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List of the keyboard shortcuts for Windows XP

General keyboard shortcuts


CTRL+C (Copy) CTRL+X (Cut) CTRL+V (Paste) CTRL+Z (Undo) DELETE (Delete) SHIFT+DELETE (Delete the selected item permanently without placing the item in the Recycle Bin)

CTRL while dragging an item (Copy the selected item) CTRL+SHIFT while dragging an item (Create a shortcut to the selected item) F2 key (Rename the selected item) CTRL+RIGHT ARROW (Move the insertion point to the beginning of the next word) CTRL+LEFT ARROW (Move the insertion point to the beginning of the previous word) CTRL+DOWN ARROW (Move the insertion point to the beginning of the next paragraph) CTRL+UP ARROW (Move the insertion point to the beginning of the previous paragraph) SHIFT with any of the arrow keys (Select more than one item in a window or on the desktop, or select text in a document)

CTRL+SHIFT with any of the arrow keys (Highlight a block of text)

CTRL+A (Select all) F3 key (Search for a file or a folder) ALT+ENTER (View the properties for the selected item) ALT+F4 (Close the active item, or quit the active program) ALT+ENTER (Display the properties of the selected object) ALT+SPACEBAR (Open the shortcut menu for the active window) CTRL+F4 (Close the active document in programs that enable you to have multiple documents open simultaneously)

ALT+TAB (Switch between the open items) ALT+ESC (Cycle through items in the order that they had been opened) F6 key (Cycle through the screen elements in a window or on the desktop) F4 key (Display the Address bar list in My Computer or Windows Explorer) SHIFT+F10 (Display the shortcut menu for the selected item) ALT+SPACEBAR (Display the System menu for the active window) CTRL+ESC (Display the Start menu) ALT+Underlined letter in a menu name (Display the corresponding menu)

Underlined letter in a command name on an open menu (Perform the corresponding command)

F10 key (Activate the menu bar in the active program) RIGHT ARROW (Open the next menu to the right, or open a submenu) LEFT ARROW (Open the next menu to the left, or close a submenu) F5 key (Update the active window) BACKSPACE (View the folder one level up in My Computer or Windows Explorer) ESC (Cancel the current task) SHIFT when you insert a CD-ROM into the CD-ROM drive (Prevent the CD-ROM from automatically playing)

CTRL+SHIFT+ESC (Open Task Manager)

Dialog box keyboard shortcuts


If you press SHIFT+F8 in extended selection list boxes, you enable extended selection mode. In this mode, you can use an arrow key to move a cursor without changing the selection. You can press CTRL+SPACEBAR or SHIFT+SPACEBAR to adjust the selection. To cancel extended selection mode, press SHIFT+F8 again. Extended selection mode cancels itself when you move the focus to another control. CTRL+TAB (Move forward through the tabs) CTRL+SHIFT+TAB (Move backward through the tabs) TAB (Move forward through the options) SHIFT+TAB (Move backward through the options) ALT+Underlined letter (Perform the corresponding command or select the corresponding option)

ENTER (Perform the command for the active option or button) SPACEBAR (Select or clear the check box if the active option is a check box) Arrow keys (Select a button if the active option is a group of option buttons) F1 key (Display Help) F4 key (Display the items in the active list) BACKSPACE (Open a folder one level up if a folder is selected in the Save As or Open dialog box)

Microsoft natural keyboard shortcuts


Windows Logo (Display or hide the Start menu) Windows Logo+BREAK (Display the System Properties dialog box) Windows Logo+D (Display the desktop) Windows Logo+M (Minimize all of the windows) Windows Logo+SHIFT+M (Restore the minimized windows) Windows Logo+E (Open My Computer) Windows Logo+F (Search for a file or a folder)

CTRL+Windows Logo+F (Search for computers) Windows Logo+F1 (Display Windows Help) Windows Logo+ L (Lock the keyboard) Windows Logo+R (Open the Run dialog box) Windows Logo+U (Open Utility Manager)

Accessibility keyboard shortcuts


Right SHIFT for eight seconds (Switch FilterKeys either on or off) Left ALT+left SHIFT+PRINT SCREEN (Switch High Contrast either on or off) Left ALT+left SHIFT+NUM LOCK (Switch the MouseKeys either on or off) SHIFT five times (Switch the StickyKeys either on or off) NUM LOCK for five seconds (Switch the ToggleKeys either on or off) Windows Logo +U (Open Utility Manager)

Windows Explorer keyboard shortcuts


END (Display the bottom of the active window) HOME (Display the top of the active window) NUM LOCK+Asterisk sign (*) (Display all of the subfolders that are under the selected folder)

NUM LOCK+Plus sign (+) (Display the contents of the selected folder) NUM LOCK+Minus sign (-) (Collapse the selected folder) LEFT ARROW (Collapse the current selection if it is expanded, or select the parent folder) RIGHT ARROW (Display the current selection if it is collapsed, or select the first subfolder)

Shortcut keys for Character Map


After you double-click a character on the grid of characters, you can move through the grid by using the keyboard shortcuts: RIGHT ARROW (Move to the right or to the beginning of the next line) LEFT ARROW (Move to the left or to the end of the previous line) UP ARROW (Move up one row) DOWN ARROW (Move down one row) PAGE UP (Move up one screen at a time) PAGE DOWN (Move down one screen at a time) HOME (Move to the beginning of the line) END (Move to the end of the line) CTRL+HOME (Move to the first character) CTRL+END (Move to the last character)

SPACEBAR (Switch between Enlarged and Normal mode when a character is selected)

Microsoft Management Console (MMC) main window keyboard shortcuts


CTRL+O (Open a saved console) CTRL+N (Open a new console) CTRL+S (Save the open console) CTRL+M (Add or remove a console item) CTRL+W (Open a new window) F5 key (Update the content of all console windows) ALT+SPACEBAR (Display the MMC window menu) ALT+F4 (Close the console) ALT+A (Display the Action menu) ALT+V (Display the View menu) ALT+F (Display the File menu) ALT+O (Display the Favorites menu)

MMC console window keyboard shortcuts


CTRL+P (Print the current page or active pane) ALT+Minus sign (-) (Display the window menu for the active console window) SHIFT+F10 (Display the Action shortcut menu for the selected item) F1 key (Open the Help topic, if any, for the selected item) F5 key (Update the content of all console windows) CTRL+F10 (Maximize the active console window) CTRL+F5 (Restore the active console window) ALT+ENTER (Display the Properties dialog box, if any, for the selected item) F2 key (Rename the selected item) CTRL+F4 (Close the active console window. When a console has only one console window, this shortcut closes the console)

Remote desktop connection navigation


CTRL+ALT+END (Open the Microsoft Windows NT Security dialog box) ALT+PAGE UP (Switch between programs from left to right) ALT+PAGE DOWN (Switch between programs from right to left) ALT+INSERT (Cycle through the programs in most recently used order) ALT+HOME (Display the Start menu) CTRL+ALT+BREAK (Switch the client computer between a window and a full screen)

ALT+DELETE (Display the Windows menu)

CTRL+ALT+Minus sign (-) (Place a snapshot of the entire client window area on the Terminal server clipboard and provide the same functionality as pressing ALT+PRINT SCREEN on a local computer.) CTRL+ALT+Plus sign (+) (Place a snapshot of the active window in the client on the Terminal server clipboard and provide the same functionality as pressing PRINT SCREEN on a local computer.)

Microsoft Internet Explorer navigation


CTRL+B (Open the Organize Favorites dialog box) CTRL+E (Open the Search bar) CTRL+F (Start the Find utility) CTRL+H (Open the History bar) CTRL+I (Open the Favorites bar) CTRL+L (Open the Open dialog box) CTRL+N (Start another instance of the browser with the same Web address) CTRL+O (Open the Open dialog box, the same as CTRL+L) CTRL+P (Open the Print dialog box) CTRL+R (Update the current Web page) CTRL+W (Close the current window)

Other information
Some keyboard shortcuts may not work if StickyKeys is turned on in Accessibility Options.

Some of the Terminal Services client shortcuts that are similar to the shortcuts in Remote Desktop Sharing are not available when you use Remote Assistance in Windows XP Home Edition.

LIST OF KEYBOARD SHORTCUTS FOR WORD


Copy/Move
Description Copy text or graphics Create AutoText Move text or graphics Paste the Clipboard contents Paste the Spike contents Shortcut Key Ctrl + C Alt + F3 F2 (then move the insertion point and press Enter) Ctrl + V Ctrl + Shift + F3

Delete
Description Cut selected text to the Clipboard Cut to the Spike Delete one character to the left Delete one character to the right Delete one word to the left Delete one word to the right Undo the last action Shortcut Key Ctrl + X Ctrl + F3 BackSpace Delete Ctrl + BackSpace Ctrl + Delete Ctrl + Z

Dialog box
Description Cancel the command and close the dialog box Shortcut Key Escape

Move between options in the selected drop- Arrow keys down list box Perform the action assigned to the default button in the dialog box Perform the action assigned to the selected button; select or clear the check box Enter SpaceBar

Select the option or select or clear the check Alt + Letter Key box by the letter underlined in the option name Switch to the next tab in a dialog box Switch to the previous tab in a dialog box Ctrl + Tab or Ctrl + Page Down Ctrl + Shift + Tab or Ctrl + PageUp

Extend selection
Description Shortcut Key

Increase the size of a selection One character to the left One character to the right One line down One line up One screen down One screen up Reduce the size of a selection Select the nearest character To a specific location in a document To a vertical block of text To include the entire document To the beginning of a document To the beginning of a line To the beginning of a paragraph To the beginning of a word To the end of a line To the end of a paragraph To the end of a window To the end of a word Turn extend mode off Turn extend mode on

F8 (press once to select a word, twice to select a sentence etc.) Shift + LeftArrow Shift + RightArrow Shift + DownArrow Shift + UpArrow Shift + PageDown Shift + PageUp Shift + F8 F8, and then press LeftArrow or RightArrow F8 + arrow keys Ctrl + + Shift + F8, and then use the arrow keys Ctrl + A Ctrl + Shift + Home Shift + Home Ctrl + Shift + UpArrow Ctrl + Shift + LeftArrow Shift + End Ctrl + Shift + DownArrow Alt + Ctrl + + PageDown Ctrl + Shift + RightArrow Escape F8

Fields
Description Go back one page Go forward one page Go to the next field Go to the previous field Insert a hyperlink Insert an empty field Insert Date field Insert List Num field Insert Page field Insert Time field Lock a Field Shortcut Key Alt + LeftArrow Alt + RightArrow F11 Shift + F11 Ctrl + K Ctrl + F9 Alt + Shift + D Alt + Ctrl + L Alt + Shift + P Alt + Shift + T Ctrl + + F11

Refresh Run a GoToButton or MacroButton from the field that displays the field results Switch between a field code and its result Switch between all field codes and their results Unlink a field Unlock a field

F9 Alt + Shift + F9 Shift + F9 Alt + F9 Ctrl + Shift + F9 Ctrl + Shift + F11

Update linked information in a Word source Ctrl + Shift + F7 document Update selected fields F9

Format
Description 1.5 line spacing Double line spacing Maximise application window Maximise document window Restore application window Restore document window Single line spacing Toggles 12 point spacing before Add or remove one line space preceding a paragraph Apply a style Apply an underline Apply bold formatting Apply hidden text formatting Apply italic formatting Apply subscript formatting (automatic spacing) Apply superscript formatting (automatic spacing) Apply the Heading 1 style Apply the Heading 2 style Apply the Heading 3 style Apply the List style Apply the Normal style Center a paragraph Change the case of letters Ctrl + 5 Ctrl + 2 Alt + F10 Ctrl + F10 Alt + F5 Ctrl + F5 Ctrl + 1 Ctrl + 0 Ctrl + 0 (zero) Ctrl + Shift + S Ctrl + U Ctrl + B Ctrl + Shift + H Ctrl + I Ctrl + = Ctrl + Shift + PlusSign Alt + Ctrl + 1 Alt + Ctrl + 2 Alt + Ctrl + 3 Ctrl + Shift + L Ctrl + Shift + N Ctrl + E Shift + F3 Shortcut Key

Change the font Change the font size Change the formatting of characters (Font command, Format menu) Change the selection to Symbol font Copy formats Create a hanging indent Decrease the font size Decrease the font size by 1 point Display nonprinting characters Double-space lines Double-underline text Format letters as all capitals Format letters as small capitals Increase the font size Increase the font size by 1 point Indent a paragraph from the left Insert a footnote Insert an endnote Justify a paragraph Left align a paragraph Mark a table of authorities entry Mark a table of contents entry Mark an index entry Paste formats Reduce a hanging indent Remove a paragraph indent from the left Remove manual character Formatting Remove paragraph formatting Review text formatting Right align a paragraph Set 1.5-line spacing Single-space lines Start AutoFormat Underline words but not spaces

Ctrl + Shift + F Ctrl + Shift + P Ctrl + D Ctrl + Shift + Q Ctrl + Shift + C Ctrl + T Ctrl + Shift + < Ctrl + [ Ctrl + Shift + * (asterisk) Ctrl + 2 Ctrl + Shift + D Ctrl + Shift + A Ctrl + Shift + K Ctrl + Shift + > Ctrl + ] Ctrl + M Alt + Ctrl + F Alt + Ctrl + E Ctrl + J Ctrl + L Alt + Shift + I Alt + Shift + O Alt + Shift + X Ctrl + Shift + V Ctrl + Shift + T Ctrl + Shift + M Ctrl + SpaceBar Ctrl + Q Shift + F1 (then click the text whose formatting you want to review) Ctrl + R Ctrl + 5 Ctrl + 1 Alt + Ctrl + K Ctrl + Shift + W

Insert
Description Shortcut Key

A column break A field A line break A nonbreaking hyphen A nonbreaking space A page break An AutoText entry An ellipsis An optional hyphen New paragraphs in a cell Tab characters in a cell The copyright symbol The registered trademark symbol The trademark symbol

Ctrl + Shift + Enter Ctrl + F9 Shift + Enter Ctrl + Shift + Hyphen Ctrl + Shift + SpaceBar Ctrl + Enter Enter (when the ScreenTip appears) Alt + Ctrl + period Ctrl + Hyphen Enter Ctrl + Tab Alt + Ctrl + C Alt + Ctrl + R Alt + Ctrl + T

Mail merge
Description Edit a mail-merge data document Insert a merge field Merge a document Preview a mail merge Print the merged document Shortcut Key Alt + Shift + E Alt + Shift + F Alt + Shift + N Alt + Shift + K Alt + Shift + M

Menus
Description Select the first or last command on the menu or submenu Shortcut Key Home or End

Move
Description Browse a document Cancel an action Close a document Create a new document Down one line Down one screen (scrolling) Find text, formatting, and special items First cell in a column Shortcut Key Alt + Ctrl + Home Escape Ctrl + W Ctrl + N Down Arrow PageDown Ctrl + F Alt + PageUp

First cell in a row Go back to a page, bookmark, footnote, table, comment, graphic, or other location Go to a page, bookmark, footnote, table, comment, graphic, or other location Last cell in a column Last cell in a row Move between master / subdocuments Next cell in a row Next row One cell to the left (in a table) One cell to the right (in a table) One character to the left One character to the right One paragraph down One paragraph up One word to the left One word to the right Open a document Previous cell in a row Previous row Quit Word Redo or repeat an action Repeat find Replace text, specific formatting, and special items Save a document Split a document Switch to normal view Switch to outline view Switch to page layout view To a previous revision To the beginning of a document To the beginning of a line To the end of a document To the end of a line To the end of the window To the location of the insertion point when the document was last closed To the top of the next page

Alt + Home Alt + Ctrl + Z Ctrl + G Alt + PageDown Alt + End Ctrl + \ Tab DownArrow Shift + Tab Tab LeftArrow RightArrow Ctrl + DownArrow Ctrl + UpArrow Ctrl + LeftArrow Ctrl + RightArrow Ctrl + O Shift + Tab UpArrow Alt + F4 Ctrl + Y Alt + Ctrl + Y Ctrl + H Ctrl + S Alt + Ctrl + S Alt + Ctrl + N Alt + Ctrl + O Alt + Ctrl + P Shift + F5 Ctrl + Home Home Ctrl + End End Alt + Ctrl + PageDown Shift + F5 Ctrl + PageDown

To the top of the previous page To the top of the window Undo an action Up one line Up one screen (scrolling)

Ctrl + PageUp Alt + Ctrl + PageUp Ctrl + Z UpArrow PageUp

Office Assistant
Description Close an Office Assistant message Close tips Display the next tip Display the previous tip Get Help from the Office Assistant Make the Office Assistant balloon active See more Help topics See previous Help topics Select a Help topic from the topics the Office Assistant displays Select a Help topic from the topics the Office Assistant shows Show or hide the Office Assistant in a wizard Shortcut Key Escape Escape Alt + N Alt + B F1 Alt + F6 Alt + DownArrow Alt + UpArrow Alt + number (1 is the first topic, 2 is the second, and so on) Alt + number (1 is the first topic, 2 is the second, and so on) Tab to select the Office Assistant button; SpaceBar to show the Assistant or turn off Help with the wizard

