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Monday, March 26, 2012 Special Meeting

Everett Public Schools Board of Directors Everett Public Schools Foundation Board Joint Meeting Eisenhower Middle School 10200 25th Ave. S.E., Everett, Washington Library, 5 p.m.

1. Call to Order
Subject Meeting Category Access Type 1.01 Call to Order Mar 26, 2012 - Special Meeting 1. Call to Order Public Procedural

The Board of Directors of Everett Public Schools, Snohomish County, Washington, is scheduled to hold a special board meeting on Monday, March 26, 2012 in the library of Eisenhower Middle School, 10200 25th Avenue SE, Everett, Washington at 5 p.m. The purpose of the special meeting is for the Everett Public Schools Board of Directors to hold a joint meeting with the Everett Public Schools Foundation so that the district can contribute to the foundation's strategic planning process.

2. Roll Call
Subject Meeting Category Access Type 2.01 Roll Call Mar 26, 2012 - Special Meeting 2. Roll Call Public Procedural

The board president will call the roll.

3. Adoption of Agenda
Subject Meeting Category Access Type Recommended Action 3.01 Adoption of Agenda Mar 26, 2012 - Special Meeting 3. Adoption of Agenda Public Action That the board of directors approve the agenda as published.
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Situation In accordance with Policy 1400, Meetings, this special meeting agenda is presented to the board for approval as presented, or amendment and approval. Background Policy 1440, Meetings, provides in part, "Business transacted at a special meeting will be limited to that stated in the notice of the meeting." Policy 1440, Meeting Conduct and Order of Business, provides in part that, "The Board shall establish its regular order of business, but may elect to change the order by a majority vote of the members." All board meetings will be conducted in an orderly and business-like manner using the current edition of Roberts Rules of Order Newly Revised as a guide, except when such rules are superseded by board policies or procedures. Prior Action The board amended its regular order of business following the summer 2009 workshop, again following the summer 2010 workshop at its November 2, 2010 regular meeting, and again following the summer 2011 workshop at its September 27, 2011 regular meeting. Special meeting agendas are set individually, and do not conform to the regular order of business format. Presenter Gary Cohn Estimated Time 2 minutes References Policy 1400, Meetings Policy 1420, Agenda Policy 1440, Meeting Conduct and Order of Business

Admin Content
Contact Gary Cohn, superintendent, (425) 385-4009

4. Work/Study Session
Subject Meeting Category Access Type 4.01 Work Session: Everett Public Schools Board of Directors & Everett Public Schools Foundation Board of Directors Joint Meeting Mar 26, 2012 - Special Meeting 4. Work/Study Session Public Information, Discussion

Situation The purpose of this joint work session is for the Everett Public Schools Board of Directors to review the history and mission of the Everett Public Schools Foundation, and to be updated regarding the status of various foundation events, programs, and services. During the review portion of the meeting, officers of the foundation board of directors and the executive director will highlight the contract between the school district and the foundation, and update school directors on the current return on the districts financial investment in the foundation. The work session is also an opportunity for the school board to provide input into the foundations strategic plan renewal process, and for the two boards to explore ways in which their respective efforts might be expanded to serve the students of the district. Background The Everett Public Schools Foundation was established in 1985 by Superintendent Rudy Johnson and gained IRS 501(c)(3) status in 1986. From its inception until 1991 the foundation was supported by volunteers. Beginning in 1991 the work was supported by a paid executive director. The district has executed a succession of contracts with the foundation to provide identified services to the school district since 1991. The foundation has been able to grow its assistance from the first project in 1986, which provided a piece of playground equipment at Hawthorne Elementary School, to nearly $250,000 of current support. The March 8, 2012 Foundation Annual Benefit Breakfast contributed over $123,000 toward this total.
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Materials provided for this work session include copies of a PowerPoint for the initial presentation, the Everett Public Schools Foundation Strategic Plan for 2011-12, the foundation's bylaws (soon to be amended), the current contract between the district and the foundation, the most recent foundation report card, recent invoices received by the district, and letter of support from a state legislator. In addition, there is a work sheet for the joint board discussion. Prior Action The initial foundation contract was approved on September 14, 1992. From 1991 to 2008, the contract provided for an annual district payment of $25,000 for services. In 2008, the payment for services was increased to $32,000 to reflect the growth of services provided by the foundation to the district. On September 7, 2010, the school board approved the current contract with the foundation for the period September 1, 2010 August 31, 2015. Presenters Claudia McClain Craig Sunderland Bob Reese Louise Uriu Dan Gunderson Kristie Dutton Molly Ringo Estimated Time 90 minutes

File Attachments
EPS - EPSF Board Joint Work Session 20120326.pdf (296 KB) EPSF Bylaws 1992.pdf (249 KB) EPSF Report Card 2011-12.pdf (64 KB) EPSF Invoices 2010-11.pdf (106 KB) EPSF Strategic Plan 2011-12.pdf (19 KB) EPS - EPSF Agreement 2010-15.pdf (67 KB) EPSF Invoices 2011-12.pdf (69 KB) Senator Harper Letter of Support 20120306.pdf (547 KB)

EPS - EPSF Board Discussion Worksheet 20120326.pdf (7 KB)

Admin Content
Contact Molly Ringo, executive director central region, (425) 385-4023

5. Adjourn
Subject Meeting Category Access Type 5.01 Adjourn Mar 26, 2012 - Special Meeting 5. Adjourn Public Procedural

The president will adjourn the meeting.

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