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Resource Audit
Faculty of Management Studies Banaras Hindu University
Tage Nobin Roll No- 48
Title
Methods of Human Resource Audit
Objectives
1. To study the various methods & procedures of conducting the HR Audit. 2. To study the benefits of HR Audit.
Scope
The study includes a detail descriptive analysis of HR Audit system. The study also focuses on the various methods of HR Audit.
Conducting HR Audit
Preliminary steps: There are two issues that must be considered before implementing a HR audit:1. When should the audit take place? 2. Who should conduct the audit?
Areas to Audit
Most lawsuits can be traced to four distinct stages of the employment relationship: 1. 2. 3. 4. Hiring Employee Evaluation Employee Discipline or Termination Post-Employment
Audit Team includes1. Either in-house or outside legal counsel 2. A representative from Human Resources 3. Any other individuals needed to represent a cross-section of staff functions.
Methods
1. Individual Interview Method
2. Group Interview Method 3. Workshop Method 4. Questionnaire Method
Union leaders, departmental heads, some strategic clients and informal leaders are also interviewed, individually. In case of small companies, manned by professionals, interviews can be extended with selected employees from different levels and functions.
Workshop Method
In some cases of H.R. Audit, instead of Individual and Group Interviews, Workshop Methods i.e. Large Scale Interactive Process (LSIP) is conducted, as under:
A. 30 to 300 participants can be asked to gather in a room. B. They are divided in small groups.
C. They are asked to work either around Systems, Subsystems or around different dimensions of HRD and do SWOT Analysis.
D. All the groups thereafter give presentations. E. The H.R. Auditor compiles the views of all groups, makes own observation, conclusions and prepares a report.
F. The H.R. Auditor announces the audit results before submitting the report to top Management.
Questionnaire Method
Feed back about various dimensions of HRD, including the competency base of HRD staff, the styles of line managers, the implementation of various HRD systems, etc are obtained through a detailed questionnaire from individuals or groups for H.R. Audit. This method helps in benchmarking.
B. Individuals or groups are asked to assemble in a room or hall are explained the objective and process of HR Audit. They are then given questionnaires.
C. They submit the questionnaire, duly filled in, to the HR Auditor. D. The HR Auditor compiles the feedbacks, makes observations, conclusions and recommendations. E. Audit Results are informed to the Participants before
Benefits
Identifies the contribution of the personnel to the organization. Reduce human resource costs. Encourages greater responsibility and professionalism among members of the personnel department. Clarifies the personnel departments duties and responsibilities. Finds critical personnel problems.