Open dialog
Description Add to Favourites Commands and settings Details List Look in favourites Preview Properties Search the Web Select a folder in the Open or Save As dialog box Up one level Shortcut Key Alt + 4 Alt + 9 Alt + 6 Alt + 5 Alt + 3 Alt + 8 Alt + 7 Alt + 2 Alt + 0 to select the folder list; arrow keys to select a folder Alt + 1

Print

Description Move around the preview page when zoomed in Move by one preview page when zoomed out Move to the first preview page when zoomed out Move to the last preview page when zoomed out Print a document Switch to Print Preview

Shortcut Key Arrow keys PageUp or PageDown Ctrl + Home Ctrl + End Ctrl + P Alt + Ctrl + I

Review
Description Collapse text under a heading Demote a paragraph Demote to body text Expand or collapse all text or headings Expand text under a heading Go to the beginning of a comment Go to the end of a comment Hide or display character formatting Insert a comment Move selected paragraphs down Move selected paragraphs up Promote a paragraph Show all headings up to Heading n Show the first line of body text or all body text Turn revision marks on or off Shortcut Key Alt + Shift + Minus Sign Alt + Shift + RightArrow Ctrl + Shift + N Alt + Shift + A or the asterisk (*) key on the numeric keypad Alt + Shift + PlusSign Ctrl + Home Ctrl + End The slash (/) key on the numeric keypad Alt + Ctrl + M Alt + Shift + DownArrow Alt + Shift + UpArrow Alt + Shift + LeftArrow Alt + Shift + n Alt + Shift + L Ctrl + Shift + E

Show all headings with the Heading 1 style Alt + Shift + 1

Save as dialog
Description Commands and settings Create folder Details List Look in favourites Shortcut Key Alt + 6 Alt + 3 Alt + 5 Alt + 4 Alt + 2

Up one level

Alt + 1

Select
Description Extend a selection (or block) Extend a selection to adjacent cells Reduce the selection size Select a column Shortcut Key Ctrl + Shift + F8, and then use the arrow keys Hold down Shift and press an arrow key repeatedly Shift + F8 Click in the column's top or bottom cell. Hold down Shift and press the UpArrow or DownArrow key repeatedly Alt + 5 on the numeric keypad (with NumLock off) Tab Shift + Tab

Select an entire table Select the next cell's contents Select the preceding cell's contents

Text box
Description Move one character to the left or right Move one word to the left or right Move to the beginning of the entry Move to the end of the entry Select from the insertion point to the beginning of the entry Shortcut Key LeftArrow or RightArrow Ctrl + LeftArrow or Ctrl + RightArrow Home End Shift + Home

Select from the insertion point to the end of Shift + End the entry Select or unselect one character to the left Select or unselect one word to the left Select or unselect one word to the right Shift + LeftArrow Ctrl + Shift + LeftArrow Ctrl + Shift + RightArrow Select or unselect one character to the right Shift + RightArrow

Toolbars
Description Enter text in a text box Perform the action assigned to a button Select an option from a drop-down list box or from a drop-down menu on a button Shortcut Key Enter (when the text box is selected) Enter (when a button is selected) Arrow keys to move through options in the list or menu; Enter to select the option you want (when a drop-down list box is selected)

Select the next or previous button or menu on the toolbar Select the next or previous toolbar

Tab or Shift + Tab (when a toolbar is active) Ctrl + Tab or Ctrl + Shift + Tab

Windows
Description Carry out the Move command (document icon menu, menu bar) Carry out the Size command (document icon menu, menu bar) Maximize the document window Minimize the document window Shortcut Key Ctrl + F7 Ctrl + F8 Ctrl + F10 Ctrl + F9

EXCEL: SHORCUTS
CTRL combination shortcut keys Key CTRL+( CTRL+) Description Unhide any hidden rows within the selection. Unhide any hidden columns within the selection.

CTRL+& Applies the outline border to the selected cells. CTRL+_ Removes the outline border from the selected cells. CTRL+~ Applies the General number format. CTRL+$ Applies the Currency format with two decimal places (negative numbers in parentheses).

CTRL+% Applies the Percentage format with no decimal places. CTRL+^ Applies the Exponential number format with two decimal places. CTRL+# Applies the Date format with the day, month, and year. CTRL+@ Applies the Time format with the hour and minute, and AM or PM. CTRL+! CTRL+CTRL+* CTRL+: CTRL+; CTRL+` CTRL+' CTRL+" Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. Displays the Delete dialog box to delete the selected cells. Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. Enters the current time. Enters the current date. Alternates between displaying cell values and displaying formulas in the worksheet. Copies a formula from the cell above the active cell into the cell or the Formula Bar. Copies the value from the cell above the active cell into the cell or the Formula Bar.

CTRL++ Displays the Insert dialog box to insert blank cells. CTRL+1 Displays the Format Cells dialog box. CTRL+2 Applies or removes bold formatting. CTRL+3 Applies or removes italic formatting. CTRL+4 Applies or removes underlining. CTRL+5 Applies or removes strikethrough. CTRL+6 Alternates between hiding objects, displaying objects, and displaying placeholders for objects.

CTRL+7 Displays or hides the Standard toolbar. CTRL+8 Displays or hides the outline symbols.

CTRL+9 Hides the selected rows. CTRL+0 Hides the selected columns. Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. CTRL+A When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. CTRL+B Applies or removes bold formatting. Copies the selected cells. CTRL+C CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard. Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. Displays the Find dialog box. CTRL+F SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats the last Find action. Displays the Go To dialog box. CTRL+G F5 also displays this dialog box. CTRL+H Displays the Find and Replace dialog box. CTRL+I CTRL+K Applies or removes italic formatting. Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

CTRL+D

CTRL+L Displays the Create List dialog box. CTRL+N Creates a new, blank file. Displays the Open dialog box to open or find a file. CTRL+O CTRL+SHIFT+O selects all cells that contain comments. CTRL+P Displays the Print dialog box. CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.

CTRL+S Saves the active file with its current file name, location, and file format. CTRL+U Applies or removes underlining. Inserts the contents of the Clipboard at the insertion point and replaces any CTRL+V selection. Available only after you cut or copied an object, text, or cell contents. CTRL+W Closes the selected workbook window. CTRL+X Cuts the selected cells.

CTRL+Y Repeats the last command or action, if possible. Uses the Undo command to reverse the last command or to delete the last entry you typed. CTRL+Z CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

Function keys Key Displays the Help task pane. CTRL+F1 closes and reopens the current task pane. F1 ALT+F1 creates a chart of the data in the current range. ALT+SHIFT+F1 inserts a new worksheet. Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHIFT+F2 edits a cell comment. Pastes a defined name into a formula. F3 SHIFT+F3 displays the Insert Function dialog box. Repeats the last command or action, if possible. F4 CTRL+F4 closes the selected workbook window. Displays the Go To dialog box. F5 CTRL+F5 restores the window size of the selected workbook window. Switches to the next pane in a worksheet that has been split (Window menu, Split command). SHIFT+F6 switches to the previous pane in a worksheet that has been split. F6 CTRL+F6 switches to the next workbook window when more than one workbook window is open. Note When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes. F7 Displays the Spelling dialog box to check spelling in the active worksheet or selected range. Description

F2

CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ESC. Turns extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection. SHIFT+F8 enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys. CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. ALT+F8 displays the Macro dialog box to run, edit, or delete a macro. Calculates all worksheets in all open workbooks. F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value. SHIFT+F9 calculates the active worksheet. F9 CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. CTRL+F9 minimizes a workbook window to an icon. Selects the menu bar or closes an open menu and submenu at the same time. SHIFT+F10 displays the shortcut menu for a selected item. F10 ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. CTRL+F10 maximizes or restores the selected workbook window. Creates a chart of the data in the current range. SHIFT+F11 inserts a new worksheet. F11 ALT+F11 opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA). ALT+SHIFT+F11 opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code. F12 Displays the Save As dialog box. Other useful shortcut keys

F8

Key

Description Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet. SHIFT+ARROW KEY extends the selection of cells by one cell. CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell.

ARROW KEYS

LEFT ARROW or RIGHT ARROW selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow keys switch between the main menu and the submenu. DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. ALT+DOWN ARROW opens a selected drop-down list. Deletes one character to the left in the Formula Bar.

