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ScrapBook and ReminderFox integrate Thunderbird and Firefox to share and follow-up To-Dos..........................1
Setting up a Thunderbird To-do E-mail Account................................................................................ ........................2
Adding the E-mail To-Do to the Team Action List with ReminderFox............................................................................ .2
Tag Configuration for E-mail To-Dos and Incoming Documents with Actions.................................................... ............2
View To-Dos for Action and Follow-up ........................................................................................................................ ..2
Use standard Headers to configure Message Filters to automatically file .......................................................... ..........3
Customize Headers to extend Search Capability................................................................................................... .......3
Configuration Tips using Mnenhy to add Custom Headers and Views..................................................................... .....3
Installation and configuration of ReminderFox to follow-up on shared Team Actions................................................ ....4
Integrate Team Documents in a Team and Project To-Do List....................................................................................... 4
Summary: making shared To-Dos work.................................................................................................. ......................4
E-mail and Internet Annotations........................................................................................................................ ............4
Configuring E-mail and Internet Annotations............................................................................................................ .....5
Shared Profiles for Team To-Dos .......................................................................................................... ......................5
Shared Team Profile in Thunderbird............................................................................................................................. .5
Configure Firefox to share ScrapBook, and ReminderFox....................................................................................... .....5
Thunderbird. Install Mail and Mail Share................................................................................................................... ....6
Configure shared Address Books in Mozilla Firefox with SyncMab............................................................. ............6
Synchronization of Address Books on a Team Share........................................................................ ...........................6
Configure SyncMab to work on a Network Share................................................................................. ........................7
See Also................................................................................................................................................................. ...........8
Backup Security............................................................................................................................................... .............8
After it's all done................................................................................................................................ ...........................8
Add-ons employed in the integration...................................................................................................................... .......8
See Also................................................................................................................................................................. ...........8
Appendix 1 Tag Administration. for experienced and confident Users..................................................................... ..9
Adding the E-mail To-Do to the Team Action List with ReminderFox.
Use ReminderFox to set a to-do while reading an e-mail or for a document with a to-do. ReminderFox
adds it to the team list. The user sets the ReminderFox to-do while reading the e-mail or web page. E-
mail tags also set while reading the e-mail or triggered by information in a web page.
Configure Tip. ReminderFox offers the choice of a Reminder, To-Do or a customer list. While essentially
the three are equivalent, Reminders reduce the processing steps. They differ in that by right clicking on a
Reminder it opens. The other two do not offer this ease of use. For this reason use Reminders
Tag Configuration for E-mail To-Dos and Incoming Documents with Actions
Define an action tag to tab incoming action messages and then use a stored search to list the messages
as current to-dos. Additionally defining categories and category tags to tag the messages designates
processing and status to follow the processing progress.
Use the add-on Tag Toolbar to add tag categories and tags to team messages. Use a category action or
to-do to include the tags as: Queue (line up as to-do), On-going action (being done), Delegate,
Completed, File, Archive. Adding another category and tags for processing documents lines up the
processing to treat the to-do. Tab incoming e-mails with the appropriate tag for action. To retain
consistency use ReminderFox for “On-going action” as ReminderFox automatically tags with this name.
Using a second action tag results in duplication and errors.
A message requiring action triggers a to-do. Tag the e-mail with “ReminderFox” to include the e-
mail and the attachment in a search. This would be equivalent to listing with ReminderFox- only
ReminderFox also opens a Reminder and adds it to a calendar.
To generate a to-do send yourself an e-mail.
To generate a to-do for a document send the document to Thunderbird to treat it as an e-mail
attachment for an e-mail. Tag the e-mail as a to-do.
Adding a new view adds only the checked headers in that view and reduces the headers to the essential.
To add a custom view: use „Add List“ -> and insert the list name. Simply check the needed headers in
that list. This list becomes available in all panes with the view symbol. Open the view and choose this
list.
E-mail headers use text format and the body Html. Only the TB Header Tools Extension edits the
headers. Use the add-on EditHtml to edit the e-mail body. Go to this website to download it https://nic-
nac-project.org/%7Ekaosmos/index-en.html . It adds an Html editor that accesses from the Compose
Format menu. Edit the message and go to Format -> Edit HTML.
This shared profile replicates for each team member. The installation principle for this profile creates an
additional Thunderbird profile complementary to the individual, user profile and duplicates the shared
profile for each team member. Make life easier for the user and install ProfileSwitcher for Thunderbird
and Firefox. It switches between profiles.
