Waller Hall Constitution

(Recent as of April 2012) Preamble

We the People of Waller Hall, in Order to form a more perfect Residence Hall, establish Justice, insure domestic Tranquility, provide for the common defense, promote the general Welfare, and secure the Blessings of Liberty to ourselves and our Posterity, do ordain and establish this Constitution for Waller Hall.

Article I. Name
The name of the organization shall be The Windsor Club of Waller. The members shall be known as Waller Windsors or Men of Waller.
Section 1.01

Article II. Purpose

Section 2.01

The Purpose of this organization shall be to:

(a) Stimulate educational and social development. (b) Promote leadership, maturity, friendship, and unity. (c) Encourage participation and cooperation with the university community. (d) Provide a safe and comfortable environment for residents and guests of Waller Hall. (e) Maintain integrity and honorable reputation of past, present, and future members.

Article III. Membership

Section 3.01

Regular members

(a) All men residing in Waller Hall will automatically become members of this
organization.

Section 3.02

Honorary members

(a) These are available to any person upon two-thirds approval of hall council.
Honorary members may not concurrently hold the title of regular member.

Section 3.03

Alumni members

(a) Any former member of Waller Hall shall have Alumni member status.

Article IV. Officers

The officers of this organization shall be President, Vice President, Treasurer, Secretary, and four Floor Representatives
Section 4.01 Section 4.02

The Chain of command is as follows

1. President 2. Vice President 3. Treasurer 4. Secretary 5. Floor Representatives

An officer who fails to maintain the qualifications set forth by the by-laws must resign.
Section 4.03

The Hall Council has the authority to appoint a replacement to fill any position vacated prematurely, except in the case of the President, which requires a special election.
Section 4.04

Article V. Hall Council

The Hall Council shall consist of the elected officers and the Residential Education Director (RED) (who shall act as the advisor to the Hall Council).
Section 5.01

A quorum must be present to conduct Hall Council business. A quorum shall consist of half of the Hall Council members plus one.
Section 5.02 Section 5.03

All Council members shall:

(a) Assist the President when directed (b) Return to campus by the beginning of Week of Welcome in the Fall to assist with the
implementation of Article II, which will include posting the Waller Hall Constitution and By-Laws. Council members may also be asked to return early to campus for Spring Semester as requested by the RED, or the president with the approval of the RED, unless there are extenuating circumstances.

(c) Abide by the University and Waller Hall policies and regulations. (d) No person shall hold more than one elected Hall position at a time.

The Hall Council shall possess the power to suspend the constitution by a two-thirds vote of the Council members present at a regular or special meeting. The suspension cannot last longer than 48 hours, but it can be renewed at that point. No elections shall be conducted while the constitution is suspended. It can only be suspended a maximum of two weeks at which point the Constitution must be amended within 24 hours. This clause is not suspended with a suspension of the constitution.
Section 5.04

Article VI. Duties of Hall Council

Section 6.01

Discuss and make decisions concerning business pertinent to Waller Advise the President in matters pertaining to Waller Hall. Authorize all expenditures over $10.00.

Hall.
Section 6.02 Section 6.03 Section 6.04

Have their decisions overruled by a two-third majority of a quorum vote by the regular members of Waller Hall. Make decisions by a simple majority of the Council members present at a regular or special meeting. With the consent of the President, a decision may be made in the form of a written petition signed by a quorum of voting members of the Hall Council between regular meetings.
Section 6.05

Override the By-Laws by a two-thirds vote of the Council members present at a regular or special meeting, as needed.
Section 6.06 Section 6.07 Section 6.08

Approve appointments made by the president. Meet at regular times that are announced to residents.

Article VII. Voting

Officers shall be elected in accordance with the guidelines set forth in Article III and the By-Laws.
Section 7.01

Hall Vote: All regular members of The Windsor Club of Waller shall be entitled to one vote in all-hall meetings and regular elections.
Section 7.02

All members of the Hall Council shall have one vote in all Hall Council meetings with the exception of the President, who may vote only in cases of a tie.
Section 7.03

During Hall Council meetings, voice votes may be used to pass money in amounts less than $50.00. To pass money in amounts greater than or equal to $50.00, a vote by hands must be taken.
Section 7.04 Section 7.05

A vote may be taken at an All-Hall Meeting if the President does not

break a tie.
Section 7.06 Regular members present at any council meeting may vote on motions not pertaining to the budget of Waller Hall.

Article VIII. Amendments

Section 8.01

Constitution and By-Laws:

(a) Amendments to the Constitution and/or By-Laws may be proposed by any regular
voting member of the hall in any Hall Council meeting, an all-hall meeting, or by written request to the Hall Council.

(b) The proposed amendment must be posted in a public place at least 48 hours prior to
a regularly scheduled Hall Council meeting.

(c) A two-thirds majority of the Hall Council members present must vote in favor of the
amendment to pass the proposed amendment.

