Agenda

Science Council Meeting #1 May 10th, 7:30pm to 8:30pm in the Alumni Boardroom, Robertson Hall 1. Announcements and Correspondence 2. Approval of the Agenda 3. Approval of the Past Minutes 4. Chairs Business a. Selection of the Council Secretary b. Appointment of Vacant Council Seats c. Tabling of Documents 5. Executive Reports a. President b. Vice President (Internal) c. Vice President (Operations) d. Vice President (Academic) 6. Committee Reports a. (none) 7. Other Reports and Items for Information a. (none) 8. Question Period 9. Business Arising a. Motion to form a SELECT COMMITTEE on Frosh b. Motion to form a STANDING COMMITTEE on Finance and Fundraising 10. Other Business a. Resolution on Summer Council Meeting Dates and Times 11. Adjournment

Motion to form a SELECT COMMITTEE on FROSH This Council resolves that; 1. A select committee for the purposes of studying and planning for a Frosh Beach Day, and alternative plan in the case of inclement weather, be struck immediately, and be required to return a report and series of recommendations, to be approved and ratified by the Council at a later date, on or before June 14th, 2012; 2. The committee be formed of six (6) Carleton Students, such that no more than half shall be members of this Council; 3. The committee shall select for and from itself a person who shall be responsible for planning, under the direction of the committee, the agenda and meetings of the committee, either the taking or delegation of taking thorough notes of any such meetings or gatherings, reporting to the Chair of this Council and the Vice President (Operations) the agenda and progress of the committee from time to time, and preparing, with the advice and help of their fellow committee members, a report and series of recommendations to be tabled at this Council for amendment or approval; 4. In the event of a dispute, the committee shall attempt to seek a compromise, and in the event that no such compromise be found, the committee shall consult with the Vice President (Operations) or her designate for a binding solution; 5. The report and recommendations of the committee shall be thorough and include precise details on expense, suggestions for revenue, staffing requirements, suggestions on staffing, some risk assessment details, and other important details which may be required to create a thorough and concrete plan. This Council further resolves to meet on June 21st from 7:30pm to 8:30pm to review and discuss the report, and to either amend or ratify each recommendation proposed by the aforementioned select committee. This Council finally resolves that, time being of the essence, it shall empower the Executive Committee to ensure the timely completion of this important work.

MOVED: VP Internal

SECONDED:

Motion to form a STANDING COMMITTEE on Finance and Fundraising This Council resolves that; 1. A committee for the purposes of reviewing finances and developing events for fundraisers. This committee will be struck immediately, and be required to give reports and recommendations periodically, to be approved and ratified by the Council; 2. The committee be formed of six (6) Carleton Students; 3. The committee shall select for and from itself a person who shall be responsible for planning, under the direction of the committee, the agenda and meetings of the committee, either the taking or delegation of taking thorough notes of any such meetings or gatherings, reporting to the Chair of this Council and the Vice President (Internal) the agenda and progress of the committee from time to time, and preparing, with the advice and help of their fellow committee members, a report and series of recommendations to be tabled at this Council for amendment or approval; 4. In the event of a dispute, the committee shall attempt to seek a compromise, and in the event that no such compromise be found, the committee shall consult with the Vice President (Internal) or president for a binding solution; 5. All budgets, receipts and checks will be reviewed by this committee and findings will be reported to council. Planning of fundraising events will be also planned by this committee and presented to council for council to approve and implement possible events. This Council finally resolves that, it shall empower the Executive Committee to ensure that timely completion of time sensitive work that this committee encounters.

MOVED: VP Internal

SECONDED: