CIC JOB ADVERTISEMENT CHECKLIST Students Name: ___________________ Students ID: ______________________

The Job Ad MEETS the Assignment Requirements Suitable Job ad Responsibility level is in line with Graduate, IBL or IP skills, experience and degree

Unit Code: _________________________ Class Day & Time: ___________________ Lecturers Name: ____________________
The Job Ad DOES NOT MEET the Assignment Requirements Unsuitable Job Ad Responsibility levels of the job are not in line with this students skills, experience and degree Responsibilities too low eg: sales assistant, cashier, telemarketing/call centre, waiter, stocking shelves Responsibilities too high eg: manager, team leader, responsible for a significant budget

Nature of duties is congruent with current degree i.e. - the job ad is clearly relevant to the students degree or career objective. Advertisement uses key words such as Intern, Trainee, Graduate or Undergraduate Qualification required or highly regarded Job Ad is suitable for assignment Yes No

Nature of duties is not congruent with current degree i.e. - the job ad does not appear relevant to the students degree or career objective. Advertisement does not use key words such as Intern, Trainee, Graduate or Undergraduate No qualification required or wanted

Job Ad is not suitable for assignment

RSUM CHECKLIST
Student: _______________________________________________ 1 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 Lecturer: ________________________________
Unsatisfactory Resubmission

APPROPRIATE PRESENTATION AND LAYOUT Use of professional format and layout which highlights most important information. The information needs to be presented in an appropriate order. Lists should start with the most recent dates and work backwards. Also think about your order of headings. It is important that education is on the first page and usually the first section of a resume after your contact details. Font size usually between 10-12 for body, 12-14 for headings. Adjust accordingly. Legible style: eg Arial, Times New Roman or any other style that is legible. Style needs to be consistent. All sections MUST be consistent in the use of font type, font size, spacing and bullet type, e.g. round, square, etc. Remember that you are presenting yourself as a professional. Rsum needs to be single spaced so that the use of space is maximised. In the toolbar, click on paragraph, select single spacing, ensure that the box labelled spacing before and after is set at 0. Indents should be aligned left. Make corrections by placing the cursor in the top left hand side of your toolbar and dragging the information across. Page breaks need to be placed appropriately and lists should not be split. You may have to re-format to achieve this. Your rsum needs to include headers and/or footers with page numbers and your name. Ensure that you include one for each page by going to insert in your toolbar and by selecting footer. This makes it easy for recruiters when printing out job applications. APPROPRIATE CONTENT Only essential information should be included (i.e. name, address, phone, mobile, appropriate e-mail address). These details usually look best if they are centered with your name larger than the rest of your details so that you project confidence in the product that you are marketing - YOU. Education requires adequate detail. Include your qualification (written as Bachelor of.), institute, major/minor, dates of duration, relevant subjects or a positive aspect of your results. It is not sufficient to only list your degree and the institution at which you are studying. Employment needs to contain adequate detail (i.e. position title, company, dates, 2-4 duties / responsibilities listed for recent jobs and achievements). Review and adjust accordingly. This section is very important and provides an opportunity to differentiate you from other candidates. Skills summary needs to include at least four skill sub-headings matched to the specific job advertisement and each skill needs at least two examples to prove your claims. Hint: Skills must be matched to the advertisement requirements. This is often the most difficult section to write. Review the materials on Blackboard and discuss this with your lecturer in consultation or CIC Clinic. You also need to include other significant information at least 1 heading (professional memberships, professional development, interests, awards, achievements, extra-curricular activities, volunteer work or community involvement). This is your chance to stand out amongst your competitors and this information should be relevant to the role for which you are applying. Referees need to be included. They need to be employment or academic in nature and you need to include their full name, position, company, contact details including a phone number and email address. It should be clear how you know them (past employer, lecturer, supervisor, etc.) Rsum is targeted to the requirements of the job advertisement , employer or recruiter. This includes tailoring a Career Objective, appropriate skill sub-headings, units undertaken, etc. Written expression: Use of professional tone and language. Avoid use of abbreviations, slang or clichs. Check grammar, including consistent use of tenses; spelling (UK spelling); sentences have not been copied from samples on Blackboard or other websites. If this symbol !!! has been circled you MUST attend an English Language Clinic (refer to CIC / English Language Clinic Hours on Unit Outline).

2 2.1 2.2 2.3 2.4

Unsatisfactory

Resubmission

Highly important

2.5

2.6 2.7 2.8

!!!

DISCLAIMER RSUM CHECK: Always remember that there are numerous ways to present a rsum. While our suggestions are in line with industry standards and feedback from employers, it is ultimately your choice as to whether or not you choose to use these suggestions to apply for graduate positions. As CIC is an academic unit, it is necessary to measure students work against a checklist. For additional ideas ans suggestions, you may wish to view the information in the Information Resources Centre and on the home page: http://www.swinburne.edu.au/careers/

!!! If this symbol has been circled you MUST attend an English Language Clinic to help with your grammar. Resubmitted work will not be accepted unless the section below is signed by a language lecturer. Overall Grade P N

COMMENTS: Please refer to the sections marked as unsatisfactory above and the suggested improvements. You should consider another consultation with your lecturer or at the CIC Clinic.