BACKSPACE Also clears the content of the active cell. Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. DELETE In cell editing mode, it deletes the character to the right of the insertion point. Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. END CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). ENTER In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.

In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range with the current entry. SHIFT+ENTER completes a cell entry and selects the cell above. Cancels an entry in the cell or Formula Bar. ESC It also closes an open menu or submenu, dialog box, or message window. Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. HOME Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet. Moves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. PAGE DOWN CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook. Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. PAGE UP CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook. In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR selects an entire column in a worksheet. SPACEBAR SHIFT+SPACEBAR selects an entire row in a worksheet. CTRL+SHIFT+SPACEBAR selects the entire worksheet.

If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR

a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.

ALT+SPACEBAR displays the Control menu for the Excel window. Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. TAB SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box. CTRL+TAB switches to the next tab in dialog box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

POWER POINT SHORCUTS


Keys to Delete and Copy Text and Objects
To ----------------------------------Delete one character to the left Delete one word to the left Delete one character to the right Delete one word to the right Cut selected object Copy selected object Paste cut or copied object Undo the last action Press --------------------BACKSPACE CTRL+BACKSPACE DELETE CTRL+DELETE CTRL+X CTRL+C CTRL+V CTRL+Z

Keys to Move Around in Text


To Move -----------------------------------------One character to the left One character to the right One line up One line down One word to the left One word to the right To the end of a line To the beginning of a line Up one paragraph Down one paragraph To the end of a text box To the beginning of a text box To the next title or body text placeholder To repeat the last Find action Press -----------------------LEFT ARROW RIGHT ARROW UP ARROW DOWN ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW END HOME CTRL+UP ARROW CTRL+DOWN ARROW CTRL+END CTRL+HOME CTRL+ENTER SHIFT+F4

Keys to Work in an Outline


To ----------------------------------Promote a paragraph Demote a paragraph Move selected paragraphs up Move selected paragraphs down Show heading level 1 Expand text below a heading Collapse text below a heading Show all text or headings Turn character formatting on or off Press ------------------------------ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW ALT+SHIFT+1 ALT+SHIFT+PLUS ALT+SHIFT+MINUS ALT+SHIFT+A SLASH (/) on the numeric keypad

TIP: You can use the same keys in Slide view as you do in Outline view to promote and demote paragraphs and to move selected paragraphs up and down.

Keys to Select Text and Objects


To Select -----------------------------Press ---------------------------

One character to the right One character to the left To the end of a word To the beginning of a word One line up One line down An object All objects (Slide view) All slides (Slide Sorter view) All text (Outline view)

SHIFT+RIGHT ARROW SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW SHIFT+UP ARROW SHIFT+DOWN ARROW TAB or SHIFT+TAB until the object you want is selected CTRL+A CTRL+A CTRL+A

Keys to Work in Windows and Dialog Boxes


To (in Windows) --------------------------------------------Switch to the next program Switch to the previous program Show the Windows Start menu Close the active presentation window Restore the active presentation window Switch to the next presentation window Switch to the previous presentation window Carry out the Move command (Presentation icon menu, menu bar) Carry out the Size command (Presentation icon menu, menu bar) Minimize the presentation window Maximize the presentation window Select a folder in the Open or Save As dialog box (File menu) Press --------------------------

ALT+TAB ALT+SHIFT+TAB CTRL+ESC CTRL+W CTRL+F5 CTRL+F6 CTRL+SHIFT+F6 CTRL+F7 CTRL+F8 CTRL+F9 CTRL+F10 ALT+0 to select the folder list; then the arrow keys to select a folder ALT+number (1 for the button, 2 for the next,

Select a toolbar button in the Open or Save As dialog box (File menu) leftmost and so

on) Update the files visible in the Open or Save As dialog box (File menu) To (in Dialog Boxes) ---------------------------------------------Switch to the next tab in a dialog box Switch to the previous tab in a dialog box CTRL+PAGE UP Move to the next option or option group Move to the previous option or option group Move between options in a selected drop-down list box or between some options in a group of options Perform the action assigned to the selected button; select or clear the check box Move to an option in a selected drop-down list box F5 Press --------------------------

CTRL+TAB or CTRL+PAGE DOWN CTRL+SHIFT+TAB or The TAB key SHIFT+TAB

The arrow keys The SPACEBAR The first letter of

the option name Select an option, or select or clear a check box Open a selected drop-down list box Close a selected drop-down list box Perform the action assigned to a default button in a dialog box Cancel a command and close a dialog box ALT+the letter underlined in the option name ALT+DOWN ARROW ESC ENTER ESC

In a Text Box
To --------------------------------------------Move to the beginning of the entry Move to the end of the entry Move one character to the left or right Move one word to the left or right Select from the insertion point to the beginning of the entry Select from the insertion point to the end of the entry Select or deselect one character to the left Select or deselect one character to the right Select or deselect one word to the left Select or deselect one word to the right Press ---------------------HOME END The LEFT ARROW or RIGHT ARROW key CTRL+LEFT ARROW or CTRL+RIGHT ARROW SHIFT+HOME SHIFT+END SHIFT+LEFT ARROW SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW

Keys to Work with Menus


You can choose any menu command by using the keyboard. Just press ALT followed by the letter underlined in the menu name, and then press the letter underlined in the command name. For example to switch to black-and-white view, press ALT+V, and then press B.
To ---------------------------------------------<BR/><BR/> Display a shortcut menu that shows a list of commands relevant to the selected object Display the program Control menu Select the next or previous menu command Select the menu to the left or right ARROW Switch between a submenu and its main menu ARROW Press -----------------------

SHIFT+F10 ALT+SPACEBAR DOWN ARROW or UP ARROW LEFT ARROW or RIGHT LEFT ARROW or RIGHT

Keys to Work with Toolbars


To -------------------------------------<BR/><BR/> Make the menu bar active Select the next or previous toolbar Select the next or previous button Press ------------------------F10 CTRL+TAB or CTRL+SHIFT+TAB

or menu on the active toolbar Open the selected menu Perform the action assigned to the selected button Enter text in the selected text box Select an option in a drop-down list box or in a drop-down menu on a button

TAB or SHIFT+TAB ENTER ENTER ENTER Arrow keys to move through the options, then ENTER to select the option

Slide Show Controls


You can use the following shortcuts while running your Slide Show.
To ------------------------------------------Advance to the next slide Return to the previous slide Go to slide <number> Display a black screen, or return to the slide show from a black screen Display a white screen, or return to the slide show from a white screen Stop or restart an automatic Slide Show End a slide show Erase on-screen annotations Go to next hidden slide Set new timings while rehearsing Use original timings while rehearsing Use mouse-click to advance while rehearsing Return to the first slide <WWBLOCKQUOTE> </WWBLOCKQUOTE> Change the pointer to a pen Change the pen to a pointer Hide the pointer and button temporarily Hide the pointer and button always Display the shortcut menu click) Press -------------------------

N, ENTER, or the SPACEBAR P or BACKSPACE <number>+ENTER B W S ESC E H T O M Both mouse buttons for 2 seconds CTRL+P CTRL+A CTRL+H CTRL+L SHIFT+F10 (or right-

TIP: You can press F1 during a slide show to see a list of controls.

Keys to Use the Office Assistant


To perform most of the following, the Assistant must be active.
To -------------------------------------Make the Assistant balloon active Press ---------------------------------

ALT+F6; repeat until the balloon is active

Select a Help topic from the topics the Assistant displays topic, See more Help topics See previous Help topics

ALT+number (ALT+1 is the first ALT+2 is the second, and so on) ALT+DOWN ARROW ALT+UP ARROW

Close an Assistant message Get Help from the Assistant Display the next tip Display the previous tip Close a tip Show the Assistant in a wizard, or turn off Help with the wizard

ESC F1 ALT+N ALT+B ESC TAB to select Office Assistant button,then SPACEBAR to show Assistant or turn of Help with wizard

MS ACCESS
General shortcut keys Opening databases To do this To open a new database To quit Microsoft Access Printing and saving To do this To print the current or selected object To open the Print dialog box To open the Page Setup dialog box To save a database object To open the Save As dialog box Using a combo box or list box To do this To open a combo box Press F4 or ALT+DOWN ARROW Press CTRL+P P or CTRL+P S CTRL+S or SHIFT+F12 or ALT+SHIFT+F2 F12 or ALT+F2 Press CTRL+N ALT+F4

