Time-Saving Tips for Using the New Corporate Template

Save the Template as Your Default

When to Use the White vs. Black Template Backgrounds

How to Convert Old Presentations to the New Template

If you want to quickly access to the new Symantec template, we recommend saving it as your default template. This will ensure that every time you open PowerPoint, the template is available.

There are two versions of the new PowerPoint 2007 templates: White Background and Black Background.

Open a copy of the new Symantec template From the Office button (top left corner), select Save As At the bottom of the Save As dialog box, click the Save as type drop-down arrow and select PowerPoint Template (*.potx) In the File name box, type the word blank and click Save Note: If you have an existing template called blank saved in your template folder, you will want to override it with the new template

Do not mix White and Black slides in the same presentation! Use the White Background template for: Presenting on a laptop or monitor Projecting in a well-lit room Delivering webinar presentations Developing a presentation for print only Use the Black Background template for: Projecting in a darkened or semi-darkened room

There are many ways to convert an old presentation to the new template. The method we recommend (because its simple) is outlined below.

Open an existing presentation In Slide Sorter view, select (Ctrl+A) and copy all slides (Ctrl+C) Open a copy of the new Symantec template In Slide Sorter view, hit paste (Ctrl+V) A Paste Options clipboard icon will appear: Roll your mouse over the icon Select Use Destination Theme (default) If you want to have multiple template masters in a single PowerPoint presentation, select Keep Source Formatting
Note: you may need to reapply the slide layout of each slide (during conversion, some elements, including text and objects will need to be adjusted). See tip #4 for more details.

2010 Symantec Corporation in collaboration with The Presentation Company, LLC | www.presentation-company.com

Reset a Slide Layout

Print Your Presentation (Remove Black Background)

Replace Fonts (From Arial to Calibri)

When converting old presentations to the new template, you may need to apply and/or reset the slide layout of each slide to ensure all elements (text and objects) format properly.

Conserve printer ink by printing in Grayscale mode. Black backgrounds will be inverted to white, white text to black.

To Apply a Slide Layout: While in Normal view, select a slide(s) From the Home tab, Slides group, click on Layout to access the Slide gallery Select an appropriate slide layout

To view how your slides print in grayscale mode: From the View tab, in the Color/Grayscale group, click Grayscale Check each slide to ensure that all objects are displaying well for printing purposes You can make adjustments by choosing a setting in the Change Selected Object group on the Grayscale tab (Note: making changes in Grayscale does not affect the color on your slides) Select Back to Color View when finished To print slides in Grayscale mode: From the Office Button (top left corner), click Print to access the Print dialog box

The new template uses Calibri font, not Arial. When converting old presentations to the new template, some text or objects may not adopt the new font. To ensure your presentation has Calibri fonts, do the following:

Replace Fonts (From Arial to Calibri): From the Home tab, within the Editing group, click the drop down arrow next to the Replace button and select Replace Fonts From the Replace Fonts dialog box: o Under Replace: use the drop-down arrow to select Arial o Under With: use the drop-down arrow to select Calibri o Click Replace

Note: When applying a slide layout to a slide on which a text box was used, instead of proper text placeholders, the text will have to be cut from the text box and pasted into the text placeholder. Then remove the text box.

Under Color/grayscale, select Grayscale

To Reset a Slide Layout: To reset placeholders to their default position, size, and formatting, click Reset within the Slides group

From the Print dialog box:

Download the new template(s) and the new PowerPoint How-To-Guide directly from the Symantec IT website: http://syminfo.ges.symantec.com/ssg/it/services/download_software/co_licensed_apps.asp#ms
2010 Symantec Corporation in collaboration with The Presentation Company, LLC | www.presentation-company.com