Unemployment sheet () - PF administration card ()

Local employee with non-Shanghainese Residency

- SAP will help to apply for Shanghai Residence Card ()

Fresh Graduates
- Detailed procedure will be advised by HR - or visiting www.firstjob.com.cn

Foreign employees
- SAP will help to apply for work permit, residence permit and work visa

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Hiring Process Employment Contract with SAP

Employment contracts of new employees will be prepared once you are onboard.

Once you signed, it will be signed by Managing Director & Operations Director first; and pass to you once your provided your labor book and release sheet or official unemployment certificate from your previous company.

Total duration takes around 2 weeks.

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Hiring Process Compensation & Benefits Training & Development MISC

Compensation & Benefits Monthly Pay Structure Monthly Net Income

Paid on 28th of every month Relevant Abbr. in Pay Slip
Monthly Salary

=
Monthly Base Salary

Social Benefits EE Portion

Unpaid Leave
Unpaid leave deduc.

PI EE Actual : Pension Insurance deduction UI EE Actual : Unemployment Insurance deduction MI EE Actual : Medical Insurance deduction PHF EE Actual : Housing Fund deduction

Tax from Per Diem

Individual Income Tax

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You will receive your per diem through ISP reimbursement system. Exact tax upon above per diem is to be deducted from your monthly pay. Tax from Salary

Compensation & Benefits Pay Slip

HOW TO ACCESS YOUR PAYSLIP Under Corporate Portal \ Employee Services \ Self Service \ Pay Statement

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Compensation & Benefits Social Benefits

Your social benefits with SAP will only be started until the official employment process is completed.
Employees with Shanghanese Residency official employment with Labor Market

Starting month of your social benefits:

Employees with social benefits account in Shanghai Refer to the starting date with SAP Labs China

Employees with non-Shanghainese Residency issue of Shanghai Residence Card

Contribution % of Social Benefits

Employees without social benefits account in Shanghai a. Fresh graduates Refer to the official graduation notice from the university b. Employees with Shanghai Residency Refer to the starting date with SAP Labs China c. Employees with Shanghai Residence Card Refer to the issue date of Shanghai Residence Card d. Employees with new Shanghai Residency Refer to the Hukou transfer date on Hukou Manual
Social benefits will only be paid retroactively for 2 months from the time when employment process is completed

Employer

Employee

Pension

22.5%

8%

Medical

12%

2%

Unemployment

2%

1%

Housing

7%

7%

Contribution base of 2005: CNY 6099

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TOTAL

43.5%

18%

Compensation & Benefits Monthly Allowance Monthly Allowance

Applies to employees in Zhang Jiang only

RMB 1800

RMB 2000

RMB 600 Meal invoices

RMB 1200 Transportation invoices

RMB 600 Meal invoices

RMB 1400 Transportation invoices

- Meal invoices from restaurant - Food invoices from supermarket

- Taxi receipts - Receipts from transportation card - Train tickets - Flight tickets

Monthly allowance is to be prepared and submitted to Finance by the end of every quarter

Get the cover sheet template from your team assistant

FI will send out a detailed list to all new employees informing the exact amount

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Compensation & Benefits Other Allowances

Birthday CNY 200
HR will send out the congratulation email every month You can claim the allowance in ISP system

Marriage

CNY 500

Provide HR a copy of your marriage certificate HR will send out the congratulation email You can claim the allowance in ISP system Non-fixed assets invoices

Baby

CNY 500

Inform HR the date of birth of your child HR will send out the congratulation email You can claim the allowance in ISP system

Condolence

CNY 500

Inform HR HR will send out the email You can claim the allowance in ISP system

Body Building, Optical & Dental Care

CNY 3000 / year

Following types of invoices CAN be accepted Gym fee () Sports wear costs () Sports facility cost () Sports activity cost: swimming, tennis, badminton (: , , ) Glasses () Lenses () Contact lenses () Contact lenses liquid mate () Dental care: teeth cleaning (: ) Following types of invoices CAN NOT be accepted

Beauty costs: facial care, hairdressing (: , )

Meal or food () Transportation () Gift () Clothes () Cosmetics ()

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Compensation & Benefits Housing Allowance

IF Statuary Housing Fund < 10% DIFFERENCES will be covered as supplementary housing fund

Local employees: 1. meets the requirements for the establishment of Company Supplementary Housing Fund as described above. 2. worked for the company for more than 2 years, and the employee or his/her spouse has purchased a commercial house, an economically affordable house, or a welfare-oriented distributed house; OR for those employees who have not purchased any house, if they have been working for the company for more than 5 years, the company will establish the Company Supplementary Housing Fund for them and give consent to their drawing there from. Foreign employees recruited locally: 1. meets the requirements for the establishment of Company Supplementary Housing Fund as described above. 2. Start from day 1 with SAP

Detailed entitlement amount will be calculated and provided by HR

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Compensation & Benefits - Medical Insurance

Insurances Type
Medical Insurance ()

Insured Amount
CNY20,000/person

Designated Vehicle Passenger Accidental Injury Insurance ()

CNY400,000/person

Life Insurance ()

CNY600,000/person

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Compensation & Benefits International Travel Insur.

POLICY & CLAIM FORM

http://cnlabsweb.sha.sap.corp:1080/working.aspx

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Hiring Process Compensation & Benefits Training & Development MISC

Training & Development Training Calendar

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Training & Development Training Lists

SAP Labs China HR provides: -Project Management Training -Presentation Skills Training -Cultural Effectiveness Training -6 Thinking Hats Training -Software Inspection Training -Interview Skills Training -Time & Stress Management Training

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Hiring Process Compensation & Benefits Training & Development MISC

MISC VISA APPLICATION TO GERMANY

HR Contact:

Eliza Xu Tel:33024898 3648 Email: eliza.xu@sap.com

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MISC OTHER LETTERS TO BE ISSUED BY US

1. Income Letter 2. Dispatch Letter 3. Working Certificate

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MISC - Leave Request

Annual Leave Paid Sick Leave Marriage Leave Compassionate Leave Maternity Leave Off-in-lieu
HOW TO ACCESS YOUR LEAVE APPLICATION SYSTEM Under SAPNet \ Employee Corner \ Employee Services APA \ Leave Request China \ Apply for Leave

15 days 10 days 3 days (normal) 3 days see policy on HR shared folder 10 days (late)

DEMO SHOW

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MISC SAP Security Policy

All employees are obliged to confirm that they have read and acknowledge the SAP Security Policy. The Security Policy is a framework consisting of the Security Policy document and the Security Standards, which outline obligatory rules of conduct. All employees must therefore acquaint themselves with the contents of these Standards.

Access the policy under this link https://sgsinws0.sin.sap.corp/securitypolicy

PLEASE GET IT DONE WITHIN 3 DAYS!

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MISC Maintain your personal Address Book

All employees personal address book have to be maintained by themselves from SAPNet

Access the address book under this link https://sgsinws0.sin.sap.corp/addressbook

PLEASE GET IT DONE ASAP!

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MISC - Links

SAP Labs China Intranet http://cnlabsweb:1080/ HR Related policies or documents \\Cnsha000\share\HR

Employee Self-services (Payslip , Leave Request, BTR, SRM) Corporate Portal \ Employee Services http://ybj.sh.gov.cn/webquery/index.jsp http://www.12333.gov.cn/fwdt/grxx/grxx.jsp http://www.shgjj.com/index.jsp

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QUESTIONS?

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