SWOT ANALYSIS OF ENGINEERING INSTITUTES IN GWALIOR

(In IT Perspective)

Under the Guidance of:

Dr. Anurag Srivastav

Submitted By:
Monica C Bhadoria (MBA_012) Dibyendu Roy (MBA_006) Divya Taneja (MBA_007) Manmesh Singh Tomar

(MBA_010)

Introduction:
SWOT analysis (a brief understanding):
It is a tool that identifies the strengths, weaknesses, opportunities and threats of an organization. Specifically, SWOT is a basic, straightforward model that assesses what an organization can and cannot do as well as its potential opportunities and threats. The method of SWOT analysis is to take the information from an environmental analysis and separate it into internal (strengths and weaknesses) and external issues (opportunities and threats). Once this is completed, SWOT analysis determines what may assist the firm in accomplishing its objectives, and what obstacles must be overcome or minimized to achieve desired results.

TOWS Matrix (for better implementation of analyzed information in SWOT)

The Threats-Opportunities-Weaknesses-Strengths (TOWS) Matrix is an important matching tool that helps managers develops four types of strategies: SO Strategies (strength-opportunities), WO Strategies (weakness- opportunities), ST Strategies (strength-threats), and WT Strategies (weakness-threats).The most difficult part of TOWS matrix is to match internal and external factor. Once the objective has been identified, TOWS are discovered and listed. TOWS are defined precisely as follows: Strengths are attributes of the organization that are helpful to the achievement of the objective. Weaknesses are attributes of the organization that are harmful to the achievement of the objective. Opportunities are external conditions that are helpful to the achievement of the objective. Threats are external conditions that are harmful to the achievement of the objective. Strengths and weaknesses are internal factors. For example, strength could be your specialist marketing expertise. A weakness could be the lack of a new product.

A few lines on Engineering Education in Gwalior:

Someone rightly said, "A scientist dreams to make this world better and an Engineer makes that dream true. Engineering was started by human beings to make life comfortable. As the world developed, many important changes were seen in the field of engineering in India. Institutes like IITs, IIITs and NITs emerge from the group and started providing world class education and educational infrastructure to the talented student pools of India. Engineering education in Gwalior has seen tremendous growth over the past decade, both in number of students and number of colleges. The recent growth in engineering education has been overwhelmingly due to privately funded educational institutions rather than publicly funded ones. The actual current scenario of engineering education in Gwalior is a contrasting one. The place has international standard institute like IIITM and nationally recognized universities like Jiwaji University but there exist a large number of private engineering colleges which severely lack in providing quality education and the standard of both the faculty and students there is very skeptical.

Importance of IT implementation in Engineering Education:

Nowadays the role of Information Technology (IT), especially internet in the engineering education sector plays an important role, precisely in the process of empowering the technology into the educational activities. Engineering Education sector can be the most effective sector to anticipate and eliminate the negative impact of IT. Technology (internet) in another side can be the most effective way to increase the students knowledge. The followings are the aim and objectives of IT implementation in engineering education: 1. To implement the principle of life-long learning / education. 2. To increase a variety of educational services and medium / method. 3. To promote equal opportunities to obtain education and information. 4. To develop a system of collecting and disseminating educational information. 5. To promote technology literacy of all citizens, especially for students. 6. To develop distance education with national contents.

7. To promote the culture of learning at institute (development of learning skills, expansion of optional education, open source of education, etc.) 8. To support student in sharing experience and information with
colleagues.

Categorization of the Engineering Institutes (in Gwalior) for more accurate SWOT analysis:
The Engineering Institutes in Gwalior can broadly be classified into three sections. They are as follows 1. Institutes with National Importance (like IIITM) 2. Government Institutes [Under Central Govt. recognition] (MITS) 3. Private Institutes (like ITM University, MPCT, NRIITM, RJIT etc.)

Institutes we choose for analysis:

Below is the list of institutes of Gwalior which we considered for our analysis: 1. Atal Bihari Vajpayee Indian Institute of Information Technology and Management 2. Madhav Institute of Technology and Science 3. Institute of Technology and Management 4. Maharana Pratap College of Technology 5. NRI Institute of Technology and Management 6. Rustam Ji Institute of Technology

Taking each institute one by one:

Atal Bihari Vajpayee Indian Institute of Information Technology and Management

Description: The Indian Institute of Information Technology and Management,

Gwalior (IIITM Gwalior), is a deemed university, which was the first IIIT established by the Ministry of Human Resource Development, Government of India in 1997, as an initiative to foster IT and management education in India. IIITM Gwalior is the foremost institution providing Technical and Managerial Education in the areas of Information Technology and Management, in India. The only institution of its kind, IIITM is at the vanguard of imparting superior quality of higher education and pertinent skills. IIITM Gwalior offers specialized integrated post graduate and postgraduate degrees in niche areas of IT and Management.

SWOT Analysis:

Strengths
1.SORS System 2.State of the art digital library management system. 3.Infotsav (improving national level IT competancies) 4.Digital Knowledge Management System (offline/online) 5.Digital collaboration with leading international/national journals 6.Centralized mail system, wi-fi facility in hostels. 7. Significant amount of R&D in IT/ICT domain.

