ANNUAL MEETING: Feb 28, 2012

8-9:30pm Eastern, 5-6:30pm Pacific Attendees: Shane Kinkennon (DEN), Jared Garduno (PHX), Pete Spanos (CLE), Ryan Peel (SLC), Patrick McIntyre (DC), Thurman Williams (DC), Rory Ray (NYC), Javier Cavero (FLL), Phil Clawson (BOS), Brandon Waggoner (DC), Brenton (LA), Chris Cormier (DC), Joe Cooper (DEN), Pablo Cruz (SAT), Matthew (HOU), Leeron Kopelman (MI), Wayne Knaub (PHL), Ivan Solis (SAN), Shawn Rea (PHX)

AGENDA
8:00 pm Eastern: Welcome, introductions, review of agenda and format 8:07: Frame for our work: Vision 2011-2015 (Shane Kinkennon, Denver) Shane read the Vision Statement to remind everyone of our work and frame tonights conversation

8:09: State of the NGFFL (Shane Kinkennon) Key Accomplishments Launched Two-Minute Drill Submitted 501c3 status Updated bylaws Tidied up financial accountability Created new corporate partnership model Implemented a sense and practice of increased transparency Learned Lessons Bylaws had to be rewritten Learned downside of hyper-transparency, i.e. the facebook kerfuffles The need to navigate conflicts of interest Key Challenges Still re-orienting the board to bring the sport to the masses this is not just about Gay Bowl alone Lack of bodies in cities where leagues dont currently exist Lack the resources to create leagues in cities that are predisposed against them Growth of Gay Bowl to a point where cities dont want to host given logistical challenges Great Opportunities Bring our sport to more people by forming more leagues and helping existing leagues grow Support regional tournaments so there are more opportunities to play and meet folks in other cities Bring in more national-partner money to do all of this Add a service / philanthropic component; leverage the energy we have to even greater good 8:17: State of the Treasury (Sam Lehman, New York) Have put simple procedures in place simple accounts payable through Wells Fargo Shane and Sam are authorized signers Sam will report every month at every board meeting Maintain D&O insurance Invoice and collect member-city dues Be a resource regarding finances, particularly for bid cities Member city dues will be issued March 1; dues will be due May 31 Request for updated contact information $4,422 dollars in checking; $1,000 in savings Members should feel confident in our processes Javier: What will the dues be this year? Shane and Sam believe it is $350, but theyll look into it

8:22: Focus #1 for 2012 - Taking our Sport to More LGBT People in More Places (Chris Cormier, DC) Chris has been in touch with a number of cities already o Create new leagues o Upgrade non-league NGFFL-member cities to cities that have leagues o Help cities that want to grow, to grow

Create New Leagues Go after low-hanging fruit Reach out to other gay sports leagues Working with Phil around sponsorship; corporates might have an interest in particular markets Chris is reaching out to cities and sharing the tool-kit that Jared created last year Lubbock, MSP, STL, CIN, are examples Upgrading Existing Members Similar to the above Helping overcome challenges Strengthen Member Leagues Again, similar to the above We want to be a resource to help you grow Contact Chris with any and all questions Wayne: A Philly player is relocating to Columbus and could use support Shane: A number of leagues have started with folks who relocated from cities that had teams/leagues. Shane asked if anyone knew of anyone who fits that profile Brenton offered to be a mentor Chris: If anyone is interested in being a mentor, please let Chris know 8:29: Focus #2 for 2012 Finding and Forging More Corporate Partnerships (Philip Clawson, Boston) Surveys Phil thanked everyone for participating 16 out of 21 cities responded to MillerCoors survey The members survey was an assessment of whats going on out there 20 of 21 filled that out Got great feedback around pros and cons of MillerCoors relationship The members survey provides us a far clearer picture of what we have and what we can offer The answers enable us to create a pretty comprehensive sponsorship package Well be pitching both segmented and fully national sponsorship opportunities. The goal is to dole the money to members. Five levels 75k at the high end to 5k at the low end