To open an existing database CTRL+O

To cancel Print Preview or Layout Preview C or ESC

To refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of F9 values retrieved from a table or query, or stores a static set of values.) list box or combo box To move down one line To move down one page To move up one line To move up one page To exit the combo box or list box Finding and replacing text or data To do this To open the Find tab in the Find and Replace dialog box (Datasheet view and Form view only) To open the Replace tab in the Find and Replace dialog box (Datasheet Press CTRL+F CTRL+H DOWN ARROW PAGE DOWN UP ARROW PAGE UP TAB

view and Form view only) To find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only) Working in Design view To do this Press To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire F2 field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) To switch to the property sheet (Design view in forms and reports in databases and Access projects) To switch to Form view from form Design view To switch between the upper and lower portions of a window (Design view of tables, macros, and queries and the Advanced Filter/Sort window only) F4 F5 F6 SHIFT+F4

To switch to the Code Builder from form or report Design view (Design view F7 window or property sheet) To switch from the Visual Basic Editor to form or report Design view To open property sheet for a selected object Editing controls in form and report Design view To do this To add a control to a section To copy the selected control to the Clipboard To cut the selected control and copy it to the Clipboard Press SHIFT+ENTER CTRL+C CTRL+X SHIFT+F7 ALT+V+P

To paste the contents of the Clipboard in the upper-left corner of CTRL+V the selected section To move the selected control to the right To move the selected control to the left To move the selected control up To move the selected control down To increase the height of the selected control To increase the width of the selected control To reduce the height of the selected control To reduce the width of the selected control CTRL+RIGHT ARROW CTRL+LEFT ARROW CTRL+UP ARROW CTRL+DOWN ARROW SHIFT+DOWN ARROW SHIFT+RIGHT ARROW SHIFT+UP ARROW SHIFT+LEFT ARROW

Window operations To do this To bring the Database window to the front To cycle between open windows To restore the selected minimized window when all windows are minimized To turn on Resize mode for the active window when its not maximized; press the arrow keys to resize the window To display the Control menu To display the shortcut menu To close the active window Press F11 CTRL+F6 ENTER CTRL+F8 ALT+SPACEBAR SHIFT+F10 CTRL+W or CTRL+F4

To switch between the Visual Basic Editor and the previous active ALT+F11 window To switch to the Microsoft Script Editor from the previous active window Working with Wizards To do this Move to the Help button in the wizard To move to the next window in the wizard To close the wizard window Press TAB ALT+N ALT+F ALT+SHIFT+F11

To move to the previous window in the wizard ALT+B

Note You can not use CTRL+TAB to navigate from one wizard window to another. CTRL+TAB will move the cursor between dialog boxes and controls on the wizard window. Miscellaneous To do this To display the complete hyperlink address for a selected hyperlink To check spelling To open the Zoom box to conveniently enter expressions and other text in small input areas To display a property sheet in Design view Press F2 F7 SHIFT+F2 ALT+ENTER

To quit Microsoft Access, close a dialog box, or close a property ALT+F4 sheet To invoke a Builder To toggle between a custom menu bar and a built-in menu bar To toggle forward between views when in a table, query, form, CTRL+F2 CTRL+F11 CTRL+RIGHT

report, page, view , PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view.

ARROW or CRTL+COMMA (,)

To toggle back between views when in a table, query, form, CTRL+LEFT ARROW report, page, view, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views or CRTL+PERIOD (.) available, successive keystrokes will move to the previous view Database window shortcut keys Editing and navigating the Object list To do this To rename a selected object F2 To move down one line To move to the last object To move up one line To move up one window Press

DOWN ARROW END UP ARROW PAGE UP

To move down one window PAGE DOWN

To move to the first object HOME Navigating and opening objects To do this To cycle through the Objects bar top to bottom To cycle through the Objects bar bottom to top Press CTRL+TAB SHIFT+CTRL+TAB

To open the selected table or query in Datasheet view, or form ENTER or ALT+O in Form view To open the selected report in Print Preview To open the selected data access page in Page view To run the selected macro To open the selected table, query, form, report, data access page, macro, or module in Design view To create a new table, query, form, report, data access page, macro, or module To refresh the Database window To display the Immediate window in the Visual Basic Editor Work with menus To do this To show the shortcut menu To make the menu bar active Press SHIFT+F10 F10 ENTER ENTER ENTER CTRL+ENTER or ALT+D ALT+N F5 CTRL+G

To show the program icon menu (on the program title bar) With the menu or submenu is visible, to select the next or previous command

ALT+SPACEBAR DOWN ARROW or UP ARROW

To select the menu to the left or right; or, when a submenu is LEFT ARROW or RIGHT visible, to switch between the main menu and the submenu ARROW To select the first or last command on the menu or submenu HOME or END To close the visible menu and submenu at the same time To close the visible menu; or, with a submenu visible, to close the submenu only Work with toolbars To do this To select the next or previous toolbar When a toolbar is active, to select the next or previous button or menu on the toolbar Press CTRL+TAB or CTRL+SHIFT+TAB TAB or SHIFT+TAB ALT ESC

When a menu on a toolbar is selected, to open the menu ENTER When a button is selected, to perform the action assigned ENTER to a button Work in windows and dialog boxes Using a program window To do this To switch to the next program To switch to the previous program To show the Windows Start menu To close the active database window To switch to the next database window To switch to the previous database window To restore the selected minimized window when all windows are minimized Using a dialog box To do this To switch to the next tab in a dialog box To switch to the previous tab in a dialog box To move to the previous option or option group Press CTRL+TAB or CTRL+PAGE DOWN CTRL+SHIFT+TAB or CTRL+PAGE UP Press ALT+TAB ALT+SHIFT+TAB CTRL+ESC CTRL+W CTRL+F6 CTRL+SHIFT+F6 ENTER

To move to the next option or option group TAB SHIFT+TAB

To move between options in the selected drop-down list box, or to move between some options in a group of options To perform the action assigned to the selected button; select or clear the check box To move to the option by the first letter in the option name in a drop-down list box

Arrow keys

SPACEBAR Letter key for the first letter in the option name you want (when a drop-down list box is selected)

To select the option, or to select or clear the check box by the letter underlined in the ALT+letter key option name To open the selected drop-down list box To close the selected drop-down list box To perform the action assigned to the default button in the dialog box To cancel the command and close the dialog box To close a dialog box Editing in a text box To do this To move to the beginning of the entry To move to the end of the entry To move one character to the left or right To move one word to the left or right To select from the insertion point to the beginning of the entry To select from the insertion point to the end of the entry To select one character to the left To select one character to the right To select one word to the left To select one word to the right Press HOME END LEFT ARROW or RIGHT ARROW CTRL+LEFT ARROW or CTRL+RIGHT ARROW SHIFT+HOME SHIFT+END SHIFT+LEFT ARROW SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW ALT+DOWN ARROW ESC ENTER ESC ALT+F4

Work with the Open, File New Database, and Save dialog boxes To do this Go to the previous folder ( ) ) Press ALT+1 ALT+2 ALT+3

Open the folder up one level from the open folder (Up One Level button

Close the dialog box, and open your World Wide WebWorld Wide Web search

page (Search the Web button

) ) ) ALT+4 ALT+5 ALT+6 ALT+7

Delete the selected folder or file (Delete button

Create a new subfolder in the open folder (Create New Folder button Switch between List, Details, Properties, and Preview views Show the Tools menu (Tools button) Work with task panes To do this F6 Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)

Press

Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) CTRL+TAB is active, move to a task pane. (You may need to press CTRL+TAB more than once.) When a task pane is active, select the next or previous option in the task pane Display the full set of commands on the task pane menu Move among choices in a selected submenu; move among certain options in a group of options Open the selected menu, or perform the action assigned to the selected button TAB or SHIFT+TAB CTRL+DOWN ARROW DOWN ARROW or UP ARROW SPACEBAR or ENTER

Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item SHIFT+F10 or press SHIFT+F10.); open a drop-down menu for the selected gallery item When a menu or submenu is visible, select the first or last command on the menu or submenu Scroll up or down in the selected gallery list HOME or END PAGE UP or PAGE DOWN

Move to the top or bottom of the selected gallery list CTRL+HOME or CTRL+END Keyboard shortcuts for using the Help task pane and Help window The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help task pane


To do this Display the Help task pane. Switch between the Help task pane and the active application. Select the next item in the Help task pane. Select the previous item in the Help task pane. Perform the action for the selected item. In a Table of Contents, select the next and previous item, respectively. In a Table of Contents, expand and collapse the selected item, respectively. Move back to the previous task Pane. Move forward to the next task Pane. Open the menu of Pane options. Close and reopen the current task pane. Expand a +/- list. Collapse a +/- list. Press F1 F6 TAB SHIFT+TAB ENTER DOWN ARROW and UP ARROW RIGHT ARROW and LEFT ARROW ALT+LEFT ARROW ALT+RIGHT ARROW CTRL+SPACEBAR CTRL+F1 RIGHT ARROW LEFT ARROW

