Академический Документы
Профессиональный Документы
Культура Документы
April 4, 2012
Contents
1.0 Purchase Orders ................................................................................................................................................................................... 2 1.1 Order Acceptance ............................................................................................................................................................................ 2 1.2 Confirmation .................................................................................................................................................................................... 2 1.3 Termination of Open Purchase Orders ............................................................................................................................................ 2 2.0 Shipping, Receiving and Paperwork Requirements ............................................................................................................................. 3 2.1 Shipping Requirements.................................................................................................................................................................... 3 2.1.1 Ownership ................................................................................................................................................................................ 3 2.2 Standard Receiving Requirements................................................................................................................................................... 3 2.2.1 Packaging Requirements .......................................................................................................................................................... 4 2.3 Shipping Paperwork Requirements ................................................................................................................................................. 4 3.0 Receiving Terms and Remedies for Discovered Non-Conformance .................................................................................................... 4 3.1 Receiving Acceptance Terms ........................................................................................................................................................... 4 3.2 Refusal Terms .................................................................................................................................................................................. 5 3.3 Remedies of Non Conformance ....................................................................................................................................................... 5 3.3.1 Remedy Charges ....................................................................................................................................................................... 5 4.0 Invoicing Requirements ....................................................................................................................................................................... 6 4.1 Accounts Payable Terms .................................................................................................................................................................. 6 4.2 Required Invoice Paperwork Components ...................................................................................................................................... 6 4.3 Transmission of Invoice ................................................................................................................................................................... 6 5.0 Specifications of Goods ........................................................................................................................................................................ 7 5.1 Chemical Raw Materials .................................................................................................................................................................. 7 5.1.1 Shipping Requirements ............................................................................................................................................................ 7 5.1.2 Packaging Requirements .......................................................................................................................................................... 7 5.2 Packaging Components ................................................................................................................................................................... 7 5.2.1 Bags .......................................................................................................................................................................................... 7 5.2.2 Bottles, Drums, Pails and Totes ................................................................................................................................................ 8 5.2.3 Boxes and Corrugate ................................................................................................................................................................ 8 5.2.4 Caps, Closures and Lids ............................................................................................................................................................ 8 5.2.5 Dip Tubes and Portioning Cartridges ....................................................................................................................................... 8 5.2.6 Labels ....................................................................................................................................................................................... 8 5.2.7 Other ........................................................................................................................................................................................ 9 5.3 Finished Goods ................................................................................................................................................................................ 9 5.3.1 Bottles: ..................................................................................................................................................................................... 9 5.3.2 Boxes: ....................................................................................................................................................................................... 9 5.3.3 Cardboard Partition:............................................................................................................................................................... 10 5.3.4 Chemical: ................................................................................................................................................................................ 10 5.3.5 Closures: ................................................................................................................................................................................. 10 5.3.6 Dip Tube/Dilution Control: ..................................................................................................................................................... 10 5.3.7 Identification: ......................................................................................................................................................................... 10 5.3.8 Labels: .................................................................................................................................................................................... 10 5.3.9 Pails: ....................................................................................................................................................................................... 11 6.0 Pricing ................................................................................................................................................................................................ 11 6.1 Pricing Terms ................................................................................................................................................................................. 11 7.0 Legal and Ethics .................................................................................................................................................................................. 11 7.1 Jurisdiction and Legal .................................................................................................................................................................... 11 7.2 Warranty ........................................................................................................................................................................................ 12 7.3 Business Standards and Legislation ............................................................................................................................................... 12 7.4 Sustainable Business Practices ...................................................................................................................................................... 12 7.4.1 Economic ................................................................................................................................................................................ 12 7.4.2 Environmental ........................................................................................................................................................................ 12 7.4.3 Social ...................................................................................................................................................................................... 12
Page | 1
1.2 Confirmation
The seller must confirm all orders by return email to the issuing buyer at Charlotte, or, fax if email is unavailable. PDF format is preferred. Confirmation must include the following details: Name of the vendor and date the order was received Charlotte purchase order number and seller sales order number Payment terms (eg. Net 50, 2% N10 ect.) Delivery date(s) Itemized list of ordered goods including: Seller item code Charlotte stock keeping unit code (if available) Item description Ordered quantities Unit of measure Price per unit of measure Line item total price Freight terms or freight charge line item if terms are "Prepaid and Collect" Any other documents specifically requested by the buyer (eg. NAFTA Certificates)
Page | 2
Cancelling under these conditions is at the discretion of the buyer, and may be applied to business conditions at or of the buyer or seller. The buyer also reserves the right the pre-emptively cancel orders in the event any of the conditions listed above are predicted to occur by Government or mainstream media.
