Review of Time PMBOK Chapter 6 What happens in the Define Activities We identify the specific actions necessary to process

s group? produce the project deliverables What are activities? What are the inputs to Define Activities? What are the tools and techniques of Define Activities? What is decomposition? What is rolling wave planning? They are the project work packages that are decomposed into smaller components Scope baseline 1. Decomposition 2. Rolling wave planning 3. Templates Subdividing the project work packages into smaller packages called activities. A form of progressive elaboration whereby the work to be accomplished in the near term is planned while future work is planned in less detail 1. Activity list 2. Activity attributes 3. Milestone list A list of all of the scheduled activities required for the project It extends the description of the activity by identifying more information (can include things like activity description, resource requirements, etc.) It identifies and documents the relationship between project activities. The focus is to arrange the activities in an order. 1. 2. 3. 4. Activity list Activity attributes Milestone list Project scope statement

What are outputs of Define Activities?

What is the activity list that is an output of Define Activities? What is the activity attributes that is an output of Define Activities?

What is the Sequence Activities process group? What are the inputs to Sequence Activities?

What are the tools and techniques to Sequence Activities?

1. Precedence Diagramming Method (PDM) 2. Dependency determination 3. Lead/lag application 4. Schedule network templates 1. 2. 3. 4. Finish to Start Finish to Finish Start to Start Start to Finish

What are the 4 types of dependencies (AKA logical relationships) in the PDM and what do they represent?

Ways of arranging a task

Review of Time PMBOK Chapter 6 What are the 3 dependency 1. Mandatory determinations? 2. Discretionary 3. External Explain the difference between the 3 Mandatory (AKA hard logic) required dependency determinations? constraint, often involve physical limitations (i.e. foundation before the walls) Discretionary (AKA soft logic, preferred logic) constraint based on best practices, but not required External constraint involving something out of your control (i.e. the outside audit inspection) An accelerant that allows one activity to begin before its successor is complete A delay between activities

What is a lead? What is a lag?

What are the outputs of Sequence Project schedule network diagrams Activities? What is a network diagram and when is it Its a schematic showing how project used? activities are connected and how the project flows Used to evaluate schedule compressions What are the 2 network diagramming methods? 1. Precedence Diagramming Method (PDM) activity on nodes 2. Arrow Diagramming Method (ADM) activity on arrow, dummy activities Graphic Evaluation Review Technique (GERT) allows loops Estimate the type and quantities of resources to perform each activity 1. 2. 3. They when 1. 2. 3. 4. Activity list Activity attributes Resource calendars define what resources are available Alternatives analysis Publishing estimating data Bottom up estimating Project management software

What is GERT? What happens in the Estimate Activity Resources process group? What are the inputs to Estimate Activity Resources? What are resource calendars? What are the tools and techniques to Estimate Activity Resources?

Review of Time PMBOK Chapter 6 What is bottom up estimating? Estimates are prepared at the lower, more detailed level and then aggregated up to complete all of the activities What are the outputs to Estimate Activity Resources? What happens in Estimate Activity Durations? What are the inputs to Estimate Activity Durations? 1. Activity resource requirements 2. Resource breakdown structure Estimate the number of work periods needed to complete the activities 1. Activity list 2. Activity attributes 3. Activity resource requirements 4. Resource calendars 5. Project scope statement 1. 2. 3. 4. Analogous estimating Parametric estimating 3-point estimating Reserve analysis

What are the tools and techniques to Estimate Activity Durations?

What is analogous estimating? What is the advantage and disadvantage of using analogous estimating?

Relies on historical information and expert judgment Advantages: less costly and timeconsuming, can be used when you dont have much details Disadvantages: less accurate

What is parametric estimating? What is 3-point estimating (AKA PERT)?

What is the PERT formula? What is the formula for standard deviation? What does reserve analysis provide? What are the outputs to Estimate Activity Durations? What is the critical path? What is slack?

Uses statistical relationship between historical data and other variables Factors in uncertainty and risk to improve estimates (most likely, optimistic, pessimistic) = (P+4M+O)/6 = (P-O)/6 Contingency reserve Activity duration estimates The longest path in the project The amount of time the activity/project can be delayed without delaying the next activity or project Create the project schedule

What happens in Develop Schedule?

Review of Time PMBOK Chapter 6 What are the inputs to Develop Schedule? 1. Activity list 2. Activity attributes 3. Project schedule network diagrams 4. Activity resource requirements 5. Resource calendars 6. Project scope statement What are the tools and techniques to Develop Schedule? 1. 2. 3. 4. 5. 6. 7. 8. Zero The greatest project risk 1. Free slack the latest an activity can start without delaying its successor 2. Total slack the latest an activity can start without delaying the project 3. Project slack the amount of time the project can be delayed without delaying the customers completion date 1. Crashing more people on critical path 2. Fast tracking adjusting activity sequences to accelerate completion Increases cost Increases risk No Keeps resource usage at a constant level Usually pushes out the overall finish date Monte Carlo analysis Assesses the feasibility of a project schedule and helps prepare contingency plans Schedule network analysis Critical path method Critical chain method Resource leveling What-if scenario analysis Leads/lags Schedule compression Scheduling tools

How much float does the critical path have? What does the critical path represent? What are the 3 types of slack?

What are 2 schedule compression techniques? What is the disadvantage of crashing? What is the disadvantage of fast tracking? Does schedule compression change the project scope? What is resource leveling? What is the disadvantage of resource leveling? The most common what-if scenario analysis is What does what-if scenario analyzing do for a project?

Review of Time PMBOK Chapter 6 What are the outputs to Develop 1. Project schedule Schedule? 2. Schedule baseline What is the most common bar chart used in project management and why is it used? When would you use a milestone chart? What is the duration of a milestone? The Resource Breakdown Structure shows What is the Control Schedule process group? What are the inputs to Control Schedule? What are the tools and techniques to Control Schedule? The Gantt Chart used to track day-to-day details of the project For executive reporting Zero. It is only a significant point or date in the project. When the resources are being used It monitors the status of the schedule and manages changes to the schedule baseline 1. 2. 3. 1. 2. 3. 4. 5. 6. 7. 8. Project Management Plan Project schedule Work performance information Performance reviews Variance analysis Project management software Resource leveling What-if scenario analysis Leads/lags Schedule compression Sheduling tools

What does the performance review of Control Schedule comprise?

1. Measuring, comparing, analyzing schedule performance 2. Earned Value Management (EVM) 3. Schedule Performance Index (SPI) 4. Schedule variance (SV) = EV/PV = EV - PV 1. Work Performance measurements 2. Change requests 3. Updates Project Management Plan, project documents, OPAs

What is the formula for SPI? What is the formula for SV? What are the outputs to Control Schedule?