MillerCoors Update In talks with them around the 2012 partnership working to improve the partnership and address the challenges weve experienced Working to increase the investment last year they gave $25k hoping theyll increase that by 20%, but could get more In 2012, MillerCoors are going to target their investment in fewer leagues. This is a change. Could mean more money for some, but nothing for others. Timeline: Hope to have a finalized partnership by the end of March Action Plan for the Year We can have more success by crowd-sourcing this all board members will participate in prospecting, and well be asking member cities for help as well Finalize partnership and value levels over the next two weeks Finalize MillerCoors partnership ID categories of potential partners, i.e. companies that care about the LGBTQ market or have LGBTQ affinity groups, companies where we have strong relationships, etc. Once thats done, well determine levels of viability Then start pitching! Ideas for Prospects? Either categories or specific companies

Brenton: Is it possible for companies to donate to the national board, then pass through to local leagues? Shane: This could get us in trouble if this were a regular practice one-offs could be different. We are not structured to be a fiduciary agent. We considered this structure, but it didnt make sense to pursue it at this time heavy administrative burden. Brenton asked that members be kept informed of any pitches for coordination purposes. Phil agreed its part of the plan. Phil: Described the various offers of our sponsorship packages, i.e. tournaments, existing leagues, new cities, etc.

8:45: Focus #3 for 2012 Preparing Gay Bowl for the Future (Thurman Williams, Atlanta >> DC) Gay Bowl Progress & Evolution Task Force readying its recommendations Balance competitiveness with community Convened a Task Force of those with great experience in national tournaments or are very involved in their local communities Few Topics o Implementation of Division Play: How do we create an event that is exciting and competitive, but also fosters a nurturing environment for new cities and camaraderie. Proposal will be put forth to the board in a couple of weeks. o Womens Division: Can we sustain this moving forward? Recommendation will be forthcoming. o Waver-Wire: On the list for the Task Force to consider Task Force has devoted 1.5 to 2 hours per week Task Force is finalizing its recommendations. Next steps will be reaching out to various city leaders to socialize those recommendations. Final step will be presenting to Board for approval. Shane: Task Force has been very thorough in its considerations, thus we should have confidence in their recommendations. Glimpse into Gay Bowl 2012 in Denver September 20-23: Be mindful of the change of date Should be able to host 26-30+ teams. Much depends on ref availability. A inquiry of cities interested in sending a second-team should occur in a few weeks Web site: www.gaybowl2012.com Fundraising is well ahead of the curve, and the hosts are very excited Embassy Suites Downtown is the host hotel - $149 per night Hall of Fame nominations are coming in March, but think about whom should be nominated now! Gay Bowl 2013 Asking for cities to host 2013 intents to bid by March 15; bids due by May 1 Thurman will send out guiding principles 8:56: Focus #4 for 2012 Incorporating Service and Philanthropy (Patrick McIntyre, Denver >> DC) Noted that Vision 2011-2015 calls for sharing the sense of community, strength and esteem we create with the communities around us. Tasks us with thinking up an easy to manage but high impact way of giving back as a community beyond just sharing our sport with more people Asked member city representatives to offer suggestions: what philanthropy could we partner with that would be a natural fit for NGFFL? Please forward suggestions Will be exploring recommendations a bit later in year Wayne suggested that an additional question for the member survey should ask what local leagues are doing philanthropically it would be good to capture our collective community investment in order to represent ourselves wholly with present and potential corporate partners, as well as for coordination purposes

9:01: Getting to Know the New NGFFL Bylaws (Jared Garduno, Phoenix) New Bylaws It was a ton of work and took awhile. We owe a lot of thanks to last years board members on this.

It was passed overwhelmingly. A few places where we want you to focus and be sure youre familiar with the requirements o Sections 4 and 5: Member responsibilities growth of leagues o Section 10: Voting o Amendment B: How Gay Bowl is going to work

9:05: Questions? 9:05: Call to action, process for posing additional follow-up questions, and thanks (Shane Kinkennon) Please email any questions to Shane and Jared. Questions and answers will be circulated. If you have ideas for a better format for this call, please have at it. Please give us your feedback, but please give us your support as we move forward with these plans. Please give us ideas around corporate partnerships, philanthropic partnership, league growth, etc. 9:09: Adjourn