ACTION PLAN - GRAND ALUMNI HOMECOMING

PROJECTS/ACTIVITIES
PROGRAMME Prepare programme of activities, coordinate and confirm personages in the program AM ACTIVITIES - Opening program/ Parade LUNCHEON (With former mentors) PM ACTIVITY - Grand Alumni Ball INVITATION (GEN. & LUNCHEON) # of invites list of invitees distribution/sending out PM-GRAND ALUMNI BALL Presentation/Special Number from Batch '87 * Dance (80s music) / Glen to get choreographer / Cookie to shortlist participants glen/lorna ____ (GENERAL ACTIVITY) 80 mentors (LUNCHEON) 120 estimated batchmates final printing 3rd wk of march 4,000.00

RESP. PERSON

STATUS/TIMETABLE

BUDGET

GLEN

Already presented for review/ ready for printing For final printing. Out by 3rd Wk of March

15,000.00

romeo lagonoy

COOKIE

Group to practice daily. 3rd Week of March 7:00 to 9:00 at Bulwagan

10,000.00

Coordinate with the following re Presentation during Ball: GOLDEN JUBILARIAN - Berdin/Garalde DIAMOND - Mrs. Dato FLOAT/SERVICE VEHICLE FOR DIAMOND JUBILARIANS Float for dressing (job order) Gas/driver PARADE Permit for the Parade, Escort and Traffic Order

ARTHUR

Provide update on Mar. 25

3,000.00

IVY 5,000.00

*Prepare letter to LGU-Sor. City *Transmittal to LGU *Follow-up/confirm *Prepare letter to SNHS *Transmittal to SNHS

GLEN

For final printing and transmittal to LGU. 3rd Wk of February

3,000.00

Participation of SNHS DBC and Cadet/Cadette

MERLA NETNET

3rd wk of February For final printing and transmittal to LGU

3,000.00

*Follow-up/confirm

STREAMERS * Text and design of tarp/streamers/banners * Printing/Job order * Solicit tarpaulin from Smart

*Prepare letter request

BUDOY DARWIN MERLA

10,000.00 For final printing

*Permit to hang streamers/banners/tarp

*Prepare letter to LGU *Transmittal to LGU *Follow-up/confirm

MERLA GLEN DARWIN/budoy CAROLYN/netnet

3rd Wk of February March 21 5,000.00 Permit fee 3,000.00 Labor

*Installation SNACKS AFTER PARADE *Provide snacks for the following, DBC GAA PNP Patrol/Traffic Others *Prepare meal/snack stubs *Designate area/booth to claim snacks ADDITIONAL 800 SNACK PACKS for alumni

200 0r more SNACK PACKS (P50.00/pax x 200 pax)

10,000.00

MERLA (P20.00/pax x 800 pax) + contingency allow. 16,000.00

LUNCHEON WITH MENTORS Venue: Sor. Provincial Gym, 11:00 am Invitation *# of invites *list of invitees (mentors of batch 87 and present head teachers) *distribution/sending out Catering, for 200 pax Token, for 50 pax SOUND SYSTEM Opening - SNHS Grounds Luncheon and Grand Alumni Ball - Gym SNHS Sound System, 6:00am-12:00nn sound system/lights legaspi city

BUDOY/GLEN

Already closed deal with the use of Gym Finalize brief program. Draft of invite/printing to include brief program (back to back)

5,000.00

Last Wk of March HEDWIG MERLA with initial agreement, for finalization 40,000.00

JUN HAMOR net

coordinate with SNHS re use of sound system for finalization, Feb. 20, 2012 Haggle for contract price

1,000.00 25,000.00

PREPARATION OF SOR. PROVINCIAL GYM *Stage Decoration, Over-all Lay-out

JUN HAMOR and co. Dcor *Get size of wall for backdrop *Design of tarp / for printing 10,000.00

RENTAL OF TABLES AND CHAIRS 120 chairs 40 tables BOOTHS AT GYM *Invite selected companies to set-up booth/selling