In the Help window


To do this Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article Perform the action for the selected Show All, Hide All, hidden text, or hyperlink Move back to the previous Help topic. Move forward to the next Help topic. Print the current Help topic. Scroll small amounts up and down, respectively, within the currently-displayed Help topic. Scroll larger amounts up and down, respectively, within the currently-displayed Help topic. Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application. Press TAB SHIFT+TAB ENTER ALT+LEFT ARROW ALT+RIGHT ARROW CTRL+P UP ARROW AND DOWN ARROW PAGE UP AND PAGE DOWN ALT+U

Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help SHIFT+F10 window). Send e-mail messages To do this Press

Send the active database object as an e-mail message Open the Address Book Check the names in the To, Cc, and Bcc boxes against the Address Book Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active Select the previous field or button in the e-mail header Keys for working with text and data Select text and data Selecting text in a field To do this Press To extend one character to the right SHIFT+RIGHT ARROW To extend one word to the right To extend one word to the left Selecting a field or record Note To cancel a selection, use the opposite arrow key. To do this To select the next field TAB To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is F2 selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) To switch between selecting the current record and the first field of the current record, in Navigation mode To extend selection to the previous record, if the current record is selected To extend selection to the next record, if the current record is selected To select all records Extending a selection To do this To turn on Extend mode (EXT appears in the lower-right corner of CTRL+SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW To extend one character to the left SHIFT+LEFT ARROW

ALT+F+D+A CTRL+SHIFT+B ALT+K TAB SHIFT+TAB

Press

SHIFT+SPACEBAR SHIFT+UP ARROW SHIFT+DOWN ARROW CTRL+A or CTRL+SHIFT+SPACEBAR

Press F8

the window); pressing F8 repeatedly extends the selection to the word, the field, the record (in Datasheet view only), and all records To extend a selection to adjacent fields in the same row in Datasheet LEFT ARROW or view RIGHT ARROW To extend a selection to adjacent rows in Datasheet view To undo the previous extension To cancel Extend mode Selecting and moving a column in Datasheet view To do this Press To select the current column or cancel the column selection, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is CTRL+SPACEBAR not visible. In Navigation mode, you can move between fields by using the arrow keys.) only To select the column to the right, if the current column is selected To select the column to the left, if the current column is selected SHIFT+RIGHT ARROW SHIFT+LEFT ARROW UP ARROW or DOWN ARROW SHIFT+F8 ESC

To turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right CTRL+SHIFT+F8 arrow keys.); then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left Edit text and data Note If the insertion point isn't visible, press F2 to display it. Moving the insertion point in a field To do this To move it one character to the right To move it one word to the right To move it one character to the left To move it one word to the left To move it to the end of the field, in single-line fields To move it to the end of the field, in multiple-line fields To move it to the beginning of the field, in single-line fields Press RIGHT ARROW CTRL+RIGHT ARROW LEFT ARROW CTRL+LEFT ARROW END CTRL+END HOME

To move it to the beginning of the field, in multiple-line fields CTRL+HOME Copying, moving, or deleting text To do this Press

To copy the selection to the Clipboard To cut the selection and copy it to the Clipboard To paste the contents of the Clipboard at the insertion point To delete the selection or the character to the right of the insertion point To delete all characters to the right of the insertion point Undoing changes To do this To undo typing To undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record Entering data in Datasheet or Form view To do this To insert the current date To insert the current time To insert the default value for a field To insert the value from the same field in the previous record To add a new record To delete the current record To save changes to the current record To switch between the values in a check box or option button To insert a new line Refreshing fields with current data To do this To recalculate the fields in the window

CTRL+C CTRL+X CTRL+V

To delete the selection or the character to the left of the insertion point BACKSPACE DELETE CTRL+DELETE

Press CTRL+Z or ALT+BACKSPACE ESC

Press CTRL+SEMICOLON (;) CTRL+SHIFT+COLON (:) CTRL+ALT+SPACEBAR CTRL+APOSTROPHE (') CTRL+PLUS SIGN (+) CTRL+MINUS SIGN (-) SHIFT+ENTER SPACEBAR CTRL+ENTER

Press F9 SHIFT+F9

To requery (requery: To rerun a query underlying the active form or datasheet in order to reflect changes to the records, display newly added records, and eliminate deleted records.) the underlying tables; in a subform, this requeries the underlying table for the subform only

Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved F9 from a table or query, or stores a static set of values.) list box or combo box

Keys for navigating records Navigate in Design view To do this To switch between Edit mode (with insertion point displayed) and F2 Navigation mode To switch to the property sheet (Design view in forms and reports F4 in databases and Access projects) To switch to Form view from form Design view To switch between the upper and lower portions of a window (Design view of the Advanced Filter/Sort window only) To switch to the Code Builder from form or report Design view (Design view window or property sheet) F5 F6 F7 Press

Invokes the field list in a form, report , or data access page. If field F8 list is already open, moves focus to field list To switch from the Visual Basic Editor to form or report Design view SHIFT+F7

To switch from a control's property sheet in form or report Design SHIFT+F7 view to the design surface without changing the control focus To display a property sheet in Design view To open the selected form in Form view To open the selected table, query, form, report, data access page, macro, or module in Design view With focus set to a section, will move the focus to a subsection To add a control to a section To copy the selected control to the Clipboard To cut the selected control and copy it to the Clipboard To paste the contents of the Clipboard in the upper-left corner of the selected section To move the selected control to the right by a pixel along the page's grid ALT+ENTER ENTER or ALT+O CTRL+ENTER or ALT+D CTRL+TAB SHIFT+ENTER CTRL+C CTRL+X CTRL+V RIGHT ARROW

To move the selected control to the left by a pixel along the pages LEFT ARROW grid To move the selected control up by a pixel along the pages grid UP ARROW To move the selected control down by a pixel along the pages grid DOWN ARROW To move the selected control to the right by a pixel (irrespective of CTRL+RIGHT the pages grid) ARROW To move the selected control to the left by a pixel (irrespective of the pages grid) To move the selected control up by a pixel (irrespective of the pages grid) To move the selected control down by a pixel (irrespective of the pages grid) CTRL+LEFT ARROW CTRL+UP ARROW CTRL+DOWN ARROW

To increase the width of the selected control (to the right) by a pixel To decrease the width of the selected control (to the left) by a pixel

SHIFT+RIGHT ARROW SHIFT+LEFT ARROW

To decrease the height of the selected control (from the bottom) by SHIFT+UP a pixel ARROW To increase the height of the selected control (from the bottom) by SHIFT+DOWN a pixel ARROW To move the focus from the page design surface to the address/subject dialog box when sending a page as an e-mail SHIFT+TAB

To move the focus from the Field List or Data Outline back to the ESC data access page design surface Navigate in Datasheet view Going to a specific record To do this Press To move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form F5 view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER Navigating between fields and records To do this To move to the next field To move to the last field in the current record, To move to the previous field To move to the first field in the current record, in Navigation mode To move to the current field in the next record To move to the current field in the last record, in Navigation mode To move to the last field in the last record, in Navigation mode To move to the current field in the previous record To move to the current field in the first record, in Navigation mode Press TAB or RIGHT ARROW END SHIFT+TAB, or LEFT ARROW HOME DOWN ARROW CTRL+DOWN ARROW CTRL+END UP ARROW CTRL+UP ARROW

To move to the first field in the first record, in Navigation CTRL+HOME mode

Navigating to another screen of data To do this Press To go down one screen PAGE DOWN To go up one screen To go left one screen PAGE UP CTRL+PAGE UP To go right one screen CTRL+PAGE DOWN

Navigate in subdatasheets Going to a specific record To do this From the subdatasheet to move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER Expanding and collapsing subdatasheet To do this From the datasheet to expand the records subdatasheet To collapse the subdatasheet Navigating between the datasheet and subdatasheet To do this To enter the subdatasheet from the last field of the previous record TAB in the datasheet To enter the subdatasheet from the first field of the following record in the datasheet To exit the subdatasheet and move to the first field of the next record in the datasheet To exit the subdatasheet and move to the last field of the previous record in the datasheet Press Press CTRL+SHIFT+DOWN ARROW CTRL+SHIFT+UP ARROW Press

F5

SHIFT+TAB CTRL+TAB CTRL+SHIFT+TAB

From the last field in the subdatasheet to enter the next field in the TAB datasheet From the datasheet to bypass the subdatasheet and move to the next DOWN ARROW record in the datasheet From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet UP ARROW

Note You can navigate between fields and records in a subdatasheet with the same shortcut keys used in Datasheet view.