Article IX. Officer Removal by Impeachment

Any officer of the Waller Hall government may be removed by means of impeachment.
Section 9.01

The following procedure must be adhered to in order to remove the officer in question:
Section 9.02 (a) A regular voting member must make a motion regarding the specific officer they
wish to impeach. The motion must include a list of reasons for impeachment.

(b) The motion must pass with a majority vote to proceed. (c) The officer in question will then take time to answer the charges and defend
themselves.

(d) Following the defense, only voting members of Hall Council will be allowed to ask
questions of the officer in question.

(e) The officer in question will then be excused from the meeting area for voting
members to carry on a discussion regarding the impeachment proceedings.

(f) When discussion has ended, regular voting members will cast a secret ballot to
determine whether or not the officer in question is to be removed from government. A two-thirds vote is required to remove the officer in question, which will be counted by the President and certified by the advisor to government.

(g) If the officer who is removed held a constitutionally provided-for position, a special
election will take place no more than two (2) weeks after he was removed. The resident who was removed will not be allowed to declare candidacy or run in the special election, and all write-in votes bearing their name will be invalidated. However, the resident will not be barred from declaring candidacy or running in semester or end of year elections. The President shall have the power to appoint a resident to fill the position temporarily until an election can be held.

(h) Challenges to removal from government must be heard by the Waller Hall President,
Vice President, Treasurer, Secretary and Residential Educational Director within one (1) week of removal. The challenger will have the right to state his case before a closed meeting of the aforementioned officers and must formally declare intent to challenge within twenty four (24) hours of removal. Formal intent is strictly defined as: a written letter addressed to the President which will include a meeting date and time and all other relevant information. All aforementioned officers, except the President, will cast a vote to reconsider removal. If a majority of the officers feel a need to reconsider, the issue will be introduced as old business in Hall Council and the proceeding will occur from Article IX, Section 2, Subsection C.

Article X. Hall Council Procedure

Section 10.01 Any Procedure not covered in the Waller Constitution and/or By-laws shall be
governed, here applicable, by common parliamentary procedure.

Article XI. By-Laws

Section 11.01 Provision is hereby made to establish By-Laws to this Constitution

for the purpose of enacting the statutes of this Constitution.

Article XII. Duke of Windsor

Section 12.01 The Duke of Windsor shall be an honorary position selected

annually as set forth in the By-Laws.

Waller By-Laws
(Recent as of April 2012)

Article I. Honorary and Alumni Membership

Section 1.01 Honorary and Alumni members shall have all the privileges and responsibilities of regular members except that they may not:
(a) Hold any Windsor Club Office, except the Duke of Windsor. (b) Have a vote in any Windsor Club business.

Article II. Dues

Section 2.01 Dues for Regular Members are as followed:
(a) Dues for regular members shall be $52.00 per academic year or $26.00 per semester, of which a minimum of $1 per person per semester will go into a rollover account. (b) Dues shall be mandatory and payable according to the policies set by the department of Housing and Dining and the RHA Council.

Article III. General Elections

Section 3.01 Nominations for any executive office must be made by the man running for the office. Candidates must fill out an application, which will then be posted in a public place.
(a) The elections for hall offices shall be held in December for the following Spring semester and in April for the following Fall semester; Offices will be elected in the following intervals: (i) President- The President shall be elected in the Spring and begin a one year term of office the last week of Spring semester.

(ii) Vice President- The Vice President shall be elected in the Spring and begin a one year term of office the last week of Spring semester. (iii) Treasurer- The Treasurer shall be elected in the Spring and begin a one year term of office the last week of Spring semester. (iv) Secretary- The Secretary shall be elected in the beginning of Fall and Spring semesters and assume a one semester term of office.

(v) Floor Representatives- The Floor Representatives shall be elected by the floors at the beginning of Fall and Spring Semesters for a one semester term of duty

(b) The President shall appoint an Election Committee Chairman from the regular members of the hall for each general election. The Election Committee shall: (i) Be responsible to the President and Hall Council for proper conduct of the election. (ii) Establish the election procedure in accordance with the Waller Hall Constitution. (iii) Determine the eligibility of all candidates. (iv) Place the name of each qualified candidate on the ballot.

Section 3.02 Votes shall be cast by secret ballot and counted by the Election Committee with the RED present. The committee shall post the results of the election in a public place. Regular members may personally submit an absentee vote to the election chairman in a sealed ballot prior to 11:59 pm of the day preceding the election, but no sooner than 72 hours prior to the election. Section 3.03 The Person who gets the plurality of votes is elected.

Article IV. Duke of Windsor

Section 4.01 A committee shall be formed to elect the Duke of Windsor. The committee chair will be the current Duke of Windsor (if available) and the committee shall be made up of the RED and a quorum of Hall Council members (containing all executive members)
(a) The election shall be conducted in the month of April. (b) Duke shall be elected by a simple majority of the votes cast. (c) In case of tie the committee shall bring the matter to the next Hall Council meeting where a majority vote of Hall Council shall elect the next Duke.

Section 4.02 The Duke of Windsor must be a regular member upon election and at least an alumni member during his term; however, he shall not be an officer nor shall he be a member of the Hall Council.
(a) The term of Duke shall be for one year; starting from his election date until a new Duke is elected during the next spring election. (b) The Duke of Windsor shall receive a $100.00 scholarship from the halls fund.

Article V. Officer Qualifications

Section 5.01 Any regular member shall be eligible for the office of President if they have completed at least two semesters or three quarters at an accredited college or university prior to his term of office and have resided at least one semester in Waller Hall. Section 5.02 To be eligible for an elected office, a student must be regularly enrolled in a minimum of twelve credit hours and have a grade point average of at least 2.3 during the term of his participation, and have a minimum cumulative grade point average of 2.0 upon the election of office. These grade requirements may be waived upon the approval of the RED. Section 5.03 Any regular member is eligible to run for Vice President, Treasure, Secretary and Floor Representative.

Article VI. Duties of officers

Section 6.01 The President shall:
(a) Preside over All Hall and Hall Council meetings. (b) Appoint special committees and Officers. Executive Officers must be made aware of such offices within 48 hours. The appointed offices may be discontinued at the Presidents discretion. A report on the rights and the responsibilities of the appointed offices must be presented to the Hall Council at the soonest meeting after the appointment. Appointed officers shall count towards quorum. (c) Act as ex-officio member to all committees, not being entitled to vote therein. (d) Appoint chairman of Election Committee. (e) Act as hall representative to all campus activities and living group functions warranting such procedures. (f) Maintain weekly contact with Residential Education Director. (g) Serve as Executive representative to RHA, unless an RHA Representative is appointed. (h) Organize at least one training session for the Representatives per semester.

Section 6.02 The Vice President shall:

(a) Assist the President in his duties. (b) Assume the duties of the President in his absence.

(c) Serve as Executive representative to RHA, unless an RHA Repetitive is appointed. (d) Promote Waller Hall participation and Waller Hall activities. (e) Maintain integrity of the Waller Man of the Month program.

Section 6.03 The Treasurer shall:

(a) Collect and disperse hall funds under the supervision of the RED and with the approval of the Hall Council. (b) Authorize any expenditure for any item less than or equal to $10.00 with approval of the Hall President. (c) Prepare and present a current financial report every month or upon the request of the President or the RED. (d) Prepare Waller Halls budget within the first Two weeks of each semester. (e) Assist the president when requested.

Section 6.04 The Secretary shall:

(a) Be the official correspondent of this organization. (b) Keep minutes of All-Hall and Hall Council meetings, and distribute copies to the President, RED, and Representatives for posting in the bathrooms. (c) These minutes are subject to approval by the RED and the President. (d) The minutes also must be completed and distributed to floor representatives within 48 hours of Council meeting. (e) Maintain a file of all changes or additions to the Constitution and By-laws and past minutes. (f) Assist the President when requested.

Section 6.05 The Representatives shall:

(a) Act as liaison between Hall Council and their constituents when necessary. (b) Organize at least one program per semester for his floor, or preferably for the entire hall. (c) Attend their floor meetings in order to report the actions of their community to Hall Council. (d) Work closely with his Resident Adviser in the development of the floor community. (e) Post copies of the minutes within 24 hours of their reception. (f) Assist the president when requested.

Section 6.06 The Social Chair Shall:

(a) Be responsible for the business of Waller Hall council as it pertains to Sibling Halls. (b) Attend a proper amount of Sibling Hall government meetings to stay informed about their programs and business. (c) Be responsible for starting and attending the Sibling Hall Interactivity Committee as explained in Article X

Article VII. Budget

Section 7.01 Any money requested that exceeds $200.00 shall be presented in New Business and then passed in Old Business of the next Hall Council meeting.

Article VIII. Benefits

Section 8.01 The President shall receive a $115.00 stipend per semester. Section 8.02 The Vice President shall receive a $100.00 stipend per semester. Section 8.03 The Treasure and Secretary shall receive an $80.00 stipend per semester. Section 8.04 The Floor Representatives shall receive a $50.00 stipend per semester. Section 8.05 The Social Chairs shall receive a $25.00 stipend per semester. Section 8.06 Every stipend shall be subject to adjustment as according to council during stipend review held each semester.

Article IX. Room Assignments

Section 9.01 Unreserved rooms shall be assigned according to the following system:
(a) Most recent occupant has option to retain room. (b) The president then representatives shall have first choice of open rooms, due to the need for correct placement. (c) Open rooms shall be assigned according to the Priority Point System. (d) All room changes must be approved by the Residential Education Director.

Article X. Sibling Hall Interactivity Committee Duties

Section 10.01 Be in charge of decoration, publicity, and cleanup of all hall council sponsored Sibling Hall activities. Section 10.02 Support Staff Sibling Hall programming based on requests. Section 10.03 Plan and implement at least one Sibling Hall social opportunity per semester Section 10.04 Perform duties as assigned by Social Chair.