Weaknesses
1.Lack of structured information. 2.No WiFi in academic premises. 3.Unavailability of internal information sharing portals.

Opportunities
1.Development of internal information sharing portal. 2.Global standardization of KMS (digital library & other elearning resources) 3.Establishment of access control mechanism for both faculty and students. 4.Digitization of regular lectures for further references. 5.Access to premium online lectures from world class technical institute like MIT, VTU etc. 6. Exploring R&D prospects in contemporary IT concepts.

Threats
1. Advancement in technology implementation in other institutes of national importance. 2.To keep alive the global standard of education as acceptance level of standard for global institutes are increasing rapidally. 3. External security concerns for information. Threats from hackers.

Madhav Institute of Technology and Science Description: Madhav Institute of Technology and Science was established in 1957. The Institute started initially with B.E. Courses in Civil, Mechanical and Electrical Engineering. Later on Post Graduate and Ph.D. Course in applied Sciences were introduced. Since then, it has been growing steadily and today

the student strength in the campus has grown up to 2400 under different graduate and post graduate programs. The human resources generated by this institute are well accepted at national and international level.

We Strengths
1. Updated website providing true esence of virtual tour to the institute. 2.Gwalior's largest digital library management system. 3. Fully operational online student record management system. 4. A step taken towards an internal information sharing portal controlled by individual access restrications. 5. Being the oldest of its kind its Alumni's are across the globe and good networking/association. 2.Poor WiFi facility. 3. R&D is not been full-fledged yet. 4. Lacks in implementing the application of courses taught. 5. Unavailability of software packages required to complete the hands on education.

Weaknesses
1. Resistance to change with the rapid change in the environment, making the institute a conservative one.

Threats
Opportunities
1.Benchmarking a national level institute (i.e. IIITM) to nurture the best practices undertaken by that institute. 2. Complition of online internal information sharing portal. 3.Establishment of access control mechanism for both faculty and students. 4.Digitization of regular lectures for further reference. 1. Aggressive growth of quality private universities in Gwalior (like ITM). 2. Increase in acceptance level of standard for global institutes. 3. External security concerns for information. Threats from hackers.

Maharana Pratap College of Technology Description: Maharana Pratap College of Technology (MPCT), Gwalior a premier Institute of the region was established in 1996. The college was founded by Pratap Vahini Samaj Kalyan Sansthan. All the Courses are

approved by AICTE, New Delhi, and Govt. of M.P, Bhopal and are affiliated to Rajiv Gandhi Proudyogiki Vishwavidyalaya, (Rajiv Gandhi Technological University), Bhopal. The courses offered by this institute are BE, ME, MBA, MCA.

Strengths
1. Timely availability of IT/ICT resources required for regular lectures. 2. Updated institution website with valid information.

Weaknesses
1. Resistance to change with the rapid change in the environment, making the institute a conservative one. 2. No WiFi facility. 3. Manual library management system. 4. Unavailability of online KMS.

Opportunities
1.Benchmarking a national level institute (i.e. IIITM) to nurture the best practices undertaken by that institute. 2. Development of online internal information sharing portal. 3.Establishment of access control mechanism for both faculty and students.

Threats
1. Aggressive growth of other quality private institutes in Gwalior (like ITM). 2. External security concerns for information. Threats from hackers. 3. Downward trend in placements in the IT industry due to the lack of contemporary and market sellable IT knowledge imparted to students.

NRI Institute of Technology and Management

Description: NRIITM, a renowned center for technical education was established in 2002 under the patronage of Vatsal Shiksha Samiti for the promotion of technical education. NRIITM is known for providing quality technological & scientific & management education.

Strengths
1.Online fees submission. 2.Periodic SMS service for academic results. 3.Fully functional Automized attendance system.

Weaknesses
1.Unavalilability of digital KMS 2.No interconnectivity of departments. (intranets) 3.Unavailability of internal information sharing portal. 4.No timely updation of circulated information.

Threats Opportunities
1.Implementation of online portal having all updated information 2. Benchmarking a national level institute (i.e. IIITM) to nuture the best practices undertaken by that institute. 1. Neck to neck competition in providing global IT facilities by other institute(ITM etc). 2. External security concerns for information. Threats from hackers. 3. Downward trend in placements in the IT industry due to the lack of contemporary and market sellable IT knowledge imparted to students.

Institute of Technology and Management

Description: The Institute of technology and management (popularly known as ITM Universe, Gwalior) is an engineering and technology-oriented college located in Gwalior, Madhya Pradesh in India. An institute of higher learning, ITM has AICTE approved undergraduate and postgraduate programs. The institute received the university status this year only. ITM is a recognised Centre of Research in Engineering and Technology

Strengths
1.Strong Wifi facility. 2. Fully operational digital library. 3. Various national and international collaboration. 4. Timely updation of institutional information in website.

Weaknesses
1.Unavailibilty of IT resources for regular lectures. 2. No provision of centralized mail system. 3. Online internal information management system is yet to be in place.