Get # of tables and chairs available Remaining needs to be rented

glen

Close deal with Abe

1,200.00 2,000.00

Greenwich, Mang Inasal, Chowking Prepare letter Sending out/confirmation/follow-up Tanduay to set-up booth at Gym

MERLA GLEN/Arthur c/o cooky

Feb. 22 for folow up

BAND BANDA NI GOGO/another band from legaspi ART/GLEN/MERLA/n 1.Closed deal with the Band, part of et/carol/angel sponsorship of Gen. Laguna/Atty. Laguna (Meeting last Feb, 13, 2012) 2.Meet with other band in Lagaspi Provide for token MERLA/GLEN/ ARTHUR

30,000.00

GUEST SPEAKER - GRAND ALUMNI BALL Gen. Laguna

Already sent letter /

LEGACY LED TV, 100" for TLE Program SOUVENIR DOCUMENTATION T-SHIRT/CAPS /printing T-shirts Caps

arthur LAARNI/arthur ANGEL to follow up with laarni video

40,000.00 30,000.00 8,000.00 6,000.00

SUSIE/RIC agnis printing ning frayna/ric instrella LOURDES ATUTUBO

FOOD AND DRINKS (GRAND ALUMNI BALL) Procurement of food and drinks

2 Lechon

carol/arthur/glen and others

Provide for chopping area of food,

12,000.00

70 whole chicken Beer , assorted, 50 cases Tanduay Ice, 10 cases Softdrinks, 20 cases Distribution per table of drinks * 6 bots. Tanduay * 6 bots. Softdrinks * 12 bots. Beer Pica-pica SOLICITATION LETTERS Monitor status of solicitation letter

chopping boards and knives, disp. Gloves Disposables: paper plates, fork, cups

7,000.00 25,000.00 5,000.00 6,000.00 55,000.00

REGINA and co.

SUSIE

5,000.00

Laarni/arthur SUSIE (Mla. Based) CAROLYN

Should be reported 2nd Sat. of March

RAFFLE TICKETS SALES *Account for sales of raffle tickets *Collect sales/payment

APRIL 7, 2012 GRAND ALUMNI HOMECOMING

REGISTRATION * Per batch registration OPTION 1 LIZA *Mla-based group to facilitate registration (computerized) of all attendees OPTION 2 *Provide/prepare registration folders per batch MAVIC *Retrieve from point person per batch before start of parade ARTHUR /LAARNI arthur/carol NETNET/Lorenzo Gabay AND BATCH 87 BOYS GASOLINE TOKENS prizes Tokens for MOBILE/TRAFFIC/SECurity/MEDICAL TEAM 5,000.00 5,000.00 2,000.00

OPENING/PROGRAMME PARADE * prizes: Best number of attendees/Best in Batch Uniform *Order of Parade *Facilitate order of parade in coordination with all participants/partners (PNP Mobile Cars, DBC, Cadet/Cadette, Batch Order) SNACKS *Distribution of snacks LUNCHEON *Brief Programme *Lunch

5,000.00

CAROLYN/FLOR ROCET/AND OTHER BATCH 87

GRAND ALUMNI BALL *Brief Programme, Dancedancedance

batch 87

5,000.00

APRIL 8, 2012 BATCH '87 FAMILY DAY

Venue: NATURE'S SPRING, Irosin, Sor. Assembly Time: 2:00 pm Inform/email Manila based group Coordinate with Owner/Nature's Spring Transportation: 3 Vehicles for 100 pax Food and Drinks: ARTHUR Coordinate with Ferdinand Diaz 12,500.00 6,000.00

FOODS( SEAFOODS AND VEG) * 1 Lechon - Vicky * foods/fruits/finger foods CONTINGENCY TOTAL

arthur/carol FLOR/COOKIE

5,000 WORTH OF FOODS from JING GONZALES ( coordinate with ate baby) 25,000.00 50,000.00

460,700.00