Navigate in Form view Going to a specific record To do this Press To move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form F5 view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER Navigating between fields and records To do this To move to the next field To move to the previous field To move to the last field in the current record, in To move to the last field in the last record, in Navigation mode To move to the first field in the current record, in Navigation mode To move to the first field in the first record, in Navigation mode To move to the current field in the next record To move to the current field in the previous record Navigating in forms with more than one page To do this To go down one page; at the end of the record, moves to the equivalent page on the next record To go up one page; at the end of the record, moves to the equivalent page on the previous record Navigating between the main form and subform To do this To enter the subform from the preceding field in the main form To enter the subform from the following field in the main form To exit the subform and move to the next field in the master form or next record To exit the subform and move to the previous field in the main form or previous record Press TAB SHIFT+TAB CTRL+TAB CTRL+SHIFT+TAB Press PAGE DOWN PAGE UP TAB SHIFT+TAB END CTRL+END HOME CTRL+HOME CTRL+PAGE DOWN CTRL+PAGE UP Press

Navigate in Print Preview and Layout Preview Dialog box and window operations To do this To open the Print dialog box To open the Page Setup dialog box To zoom in or out on a part of the page Press P or CTRL+P S Z

To cancel Print Preview or Layout Preview C or ESC Viewing different pages To do this To move to the page number box; then type the page number and press ENTER To view the next page (when Fit To Window is selected) To view the previous page (when Fit To Window is selected) Navigating in Print and Layout Preview To do this To scroll down in small increments To scroll down one full screen To move to the bottom of the page To scroll up in small increments To scroll up one full screen To move to the top of the page To scroll to the right in small increments To move to the right edge of the page To scroll to the left in small increments To move to the left edge of the page Press DOWN ARROW PAGE DOWN CTRL+DOWN ARROW UP ARROW PAGE UP CTRL+UP ARROW RIGHT ARROW END or CTRL+RIGHT ARROW LEFT ARROW HOME or CTRL+LEFT ARROW Press F5 PAGE DOWN or DOWN ARROW PAGE UP or UP ARROW

To move to the lower-right corner of the page CTRL+END

To move to the upper-left corner of the page CTRL+HOME Navigate in the Database Diagram window in a Microsoft Access project To do this Move from a table cell to the tables title bar Move from a tables title bar to the last cell you edited Move from table title bar to table title bar, or from cell to cell inside a table Press ESC ENTER TAB

Expand a list inside a table Move to the previous item in a list Select an item in a list and move to the next cell Change the setting in a check box Go to the first cell in the row, or to the beginning of the current cell Go to the last cell in the row, or to the end of the current cell Scroll to the next "page" inside a table, or to the next "page" of the diagram Scroll to the previous "page" inside a table, or to the previous "page" of the diagram Navigate in the Query Designer in an Access project Any Pane To do this Press Move among the Query Designer panes F6, SHIFT+F6 Diagram Pane

ALT + DOWN ARROW UP ARROW ENTER SPACEBAR HOME END PAGE DOWN PAGE UP

Scroll through the items in a drop-down list from top to bottom DOWN ARROW

To do this Press Move among tables, views, and functions, (and to join lines, if TAB, or SHIFT+TAB available) Move between columns in a table, view, or function Choose the selected data column for output Remove the selected data column from the query output Arrow keys SPACEBAR or PLUS key SPACEBAR or MINUS key

Remove the selected table, view, or function, or join line from DELETE the query Note If multiple items are selected, pressing SPACEBAR affects all selected items. Select multiple items by holding down the SHIFT key while clicking them. Toggle the selected state of a single item by holding down CTRL while clicking it. Grid Pane To do this Move among cells Move to the last row in the current column Move to the first row in the current column Press Arrow keys or TAB or SHIFT+TAB CTRL+DOWN ARROW CTRL+UP ARROW

Move to the top left cell in the visible portion of grid Move to the bottom right cell Move in a drop-down list Select an entire grid column Toggle between edit mode and cell selection mode Copy selected text in cell to the Clipboard (in edit mode) Cut selected text in cell and place it on the Clipboard (in edit mode) Paste text from the Clipboard (in edit mode) Toggle between insert and overstrike mode while editing in a cell Toggle the check box in the Output column Note If multiple items are selected, pressing this key affects all selected items. Clear the selected contents of a cell Remove row containing selected data column from the query

CTRL+HOME CTRL+END UP ARROW or DOWN ARROW CTRL+SPACEBAR F2 CTRL+C CTRL+X CTRL+V INS

SPACEBAR DELETE

DELETE Note If multiple items are selected, pressing this key affects all selected items. Clear all values for a selected grid column Insert row between existing rows Add an Or column SQL Pane You can use the standard Windows editing keys when working in the SQL pane, such as CTRL+Arrow keys to move between words, and the Cut, Copy, and Paste commands on the Edit menu. Note You can only insert text; there is no overstrike mode. Navigate in Page view Note To use the following keys, press the TAB key repeatedly until the expand indicator (expand indicator: A button that is used to expand or collapse groups of records; it displays the plus (+) or minus (-) sign.) or record navigation toolbar has the focus (focus: The ability to receive user input through mouse or keyboard actions or the SetFocus method. Focus can be set by the user or by the application. The object that has focus is usually indicated by a highlighted caption or title bar.). If a PivotTable list (PivotTable list: A Microsoft Office Web Component that is used to analyze data interactively on a Web page. Data displayed in a row and column format can be moved, filtered, sorted, and calculated in ways that are meaningful for your audience.) or DELETE INS ( after you select grid row) INS ( after you select any Or ... column)

spreadsheet (Spreadsheet Component: A Microsoft Office Web Component that provides the interactive functionality of a spreadsheet on a Web page.You can enter data, add formulas and functions, apply filters, change formatting, and recalculate.) control currently has the focus, press ESC. To do this Expand or collapse a group of records corresponding to the expand indicator in a grouped data access page (grouped data access page: A data access page that has two or more group levels.) Select a button on the record navigation toolbar Activate the selected button on the record navigation toolbar Work with PivotTable views PivotTable view Keys for selecting elements in PivotTable view To do this Move the selection from left to right, and then down Move the selection from top to bottom, and then to the right Select the cell to the left. If the current cell is the leftmost cell, SHIFT+TAB selects the last cell in the previous row. Select the cell above the current cell. If the current cell is the topmost cell, SHIFT+ENTER selects the last cell in the previous column. Select the detail cells for the next item in the row area Select the detail cells for the previous item in the row area Press The TAB key ENTER SHIFT+TAB SHIFT+ENTER CTRL+ENTER SHIFT+CTRL+ENTER Press SPACE or ENTER TAB or SHIFT+TAB SPACE or ENTER

Move the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to Arrow keys move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area. Extend or reduce the selection in the direction of the arrow key SHIFT+arrow key Move the selection to the last cell in the direction of the arrow key Move the selected item in the direction of the arrow key Select the leftmost cell of the current row Select the rightmost cell of the current row Select the leftmost cell of the first row Select the last cell of the last row Extend selection to the leftmost cell of the first row CTRL+arrow key SHIFT+ALT+arrow key HOME END CTRL+HOME CTRL+END SHIFT+CTRL+HOME

Extend selection to the last cell of the last row Select the field for the currently selected item of data, total, or detail Select the entire row containing the currently selected cell

SHIFT+CTRL+END CTRL+SPACEBAR SHIFT+SPACEBAR

Select the entire PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging CTRL+A the fields and items or by showing and hiding items in the drop-down lists for the fields.) Display the next screen Display the previous screen Extend a selection down one screen Reduce a selection by one screen Display the next screen to the right Display the previous screen to the left Extend selection to the page on the right Extend selection to the page on the left Keys for carrying out commands To do this Display Help topics. Display the shortcut menu for the selected element of the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.). Use the shortcut menus to carry out commands in the PivotTable view. Carry out a command on the shortcut menu Close the shortcut menu without carrying out a command Display the Properties dialog box Close the Properties dialog box Cancel a refresh operation in progress Copy the selected data from the PivotTable view to the Clipboard Export the contents of the PivotTable view to Microsoft Excel Keys for displaying, hiding, filtering, or sorting data To do this Show or hide the expand indicators ( and boxes) beside items Expand the currently selected item Press CTRL+8 CTRL+PLUS SIGN F1 Press PAGE DOWN PAGE UP SHIFT+PAGE DOWN SHIFT+PAGE UP ALT+PAGE DOWN ALT+PAGE UP SHIFT+ALT+PAGE DOWN SHIFT+ALT+PAGE UP

