CALLED MEETING OF THE DEKALB COUNTY BOARD OF EDUCATION October 6, 2010

The DeKalb County Board of Education held a called meeting on Wednesday, October 6, 2010 in the Board Room at the DeKalb County School Systems Instructional and Administrative Complex, 1701 Mountain Industrial Boulevard, Stone Mountain. Present at the meeting were Mr. Thomas Bowen, Chair, Ms. Zepora Roberts, Vice Chair, Ms. Sarah Copelin-Wood, Mr. Donald M. Don McChesney, Mr. James Jim Redovian, Dr. Pamela Speaks, Dr. Eugene Gene Walker, Mr. H. Paul Womack and Ms. Ramona H. Tyson. Mr. Jesse Jay Cunningham arrived at 10:37am. Mr. Bowen called the meeting to order at 10:08am and called for a motion to adopt the agenda as posted. Dr. Walker questioned if the Job Stimulus Funds would be discussed. Ms. Tyson explained that first, all of the funds had not yet been received by the District, and that she anticipated a recommendation would be presented to the Board in November. Dr. Walker expressed disappointment with the staffs unreadiness to present a recommendation at this time. Ms. Tyson again explained that until all funds had been received, it would not be a fruitful effort to begin working on a recommendation. Mr. Redovian, Ms. Copelin-Wood and Ms. Roberts also expressed concern with not having this item ready for Board discussion. On a motion by Dr. Walker, seconded by Mr. Redovian, and with a unanimous vote, the agenda for the October 6, 2010 called meeting was adopted. Mr. Bowen called for a motion to adjourn the called meeting to a committee of the whole for the purpose of receiving information\update regarding (1) SPLOST III Surplus Funds ($35-40 million); (2) QSCB Stimulus Funds ($58 million) and (3) Facilities Need Assessment. On a motion by Mr. Womack, seconded by Ms. Copelin-Wood, and with a unanimous vote, the Board adjourned to a committee of the whole at 10:27am. Ms. Tyson requested a moment of personal privilege, and made the following statement: As an update to our last formal Facilities and Planning presentation at the August 27, 2010 Committee of the Whole meeting, and as an extension of our on-going conversation regarding the need to progress the critical path components of our 2020 Vision, culminating in a SPLOST IV referendum, I am pleased to present the following information and requests for consideration by the Board. In reference to the Roadmap to SPLOST IV, let me start by briefly recapping highlights from the August 27, 2010 Facilities and Planning presentation related to what we refer to as the Road Map to SPLOST IV. One of the activities to be completed, as mandated by the State of Georgia, prior to going to the public for a SPLOST Referendum includes a Needs Assessment. This critical component is a physical inspection of all facilities in the DeKalb County School System to determine current conditions, as well as life cycle status of major system components, to include heating and cooling, roofs and other item which need to be accounted for in a longrange capital plan. The DeKalb County School System Needs Assessment included physical condition assessment, educational adequacy of facilities, inventory and bar coding of major building systems, inventory of technology assets and inventory of buses and fleet vehicles supporting the District. She went on to indicate that the last Needs Assessment, which had been completed in 2006, identified $1.9 billion in capital needs, of which only $500 million had been addressed utilizing SPLOST III funds. The 2010-2011 Needs Assessment will establish an updated baseline for capital needs and, with community input and Board approval, provide accurate, defendable and transparent justification for the priorities to be set forth as projects to be completed under SPLOST IV. Ms. Tyson also noted that the 2010-2011 Needs Assessment will also provide the District with current data needed to efficiently and effectively manage Operations and Maintenance of existing District assets. Another component mandated by the State of Georgia is the Five Year Local Facilities Plan. This plan represents the priority projects approved by the Board, to be completed within the first

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five years of the 2020 Vision Master Plan, as funded by SPLOST IV. Ms. Tyson explained that an updated Five Year Local Facilities Plan is required for the District to qualify for Georgia Department of Education capital outlay reimbursement funds. Ms. Tyson also noted that a Master Plan, which is referred to as the 2020 Vision Master Plan reviews and addresses the educational program objectives and infrastructure needed to deliver the Mission by 2020. Ms. Tyson proposed that Parsons Management Group, through their upcoming Program Management contract renewal in November, manage the development of the Redistricting, Consolidation and Reuse Plan. She went on to state that the contract between the DeKalb County School system and Parsons provides for the management of such efforts, as approved by the Board. The SPLOST III Referendum allows for SPLOST funds to be allocated and used to pay for the services required, as well as approved by the Board. Ms. Tyson stressed that no decisions had been made and no preconceptions exist as to redistricting, consolidation and reuse, and the recommendations and decisions will be the direct result of active community engagement, focus group participation with all stakeholder groups and Board leadership.

PRESENTATION\DISCUSSION SPLOST III Surplus Funds ($35-40 million) Ms. Barbara Colman, Interim CIP Operations Officer, presented a PowerPoint and handouts describing the status of the SPLOST I, II and III programs. She reminded the Board that the SPLOST Programs provided construction of new schools, additions and major modification to all schools throughout the District, as well as upgrade technology in all schools. She noted that as a result of lower construction costs and reconciliation of projects, there are uncommitted funds that can be redirected for additional projects, to be determined and approved by the Board. QSCB Stimulus Funds ($58 million) Mr. Marcus Turk, Chief Financial Officer, stated that

There being no further business, Mr. Bowen called for a motion to adjourn the October 8, 2010 executive session. On a motion by Dr. Walker, seconded by Mr. Cunningham, and with a unanimous vote, the October 8, 2010 executive session adjourned at 9:58am.

_________________________________ Secretary Ex-Officio

___________________________________ Chair