e-Circular

P&HRD. Sl. No. : 718/2011 - 12 Circular No. : CDO/P&HRD-PM/82/2011 - 12 Saturday,November 12,2011. 21 Kartik 1933 (S).

All branches and offices of State Bank of India Madam/Sir, STAFF: SUPERVISING PROVISION OF MOBILE PHONE TO OFFICERS As per extant instructions, the Chief General Manager of the Circles may sanction the facility only to such functionaries whose duties are such that they are required to frequently remain out of their office and who are to be contacted for official purposes or where the officer concerned also require to contact various functionaries for official purposes while away from their office and residence. It is also stated that the facility be used judiciously by the officers for official purposes only and confirmation to this effect be obtained from the officers concerned while paying the bills of their mobile phones. 2. In this connection, it has been observed that there is no uniform policy for provision of mobile handsets, cost of the handset and payment of monthly call charges in Circles. Further, there has been a major shift in the role profile of a large number of position holders, with emphasis on sales and marketing coverage and with this the requirement of mobile phones has deepened. 3. Keeping this in view, regarding provision of mobile handsets and reimbursement of mobile call charges to officers, the Executive Committee of the Central Board (ECCB) in its meeting dated 3.11.2011 have decided as under:

3.a. All officers who have completed 2 years of service in the Bank may be provided with mobile handset. 3.b. Probationary Officers / Trainee Officers or other officers, on completion of one year of probation, depending upon their nature of work, may be provided with mobile handset, subject to approval of the Competent Authority. 3.c. The mobile phone should be used judiciously and economically for official purposes only. The grade-wise ceiling on cost of mobile handsets and monthly call charges are proposed as under:Cost ceiling for each Ceiling Officers Grade mobile exclusive of taxes Rs.5,000/Rs.5,000/Rs.6,000/Rs.12,000/Rs.12,000/Rs.25,000/-** on monthly call handset charges exclusive of rent and taxes to be reimbursed upon production of bills JMGS-I MMGS-II MMGS-III SMGS-IV SMGS-V TEGS-VI Rs.500/- p.m. Rs.600/- p.m. Rs.700/- p.m. Rs.800/- p.m. Rs.1000/- p.m. * No ceiling

* For officials of SMGS-V grade holding positions of Regional Managers, Head of CPCs and other budgetary assignments, the ceiling on monthly call charges will be Rs.2000/- p.m. ** Two mobile handsets may be taken by TEGS-VI officials within the overall ceiling. 3.d. The authority to sanction mobile phones to officers in JMGS-I grade (other than Branch Managers) and POs/TOs may be vested with the Regional Manager/Departmental Head not below the rank of SMGS V. 3.e.i. Officers of TEGS-VI grade:1. There will be no ceiling on monthly call charges inclusive of rental and taxes etc.

2. They will be provided with the facility of STD, ISD, Advanced GPRS/Blackberry, Multimedia messaging, internet and national roaming on their request. 3. While visit to foreign land for official purpose/LTC or HTC, the officer may be provided with the Matrix or some other similar facility, where absolutely necessary, subject to approval of the controller. Where such facility is not available International Roaming may be permitted with the approval of the controller. The officers should be advised to use such facility judiciously and economically and they should give a confirmation to this effect while claiming reimbursement. The above entitlement will also be applicable to officers in grade TEGS-VII and above. 3.e.ii. Officers of JMGS-I to SMGS-V grade:1. They will be provided with the facility of STD and national roaming subject to above ceiling on monthly call charges. 2. The facility of ISD, Advanced GPRS/Blackberry, Multimedia messaging, internet and any other additional facility may be provided to them on their request, depending upon their nature of work, subject to approval of the departmental head/controller not below the rank of AGM. The foregoing facilities will be provided subject to above ceiling on monthly call charges. 3. While visit to foreign land for official purpose/LTC or HTC, the officer may be provided with the Matrix facility, where absolutely necessary, subject to approval of the controller. Where Matrix facility is not available International Roaming may be permitted with the approval of the controller. The officers should be advised to use such facility judiciously and economically and they should give a confirmation to this effect while claiming reimbursement. 3.f. It is proposed that officers on transfer shall carry the handsets with them

while the SIM card, which is invariably to be subscribed in the official

capacity should be surrendered at the branch/office from where they have been transferred. However, in such cases where portability of number is allowed by the service provider, the officer on his/her request, may be permitted for the same subject to such terms and conditions as may be prescribed. 3.g. In such cases where the officer is promoted to higher grade and becomes eligible for mobile handset of higher amount, he/she may be permitted for the same only after completion of three years of purchase of old handset. 3.h. The officers will themselves arrange for purchase of mobile handsets of reputed make like Nokia, Sony Ericson, Samsung, LG etc. and seek reimbursement subject to above ceiling on production of bill/cash receipt, the details of which will be recorded in his/her service sheet. 3.i. After lapse of 3 years from the date of purchase of mobile handset, the officer will be eligible for a new handset subject to above ceiling. As buyback of the old handset will be difficult, the officer will be allowed to retain the same. In no case, new mobile handset will be issued to the officer before expiry of 3 years of the handset. The date of purchase of mobile handset which is in use by the official will be entered in his service sheet. If the handset is old for more than 3 years, he will be eligible to purchase a new handset subject to above ceiling. 3.j. The officers will be responsible for safekeeping of the mobile handset. In case of loss/theft etc. the officer will himself arrange for new handset as in no case new mobile handset will be given to the officer before expiry of 3 years of the date of purchase of handset. 3.k. The Bank will bear the cost of repairs/maintenance and upkeep of the mobile handset till 3 years from the date of purchase or the date of retirement, whichever is earlier. Thereafter, the Bank will not bear the cost for repairs and maintenance of the handset. 3.l. The facility of retention of mobile handsets by officials of TEGS-VI and above grade on superannuation at the age of 60 years at no extra cost

provided the mobile phone is in use with the official for atleast one year, will be extended to all officers. Thus, all officers on superannuation at the age of 60 years will be eligible to retain the mobile handset at no extra cost provided the mobile handset has been in use with the official for atleast one year. The book value of the mobile phone given to the officer on superannuation will be written off. If the mobile phone is old for less than one year and the officer wants to retain the handset with him on superannuation, he can retain the same after paying the book value of the handset. 3.m. In case of voluntary retirement/resignation/dismissal etc, if the officer wants to retain the handset, he can retain the same after paying the book value of the handset. 3.n. The authority to write off book value, if any, will be vested with the DGM and Circle Development Officer in case of Circles and DGM (Estate) in case of Corporate Centre establishments. 3.o. The proposed Scheme shall replace the existing practice being followed in different Circles/branches/offices of the Bank. These instructions shall be made effective from the 1st December 2011. 3.p. For any clarification in this regard, CGM (HR) is the competent authority to issue clarifications. The above instructions may be brought to the notice of all concerned and shall be followed meticulously. Yours faithfully, For Dy. Managing Director & Corporate Development Officer
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