There must be no overhanging goods on the width (40") and no overhanging on the length (48") Goods should be stacked on pallet no higher than 56 (50 product, 6 Pallet) Pallets must be stretch wrapped or strapped to prevent shipping damages from shifting Backorders over 15% of the original volume on Purchase Order must be filled at the sellers' expense 2.2.1 Packaging Requirements Shipping and secondary packaging must meet the following requirements: Packaging must be strong enough to withstand crushing if single stacked on a pallet 56" tall Packaging should not be damaged by the weight or nature of the goods within Packaging must protect the goods within from dust Secondary packaging must indicate goods quantity and description Chemical goods must be marked with a lot number printed or affixed permanently to primary and secondary packaging. Boxes intended for shipping liquids must have orientation arrows Regulated Goods must be packaged in government and industry mandated packaging
Page | 4
Value Added per Administration Employer Value Added per Labour Employee Working Days per Year Hours per Day
Industry Canada, Performance Soap and Cleaning Compound Manufacturing, Manufacturing Revenue per Employee <http://www.ic.gc.ca/cis-sic/cis-sic.nsf/IDE/cis-sic32561pere.html#per2>
Page | 5
Page | 6
Page | 7
5.2.2 Bottles, Drums, Pails and Totes Material: HDPE and PET, color must be that specified on Purchase Order. Should be composed of at least 15% post-production recycled resins (flashings, ect). Finished units must be BPA free Measurements: Must conform to supplied drawing and fall within specified tolerances Orifice: Standard neck finish must meet drawing specifications and fall within specified tolerances. Controlled "I" dimension must meet prescribed diameter within expected tolerances. Thread pitch should be 6TPI for 28-400 and 38-400 finishes unless otherwise specified on bottle drawing Identification: All units must indicate cavity number. UN tested bottles must indicate UN Class. Open head containers with orifice greater than 120mm must have infant drowning warning label Totes: All totes must be 1000L and UN approved. Refurbished totes must be thoroughly rinsed out or come with virgin bottle Special: Ship in boxes or flats with contents quantity and description clearly indicated. Flats are to only be used where bottles are strong enough to support the weight of three additional pallets of the same product stacked on top. Drums are to be shipped on pallets 5.2.3 Boxes and Corrugate Material: Pulp/fibre with a minimum 95% post consumer material. Must be 100% recyclable and biodegradable. All boxes must be pre-glued and folded Measurements: Must conform to supplied drawing and fall within specified tolerances Printing: Art must conform to approved drawing. Charlotte SKU code, orientation arrows, manufacturers seal and "Made in Canada" are always required unless specifically stated otherwise. Ink must be vegetable based and water fast ECT: Minimum ECT must be 40C unless another strength has been specifically requested Special: Boxes must be shipped with identification on each side of the pallet indicating Charlotte SKU, contents quantity and description 5.2.4 Caps, Closures and Lids Material: PP and HDPE, color must be as specified on Purchase Order Measurements: Must conform to supplied drawing and fall within specified tolerances. Thread pitch should be 6TPI for 28-400 and 38-400 finishes unless otherwise specified on cap drawing. Liner: Must be installed as specified in line item description on Purchase Order Special: Pail lids must come with Reike spout, and be lined with a gasket. UN tested closures and lids must indicate UN Class. All caps, closures and lids must ship in boxes with contests quantity and description clearly indicated 5.2.5 Dip Tubes and Portioning Cartridges Material: PP and HDPE, color must be specified on Purchase Order Measurements: Must conform to supplied drawing and fall within specified tolerances. Diameter must be tightly controlled to specification Special: Ship in boxes with contents quantity and description clearly indicated 5.2.6 Labels Stock: White BOPP, permanent adhesive with short-term removability, service temperature -29C to 93C, HDPE Loop Tack: 1.2 - 1.8 lbs peel adhesion: 1.1 - 1.7 lbs, PET Loop Tack: 3.6 - 4.2 lbs peel adhesion: 2.6 - 3.2 lbs (Recommended stock is Fasson 76911) Backing: Translucent and compatible with optical gap detection. Any splice must be as strong as the backing itself Page | 8
