Barracks Row Fall Festival on Capitol Hill - Sept.

22, 2012
Vendor Application
Please complete page one and two (plus three if food vendor), sign the application agreement, include a check for the appropriate amount and any required material. Return to Barracks Row Main Street; 731 8th Street, SE, Suite 201, Washington, DC 20003 by September 4, 2012. After September 7, 2012 a late fee of $20 additional will be required. Contact Name: ___________________________________ Title: ________________________ Business Name: _______________________________________________________________ Street Address: _________________________________________________________________ City: __________________________ State: ______________ Zip: ________________________ Phone: _______________________________Fax:_____________________________________ Email: ________________________________________________________________________

What items will be sold or displayed: _________________________________________ If applicant wishes to display a car or truck, please describe vehicle: _________________ Food Vendors must attach proof of insurance with this application.

To calculate your application fee:

Vendor Fee by Type (see below): ____ Number of booths_____ $_______________ Table and 2 chairs (as a set): Quantity_____ X $100.00 $_______________

Total: Please make check payable to Barracks Row Main St. Fee Structure for Booth Space by Vendor Type:

$_______________

1. Political $350 2. Food Vendor $250 we only consider cuisines which do not compete w. Barracks Row Restaurants. (Please include proof of insurance) 3. Merchant - Vendor reselling goods or selling services $165 (Please include description of wares if you are new to the festival) 4. Arts Vendor $110 - products hand made by the same person renting the booth space (Please include photos, slides, or samples if you are new to the Barracks Row Fall Festival) 5. Nonprofit Organizations $110 (Please include IRS letter of 501 (c) (3) determination if you are new to the festival) 6. 8th Street Merchant $85 - A retailer or business located on Barracks Row. Note: We do not rent tents. Tents are available at Fragers Just Ask Rental 3 blocks from the festival at a special rate. Just Ask Rental 1107 Pennsylvania Ave. S.E. 20003 Phone: 202-543-0100

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Barracks Row Fall Festival on Capitol Hill Application 2011- continued

Terms & Conditions: please reference the Information Packet for complete discussion of all event rules. To be a vendor at Barracks Row Fall Festival on Capitol Hill, payment must accompany Application; Check, Cashiers Check or Money Order; no cash. $25.00 returned check fee. Make check to Barracks Row Main Street and send to Barracks Row Main Street 731 8th St, SE, Suite 201 Wash DC 20003 Applications are due Sept. 4, 2012. A $20.00 late fee will be charged after September 7. Any electric generator used on site must be quiet so as not to distract other vendors or the stage performances. The Festival Director will determine if any electric generator is too noisy and may order its removal from the Festival area. No loudspeakers, amplified boom boxes, or portable bullhorns are allowed without the written consent of the Festival Director. Vendor assumes full responsibility for safe return of rented table and two chairs. In the event of loss or damage, the vendor will reimburse BRMS $100 per table and $25 per chair. Barracks Row does not rent Tents. See Application Form for nearby tent rental options. Barracks Row Main Street reserves the right to decline applications based on too many applications already accepted in a category and/or exclusivity rights that may be in place for the event. If a category is oversubscribed (for instance too many T shirt booths) fee will be returned to applicant as soon as possible. If applicant wishes to change category and sell something else, every attempt will be made to accommodate the vendor as long as the new category is not also oversubscribed. Spaces are assigned by the Promotions Committee/ Festival Director to create maximum pedestrian flow, promote maximum vendor exposure and maintain accessibility to BRMS retailers. Please see Information packet for a full description of a booth space at Barracks Row Fall Festival. All Vendor displays must be contained within 10 X 10 booth site perimeter. This event will be held rain or shine. Barracks Row reserves the right to cancel the event due to dangerous weather conditions, or unforeseen disaster. In that case, no refunds will be available. Dangerous Weather Cancelation will be announced on BRMS website no later than Sept. 22, 2012 by 7:00 a.m. Vendors who cancel must let BRMS know by September 10, 2012. No refunds will be issued for any reason after that date. Vendor agrees to comply with event rules and regulations as stated in both the Information packet and Application. Please read both documents for explanation and clarification. Vendor will not hold Barracks Row Main Street, its directors, officers, employees, representatives, agents, or volunteers responsible for any accident or injury incurred during this event. Vendor further agrees to hold Barracks Row Main Street, its directors, officers, employees, representatives, agents, or volunteers harmless from and against any and all claims, demands, damages, and actions that Barracks Row Main Street, its directors, officers, employees, representatives, agents, or volunteers may sustain or incur, directly or indirectly, as a result of any action or inaction of Vendor or any of Vendors employees, agents, or volunteers in connection with Vendors participation in this event. By signing below, Vendor agrees to the terms set forth herein and represents that the person signing on Vendors behalf has the authority to do so. Signature ____________________________________________________________________

Signature Date_____________________________________

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BRFF Sept. 22, 2012

Food & Beverage Sanitary Declaration (Food Vendors Only)

List Food & Beverage Items to be served: _____________________________________________ Source of food: Name and Address: ___________________________________________________ _________________________________________________________________________________ Will the food be prepared before the event? Yes/No If yes, what time and date?_____________

If so where will it be prepared ________________________________________________________ If food is to be prepared at the event: Methods of Preparation and Serving Equipment Used: _______________________________________ __________________________________________________________________________________ Hand Washing Methods to Be Used at Booth (e.g., soap, water, disinfectant, towels): ____________________________________________________________________________________ Condiments Served (e.g., prepackaged ketchup):____________________________________________ Sneeze Guard: Yes/No_________________________________________________________________ List all Utensils, How Cleaned and Sanitized (e.g., tongs, spatula bleach & water sanitized): ___________________________________________________________________________________ Refrigeration Type (e.g., cooler with ice) _________________________________________________ List All Cooking Equipment (e.g., electric grill or gas grill):__________________________________ Please circle if booth will use: Charcoal or Propane (Propane Certif. required) or Generator ( ) Please submit a copy of your valid DC certificate of operation or permit. ( ) Please submit proof of insurance
Vendor is responsible for any harm, bodily damage, or property damage from their equipment, cooking hardware or material. Vendor must provide a secure and protected cooking area. The Department of Health has 16 guidelines that you must understand and comply with to serve food at the festival. Inspections will take place throughout the event and close down any vendor not in compliance with the guidelines. If required you must attend a briefing by the DC Fire and Sanitation Inspector to be scheduled in mid September, 2011. You will be contacted by Barracks Row Main Street with this determination and meeting date.

Signature: _______________________________________ Printed Name _______________________________

Date _______________________________________ Page 3