Application Letter w/envelope in Personal Business Format Block Style

Letters typically have a 1.5 to 2.5 inch top margin, depending on length of the letter. We strive for a top margin that is a bit smaller than the bottom marginreading position. You could use 1 or 1.25 inch side margins. Pick a serif font. (i.e. Times New Roman) Save in your Job Resources folder and print a copy of your letter. Sign your letter above your printed name using blue or black ink. Create an envelope for the recipient of the letter. See directions on back. Staple the envelope to the back of the letter and submit.

Current Date
Quadruple Space (return 4 times)

Mr. John Halpern Human Resources Director North Central Accounting 321 North Fifth Street Medford, WI 54451-1814 Dear Mr. Halpern:

This is a sample application letter to demonstrate format and content. The illustration uses the contemporary personal business letter format. Create your own application letter based on the information presented in class. Use the directions on the back to create an envelope for your letter (using paper cut to No. 10 envelope size.

Your advertisement in the December 10 issue of the Marshfield News-Herald for a data entry trainee at North Central Accounting interests me, and I would like to apply for the position. I have just completed a year of information processing at Medford Area Senior High and can key accurately at 55 words a minute. In addition, I have taken courses in technology and accounting and achieved excellent grades in these and other non-business courses. A copy of my resume is enclosed. As you can see, I have had some experience in data entry. I believe this experience, along with my educational background, would make me a valuable asset to North Central Accounting. Attention to detail is one of my strong points. I served as treasurer for our high school's Future Business Leaders of America organization for two years, managing all financial records for the group. In addition, last year I helped set up a school-wide database of information for the student council and completed most of the data gathering and entry for this project. I am reliable, self-disciplined, and get along well with others. I enjoy working with computers and would welcome the opportunity to demonstrate my abilities. Currently, I am available for work after school and on Saturdays. After graduation in May, I will be available to work full time. May I have the opportunity to discuss my qualifications with you? My home phone number is 715-748-8322. You can reach me any day after 3:45 p.m. I look forward to talking with you. Sincerely yours,
QS

Your full name 721 Maple Road Medford, WI 54451-1814 Enclosure

Creating an Envelope
for your Application Letter Print the letter before you start this part! 1. 2. 3. 4. Highlight the inside address. Click the Font button on the Home ribbon and click All Caps under Effects. Click the Mailings ribbon and click the Envelopes button on the left. Under the Envelope tab, you should see the receivers address from the letter. You should remove any punctuation from the address. 5. Key in your return address using all caps and no punctuation as demonstrated earlier. See example below: JOSEPH SMITH 333 NORTH RODEO DRIVE MEDFORD WI 54451 (substitute your name and address)

6. Click the Options button and go to Printing Options. 7. Check the following: a. Make sure the hp4000_4215 is listed at the top. b. Make sure youve selected the second from the right printing method with the front side of the envelope up and in the center of the tray. c. Make sure that Feed From is on Tray 1. Note: Paper cut to envelope size must be loaded on the manual feed tray (Tray 1) of this printer before printing! d. Click ok and print your envelope. You do not need to save personal user information if asked. Do not save any changes to your letter.
(Printers are slightly different in how they handle envelope printing. See your own specific printer manual for special instructions on loading envelopes)

8. Staple your envelope (short side up) to the BACK of your application letter and submit both for grading. Rubric for grading below: Application Letter Checklist Margins (top and side) Addresses/Date format/spacing Salutation spacing Paragraph spacing Closing Lines spacing All letter parts present Serif font used Letter is signed (blue or black) Enclosure Notation Envelope: return address Envelope: mailing address Keying Errors Content TOTAL

2 3 1 1 1 1 1 1 1 1 1 1-6 10 30