Ink: Vegetable based or UV. Must contain no VOC, heavy metals, toxins, carcinogens or mutagenic agents. Ink must be water fast and resistant to UV degradation over 3 years Roll diameter: Maximum 11" overall roll diameter with 3" core Special: Finished with UV lacquer. All rolls must have count indicated on the roll, and shipping cases should be maximum 10" tall with sample label affixed to one side 5.2.7 Other All purchased packaging goods and media not specified in previously mentioned criteria must conform to specification and sample provided to Charlotte buyer during initial quotation. All units must ship with clearly indicated contents quantity and description
5.3.3 Cardboard Partition: Corrugate should be craft brown 2x4L boxes should contain a corrugated partition perpendicular to the inner flaps opening to segregate the unit and provide added structural integrity (also 2x4.73L) 4x4L boxes should contain a corrugated partition perpendicular to the inner flaps opening to segregate the unit and provide added structural integrity (also 4x3.78L) Partitions should be stacked with flutes pointing upward to increase rigidity 5.3.4 Chemical: Chemical efficacy must be guaranteed by Seller for 3 years from delivery date unless another prescribed expiration date is printed on the goods prior to delivery Chemical should meet prescribed expectations as per Right to Know section on label Color and scent should not change from batch to batch without prior notification to Charlotte Seller must manage any 3rd party certifications (eg. CFIA, Green Seal, Eco Logo, UL, ect.) 5.3.5 Closures: The container closure must be installed correctly, and must prevent leakage of the chemical contents Closures should be lined with induction seal, gasket, foam or pulp to deter leakage Closure must not back-off after application and threads should not jump or strip Internal thread pitch must be 6TPI for both 28mm and 38mm Closure color must not change from batch to batch without prior notification If a vented closure is needed the seller must perform due diligence to ensure benefits outweigh consequences. The seller must keep test results for future reference Closures should be UN rated if the contents are TDG Classified 5.3.6 Dip Tube/Dilution Control: Dip tube should be firmly installed in the bottle without displacing or deforming the bottle or destroying the dip tube itself in the process Dip tube length must be sufficient to empty the contents accepting a reasonable amount of inaccessible residue Proportioning cartridge should be firmly installed in the bottle without displacing or deforming the bottle or destroying the unit itself in the process Proportioning cartridge should be installed correctly on a slant as prescribed by Hydro Systems Proportioning cartridge should meet the product specific dilution requirements 5.3.7 Identification: Primary and secondary packaging should be market with Charlotte SKU code and an identifying batch/lot number Certificate of Analysis must be supplied with shipment Primary and secondary packaging should be marked with an expiry date if expiry is less or greater than 3 years Dangerous goods must have "Ltd. Qty" indicated where applicable 5.3.8 Labels: Labels must be permanently applied to primary packaging The label must be applied on level, and be free of wrinkles, bubbles or tears Instances of obvious label printing defects should be identified with Charlotte purchasing prior to finished goods labelling (eg. label has no text or smudges of printing ink) Page | 10
5.3.9 Pails: Pails are to be in good condition and free of visible and/or measurable defects Moulds, resin and colors should not change from batch to batch without prior notification Pails should be made from HDPE resin Pails should be UN rated if the contents are TDG Classified
6.0 Pricing
6.1 Pricing Terms
All prices must be transmitted to Charlotte in writing. The following terms must apply: Quotes must be transmitted to Charlotte via emailed .pdf (or fax is email is unavailable) All quotes are valid until expiry date or date Charlotte receives new quote No surcharges are accepted. All charges must be represented in the price of the goods alone Price on sellers invoice must agree with Charlotte Purchase Order Any modification to prices on any issued Purchase Order must be made in writing by the buyer. Oral agreements are invalid
7.2 Warranty
The seller must warranty all goods and services for a period of 36 months, beginning on the day the goods are received by the buyer. The only exception will be goods with a specific expiration date that is marked on the primary packaging. All statements that attempt to waive warranty are void, and do not have to be disputed by the buyer at the point of purchase. This warranty only applies to original defects in the goods or services that Charlotte does not immediately detected at point of receipt (and would have therefore been rejected) or find expressed though the initial use. Any defects that are created through willful acts or negligent care by Charlotte will void the sellers' obligation to warranty that specific product
Page | 12