SHIFT+F10

Underlined letter ESC ALT+ENTER ALT+F4 ESC CTRL+C CTRL+E

Hide the currently selected item Open the list for the currently selected field

CTRL+MINUS SIGN ALT+DOWN ARROW

Alternately move to the most recently selected item, the OK button, and the Cancel button in the The TAB key drop-down list for a field Move to the next item in the drop-down list for a field Select or clear the check box for the current item in the drop-down list for a field Arrow keys SPACEBAR

Close the drop-down list for a field and apply any ENTER changes you made Close the drop-down list for a field without applying your changes Turn AutoFilter on or off ESC CTRL+T

Sort data in the selected field or total in ascending CTRL+SHIFT+A order (A Z 0 9) Sort data in the selected field or total in descending order (Z A 9 0) Move the selected member up or left Move the selected member down or right CTRL+SHIFT+Z ALT+SHIFT+UP ARROW or ALT+SHIFT+LEFT ARROW ALT+SHIFT+DOWN ARROW or ALT+SHIFT+RIGHT ARROW

Keys for adding fields and totals and changing the layout of a PivotTable view Keys for working with the field list To do this Display the field list, or activate it if it's already displayed Move to the next item in the field list Move to the previous item and include it in the selection Move to the next item and include it in the selection Move to the previous item, but don't include the item in the selection Move to the next item, but don't include the item in the selection Remove the item from the selection, if the item that has focus is included in the selection, and vice versa Press CTRL+L Arrow keys SHIFT+UP ARROW SHIFT+DOWN ARROW CTRL+UP ARROW CTRL+DOWN ARROW CTRL+SPACEBAR

Expand the current item in the field list to display its contents. Or PLUS SIGN (numeric expand Totals to display the available total fields. keypad) Collapse the current item in the field list to hide its contents. Or collapse Totals to hide the available total fields. Alternately move to the most recently selected item, the Add to MINUS SIGN (numeric keypad) The TAB key

button, and the list next to the Add to button in the field list Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item. ALT+DOWN ARROW

Add the highlighted field in the field list to the area in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels ENTER of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) that's displayed in the Add to list Close the field list Keys for adding fields and totals To do this Press Add a new total field for the selected field in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize CTRL+SHIFT+S data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) by using the Sum summary function Add a new total field for the selected field in the PivotTable view by using the Count summary function Add a new total field for the selected field in the PivotTable view by using the Min summary function Add a new total field for the selected field in the PivotTable view by using the Max summary function Add a new total field for the selected field in the PivotTable view by using the Average summary function Add a new total field for the selected field in the PivotTable view by using the Standard Deviation summary function Add a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function Add a new total field for the selected field in the PivotTable view by using the Variance summary function Add a new total field for the selected field in the PivotTable view by using the Variance Population summary function Turn subtotals and grand totals on or off for the selected field in the PivotTable view Add a calculated detail field Keys for changing the layout Note The following four shortcuts do not work if you press the keys 1, 2, 3, or 4 from the numeric pad of your keyboard. CTRL+SHIFT+C CTRL+SHIFT+M CTRL+SHIFT+X CTRL+SHIFT+E CTRL+SHIFT+D CTRL+SHIFT+T CTRL+SHIFT+V CTRL+SHIFT+R CTRL+SHIFT+B CTRL+F ALT+F4

To do this Move the selected field in the PivotTable view to the row area Move the selected field in the PivotTable view to the column area Move the selected field in the PivotTable view to the filter area Move the selected field in the PivotTable view to the detail area

Press CTRL+1 CTRL+2 CTRL+3 CTRL+4

Move the selected row or column field in the PivotTable view to CTRL+LEFT a higher level ARROW Move the selected row or column field in the PivotTable view to CTRL+RIGHT a lower level ARROW Keys for formatting elements in PivotTable view To use the following shortcuts, first select a detail field or a data cell for a total field. The first seven keyboard shortcuts change the number format of the selected field. To do this Apply the general number format to values in the selected total or detail field Press CTRL+SHIFT+~ (tilde)

Apply the currency format, with two decimal places and negative CTRL+SHIFT+$ numbers in parentheses, to values in the selected total or detail field Apply the percentage format, with no decimal places, to values in the selected total or detail field Apply the exponential number format, with two decimal places, to values in the selected total or detail field Apply the date format, with the day, month, and year, to values in the selected total or detail field Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field Make text bold in the selected field of the PivotTable view Make text underlined in the selected field of the PivotTable view Make text italic in the selected field of the PivotTable view PivotChart view Keys for selecting items in a chart To do this Select the next item in the chart Press RIGHT ARROW CTRL+SHIFT+% CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@ CTRL+SHIFT+! CTRL+B CTRL+U CTRL+I

Select the previous item in the chart LEFT ARROW

Select the next group of items Select the previous group of items

DOWN ARROW UP ARROW

Keys for working with properties and options To do this Display the Properties dialog box Close the Properties dialog box When the Properties dialog box is active, select the next item on the active tab When a tab in the Properties dialog box is active, select the next tab When a tab in the Properties dialog box is active, select the previous tab Display a list or palette when a button that contains a list or palette is selected Display the shortcut menu Carry out a command on the shortcut menu Close the shortcut menu without carrying out a command Keys for working with fields To do this Open the list for the currently selected field In the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button In the drop-down list for a field, move to the next item Press ALT+DOWN ARROW The TAB key Arrow keys Press ALT+ENTER ALT+F4 The TAB key RIGHT ARROW LEFT ARROW DOWN ARROW SHIFT+F10 Underlined letter ESC

In the drop-down list for a field, select or clear the check box for the SPACEBAR current item Close the drop-down list for a field and apply any changes you made ENTER Close the drop-down list for a field without applying your changes Keys for working with the field list To do this Display the field list, or activate it if it's already displayed Move to the next item in the field list Move to the previous item and include it in the selection Move to the next item and include it in the selection Move to the previous item, but don't include the item in the selection Press CTRL+L Arrow keys SHIFT+UP ARROW SHIFT+DOWN ARROW CTRL+UP ARROW ESC

Move to the next item, but don't include the item in the selection

CTRL+DOWN ARROW

Remove the item from the selection if the item that has focus is CTRL+SPACEBAR included in the selection, and vice versa Expand the current item in the field list to display its contents, or expand Totals to display the available total fields PLUS SIGN (numeric keypad)

Collapse the current item in the field list to hide its contents, or MINUS SIGN (numeric collapse Totals to hide the available total fields. keypad) In the field list, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button The TAB key

Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and ALT+DOWN ARROW then press ENTER to select an item. Add the highlighted field in the field list to the drop area that's displayed in the Add to list Close the field list ENTER ALT+F4

TALLY: SHORCUTS
Alt 2 :To create duplicate voucher when we display daybook. When we display day book, highlight the entry for which you want to make duplicate voucher and then press Alt 2 key. It will take you to the voucher entry screen and it is voucher duplication mode. There you save the entry and you are done. Ctrl A:To accept duplicate voucher without asking y/n. When you are duplicating voucher by pressing Alt 2. Alt 2 will take you to the voucher entry screen there you dont need to accept the all entries, you can directly save the entire voucher without asking y/n by pressing Ctrl A. If you are doing totally new voucher entry before typing narration press Ctrl A, will save the entry without asking y/n. Alt C:This shortcut has many uses like :1. To create new voucher when cursor ask account name in voucher entry mode :2. To access calculator when cursor is at amount field in voucher entry mode. :3. To create new column when we display any report like Balance Sheet, Trial Balance Account books etc Alt N:To change column details like weakly, monthly, quarterly & yearly Alt A :To change newly created column Alt D:To delete newly created column F7:Shortcut to change valuation method Alt F1:To access Inventory buttons in voucher entry F1:To access Accounting buttons in voucher entry F1 :To Select an existing company From Gateway of Tally. It will show you list of created companies to choose from. Alt F1:To Shut a company. If more than one company is selected then it will ask us to choose which is to be closed. Select the desired company and then press Enter key will close the company. Alt F3:To get Company Info menu when you are in Gateway of Tally. In company info menu you can do various work such as Selecting a company, Shutting a company, Create a company, Create a new company, Alter a company data, Change Tally vault, Split company data and also take backup and restore companys data from there. Ctrl G:To create groups while creating a new ledger. Ctrl V :To create new voucher type while creating a new Ledger or Group Ctrl V :To change the voucher entry mode as a voucher/ as a invoice. Ctrl I:To create new Item while creating a new Group

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