Rizvi Institute of Management Studies and Research, Mumbai Name: Mr.

Sandip Kadam Specialization: Operations Course: MMS Roll No. 87 Project Title: 5S Implementation at Toybanks Storehouse

DISSERTATION PROJECT

1. Project Title 5S implementation at the Toybanks Storehouse 2. Need & Significance:

About Toybank: Toybank is a Non-profit organization that has been setup with the aim of providing toys to poor children. The toy shapes the psyche of the children, so utmost care is taken to give only unbiased and morally correct toys to children. As of now, toys are collected, segregated and gift-wrapped and then gifted on a one-onone basis to the kids from all over Mumbai.

What is 5S?
5S is the name of a workplace organization methodology that uses a list of five Japanese words which are seiri, seiton, seiso, seiketsu and shitsuke. The list describes how to organize a work space for efficiency and effectiveness by identifying and storing the items used, maintaining the area and items, and sustaining the new order. In short: 1) Sort (Seiri): Eliminate all unnecessary tools, parts, and instructions. 2) Set In order (Seiton): There should be a place for everything and everything should be in its place. 3) Shine (Seiso): Clean the workspace and all equipment, and keep it clean, tidy and organized. 4) Standardizing (Seiketsu): To make sure first 3 S are always implemented 5) Sustain (Shitsuke): To make habit of properly maintaining correct procedures

Need & Significance of 5S:

1) As of now toys collected are not sorted and are lying on the floor in unsorted condition. So, these toys need to be sorted so that identification of toys will be easy. 2) There is lot of junk material (toys in bad condition) present is store house which needs to be removed from storing area. 3) There is no space allocation for each type of toy. 4) There is no proper utilization of Space in the Storehouse. Because of messy storage of toys there is no free space to navigate in the store area. 5) Volunteers and Toybankers find it difficult to find right type of toys while packing them for distribution drives. To have an idea, pictures showing current state of store house are shown:

Current Scenario at Toybanks Storehouse

Project Objectives:
1) 2) 3) 4) 5) To improve the space utilization in Storehouse. To store most frequently used toys at most accessible location. To eliminate waste in storehouse. To make storehouse organized and clean. To make storehouse more pleasant place to work.

Methodology:
To capture the photographs showing current state of warehouse. To convince the importance of 5S implementation to stakeholders. To start with 5S implementation: 1) 1st S: Sort Launch the red tag project Set the criterion for Red tagging Identify the red tag targets Make & Attach red tags Allocate red tag holding area and keep red tagged item in red tag holding area. Evaluate Red tagged items . 2) 2nd S: Set In Order Classify the toys Allocate appropriate locations for storing each type of toys Applying the concepts of Visual control (Signboards), Motion Improvements. 3) 3rd S: Shine Determine the Shine targets. To assign responsibility of Shine assignment. To create Shine Schedule. To assign Inspection jobs 4) 4th S: Standardize Deciding who is responsible for which activities with regards to maintaining first 3S conditions Preparing 5S Job cycle Chart Fool proofing the first 3S Preventing unneeded item from accumulating into Storehouse 5) 5th S: Sustain Creating 5S Slogans 5S posters 5S photo exhibits and storyboards Training Toybankers on 5S

Expected Outcomes:
1) 2) 3) 4) Better utilization of space within storehouse. Easy accessibility of toys & less time for searching toys than before implanting 5S. Making storehouse pleasant place to work in than before implementing 5S. Clean and organized storehouse.

TABLE OF CONTENT

Chapter 1- Introduction of Toybank

Chapter 2- Introduction of 5S

Chapter 3- Scenario of Storehouse before 5S (Issues and problems)

Chapter 4- Implementing 1st S: Sorting

Chapter 5 Implementing 2nd S: Set In Order

Chapter 6 Implementing 3rd S: Shine

Chapter 7 Implementing 4th S: Standardize

Chapter 8 Implementing 5th S: Sustain

Chapter 9 Conclusion (Benefits achieved by 5S Project)