First create and test a shared profile for use of the team members. To set up a team member profile
create a new profile in Thunderbird. Erase the new profile files. Copy the share profile files into the new
profile folder.
The share folders may not always be the same for each member and check them.
Account. Check the accessibility and accuracy of the e-mail account.
Message filters. Use the add-on Thunderbird Message Filter Import/ Export to first export the filters
from the admin system and then import them. Better yet simply copy the Message Filter files. The
Message Filters store in the mail account file C:\WINDOWS\Profiles\User\Application
Data\Thunderbird\Profiles\r65w3vt5.default\Mail\pop3.web.de\msgFilterRules.dat. They are mail
account specific.
ScrapBook. ReminderFox. Check the share folder addresses.
Address Books. Copy standard address books. Sync address books. Export and import address
books.
Add the Saved Searches. Saved Searches store in the folder:
C:\WINDOWS\Profiles\User\ApplicationData\Thunderbird\Profiles\r65w3vt5.default\virtualFolders.dat
Tags. Tag Toolbar stores the tags in a pool for sharing. Or it will be explained how to use the user.js file to
copy to the team profile. MailTweak adds support for tags with tag pool, import and export tags in an –
xml file.
Message Filters. The add-on Thunderbird Message Filter Import and Export imports and exports message
filters if the file “MsgFilterRules.dat” is in the account folder. You find the account folder in the profile at:
“C:\WINDOWS\Profiles\User\ApplicationDate\Thunderbird\Profiles\r65w3vt5.default\Mail\mail_account” .
This add-on checks to ascertain if a filter file exists. If not, then it does not import filters. If the file has
not been created then copy the files.
First of all and most importantly, back up the address books more than once. Use the following table as a
guide and it helps tremendously to understand the configuration. Set up similar tables for the
configuration work. Because of the lack of documentation and intuitive configuration; this introduction
only addresses the following configuration on a network.
It offers configuration for 6 operations. Synchronizing an address book requires 2 operations in which one
imports the address book at startup and one that exports the changes at exit.
"Synchronization Location"
This introduction deals only with file -> location. Browse for the file location. Choose a network drive any
network drive to store the address books. Configuring the export is scary because the browse button
declares that it will overwrite the export file; and this is not the time or place. Leave the export operation
inactive until completing the configuration and then during the first use turn it on.
"Operation description" helps during configuration after one understands what it says. Use it to confirm
that the desired address book synchronizes with the right file. It declares the name of the address book
and compares it with the file name in the directory.
Synchronize options
- Check synchronize automatically at startup and exit of Thunderbird. Then the changes store in the file.
During the last configuration the button "Synchronize now" was employed with random results. It is
recommended not to employ it.
Using the following table repeat the configuration for the remainder of the needed operations and
complete the table before starting. The table helps a lot to ensure that the right address book connects
to the planned file. Based on experience; after proper configuration SyncMab functions reliably in a
simple installation and it is still worth it to install it until Thunderbird 3 is available.
"WS" is the workstation. "Op" is the operation. "Ab File" declares the operation. "File name" is the name
of the address book file. "File Location" is self-explanatory.
See Also
Mozilla Firefox and Thunderbird share Project and Team To-Dos and simplify Follow-up >>>
Configuration Guide to share Team and Project To-Dos and Follow-up for Mozilla Thunderbird and F
Backup Security
Security includes the use of backups to prevent information loss. The add-on Mozbackup backs up
profiles. FEBE not only backs up, but also makes selective backups of profile and preference data for
Firefox. The share folder for the address book includes in the network backup.
LDAP accounts offer address book sharing For example using a Google gmail LDAP account enables
address book sharing.
See Also
Basics of sharing To-Dos and Follow-up with Mozilla Thunderbird and Firefox to improve Web Research
and Project Management >>>
Category, Group
Business, Internet, Project Management
Tags:
To-do list, shared to-do, follow-up, Thunderbird, Firefox, Internet Messaging, team sharing, Project
Management, Web Research, ScrapBook, ReminderFox,
Category, Group
Business, Internet, Project Management, Internet
Tags:
Mozilla, Firefox, Thunderbird, Project Management, Web Research, Internet Messaging, To-Do, e-mail,
browser, Issue Resolution, team sharing, To-do list, shared to-do, follow-up, synchronized Address Books,
ReminderFox, ScrapBook, Message Filters, Stored Searches, Tags, Profiles
Install each tag with the preference as in line 2.1: 2.1) user_pref("mailnews.tags.archive.tag", "Archive");
Syntax- the first tag name is written with small letters as a reference name. Write the second instance as
you want it.