Resubmission: P / N Date:

I certify that this student has attended an English Language Clinic. Lecturers name & signature: ________________

Careers in the Curriculum

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COVER LETTER CHECKLIST

Student: ______________________________________________ 1 1.1 1.2 1.3 2 2.1 2.2 2.3 2.4 2.5 2.6 2.7 Lecturer: ___________________________
Unsatisfactory Resubmission

APPROPRIATE PRESENTATION AND LAYOUT Overall style and format is professional and of an appropriate length (4-5 paragraphs and less than one page). Hint: Font style (Arial or Times New Roman) and size (10-12 points) and ensure that your letter has been adjusted left. Letter has been single spaced so that you maximise your use of one page. Using the latest version of Microsoft Word, click on paragraph in the toolbar and select single spacing, also ensuring that spacing before and after is set at 0. Paragraphs need to have a clear purpose and written effectively. Follow the suggestions in the lecture slides and consider seeking extra assistance from the CIC Clinic or your lecturer. APPROPRIATE CONTENT Your contact details including your first and last name, return address, appropriate email address and mobile number either in formal letter or letterhead format. Date (day, month, year order), e.g. 25 March 2012 Employers contact details (if available): contact name, job title, company name and address. Note that you would use the recruiters contact details if the job is advertised by a recruitment agency. Correct salutation eg. Dear Sir/Madam OR Dear Mr Jones OR Dear Ms Tan Statement of purpose (i.e. what position you are applying for including Reference number and with whom). Look carefully at the job advertisement for a reference number. Often written as RE: Graduate Accountant (Ref. no.:34567). Reference to where you saw the job advertised e.g. I am applying for a graduate marketing role as advertised on the seek website. First paragraph: Outline the reason for applying for this company and/or interest in the job if known, refer to employer by name and match your interests, values or work aspirations. Show that youve read their website or checked if theyre a Recruitment Agency, .e.g. your client. This demonstrates your genuine interest in the job and is expected by employers and recruiters alike. Second paragraph: Overview of relevant (academic) qualifications and subsequent skills that have been developed including how they relate to the role. Third and Fourth paragraphs: Overview of employment history and/or volunteer work/extra curricular activities including the transferable skills relevant to the role advertised Think about what your major selling points are and be sure to convey these in your letter. Dont forget that a cover letter represents your first opportunity to sell yourself to an employer. Cover letter is targeted to the requirements of the employer/recruiter Ensure that you have aligned your qualifications and experience to the skills of the advertisement. Reference to rsum and any other inclusions, e.g. Please find my resume attached for your review together with a request for a response and how to contact you, e.g. I would welcome an opportunity to meet you in person at an interview. I can be contacted on 013 1234 567 for further information. Written expression: Use of professional tone and language. Avoid use of abbreviations, slang or clichs. Check grammar, including consistent use of tenses; spelling (UK spelling); sentences have not been copied from samples on Blackboard or other websites. If this symbol !!! has been circled you MUST attend an English Language Clinic (refer to CIC / English Language Clinic Hours on Unit Outline).

Unsatisfactory

Resubmission

2.8 2.9

2.10 2.11

2.12

!!!

DISCLAIMER COVER LETTER CHECK: Keep in mind that there are numerous ways to present a cover letter. While our suggestions are in line with industry standards and feedback from employers, it is ultimately your choice as to whether or not you choose to use these suggestions to apply for graduate positions. As CIC is an academic unit, it is necessary to measure students work against a checklist. For additional ideas ans suggestions, you may wish to view the information in the Information Resources Centre and on the home page: http://www.swinburne.edu.au/careers/

!!! If this symbol has been circled you MUST attend an English Language Clinic to help with your grammar. Resubmitted work will not be accepted unless the section below is signed by a language lecturer.
COMMENTS: Please refer to the sections marked as unsatisfactory above and the suggested improvements. You should consider another consultation with your lecturer or at the CIC Clinic.

Overall Grade

Resubmission: P / N

I certify that this student has attended an English Language Clinic. Lecturers name________________________________________ Signature: ________________________ Careers in the Curriculum

Date:

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Swinburne University of Technology School of Language and Foundation

Careers in the Curriculum Semester 1, 2012: Assignment Cover Sheet

Family Name STUDENT DETAILS: Given Name Student Number

I AM A .

First year student Malaysian student

Second year student

Third year student

International student

Semester 2 2011 CAREERS IN THE CURRICULUM SUBJECT CODE (please tick): HAC0001_S1 (Biotechnology)

HBG0004_S1 (Business)

HES0000_S1 (Engineering)

HIT0004_S1 (Design/IT/Multimedia/Telecommunications & Networking) CLASS DAY: LECTURERS NAME: DATE DUE: _______________________________________ Late Assignments: Assignments over one week late will not be accepted, unless an extension has been granted by your teacher EXTENSION CERTIFICATION: CLASS TIME:

DATE RECEIVED:

This assignment has been given an extension and is now due on:_________________ Signature of Convener:_______________________

DECLARATION
1. I hold a photocopy/saved document of this assignment which can be produced if the original is lost/damaged 2. To the best part of my knowledge, no part of the assignment has been copied from any other students work or from any other source except where due acknowledgement is made in the text No part of this assignment has been written for me by any other person except where such collaboration has been authorised by the lecturer concerned

STUDENTS SIGNATURE:

Official Use Only

COMMENTS: See separate comment sheets attached Grade Awarded Job advertisement Cover letter Rsum English Language Clinic Required? P / P / P / Yes / N N N No Resubmit Yes / No Yes / No Yes / No Resubmission Grade Awarded P / N P / N P / N

RESUBMIT DATE:

(Note: ONE resubmission is allowed in this subject)

Careers in the Curriculum

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