02/05/2012

Everything you ever wanted to know about how to prepare and deliver an effective presentation, but are afraid to ask
Prof. Dr. Vuong Thanh Son
Computer Science Department University of British Columbia Vancouver, BC Canada

How to prepare and deliver an effective presentation

Outline: Introduction BOPPS Principle How to Design Effective Presentations Practice/Conclusions
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BOPPS
Principle of Effective Presentation
Prof. Dr. Vuong Thanh Son
Computer Science Department University of British Columbia Vancouver, BC Canada

BOPPS Principle
B (ridge) O (bjectives) P (retest) <Presentation, participatory, interactive> P (osttest) S (ummary)
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Q1. Peer Instruction Question

What does the B in BOPPS stand for in the Design of Effective Presentations ? A.Brilliant B.Bad C.Bridge D.Be prepared E.None of the above
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Q1. Peer Instruction Question

What does the B in BOPPS stand for in the Design of Effective Presentations ? A.Brilliant B.Bad C.Bridge D.Be prepared E.None of the above
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Q2. Peer Instruction Question

What does the O in BOPPS stand for in the Design of Effective Presentations ? A.Ontime B.Opinion C.Overpower D.Objectives E.None of the above
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A2. Peer Instruction Question

What does the O in BOPPS stand for in the Design of Effective Presentations ? A.Ontime B.Opinion C.Overpower D.Objectives E.None of the above
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Q3. Peer Instruction Question

What does the PP in BOPPS stand for in the Design of Effective Presentations ? A.Participate and Prepare B.Pre-test and Post-test C.Prepare and Practice D.Plan and Participate E.None of the above
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A3. Peer Instruction Question

What does the PP in BOPPS stand for in the Design of Effective Presentations ? A.Participate and Prepare B.Pre-test and Post-test C.Prepare and Practice D.Plan and Participate E.None of the above
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How to Design Effective PowerPoint Presentations

Prof. Dr. Vuong Thanh Son
Computer Science Department University of British Columbia Vancouver, BC Canada

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Make It

Big

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Make it Big (Text)

This is Arial 12

This is Arial 18

This is Arial 24

This is Arial 32

This is Arial 36

This is Arial 44

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Make it Big (Text)

This is Arial 12

This is Arial 18

Too Small

This is Arial 24

This is Arial 32

This is Arial 36

This is Arial 44

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Keep It Simple

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Make It Big (How to Estimate)

Look at it from 2 metres away 2m

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Keep It Simple (Text)

Too many colours Too Many Fonts and Styles The 6 x 7 rule
No more than 6 lines per slide No more than 7 words per line

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Keep It Simple (Text)

Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, Too detailed ! and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.)
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Keep It Simple (Text)

Instructional Technology: A process involving people, procedures & tools for solutions Much Simpler to problems in learning (HMRS 5th ed.)
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Falling Leaves Observed

Delhi January February March April May June July August September October November December Mumbai Goa 3,034,564 16,128,234 16,034,786 7,940,096 14,856,456 4,123,656 18,885,786 17,230,095 9,950,498 5,596,096 6,678,125 3,045,654
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11,532,234 14,123,654 1,078,456 12,345,567 17,234,778 6,567,123 16,098,897 10,870,954 8,036,897 10,345,394 16,184,345 678,095

Too detailed !
8,890,345 15,347,934 8,674,234 18,107,110 4,032,045 18,923,239 2,608,096 5,864,034 12,234,123 9,945,890 478,023 9,532,111

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Falling Leaves in Millions

In 106 January February March April May June July August September October November December Delhi 11 1 17 16 8 16 Mumbai 14 12 6 10 10 0 Goa 3 16 16 7 14 4 18 17 9 5 6 3
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Much Simpler
8 8 4 2 5 12 15 18 18 9 0 9

Falling Leaves
50 45 40 35 30 25 20 15 10 5 0January
February March April May June July August September October November December

Goa Mumbai Delhi

Too detailed !