Opportunities
1. Benchmarking a national level institute (i.e. IIITM) to nuture the best practices undertaken by that institute. 2. Global standardization of KMS (digital library & other e-learning resources) 3.Establishment of access control mechanism for both faculty and students.

Threats
1. External security concerns for information. Threats from hackers. 2. Advancement in technology implementation in other quality private universities. 2.To keep alive the global standard of education as acceptance level of standard for global institutes are increasing rapidally.

Approaches Taken:
(To sort out these weaknesses and to accomplish the available opportunities) 1. Global Standardization of KMS: A. Provision of fully operational digital library (issue books using punch cards and reissue or reserve books using online library management portal, also the mail alert service for return date, availability of reserved books etc should be in place) B. Digitization of the regular lectures in the institutes, and distribution of those lectures time to time basis to facilitate them with the ready references. C. Provision of both online and offline e-learning resources (CD, DVD of globally recognized faculties, WBTs, Online quizzes etc.) to establish a global learning culture in the campus.

D. Organization of Seminars, Workshops in contemporary issues and storage of this valuable information for further usage and ready references in lectures.

2. Access control mechanism: A. Develop the Access control mechanism (both swipe card and online portal authority based access) for faculties as well as students. B. Online content management for establishing an effective knowledge base with proper access control. C. Focus on Process standardization for achieving less dependency on the individuals. Resources from faculties on various course topics / outer knowledge uploaded here can help students enormously while there are stiff schedule for completing the syllabus.

3. Provision of IT enabled resources to support regular lectures: A. Timely and accurate maintenance of IT/ICT resources needed for this above mentioned activity, which includes an up to date workstation in the classroom, perfectly working projector along with operational sound system. B. State of the art laboratories with all adequate hardware and software resources to support the students in implementing what they have learnt theoretically in the classroom. C. Support the R&D activities of the students / faculties with all adequate resources and that too not only in traditional way, rather on the need basis and the quality and future prospect of the outcome. Expectation of no discrimination in this case.

4. To fight against external threats posed by hacking:

A. Implementation and proper updation of antivirus and anti spyware applications. B. Touch base with the professional security consultancies to keep the institutional resources out of threats.

5. Bring an internal information sharing portal for all stakeholders: A. A professional approach to share data and information in a boundary less manner; come up with an internal portal for students, faculties, Admin staffs with their respective access privileges and constraints, a portal where all the actions take place. B. Take example from IT Corporate(s) like IBM, TCS, Cognizant etc. to simulate this concept in the education sector. C. Open Information sharing among the group institutes to better use the leverage of advancement of technology. (as example a harmony in interconnection among all IIITs)

6. Focus on contemporary learning: (in IT perspective) A. Emphasize on learning the IT tools and techniques which are currently in demand in the market or having future prospects. Learning of obsolete and trivial technologies will land the students nowhere except in the middle of sea at the time of placement. B. Think out of the box, promote entrepreneurships and enable students to venture into the new and upcoming fields of IT domain to take the best out of the industry returns.

7. Change with the Industry changes: A. Whatever big the institutes are, they should continue with a culture of a learning organization. They should b able to

quickly learn, adopt and implement the changes faced in the environment. B. Proper implementation of institutional rules and regulation which encourages innovation, both in terms of outcome and activity. Inject the moral that, failure is not fatal but a step towards getting success to every students associated with the institutes.

Solution steps (Differ from one institute to another)

o Focus on global standardization of KMS o Focus on contemporary learning. o Establishment of a standardized security system to fight against external threats posed by hacking. o Implementation of the Access control mechanism for improved scalability. o Focus on global standardization of KMS o Establishment of a standardized security system to fight against external threats posed by hacking. o Change with the Industry changes. o Provision of IT enabled resources to support regular lectures o Establishment of a standardized security system to fight against external threats posed by hacking. o Bring an internal information sharing portal for all stakeholders o Provision of IT enabled resources to support regular lectures o Implementation of adequate Access control mechanism.

IIITM:

MITS:

ITM:

NRIITM:

o Bring an internal information sharing portal for all stakeholders o Provision of IT enabled resources to support regular lectures o Change with the Industry changes. o Focus on contemporary learning. o Provision of IT enabled resources to support regular lectures o Change with the Industry changes. o Focus on contemporary learning.

MPCT:

Conclusion: As per our observation: I. IIITM is equipped with quite a number of factors in IT perspective. However, this can be a glorious one if we only consider the national level. IIITM needs to reach some significant milestones to establish its name in the global standard which we have discussed above. ITM is aggressively seeking a position in providing quality education among top private universities in the country. So rather than thinking from the global aspect, they need to focus of the aspects that help meeting their goal, we only mentioned those to start with renovation of ITM For NRIITM and MPCT, they are lacking in terms of quality education as well as providing standard IT facilities to their students, they initially need to focus on these aspects to develop their IT competencies rather than think sky high at the very beginning. Finally, MITS should work hard in terms of rapid changes & contemporary education to retain and excel its pride what it gains through these long operational years. It should understand its potential to get the best out of the leverages and legacies linked with it.

II.

III.

IV.