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Falling Leaves
50 40 30 20 10 0
January March May July September November

Goa Mumbai Delhi

Much Simpler

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Designing Effective PowerPoint Presentation

Big Progressive Simple Summary
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Consistent Clear

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Keep It Simple (Picture)

Art work may distract your audience Artistry does not substitute for content

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Keep It Simple (Sound)

Sound effects may distract too Use sound only when necessary

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Keep It Simple (Transition)

This transition is annoying, not enhancing "Appear" and "Disappear" are better

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Keep It Simple (Animation)

2m

Too distracting !

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Keep It Simple (Animation)

2m

Simple & to the point

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Make It Clear

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Make It Clear (Capitalisation)

ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier

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Make It Clear (Fonts)

Sanserif

clear

Serif

Z
busy
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Make It Clear (Fonts)

Serif fonts are difficult to read on screen Sanserif fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Instead, use colours to emphasise
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Make It Clear (Numbers)

Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door
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Make It Clear (Numbers)

How to put a giraffe into a fridge? 1. 2. 3. 4. Open the door of the fridge Take out the elephant Put the giraffe in Close the door

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Make It Clear (Bullets)

Use bullets to show a list without Priority Sequence Hierarchy, ..

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Make It Clear (Colours)

Use contrasting colours Light on dark vs dark on light Use complementary colours

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Make It Clear (Contrast)

Use contrasting colours Light on dark vs dark on light high contrast Use complementary colours low contrast

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Make It Clear (Contrast)

Use contrasting colours Light on dark vs dark on light Use complementary colours

This is light on dark

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Make It Clear (Contrast)

Use contrasting colours Light on dark vs dark on light Use complementary colours

This is dark on light

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Make It Clear (Complement)

Use contrasting colours

Light on dark vs dark on light Use complementary colours

These colours do not complement

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Make It Clear (Complement)

Use contrasting colours

Light on dark vs dark on light Use complementary colours

These colours complement

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Make It Clear (Size)

Size implies importance

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Make It Clear (Size)

Size implies importance

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Make It Clear (Focal Points)

Focal points direct attention

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Make It Clear (Focal Points)

Focal points direct attention

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Be Progressive

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Types of Instructional Tools

Discovery Learning Mode of Instruction Individual Constructive Tools Social Constructive Tools

Guided Inquiry

Informational Tools Too many in one go! Individual Instructive Tools Social Communicative Tools

Direct Instruction

Individual

Pair

Group
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Complexity of Interactions

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Types of Instructional Tools

Discovery Learning Mode of Instruction Individual Constructive Tools Social Constructive Tools

Guided Inquiry

Direct Instruction

Progressive & Individual Social Instructive focused Communicative thus Tools Tools
Individual Pair Group
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Informational Tools

Complexity of Interactions

Understanding Technology
Mouse Main Storage Function key Software Floppy disk I/O Error CPU

Too many & User interface not focused Debugger

Backup system
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Understanding Technology
Mouse Main Storage Function key Software Floppy disk I/O Error CPU User Progressive & interface thus focusedDebugger Backup system
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Be Consistent

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Be Consistent
Differences draw attention Differences may imply importance Use surprises to attract not distract

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Be Consistent
Differences draw attention Differences may imply importance Use surprises to attract not distract This tick draws attention

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Be Consistent
Differences draw attention Differences may imply importance o Use surprises to attract not distract

These differences distract!

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Be Consistent
Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance

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Be Consistent
Differences draw attention Differences may imply importance Use surprises to attract not distract Confusing differences!

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Be Consistent
Differences draw attention Differences may imply importance Use surprises to attract not distract

This surprise attracts

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Be Consistent
Differences draw attention Differences may imply importance Use surprises to attract not distract

These distract!
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Summary - Effective Presentation

BOPPS Principle Key Points: Big Simple Clear Progressive Consistent
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Some Final Words

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When Creating
Text to support the communication Pictures to simplify complex concepts Animations for complex relationships Visuals to support, not to distract Sounds only when absolutely necessary Think about the people in the back of the room when creating slides
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When Presenting
Speak loudly and clearly with fluctuation Direct your words to all aspects of the room Maintain eye contact with your audience Ask questions of your audience
(if applicable)

Dont read the slides word-for-word, use them for reference

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Closing Remarks
Apply the BOPPS Principle Practice your presentation before a neutral audience
Ask for feedback

Be particular about the time allotted for presentation Leave time for questions
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Thank You !

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